HomeMy WebLinkAbout1986-09-25-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Mini tes of September 5. 1986 ;eetino in Room 0-15- Town Office
ELildang as appr-o"ed October i , 1986
The meeting was called to order by Chairman Kennedy at 7 45 p m.
with other committee members Edson Laurence and Scanlon present
Also attending were staff members Coscia and Maclnnes School
Committee member Wit. Selectman-Liaison McSweeney and
Construction Consu=tant Aitchison.
DRA (Drummey Rosane Anderson representati 'es Owen Beenhouwer and
Bob Miller (would-be project manager) described the team who
would serve the Lexington project if selected Louis DeNapo,i
of Le: ington would be structural engineer and Louis Percoco would
be the third tear member Projects cited included buildings at
Andofar Nevton Theological Seminary Babson College, vocational
schools for Holyoke and Minuteman Regional as well as Clarke
Junior High School inc uding the graphics. The firm does
public presentations feasibility studies and reno,,ations The
most familiar of these was the expansion of Arlington High
School accomplished over three years.
The Lexington renovation schedule can be met Behar stated if
work could be done during the second school year of the project.
He showed a schedule chart his firm had prepared
G Why did you bid on this project' A " We want to remain
cur° ent in school building
0
Who would you use for roofing') A DEG Structural Engineers
or we would accept your recommendation or suggestion Actually
we would prefer to do the job without the roofing
O (Wik How about staff interface" A That s part of the
project
D (Edson What part of the job would be the toughest') A The
higk school . Our philosophy it renovation is not to change but
to blend in with the existing
O. What do you mean "validating" the 'LO report') A Filling in
the show" of it
O Asbestos' A DRA representatives emphasized that they
cannot do asbestos work and that they would rather have the PBC
get a licensed operator
O Cost ng"--' A: "We are not cost experts your construction
engineer should do it "
Hammer .ieier Todd spokesmen Fred Todd and Alan Baer described
tear 25-person concern in Cambridge. Noting renovation projects
at West Rex.bur-y High School and the Murphy School in Boston and
1
schools an Danvers Middleton Concord and Cambridge they
praised the KL_U report and emphasized the importance of careful
scheduling in school renovation work The firm bid on the
elementary and junior high school school packages only
Questioned on what involved the most change and challenge Todd
and Baer picked Estabrook and its corridors and -found the
complexity of the entire project the principal challenge "The
architect s job is to pac age it they stated
Envisioned schedule would be si months for preparation of bid
packages and to allow citizen/staff input The schedule appears
do-able" but complex to them `Some accommodation may be
necessary
Q :Maclnnes) Asbestos' A That =ould be within the scope of
the bid but they would hire a qualified contractor
Q ✓Aitchison How important is the project to you' And how
would you approach a multi-contractor interface' A That should
not be a problem In fact it may solve some predicaments.
TAMS (Tipoets-AbbetL-McCarthy-Stratton) architectural firm sent
four re entati 'es - Ron Axelrod who would be project manager
pr.->
Barbara Manford deputy project designer; Chris iwerks designer;
and Andre Buconjic mechanical/safety systems engineer of AM-Tech
The outfit 45employs people versed in many disciplines in Boston
and is part of a national firm carr"ing $25 million insurance
including asbestos
A= e_rod said they found the KCQ report a good jump-off The
scheduling process was reviewed in a board presentation
particularized for the Le; ington project and designer Iwerks had
carried through et,amples of specific concerns with renderings of
the Estabrook and High School entrances Anel-od commented on
the r5pLial suitability of his firm for this job
Q (Edson) How did you arrive at your fee schedule which is
lower most others" A: Sa"i.ngs were made in areas such as code
compliance due to the largeness of the TAMS organization and
more emphasis was placed on design and aesthetics
O Can you do all the work n two summers' A Yes
O (Maclnnes) Can you provide cost accounting per school' A
Yes
U (Aitchison) Tell us about 'our asbestos division A There
is a group of people who work in special white suits and masks to
asssess, plan and contract the work (They do not :cork out of
Boston ) All asbestos work is included in the fee and the area
of this wor could be sealed off to allow progress eisewhere
TAMS people also responded that they understand their role and
responsibi t in filing of SBAB forms at the job s end
Amsler Haoenah MacLean principals Charles Hagenah and Ken
MacLean described their firm as small emplo•'ing 11 Lo 12
peoples having been in business 12 to 15 ,ears Over half their
work is now it education After showing pictures of some of
thea projects their discussed some considerations at Estabrook '.
and Fiske including the in ,olvement of students
When asked about asbestos they called the work very e: pensive,
with little competition The scope of work is crucial they
said They did not see any problem with completing the work by
fall 1988 They would begin by ascertaining the budget and
project detaiis In costing the use an estimator
Preliminary discussion of impressions found the presentations of
Hammet defer Todd and TAMS both e; cellent Responses on
asbestos proved telltale The committee will net meet on
Weonesday October i 1986 at 8 p m to finalize choice for
architect or architects and roofing
Bowman School Roofino Contractor Selection Aitchison said his
review of the specifications found them fairly good with only a
few minor inconsistencies The KLL-? architect had estimated at
$5 a square foot The apparent discrepancy pancy between architect s
estimate and the bads was because the scope of bid requests
actually sent out did not include the stripping work in the
original estimate
Two low bids were B H. Cutler of Worcester at $165 000 and
Hartford at $165, 544 - very close together - with two other F
bidders under $2f n00 The highest bid was $296 OOC
The low bidder was reported reputable VOTED to accept the
Cutler bid of $165 Orn
Meeting adjourned until October 1 as noted above
Respectfully submitted
Erna S Greene, Secretary to the
Permanent Building Committee
Revised as approved 1Ot1 '86esg