HomeMy WebLinkAbout1978-10-04-COA-min.pdf COUNCIL ON AGING
P O Box 636
( MA 02173
SPECIAL
MINUTES OF MEETING ON OCTOBER 4, 1978
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Present Ch W Sen, V Ch R Weinstein, Treas J Carlson, Sec D
Williams, S Clark, F Cooper, S Goodwin, B Luckman (new
appointee) , C Miller
Staff - J Melcher, Coordinator
Observer - LWV, Dorothy Barrington
Absent A Jackson
The meeting was called to order at 8 10 p m
Ch Sen reported that one more Board Member will soon be appointed,
bringing our total membership to eleven
Transportation Committee F Cooper reported that Lexington is one of
the two finalists on the Transportation Grant If the Council should
have a Van or Minibus allotted for the Center, what would happen?
Decisions on the operating details of this bus will have to be decided
if this situation arises
( Budget Ch Sen stated that in this meeting an attempt would be made to
try to get five decisions In order to bring people up to date, he
provided three charts He had mentioned to Nancy Banks that we were
having trouble staffing the Office as the work load was getting larger
The response was that if this is the case, the Council should consider
what the Staffing problem is and that it should try to raise some money
Ch Sen explained the 5 points for consideration, the FY ' 79
Objectives, and the Organization of the Council, its activities, and
monies allotted Discussion of these charts followed
Meals-on-Wheels It was suggested that Meals-on-Wheels be put on a
paying basis F Cooper commented that this is the climate - people
who can afford these things feel better if they pay for them
MOTION Moved, seconded, and passed with one abstention, that the
Meals-on-Wheels program be put on a paying basis
S Goodwin suggested that S Plumb of Arlington be informed of our action
since that community is also involved with Symmes on their Meals-on-
Wheels program. Ch Sen will so inform him.
MOTION Moved, seconded, and unanimously approved that a scholarship
fund be established, and that no one in the Meals-on -Wheels
program be denied the program for lack of funding
Ch Sen then discussed the Budget issues and the need to hold •N
a,to current levels az> a; 14
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Lexington Council on Aging Minutes of Meeting on Oct 4 , 1978
F Cooper then stated that she would like to see the Volunteers
organized as a "Friends of the Council" group One of the advantages
of such a group would be drawing in other organizations or its members
such as the Chamber of Commerce and others, and that among its functions
would be the handling of the Newsletter, staffing the telephone lines,
handling the friendly visitors, and raising funds, and acting as an
Advisory Group to the CoA It would encourage membership of people of
all ages
S Clark was then asked how long it would take to incorporate
It was stated - "not too long"
MOTION Moved, seconded, and unanimously approved, that the Council
encourage our group of Volunteers to form a "Friends of the
Council on Aging, Inc "
It was suggested that S Clark and F Cooper proceed with the formal-
ities of forming such a group and provide a progress report to the
Council
After discussion, the following motion was made
MOTION Moved, seconded, and passed unanimously that Rent be a Line
Item in the Budget
The thinking was that the Senior Center must be supported by the Town
C Miller then stated that the Council needs more PRESS COVERAGE
J Melcher said that she was not able to cover this item
R Weinstein then stated that our expanded Senior Center activity
has raised the need for another Part-Time Worker A discussion
ensued about our CETA worker and the role of our Senior Aide
MOTION Moved, seconded, and unanimously approved that the Council
definitely needs an Administration Assistant
It would be another 24 hour per week job A raise in the Coordinator's
salary was recommended
MOTION Moved, seconded, and unanimously approved that an Administra-
tive Assistant be hired for FY 80 to ease the heavy work load
at the expanded Senior Center, the Job Specification to be
made up by the Executive Committee
MOTION Moved, seconded, and unanimously approved that the Council
on Aging go into Executive Session to finish the discussion
of the Budget
The meeting adjourned at 10 p m - to be reopened following the
Executive Session
Meeting reconvened at 10 30 p m Ch Sen raised the matter of writing
a letter to the State Senator and Representative asking them to submit
voter-oriented material for the November Newsletter The Council
approved the approach pu6t g--
Dorothy Bq Williams, Secretary