Loading...
HomeMy WebLinkAbout1962-11-08-TCC-min.pdf -fae) TOWN CELEBRATIONS COMMITTEE November 8, 1962 The Committee met at the Town Offices at 7 :45 p.m. Present were : Mrs Litchfield, Mrs Fox and Messrs Howard, Gilman, Barnes and DiGiammarino. Mrs. Bayle, Mr Gaughan and Mr Poplawski were absent Approval of the minutes of the last meeting was MINUTES deferred until the next meeting. Mrs Litchfield heard from Norwich accepting CORRES- 1200. and the noonday meal to bring their drill team PONDENCE and band for April. 19 A memorandum from Mrs Fox regarding William Roger Greeley' s contribution as a member of the Lay- man' s League in initiating the celebration of U.N. Day was referred to Mr. DiGiammarino. A memorandum for Mrs Fox's recommending that UNICEF be incorporated in the Committee plans for celebrating U.N. Day next year was referred also to Mr DiGiammarino. Mr. Howard asked Mrs Litchfield to draft an annual report . Mrs Litchfield received a letter from Mrs. TREASURER 'S Nussdorfer asking for $25 for petty cash purposes. REPORT This was approved. The committee has spent $3985 96 of its ap- 1962 BUDGET propriation of $4500. leaving a current surplus of SURPLUS $514 09 Discussion ensued as to how best to utilize this surplus. We owe about $50. in bills and need $50 in petty cash to carry over till next year Other finan- cial commitments include a staff, stand and plaque for the town' s U. N. flag which Mr. Gilman was authorized to procure in behalf of the committee Possible other uses for any remaining surplus would be : 1 A canopy for the reviewing stand L 0 0 2 To purchase an initial order of commemorative plates which could be used immediately by the Subcommittee I for display purposes and subsequently could be used as gifts for distinguished guests by both committees 3 The procurement of materials which could be used in the publishing of a 250th Anniversary Commemorative Booklet , The Committee agreed that the Subcommittee should be given $50 for cash to be carried over into 1963 and that any remaining surplus should be used in a manner which would assist the 250th Anniversary Committee in meeting its present needs 1963 BUDGET The Appropriation Committee wishes our budget REQUEST as soon as possible Mr Howard felt we should ask for at least $4500 to take care of the needs of the Cele- bration Committee only He feels that we will have ad- ditional expenses because of the dual Celebration, es- pecially now that South American delegates are to be asked as our guests Mr Gilman felt we should ask for $5000 and go back down to $4500. the next year The committee approved this, and our chairman and treasurer will break it down in a budget for 1963 250TH Mrs Fox reported that Mr Alan G Adams had spoken to her in regard to a publicity story for the 250th Anniversary He felt that it was time for such action particularly in view for the need of alerting the town to our plans for seeking a special appropria- tion Mr Howard reported that Mr Cobb is going to do a column in the Minute-Man every other week on the 250th Anniversary The 250th Anniversary Committee is to do research on how past celebrations were financed Our financial problem relating to the 250th, we discussed at length, especially the unlerwriting of the musical drama Friday evening, April 19, 1963 is to be reserved for the banquet program honoring the South American visitors 250th Anniversary Speaker's Kit : Mr Howard gave these suggestions for the contents of the kit : 487 Background of the TCC Members and past chairman Formation of the 250th Anniversary Committee Past celebrations and how they were financed Contemporary celebrations by other towns in Mass Basic policies applied to 250th (short , dignified, and inexpensive) The program planned with indication of sponsor He felt that this should be a 15 to 20 minute presentation, possibly followed by showing one or two films of past Patriots ' Day celebrations and ending with a question and answer period Mr Howard requested Mrs Litchfield to get out letters to all major organizations advising them that we are preparing an interesting presentation regarding our plans for celebrating the 250th Anniversary and re- questing that we be given an opportunity to present this program to their members It was agreed that we should make every effort to avail ourselves of as many speaking opportunities as is possible prior to special town meeting in January as an effective means of selling town leaders and towns- people on our plans After Mr Howard has assembled all of the written materials which will compose speaker' s kit ; Mr Barnes and Mr DiGiammarino have agreed to work to- gether in translating these materials into an interest- ing presentation through the use of slides and other visual aids Committee members are to bring ideas for the speaker' s kit to our next meeting scheduled for November 29 Mrs Fox will write thank-you notes for U N Day U.N. DAY and will ask Mr Poplawski to cover the Elks and the uuiliLary units wr iuh i,00k part in cne morning ceremony. Mrs Fox informed the committee that she is put- ting together a folder on U.N. Day for the next chairman. Our meeting of December 6 will be an important APRIL 19 one with past members and guests present The major purpose of this meeting will be initial organization for next Patriots ' Day Films of last April 19 will be shown Mr Howard suggested December 13 as a date for COMMITTEE this, hut the general feeling was that May or June RECEPTION would be better Mrs Fox offered her house for the occasion Patricia N Fox, recording Secretary Pro Tem 48S