HomeMy WebLinkAbout1986-08-27-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Auoust 27 1986 committee meetino in room 8-15 Town
Office Building as approved October 1 ), 1986 without amendment
The meeting was called to order by Chairman William Kennedy at
8 05 p m with all committee members present except Daniels and
Scanlon Others present were staff Emanuele Coscia and James
MacInnes, Capital Expenditures Committee member Sheldon Spector
Selectmen s liaison Leo McSweeney, Assistant to the Town Manager
Susan Adler and Le: incton Minute-Man reporter Lisa Richmond
Richard Heydecker of EKG appeared for part of the meeting
VOTED CONFIRMED Payment of $177,558 80 to Barbatos Construction
for approiimately half of his work at Bridge School This
payment was due and to have been approved at the cancelled August
13 committee meeting
VOTED APPROVED Payment of KLO s $6.994 69 bill for processing
of SBAB forms Grossimon stated that this work was clearly
beyond the original contract Committee members recommended
that future contracts include this sort of work
Meeting with Chartwell s CEO Aitchison was reported by Edson
who noted that he also met Mr Mason at the small Boston office
of Chartwell Mr Aitchison was all-looking that day and
because of this indisposition his promised report was not ready
for August 13 and that meeting had to be cancelled The
Chartwell proposal had since been sent all committee members who
raised questions regarding man-deo calculations and the total and
details of Chartwell s fees
Edson had asked what if the Town would pay $300 .10e instead of
the $329 000 quoted in the proposal , and Aitchison responded that
he did not wish to scrimp and pennypinch while accomplishing the
job On the other hand the committee thought the proposal s
e: clusa•on of travel between Boston and Le; ington and long
distance calls to contractors contradictory to the non-penny-
counting stance Committee members calculated that Chartwell s
rate was about $65/hourlperson Concern e: pressed that the work
might ettend past the fall 1988 finish target Aitchison had
discussed renegotiating his fee for a third summer
After some debate on possible work schedule and need to have
Chartwell chart the course of architect selection the committee
VOTED to accept Chartwell s proposal with the addition of
monthly cash flow reports and allowing for a 38-month possible
construction time A letter of intent preliminary to contract
rill be drafted so that Chartwell will be able to participate in
architect proposal consideration and selection
Architects Proposals were re' aewed rapidly by Susan Adler who
noted that Rosenfeld s proposal was 2u minutes late and that
Taskin s arri ted two da""s late by mail After briefl
speculating en how many architec_s would be willing to take on
less than the whole job (se""eral actdally bid on only parts of
the projectis the committee agreed that the ne) t meeting should
tar:e place on Thursday September 4 so that Aitchison could be
present to develop the architect selection process with the
committee Then the foilowing week the committee would meet both
Wednesday and Thursday to interview architect-candidates
•
Progress at Bridge and Bowman Schools is essentially on
schedule Dick He«decker of KLU reported Despite flooding from
a downpour lust after vent-holes had been drilled in the new roof
at the Bridge School the job is sufficiently completed that the
p"nch-list session all be held tomorrow midday A few items are
not installed for lack of delivery the major of these are the
cabinets for the wardrobe area where the last spring s fire
began Concern was e: pressed that saturated insulation might
cause additional damage if it does not dry fast enough
Guarantee of contractor s repairs is for one year
In keeping nth understandings at Town Meeting when the project
was approved informational meetings will be held at each school
to present progress plans and offer an opportunity for staff and
public input Roofing which should not require hearing process
should be done by winter Maclnnes emphasized )
Heydecker showed the Bridge/Bowman plans and pointed out some of
the proposed modifications for handicap access The committee
also inspected some carpeting samples recommending that the
specifications call for "Woven Other specifications might
become proprietary by virtue of their e) tending e_ isting
materials and systems
Meeting adjourned at 1C 34 p m. until September 4 at B p m.
Respectfully��submitted
Erna S Greene Secretary to the
Permanent Building Committee