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Home My WebLink About1976-01-13-COA-min.pdf Lexington Council on Aging Meeting, January 13. 197¢ Town Office Building, Room G-111 MINUTES Present CoA members Rev. S. Goodwin, A. Paranya, M Ritter, J.Stumpp, H.Sullivan Observers : D.Williams (LWV) , Harvey Smith 1 . The meeting was called to order at 4 30 P.M. by Ch. Jane Stumpp After noting a correction on line 4 of item 7 - changing the words "the next" to "a" - it was moved, seconded, and voted that the min- utes be accepted as distributed. 2. Appointment of directors and alternates to the Minute-Man Home Care Corporation was next considered. Rev. Shirley B.Goodwin and Harvey A. Smith were nominated to serve as directors for Lexington and agreed to do so. The following were nominated as possible alternates Ann Cobb, Albert Brown, Lynn Yansen, Jack Gardner, Bernice Manning The secretary was instructed to call the nominees in order to ask them to serve until two had agreed to do so 3. The newsletter sub-committee presented a format and outline for the proposed questionnaire and a list of possible news items which were tentatively approved by the CoA. Work will continue toward a mid- February publication date for the first newsletter. 4. Mrs. Stumpp reported that Mr. Maloney of C&W Bus Co. is very much interested in promoting better transportation for older citizens and will be glad to meet with the CoA very soon to discuss possi- bilities. 5. Mrs. Stumpp reported that she had received a letter from the State Dept. of Elder Affairs awarding Lexington a "seed money" grant of $2 ,000 to be used for the hiring of a part-time coordinator, subject to certain conditions. It was moved, seconded, and voted that the Lexington Council on Aging accept the State grant with conditions as stated, pending approval by the Town Manager 6, It was moved, seconded, and voted that CoA services to Lexington residents include all persons 60 years of age and older. 7. Rev Goodwin reported on bulk mailings. The CoA will need a letter from the Town Manager to the Post Office stating that the Council on Aging is to be included under the town permit Each mailing must be accompanied by a statement of mailing and a voucher indicating that funds to cover the mailing are available. The cost per item for bulk mailing is 7. 7¢ 8. Rev Goodwin also presented a revised report on the cost of having the newsletter printed at Minute-Man Regional Vocational School $1 . 50 per page setting, plus $9. 00 per thousand copies. Since only one copy of the newsletter will be sent to a household, a rough estimate of a mailing is 3,000 copies or less Estimated cost of the first newsletter, including return postage , is $455. 9 A tentative budget was worked out which Mrs. Stumpp will checkout with Phyllis Smith and submit to the Town Manager for approval REVENUE (7-1-75 to 6-30-76) Article #75 $5, 000 Grant - DEA 2 ,000 Total fiscal 76 revenue $7,000 EXPENDITURES (7-1-75 to 6-30-76) Home Care Corporation $1 ,000 Part-time Co-ordinator 1 ,080 Newslatter (3 issues) 1 ,000 Office Exp & telephone 500 Travel expenses 150 Transportation $ special 1 programs 300 Total fiscal 76 expenditures $4,030 F76 Revenue carry over to F77 $2 ,970 FISCAL 1977 BUDGET Home Care Corporation $3Tfeetttd 5 Newsletter ( 12 issues) 2, 800 Part-time Co-ordinator 3,500` 1 Travel expense 450 Bus trips (from Rec Dept. )2 ,500 Special programs 500 Transportation program 1 ,000 Office expense & phone 1 ,200 Total FY77 Budget $14,450 Less- FY76 carry over 2 ,970 Fiscal 1977 Budget request $11 ,480 10 Members present agreed that meetings should be held on a regular schedule and designated the second and fourth Tuesdays of each month at 7 30 P.M. as Council on Aging meeting times 11 . The next meeting was set for Tuesday, January 27th at 7:30 P.M. 12. The meeting adjourned at 6 30 P.M Respectfully submitted, Cid Ann G. Paranya Secretary