HomeMy WebLinkAbout1987-01-08-PBC-min.pdf TOWN OF LE :LI`,l('ra-FCJI',Iq MASSACHUSETTS
P ERMANEENT BUILDING COMMITTEE:
Min Lit_:e,_r., of Jsar'n.lary. cW.,,_ 11E37 mc,E:e't:i.t-lcl, in Room 8-15„ Town Office_
Building, act epteci as submitted 2/1.4/87
The meeting was called t.c- order by Chairman pro tern Edson, with
other committee member s J Kennedy and li L. Touar t pr esent
Quorum was reached when Ken Laurence arrived at. B ',`':; p In Others
attending included Construction Consultant Ian Aitchison and his
Chartwell as .ociates Brian Ro ands and John Ho-eninger , and staff
Coscia and Maci • e. School. Committee Chairman Clough arrived at.
9 .0 p m
fili.r'lu'tlsi o'f _ Di_'c.eriiber a and '1>' 1986 were accepted a- amended
ElgArict is tight, Aitchison reported Bridge and Bowman schools
are OF: but the other schools are a concern Total cost is $11 B
million, of which 31. J million will be consumed by fees and $1
million allowed for conttengencies Noted that on alterations in
to 'U percent should be allowed for contingencies On this
project 15 percent is the allowance for all schools e: crept Bowman
and Bridt7le, for which only fi ei percent i allowed
Concern e pr-es c:ed that TAMS would have tto cut close and there
would be no room for options or "wi :h list" The bottom line
the consultant pointed out,, is a shortfall of $>7Crn, onfl
F' innec.:ly pci.rrted out that a possible bidding strategy would be to
formulate a base bid with acid-ons and alternates
I l..it scions raised how the shortfall arose The answer appears to
lie in TAMS reticent more careful analysis of the k:L2 report
Tightne-ss is especial for the high school , in term: of time as
wc.11 as money Two bid packages is e. possibility A public
meeting will be held on preliminary drawing- ;, with final review
and bid advertising in May Bids would be opened June 21
Aitchison also noted that TAMS found insufficient backup material
in the k:LD repor t Therefore they are taking more time to
prepare plans and asking $25, 00') additional for this
Ftewiew of Fire Screen Replacement at I-li.,i1FiSchool.._.anr.IDiamond.
Atter TAMS Lhss F i ng ar ounci, rebid diel not appear economically
feasible :and therefore the e:ontract was awarded to B I'i
F•''rodl.icti.ons according to committee vote. of December '9 1.986
Installation will. be in 'two months Aitchison will pressure to
ha. '' the job clone during February .ac ation Mac..Innes reporters
that l{ N Productions measured for- the screens this week
Ir'1_f_r,aL e±ci ,_`'?C an t C:1.ar j' quoted by Briggs at 5 ;, 200 with a
detailed report and $1 , 600 with a2-page letter report The less
FEC Minutes of 1/8, 87
e pensj -e; report was chosen Results of the scano already done,
are not optjmistic4 the entire roof may have to be replaced
Figlq-Hoof, recommended by Briggs was PVL/rubber sheet
Shingles would he x^ $30, 000 saving Even though the warranty
would Le for material only longer life would be anticipated from
, hingles VOTED that the top 10 to 15 feet to the travel stop be
PVC and then shingled from there down ( A silver coating might
be put on top ) All roofs are to be bid together
Bowmjap_Sc
hool ~Rslgf.„ Cutter s work was delayed and then
discontinued after only the upper and middle. level areas were
cnmpleted Ordering insulation apparently had been delayed The
contractor will invoice for the work completed and said he would
repair leaks HE 'decker will write the contractor about this
Committee accepted this procedure without prejudice The
contractor will remo`qc the stockpiled m=terials and presumably
resume work between January and March MacInnes e; pressed '
concern about the pre `ence of a flatbed and wheelbarrJw on the
site Kennedy commented, '/Just let s make sure the 20-year roof
is good "
].ArELRe]geI1. was delivered Ly Ron A/ e]rod, Chris Iwe|' ks and
Barbara Manford E amples of base drawings now inthe computer
were /hown Thsy havc checked what is in the kLQ report and how '
it answers th needs at each school Solutions to all problems |
were not given in the report Architectural and mechanical
dilemmas were not all worked out These are covered in '/program
'hangs » sections on each of the si `chool in their report
The high school auditorium was cited as an e` ample of
under tima+ing and the proposed location for the Estabrook
library was described as inappropriate
TAMS team al `o cited erample of where deci ions would have to be
made quickl on such items are need for e tra classroom space in
the high .chwol scien' e building A careful consideration of all
in option 7 must be done immediately Noted that About 6h
percent of the alteration, are Essential code and safety
compliance About seven weeks time overrun has already been
spent in revi `w of the kLQ report
E!1gpq,, Preliminary design - February 5
to be followed by PR[ design approval for five schools
Februar 26 public meeting on fi�e schools
March j - TAM; meet with LHS staff
March 1 PBC approve high school preliminary designs
March 2* - Public meeting on high school designs
May 1 Out to hid with working drawings
Jur/L 18 Bid close/opening
June '5 - Bid award
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June J» Construction to begin
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PBC Minutes g+p
The tri meeting was scheduled for Thursday, Januar y 15 at e
pm TANS is to get information material to Town Manager s
office for the committee on Tuesday, JanuarygG
± dtatu,, Renyrt from Brie Rolands will be updated +or ne t
week s meeting Concerne pressed that. some of the paving
Rowes° may become contingencies as it appears that the amount
of work to be don has ept up by 10 to 12 percent A general
overhead %rcfJ, of 15 pcent has been assumed
MOVED approve pe =en! of bills on the attached list as amended
t the meeting) Noted that Hartford has performedr+grwork
on the Bridge Schoolroof
i€1na adjourned at In p m
m+ctlul mrltLed
944441td Sur-,
Erna S Greene,
Secretary tothe committee
(