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HomeMy WebLinkAbout1972-11-29-LBC-min.pdf LEXINGTON BICENTENNIAL COMMITTEE Minutes - November 29, 1972 The meeting was called to order in the Legion Room of Cary Hall at 7 30 p.m , by the Chairman, King Howard with the following members present Warren Butters, Rudy Fobert, Roland Greeley, Tony Mancini, Pat Wheatley, Miriam Butts, Alan Adams, Becky Nussdorfer, and Fred James Becky reported that she had contacted Mrs Carol Murphy who is Sales Manager of the Lexington Sheraton Mrs Murphy is very interested in the Bicentennial and as a resident of Lexington and as one professionally involved with the Motel business, she will gladly undertake a job for LBC if requested She will join the committee at 8 30 The status of the stationery was discussed Ray Barnes had given Dick Michelson the sketches which the artist Vitali Terletzky had drawn for the inspection of LBC members These sketches had been developed from the original idea of Ann Modoono who was a sixth grade pupil last April The committee studied the drawings Comments were generally favorable but there were some suggestions concerning the type of lettering and the use of color King will take back the suggested changes to Mr Terletzky The new stationery should then only take a few weeks to be ready for use by the committee King then briefed the committee about the response from TCC to the letter which LBC wrote them concerning the allocation of responsibility in 1975 King and Ray Barnes (chairman of TCC) felt the need to come to an agreement promptly A letter dated November 9, 1972 from Ray to King was specific in its analysis of the letter from this nr+mmittee -to TCC -on Oetsv.:. 2, i372 Copies or the tetter were distributed King felt that the need for a working relationship was understood and that the problems came on procedures Ray and King drew up a Memorandum of Understanding which was also distributed to the Committee members After some discussion the Memorandum was approved TCC will be so notified At 8 30 Mrs Murphy arrived She described her position with the Motel and a recent meeting of Hotel Sales Managers Association which featured Frank Sidlauskas as the speaker The impact of the Bicentennial is becomming obvious to the people involved with accommodations The letter sent by LBC to the Motel managers in April of this year will be brought to the attention of the Manager again she said There -2 should be no reason why the Lexington Sheraton cannot commit 75% of its rooms to VIP guests in 1975 Roly asked if the Hotel Association to which Mrs Murphy belongs can involve other towns She said that this is possible and that there would be a meet- ing on December 10 at which time this will be considered She also suggested that a member of our committee speak at one of the meetings to inform them of our plans The committee thanked Mrs Murphy and King Howard made a motion to invite her to become a member of LEC in charge of VIP accommodations The motionwas approved Discussion on any changes in the general plan for the weekend of the 19th of April as decided upon last March was next on the agenda It seemed fair to expect that the dawn reenactment on Saturday the 19th will have to be scheduled at about 5 30 in the morning; the parade of the Centennial Legion at about 9 a.m and the traditional parade at about 2 p.m. Receptions and appropriate programs will be held on Saturday evening If and when the President would be here will determine much of the time schedule Other features of the program of events will be left as they were In reviewing the budget items, it appeared to the committee that the figures are too low but that we cannot adjust them at this time The budget requests will have to be made for an 18 month period this year A hearing with the Appropriations Committee seemed urgent 1 The Chair entertained a motion that the program as revised be approved by LBC This motion was seconded and passed 2 The Chair entertained a motion that the budget be re-affirmed, this motion was also passed 3 The Chairman entertained a motion that he be authorized to prepare a presentation for the Selectmen and the Appropriations Committee for the 1973 warrant and to discuss with the Appropriations Committee the $50,000 figure The Chairman was so authorized He will request a hearing with the Appropriations Committee as soon as possible Alan Adams, in response to the Chairman 's request, submitted his suggestion for the theme -fbr—Lew....y,on up Lu an-dl duriirg tire -Bicentennial year 'wnat so Proudly we Bali fulfills a great percentage of the requirements Rudy Fobert felt it was good also but wondered if it needed the word "what" - it could stand as "So Proudly We Hail" LBC agreed that the suggestion is a fine one The committee members will take the next few weeks and try it out on friends and acquaintances and be ready to decide at the next meeting King Howard reported on the 2nd meeting held at Hanscom Field with members of the Armed Services Dick Michelson, Fred James, Tony Mancini, and Line Cole also attended The various services and the National Guard were represented They indicated that they will offer much support in 1975 Each military service will provide Lexington and Concord a "wish list" giving the type of service and providing the names of the proper persons to contact for April 19, 1975 They also expect to send many fine units to the parade King also indicated that he and Linc would like to go to Washington with -3- (, the Concord couterparts to this committee to submit their request for the presence of the President at the celebrations of 1975 Tony Mancini said that he expects to be able to report at the next meeting the outline for the organization of a Foundation similar to the one formed by the Concord Committee King reminded Alan in particular and the committee that LBC will need strong publicity before the next town meeting The speakers bureau should be established He noted that Pat Wheatley could be working on the document to be mailed to the TMM prior to Town Meeting that will describe the program for the Bicentennial and give some back- ground as to the work that has been done and needs to be done The nominating committee for the vice-chairman has had no formal meetings How- ever there has been telephone communication between the members and the name of Steve Politi has been submitted by Linc Cole This man was highly recommeded by both Alan Adams and Rudy Fobert when announced His nomination will be submitted to the Selectmen as the vice-chairman of EEC Roly Greeley reported that he had meetings with the Planning Board Due to the fact that there is no Planning Board Director at the moment the Board feels that LBC must submit its ideas in the realm of camping and picnicking and let the Board take the matter under consideration at that time Mr Greeley posed the question of whether the town wants to be involved with providing picnic areas or overnight spaces for traitors in 1975 or whether it feels it cannot The Planning Board feels it needs LBC analysis before it decides Greeley will continue to try to complete plans in this area The Library meeting with the Library trustees, Historical Society, and the Permanent Memorial Committee which was held on the saturday following our last meeting seems to close the matter of using the Library for a repository of historical documents It appears that the PM Committee feels that a room in the renovated Library will not be suitable for a Permanent Memorial The Meeting adjourned at 9 45 p.m Respectfully submitted," "' Becky Nussdorfer, Secretary S-ris4W.4 L. f" \ • EAr CARY MEMORIAL LIBRARY ` • Lexington, Massachusetts 02173 1 December 13, 1972 (617) 862-6288 Mrs Rebecca G Nussdorfer, Secretary Lexington Bicentennial Committee 503 Concord Ave. Lexington, Mass Dear Becky, Thanks very much for mailing us your minutes As you know, we file these in a notebook which is displayed in the Lexington Room for the use of the townspeople. I noticed an error about the Library in the last set of minutes we received and would like to request a correction "for the record " The minutes state " seems to close the matter of using the Library for a repository of historical documents " (This is in the last paragraph ) —a. Actually at the meeting held at the Library on November 11 between representatives of your committee, the Historical Society, and the Permanent Building Committee, it was generally agreed that I should ask the Trustees about the matter of historical archives at Cary "as a feeler " At the next Library meeting (November 21 ) "it was voted that the Chairman would write to the Historical Society advising them that the Trustees were favorably disposed to consider a request for space for archival material in the Library's expansion plans It was also voted -that ch-e-Hifloricar Society be notified that the Trustees re- gard the Library as a proper repository for such archives " (Quote from the minutes ) On November 27 a letter concerning these two votes was sent to Mr Butters as President of the Historical Society by Mr Bailey as President of the Library Board of Trustees Sincerely yours, Robert C Hilton Director RCH •mg Copies to Fred C Bailey Irving H Mabee