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HomeMy WebLinkAbout1986-06-04-PBC-min.pdf PERMANENT BUILDING COMMITTEE June 4, 1986 Minutes approved October 1, 1986 Present Bill Kennedy, Ted Edson, Al Daniels , Mary Lou Touart Also present Mannie Coscia, Jim Maclnnes, Sheldon Spector, Bob Hutchinson, Dick Heydecker from KLQ The meeting was called to order at 8 10 P M. Chairman Kennedy said he thought there were two points that needed to be made clear 1 How should we package the projects 2 Should we go out at the same time and advertise for the architect and construction consultant Bill Kennedy said he was concerned and felt we should get the construction consultant on board as soon as possible The committee voted in favor of this proposal Bob Hutchinson said he spoke with George Beaton, Executive Director of the Designer Selection Board He said we can do Bridge under the regs which allows for the extension as long as the Designer Selection Group is comfortable with that He indicated the minutes of the May 21 meeting reflect this Al Daniels said he would reword the paragraph in the minutes concerning the emergency situation with Bridge Mr Kennedy said the Committee would accept the minutes at the next meeting Mr Maclnnes said that not only was Bowman an exact duplicate of Bridge but it had the same architect and general contractor Bill Kennedy said he hoped the committee could resolve tonight what the RFP should be Dick Heydecker brought draft copies of the specs for the part of Bridge damaged by the fire for review by the committee The Committee authorized Mr Heydecker to go forward and advertise for bids of subcontractors for the 18th and general contractors for the 25th of June The Town Manager said the appropriate documents were being filed He said the SBAB is going to vote on authorizations; the first pool will be voted on on June 24 and they will have an emergency meeting on July 1 Bill Kennedy said he assumes we will not go forward and file documents until we get authorization The Manager said yes, that is correct Mr Kennedy asked for a motion to accept KLQ's proposal of May 27, 1986 for work at Bowman and Bridge Schools, including fire work in the amount of $115,290 subject to the authorization of SBAB Lacking authorization from SBAB, authorization would be for fire damage work in the amount of $17,500 Motion was made by Ted Edson and seconded by Mary Lou Touart The vote was unanimous Bill Kennedy said the Committee should approve all invoices -2- Bill Kennedy passed out copies of proposed RFP organized by sequence of events that Ted Edson drafted based upon comments from the last meeting of the Committee, what we want and what we don' t want He also passed out a sample RFP from DCPO on a U Mass project The Committee reviewed the check list and indicated they felt item (h) "Continuously monitor design and construction progress to ensure projects are on approved schedule, research reasons for deviations from approved schedules, and recommend corrective action" was very important They also wanted to add (k) Provide and administer procedure for project closeout Mr Kennedy said we probably should add start of project July 1, 1987 with completion for 1989 Al Daniels said he felt it should be made clear to the construction consultant that he does not give direction to the architect He will be working for the Building Committee He does not have the authority to act for us The Committee discussed the timetables Dick Heydecker said November or December is an ideal time to bid for roofing, award as soon as possible after bids to allow sufficient lead time It was decided to schedule concurrently the advertising for the construction consultant and the architect and to select them about the same time It was decided to schedule the next meeting for 25th The meeting adjourned at 955 P M. Phyllis Smith Recording Clerk