HomeMy WebLinkAbout1986-12-29-PBC-min.pdf TOWN OF LEXINGTON MASSACHUSETTS 4
PERMANENT BUILDING COMMITTEE
Minutes of December 29 1986 meeting in Selectmen s Meeting Room
Town Office Building, as amended and accepted January 8 1987
The meeting was called to order by Chairman K=ennedy at 8: 15 a m_
and a quorum arrived shortly thereafter Present were other committee
members Edson, Grossimon and Touart; also present were staff
Maclnnes and Coscia School Committee member Newman and Selectman
liaison McSweeney
Replacement Proscenium Fire curtains for Diamond and Hiah School
stages bidders numbered only one and that bid was high Several
suppliers had expressed interest but had not bid Concern
e; pressed over the delay of rebidding or whether rebidding would
bring desired result, i e lower price Rehearsals, but no
performance with audience can take place on the stages without
the curtains in place A high school winter concert is already
rescheduled into Cary Hall , anticipating absence of the curtain
However some other scheduled events such as the high school
musical production of March 20 and 21 and the Diamond Middle
School spring musical of April 10 would be more difficult to
push around as full stage facilities are required
TAMS will be checking with the one bidder as well as with
1, , potential bidders today to see if other firms are interested in
'^ Fy ,. 1 doing the lob for less money or if B it Productions might
.r' consider bidding lower with slight adjustment of specs
" Committee decided that time-risk of rebidding would be worthwhile
only if saving were at least $6 000 Anticipated delivery and
installation would be six weeks to 60 days from bid acceptance,
with no enforcement of timely performance presently in specs
VOTED unanimously that the chairman be authorized to discuss
the B N Productions as well as other potential bids with TAMS
and that if TAMS indicates likelihood of bids less than $37 000,
then rebid would be authorized Otherwise the chairman would be
authorized to accept the B N Productions bid The chairman
said he would keep committee members posted and attempt to reach
telephone consensus prior to action (For further description of
the situation please refer to chairman s information sheet
passed out at the meeting )
The meeting adjourned about 8 35 a m until Thursday January 8
1987 at 8 n m in Room G-15 Town Office Building
Respectfully submitted
Erna S Greene Secretary to the
Permanent Building Committee
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