HomeMy WebLinkAbout1977-10-26-COA-min.pdf COUNCIL ON AGING
P 0 Box 636
•1 ; Lexington, MA 02173
MINUTES OF MEETING ON
91Z-19 Of CIp5&Ap October 26 , 1977
Present: Ch. W. Sen, V.Ch. R. Weinstein, Sec. D. Williams,
Treas. , J Carlson
F. Cooper, S . Goodwin, A. Jackson, C. Miller, A. Paranya,
J Stumpp
Absent: S Clark
Guests : Nedra Shulkin, CETA worker; Jean Wood, B.0 student
MOTION Minutes unanimously approved as sent out.
The Treasurer presented a BUDGET SHEET with budget vs. actual
expenditures for the years FY ' 76 , ' 77, ' 78 , to date
MOTION Moved, seconded, and unanimously approved that the Treasurer' s
report be accepted
The Treasurer presented the following bills , as of October 21
Salary - J. Melcher $500 00
Stationery 12 82
23 26
Telephone 64 07
U S Post Office 300 00 (previously approved)
P. 0. Box rental . 14 .00
Total $914 15
MOTION Moved, seconded, and unanimously approved that the above bills
presented by the Treasurer be approved.
Comment was made that new Copier places are appearing in town in
addition to Ingalls - this in connection with xeroxing address labels.
The Treasurer then discussed the Special Fund and how the
accounting should proceed in the future. He has two categories in this
fund (1) trips; (2) Meals on Wheels He suggested that we use
standard accounting procedures for these two areas Formerly, all
checks were photostated, and he does not need them It was decided
that decisions on these items be taken care of by the Chairman and
the Coordinator
Ch Sen informed the Committee that it was necessary to submit
the FY ' 79 Budget before the meeting (copy given to each member) .
He telephone-polled every member of the CoA before he submitted the
Budget to the Town Budget presented is for $21 , 220
Ch Sen attended a meeting of the Board of Health where Tri-
community Health Service indicated it had on hand $500 for an
educational program at Vynebrooke and Greeley A discussion ensued
concerning what other Boards are doing in the way of reviewing
corollary items of interest in the budget It was suggested that
during the coming year we be in touch with those groups dealing v ' ,.
the elderly Education going on at Congregate Meals under o° - `o
Home Care Corporation was discussed
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MINUTES OF MEETING of October 26, 1977 Lexington Council on Aging
( The following report was given by the Coordinator, Joan Melcher.
"The CoA Council Members and Coordinators Course will be given
by Middlesex Community College at the John F Kennedy School Monday
mornings and evenings , starting in December Another course will
be given Thursday mornings , "Techniques of Working with the Aged",
taught by Jane Adolph Both courses are free of charge
The second Coordinators Meeting has been held, with six towns
represented Ch Sen was present. The group meets about once every
four or five months to swap ideas and keep up to date on activities
of other CoAs Minutes of these meetings may be seen at the CoA
office Discussion centered around office volunteers, office pro-
cedures, resource books, and the sharing of news and ideas for
newsletters The next meeting is scheduled for March 8, 1978.
Different communities have different methods for mailing the newsletter
to save on costs
A visit was made to the Winchester CoA and a conference held
with Sara Dillon, who gave a great deal of valuable information.
Other CoA offices will be visited in this area soon
John Mahoney volunteered a bus to take people from the
Villages to get their flu shots at Cary Hall Thank you notes will
be written by the presidents of both villages.
The trip to the Cathedral in the Pines plus lunch was a great
success - 129 people enjoyed themselves
Dana House is having an Open House this Sunday from 3-5 p m
Members of the CoA are invited
Please submit to me any articles of interest you find in
newspapers and magazines "
Ch Sen reported that the Annual Report must be written soon -
no letters as yet received concerning this
Discussion of the proposed draft of the CoA Rules followed.
A revised copy is enclosed The Rules will be presented at our
November 16 meeting for Council approval
Frayda Cooper reported on the activities of the Forum on
Aging An Advisory Committee Meeting is scheduled for November 3.
She presented some possible Forum on Aging Warrant Articles in the
area of Human Services These will be under discussion as the
Human Services committee meets
MOTION Moved, seconded, and unanimously approved that Frayda Cooper
be a representative of the CoA on the Forum on Aging inas-
much as she is already on the Forum on Aging Committee and is now
a member of the CoA
MOTION by Roy Weinstein Resolved, The CoA expresses its thanks to
the 1976-77 CoA Officers for their leadership and for a job
well done Seconded, and unanimously approved
The next meeting date was set for November 16 at 7 30 p m
MOTION Moved, seconded and passed unanimously that a bill just
received from the Graphics Department of the baiNw2tf2 M R
for $63 00 for Newsletter No 9 be approved
Ch Bill Sen reported on the meeting he attended on October 24
in Boston of the Massachusetts Council of Older Americans
MINUTES OF MEETING OF October '/6 , 1977 Lexington Council on Aging
Christina Miller indicated that she would like to have the
goals and objectives for the year 1977-78 clarified
Joan Melcher reported on the requests for a bus at least
once a week during the holiday season
MOTION Moved, seconded, and 8 out of 9 members present voted r
that the CoA give Coordinator Joan Melcher the authority
to arrange for a Holiday Bus to operate on Fridays from Nov. 18
through December 23
The meeting adjourned at 10 30 p m
Respectfully submitted,
/3
Dorothy B Williams
Secretary