HomeMy WebLinkAbout1986-10-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Notes of October 16. 1986 meeting in Room G-15 Town Office
Building
The meeting began at 8'O7 with Chairman Kennedy presiding A
quorum was not attained since only three committee members
appeared Others present were committee members Edson and
Scanlon (8'45) ; Construction Consultant Aitchison and his
associates Brian Rolands and John Heninger; Selectman/Liaison
McSweeney Capital Expenditures Committee member Spector; School
Committee members Clough, Newman and Wik ; DPW Administration and
Facilities Manager Coscia; Town Manager Hutchinson; and local
newspaper reporter Lisa Redmond
Aitchison passed out agendas and Progress Report No 1
asking for comments on format of the latter He then introduced
Chartwell staff members Surveyor" (budget/cost control )
Rolands' and scheduler Heninger
Detailing items on the progress report, Aitchison said that
specifications are now getting out for metal lockers and
carpeting Working drawings for the Bowman roof are now "moving
along", and unit prices are to be confirmed in writing
Authorization of infrared scanning to test the existing roof was
determined within Aitchison s pervue and he was told to go ahead
with ordering that KLQ's extra work on these schools to be fit
into scope of work "
Bridge-Bowman Asbestos Removal will be added to TAMS contract
since KLQ cannot do it noted Heninger
Budget Control Process was described by Rolands. A matrix sheet
is prepared for each cost item comparing KLQ estimate existing
(market price) , TAMS price Contingency is figured on each
item Comitteeman Edson said he did not want to deal with such
detail on a regular basis. Aitchison and committee members
present agreed that the top summary sheet would be prepared for I
all committee with only one copy of the full details for !
reference
Master Schedule is now being prepared Heninger displayed the
schedule lines on a board TAMS will confer with the School F
Committee from November through mid-December and in this time
span citizens meetings will be scheduled November 6 was the
tentatively agreed date for the first citizens review meetings
for Bowman and Bridge Kennedy suggested that a subcommittee be
appointed to plan this meeting
Noted that all projects should be begun before schools summer
vacation The line approach to scheduling received commendation
from committee members present.
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General Items.
The remaining Bridge and Bowman work should be added to the
contract for TAMS, as KLQ cannot do or supervise the work
Aitchison will check prices and go ahead with these
arrrangements
How much correspondence should be shown to the committee? Not
all , committee replied fust contract and change-orders.
Keeper of the official file? Presently records are being kept in
Town Manager s office but eventually the Schools Business
Manager (Maclnnes) will need this documentation Town Manager
will consult Maclnnes on this
Other questions brought up: Is the wiring on the high school
stage asbestos-covered', Construction of elevators was noted as
an example of "disruptive work"
The next meeting scheduled
Thursday November 13 at 8 o.m.
COMMITTEE FICTl1RE WILL BE TAKEN FOR TOWN REPORT
Meeting ended at 9 35 p m.
Respectfully submitted,
Erna S. Greene,
Secretary to the Committee
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