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Home My WebLink About2017-06-14-PBC-min140 J5177SRH�Y� TOWN OF LEXINGTON x ° Permanent Building Committee aim oW� A Permanent Members J an' APRIL19' Chairman: Jon Himmel 1NG1 Peter Johnson, Dick Perry, Carl Oldenburg, Philip Coleman, Charles Favazzo, Howard Hobbs Project Specific Members Clarke & Diamond Schools Hastings Elementary Margaret Coppe Curt Barrentine Edwin Goodell Andrew Clarke June 14, 2017 Fire Station Visitors Center Pelham Road Robert Cunha Joel Berman Hank Manz Joseph Sirkovich Peter Kelly Teresa Wilson Members Present: Philip Coleman,Jon Himmel, Howard Hobbs, Carl Oldenburg, Dick Perry, Andrew Clarke, Joe Sirkovich, Robert Cunha DPF Staff: Patrick Goddard/Director of Public Facilities, Mark Barrett 7:00 - The meeting was called to order. 1. Hastings Project Update — Trip Elmore (Dore & Whittier) (See Attached) 2. Fire Station Proiect —Jeff McElravv (Tecton Architects) and Denis Ross (Pacheco Ross Architects) presenting with Chief John Wilson — Lexington Fire Department The Meeting minutes of 5-4-17 were reviewed followed by brief discussion. Motion to approve the PBC Meeting minutes of 5-4-17 as amended was made by Howard H., 2�d by Carl O. and approved by the committee. Jeff McElravy Began a review of a power point update on the project status. Site Plan — Design Plan situated on site, team has been looking at storm water design options, geo- thermal well options and conservation issues, and the next step is an informal discussion with Conservation Agent and Engineering Office to finalize design approach. The Floor plans and building elevations were discussed and topics bulleted below: • A question was raised about the "museum space", Chief Wilson shared information on the Antique Fire Truck and other materials that would be housed in this space. • The mezzanine is approx. 2000sf and is planned to be used for storage and training, a second means of egress is not required. • Visitor arrival to the building and circulation within the building was discussed. • PBC requested that design be refined at the stair locations to improve internal circulation. • Possible switching of the Decontamination and Mechanical Room were discussed. • Discussion on ability to identify the entry to the building and a number of opinions that the entry needed to remain on Bedford Street. • Several people did not like the "LEXINGTON FIRE DEPARTMENT' signage on the building. • Discussion took place on preferences for modern vs traditional design approach. 201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420 • Camilla Place was looked at in terms of widening the sidewalk or otherwise improving the pedestrian circulation from parking to the building, a number of ideas were discussed that the architects will develop. • There was discussion on whether to filter down to one design scheme for the next PBC meeting to include HDC (Historic District Committee), although the end result was to keep two design options going forward, to receive HDC's informal input. Jeff updated the PBC on LEED checklist status. • MEP Narrative discussed, looking at geothermal systems, VRF systems and traditional gas fired equipment. • Radiant heat in floor first choice for apparatus and equipment type spaces. • Checklist review shows clearly that a Silver Rating is possible; trying to determine if Gold is reachable. Fire Project will need discussion in near future on procurement method of Design Bid Build versus CM. Motion to adjourn was made and seconded: Meeting adjourned at pm 9:00pm. PBC Meeting 06.14.17 2 Lexington Permanent Building Committee Meeting Maria Hastings Elementary School Building Project SBC MEETING MINUTES DATE OF MEETING: June 14, 2017 at 7:OOP.M. at 201 Bedford St, Lexington MA PROJECT: Maria Hastings Elementary School Building Project Dore & Whittier Project #MP16-0112 SUBJECT: School Building Committee Meeting (D&W#12) ATTENDING: Jon Himmel Lexington PBC Chair Andrew Clarke Lexington PBC Richard Perry Lexington PBC Carl Oldenburg Lexington PBC Phil Coleman Lexington PBC Howard Hobbs Lexington PBC Pat Goddard Lexington DPF Mark Barrett Lexington DPF Louise Lipsitz School Principal Kate Colburn School Committee Liaison Trip Elmore DWMP 1. Approval of Meeting Minutes: a. Approval of May 11, 2017 PBC/SBC Meeting Minutes — Motion to approve the May 11, 2017 meeting minutes by R. Perry, 2nd by C Oldenburg. Discussion: None. VOTE: Unanimous to approve Approval of June 5, 2017 PBC/SBC Meeting Minutes — Motion to approve the June 5, 2017 meeting minutes by C Oldenburg, 2nd by R. Perry. Discussion: 1. #2, 4th paragraph, add a statement " the original $600,000 Geothermal Design was based on a deep well (1,500+ foot) Open Loop System similar to those in other Lexington schools, after engineering review it was determined that system was not appropriate for the Hastings Project but that a shallower (500 foot) Closed Loop System was the best fit for the Hastings Project, which led to a 100+/- well design configuration and a $2.3 million dollar system cost. A test well was authorized and dug to confirm the engineers findings and it was determined that the closed system would work for the project." 2. #2, 6th paragraph, add "the total value of the Value Engingeering taken was $1,445,370." 3. Add a final paragraph " The Design team has taken design benefits and lessons learned from the Estabrook Project and incorporated them into the Hastings design. 4. In the list of VIE taken, G.3 is listed 2 times, remove one. NIANAGEMENT PAIVINERS, LLC I'ItOJEC:T MANAGERS RS AR IB'ITEC;T'S Ne;ur,��uui'49�ano`r„ MA ON'90 260 herrn wwSnv w IlMg '7 �) 118 499.2999 ph 978,499+2944 Bn www.doren dwhlwittier.c.orn Motion changed to accept amended minutes as are outlined in 1- 4 above. VOTE: Unanimous to approve 2. Budget Update and Submission of the Schematic Design: T. Elmore reviewed the copy of the budget summary that was reviewed with the Lexington School Committee, pointing out that the Project cost of $65.28 Million was voted and unanimously approved by the Lexington School Committee on the 6th of June 2017. He also had provided a copy of the Table of Contents of the Schematic Design submission that would be delivered to the MSBA on June 29th, if the PBC voted tonight to have the OPM and Designer submit the schematic design, at a budget of $65.28 Million. The committee asked a few questions about the make-up of the Total Project Budget numbers and the Value Engineering process going forward. T Elmore explained that once this number has been agreed to with the MSBA, we can continue to look for ways through the value engineering process to reduce the cost. As we go through the next steps and phases we will continue to find Value Engineering items to be added to the list for review. It was noted that the number for the project with the MSBA is capped once the MSBA Board approves the Schematic Design Submission and issues/executes the project funding agreement. The budget can go down, but not above the agreed upon project budget amount. Motion to authorize the OPM and Designer to proceed with the submission of the Schematic Design to the MSBA, for a total project cost of $65,280,000 as approved by the Lexington School Committee on June 6th, 2017, by Howard Hobbs, and 2nd by Phil Coleman. Discussion: None VOTE: 6 for the motion; 0 against, 0 abstentions Motion Passes. (Certification of the vote was signed by the chair) 3. Upcoming PBC Meetings: a. Scheduled meetings — i. June 28, 2017 — PBC Meeting 4. Hastings Discussion adjourned at 8:32 PM — Minutes provided by T. Elmore, Dore & Whittier management Partners 2