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Home My WebLink About1976-07-14-COA-min.pdf Lexington Council on Aging Meeting, July 14, 1976 Visitors Center, second-floor Meeting Room MINUTES Present CoA : S Goodwin, A Paranya, M.Ritter, J.Rooney, J.Stumpp, D. Williams Staff J. Melcher, Co-ordinator Observers E. Cheever 1 . The meeting was called to order at 7 50 P M, by Ch. Jane Stumpp Minutes for the June 22nd meeting were approved as distributed. 2, Ch. Stumpp read a letter from Jeff Shaw relative to space require- ments as outlined by the CoA As there is no such space immediate- ly available in Lexington, Mr.Shaw suggested three possible options open to the CoA a Remain at present location until school closings make space avail- able b. Request I/mkt a" eerier,/ q permission from the Selectmen to .�.:� some of the CoA's F77 funds and use them to pay rent. Ofr c Remain at present location and submit a warrant at the 1977 Town Meeting asking for a capital expenditure for one year's rent in F78 (Tereafter rent would be included in the CoA budget) Mr Shaw also intimated that some space might be available through a private party or group. Discussion led to the following conclusions that Option #2 was not feasible because CoA funds were already committed to important pro- grams ; that moving to an interim location (eg Cary Hall) was not practical ; that Mrs. Stumpp contact Jeff Shaw for more information about securing space through a private source ; and that for the pres- ent, the CoA office should remain at the Visitors ' Center. 3 Mrs. Melcher reported the following a. A letter received from Ron Fitzgerald (M-M Vocational) indicated interest in a senior's swimming program. He will investigate and then plan a meeting with representatives of interested area CoA' s (Jane Stumpp reported forthcomong changes in Hayden policy to per- mit all citizens to participate in Hayden activities. Mrs Williams suggested that Mrs Melcher call Joseph Burns, Hayden Director, indicating CoA interest and inviting him to next Council meeting, Follow up call with a letter, with copies to members of Hayden' s Board of Directors. ) b 150 people have been polled so far on transportation needs Map showing where interested people live is well under way, (Initial response seems to indicate that a Dial-a-Ride system will be most practical) c. Tentative reservation for lunch at Northfield Inn, Oct. 13th, (fol- iage trip) has been made ( D.Williams moved that the CoA sponsor a foliage bus trip to Northfield, Mass, on Wednesday, Oct 13, 1976, the bus fare to be paid by the CoA, luncheon costs to be paid by the participants Seconded and VOTED Publicity for the foliage trip will be handled through the Newsletter There will br 3 busses (45 passengers per bus) at a cost of $144 per bus Jane Stumpp has consulted Comp- troller Perry on how to handle payment for lunch. The CoA will need to open a special checking account for this ) d. A meeting with Anne Kenn of MVMHC about a Friendly Visitors ' pro- gram has been held. Chris Moore will organize a first unit of about ten volunteers. Chris has also met with Meg Harrigan of Winchester to learn about their Friendly Visitors ' Program. e Letters to local doctors and churches explaining the Friendly Visitor Program have been prepared. f. Discussed Congregate Meals with Peter Crafts of M-M Vocational. He is interested, is sure program can be arranged, but final OK must come from Ron Fitzgerald, who is on vacation at present, g Selectman Mary Miley called to congratulate us for our many activi- ties and appreciated our Board Meeting minutes She asked for a list of Lexington stores, which was supplied h Lexington's start at Tel-a-Care has already paid off in emergency help for a cancer patient 1. Discount Program letters to merchants were mailed on July 9th. Vol- unteers are now canvassing all stores in town to find out which ones want to participate in our program. j Dorothy Williams has been working hard finding out which company will give us the best service and price for ID cards , decals , and address labels for our Newsletter. k. People are working on the new census book, getting the names of senior citizens underlined in preparation for the next Newsletter mailing. We are trying to keep our mailing list completely up tp date. Mary McDonough has been good enough to help by forwarding to us information regarding any deaths of elderly persons in town, 1 Contacted the Welcome Wagon women, who will carry our Newsletters to new elderly citizens of Lexington Mrs. Filios will drop in to learn a little of what we are doing 4. The Treasurer reported a balance of $3,660. 34 of Article 75 money Ex- penditures for the past three weeks include May phone bill, $29 66; deposit for Newsletter postage, $250; map pins, $3, 62 ; glue sticks,$4 67; postage due M Ritter, $9. 36 Mr Rooney noted that the CoA should vote on bills before they are paid and moved that the expenses listed by the Treasurer be approved. Seconded and VOTED. It was also agreed that a regular treasurer's account book be obtained so that the Council may maintain a clear record of expenditures. 5 Mrs Williams reported that the ID cards are ready for printing. Decals have so far proven to be expensive. Lowest quote so far, $90 for 300 or less from a Waltham firm. Ingalls has suggested an alternate solution using heavy Xerox paper and double-stick tape which will be less expen- sive. Ingalls seem to offer the best deal on self-stick address labels which can be Xeroxed from a master copy Labels will cost about $33 00 per issue, Xeroxing, $3. 06 Mr. Rooney suggested investigating the use of the Town typists ' pool to do our big typing jobs. 6 Mr. Rooney commented on the difficulty of reaching our co-ordinator by phone during busy periods He suggested that Mrs. Melcher call rhe Tele- phone Co. to inquire about adding a second number (not to be publicized) to our phone 7. Rev Goodwin reported that Jon Pynoos has been appointed Director of the Minute-Man Home Care Corporation. 8. After setting agenda for July 28th, the meeting adjourned at 10 P.M. RespectfullyAubmitted, a`, / , , Secretary