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HomeMy WebLinkAbout1978-10-04-COA-min.pdf COUNCIL ON AGING P O Box 636 ( MA 02173 SPECIAL MINUTES OF MEETING ON OCTOBER 4, 1978 �. � cf t - - Present Ch W Sen, V Ch R Weinstein, Treas J Carlson, Sec D Williams, S Clark, F Cooper, S Goodwin, B Luckman (new appointee) , C Miller Staff - J Melcher, Coordinator Observer - LWV, Dorothy Barrington Absent A Jackson The meeting was called to order at 8 10 p m Ch Sen reported that one more Board Member will soon be appointed, bringing our total membership to eleven Transportation Committee F Cooper reported that Lexington is one of the two finalists on the Transportation Grant If the Council should have a Van or Minibus allotted for the Center, what would happen? Decisions on the operating details of this bus will have to be decided if this situation arises ( Budget Ch Sen stated that in this meeting an attempt would be made to try to get five decisions In order to bring people up to date, he provided three charts He had mentioned to Nancy Banks that we were having trouble staffing the Office as the work load was getting larger The response was that if this is the case, the Council should consider what the Staffing problem is and that it should try to raise some money Ch Sen explained the 5 points for consideration, the FY ' 79 Objectives, and the Organization of the Council, its activities, and monies allotted Discussion of these charts followed Meals-on-Wheels It was suggested that Meals-on-Wheels be put on a paying basis F Cooper commented that this is the climate - people who can afford these things feel better if they pay for them MOTION Moved, seconded, and passed with one abstention, that the Meals-on-Wheels program be put on a paying basis S Goodwin suggested that S Plumb of Arlington be informed of our action since that community is also involved with Symmes on their Meals-on- Wheels program. Ch Sen will so inform him. MOTION Moved, seconded, and unanimously approved that a scholarship fund be established, and that no one in the Meals-on -Wheels program be denied the program for lack of funding Ch Sen then discussed the Budget issues and the need to hold •N a,to current levels az> a; 14 - n�, fi a Lexington Council on Aging Minutes of Meeting on Oct 4 , 1978 F Cooper then stated that she would like to see the Volunteers organized as a "Friends of the Council" group One of the advantages of such a group would be drawing in other organizations or its members such as the Chamber of Commerce and others, and that among its functions would be the handling of the Newsletter, staffing the telephone lines, handling the friendly visitors, and raising funds, and acting as an Advisory Group to the CoA It would encourage membership of people of all ages S Clark was then asked how long it would take to incorporate It was stated - "not too long" MOTION Moved, seconded, and unanimously approved, that the Council encourage our group of Volunteers to form a "Friends of the Council on Aging, Inc " It was suggested that S Clark and F Cooper proceed with the formal- ities of forming such a group and provide a progress report to the Council After discussion, the following motion was made MOTION Moved, seconded, and passed unanimously that Rent be a Line Item in the Budget The thinking was that the Senior Center must be supported by the Town C Miller then stated that the Council needs more PRESS COVERAGE J Melcher said that she was not able to cover this item R Weinstein then stated that our expanded Senior Center activity has raised the need for another Part-Time Worker A discussion ensued about our CETA worker and the role of our Senior Aide MOTION Moved, seconded, and unanimously approved that the Council definitely needs an Administration Assistant It would be another 24 hour per week job A raise in the Coordinator's salary was recommended MOTION Moved, seconded, and unanimously approved that an Administra- tive Assistant be hired for FY 80 to ease the heavy work load at the expanded Senior Center, the Job Specification to be made up by the Executive Committee MOTION Moved, seconded, and unanimously approved that the Council on Aging go into Executive Session to finish the discussion of the Budget The meeting adjourned at 10 p m - to be reopened following the Executive Session Meeting reconvened at 10 30 p m Ch Sen raised the matter of writing a letter to the State Senator and Representative asking them to submit voter-oriented material for the November Newsletter The Council approved the approach pu6t g-- Dorothy Bq Williams, Secretary