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HomeMy WebLinkAbout2024-05-13 SB-min Select Board Meeting May 13, 2024 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, May 13, 2024, via a hybrid meeting platform. Mr. Lucente, Chair; Mr. Pato; Ms. Barry, and Ms. Hai, were present, as well as Mr. Malloy, Town Manager; and Ms. Katzenback, Executive Clerk. CONSENT AGENDA 1. Application: One-Day Liquor License – Eastern Massachusetts Association of Community Theatres, Inc. (EMACT), Cary Memorial Building, 1605 Massachusetts Avenue  Annual DASH Gala and Awards Presentation To approve a One-Day Liquor License for Eastern Massachusetts Association of Community Theatres, Inc. (EMACT) to serve beer and wine in the lobby and hallway area outside of Battin Hall on the main level and in the lobby outside of Estabrook Hall on the lower level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of their Annual DASH Gala and Awards Presentation on Saturday, August 24, 2024 from 6:30pm to 11:00pm. DOCUMENTS: EMACT Event Location Description, EMACT Procedures for Serving Alcohol 2. Application: One-Day Liquor License – Thomas McLoughlin, Lexington Community Center, 39 Marrett Road  Memorial Luncheon To approve a One-Day Liquor License for Thomas McLoughlin to serve beer and wine for the purpose of a memorial luncheon for Megan Jensen to be held in the Dining Room of the Lexington Community Center, 39 Marrett Road, on Saturday, June 29, 2024 from 11:30am to 2:30pm. DOCUMENTS: Memorial Luncheon Event Layout Diagram, Memorial Luncheon Procedures for Serving Alcohol 3. Approve Tucker Avenue Street Acceptance – Order of Taking To approve the Order of Taking for Tucker Avenue. DOCUMENTS: Order of Taking 4. Accept Select Board Committee Resignations  School Building Committee for the Lexington High School Project - School Principal - Andrew Stephens  Semiquincentennial Commission (Lex250) - Community Member Representative - Thomas Colatosti  Transportation Advisory Committee - Vinita Verma To accept the resignation of Andrew Stephens from the School Building Committee for the Lexington High School Project as the School Principal effective immediately. To accept the resignation of Thomas Colatosti from the Semiquincentennial Commission (Lex250) as a Community Member Representative effective immediately. To accept the resignation of Vinita Verma from the Transportation Advisory Committee effective immediately. DOCUMENTS: Resignation Letter - T. Colatosti, Resignation Letter - V. Verma 5. Approve Select Board Committee Appointment  School Building Committee for the Lexington High School Project - School Principal - Andrew Baker To appoint Andrew Baker to the School Building Committee for the Lexington High School Project to fill an unexpired indefinite term. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Select Board Work Session - Announcement: Survey Open for Public Feedback on 18 Massing Studies Regarding Lexington High School Building Project Mr. Pato explained that public comments are being taken on the 18 massing studies for the Lexington High School Project through May 16, 2024. The link can be found at the Lexington High School Project Website. 2. Select Board Work Session - Discuss Housing Incentives to Encourage Additional Affordable Units - Item will not be taken up at this meeting The Board postponed this discussion to a later date. DOCUMENTS: Memorandum 3. Select Board Work Session - Discuss Proposed Updates to Alcohol Policy for Restaurants Sandhya Iyer, Director of Economic Development, reviewed the proposed updates to the Alcoholic Beverage License Regulations for the Board's consideration and discussion. The modifications are consistent with previous discussions regarding alcohol service at non-food establishments as well as including craft brewery/winery service should one choose to locate in Lexington. The Board discussed additional amendments to the policy. An updated policy will be brought back to the Board to be discussed at a future date. DOCUMENTS: Alcoholic Beverage License Regulations Amendments – Redline, Alcoholic Beverage License Regulations Amendments – Clean, Alcohol Policy - 5-13-24 Edits, 2010Alcohol Regulations - Restaurants 4. Review and Approve Changes to Senior Tax Write Off Program Dana Bickelman, Director of Human Services, presented proposed updates to the Senior Tax Work Off Program to maintain alignment with other tax relief programs, as well as the current State minimum wage. The proposal is to increase the hourly wage to $15/hour. Ms. Barry noted that the associated Regulation also needs to be updated. Susan Rockwell, 366 Lowell Street, thanked the Board for their support of this program. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to accept the modifications to the Senior Tax Work Off Program as presented and to amend the Select Board Regulation accordingly. DOCUMENTS: Memo - Senior Property Work Off Program 5. Discuss Potential 250th Anniversary of the Battle of Lexington Monument th Ms. Barry explained that the 250 Commission is still in favor of a privately funded monument to th commemorate the 250 Anniversary of the Battle of Lexington. The majority of the Commission's location preference is still Belfry Park and this majority further requests that the monument be compatible in size with the site. There was concern raised and clarification asked for regarding who will now manage the monument process and what the next steps would be now that MAPC has completed their contract. On the question regarding if they would support a site visit for the artists, the consensus of the Commission was no. The Board agreed that there would be a conversation offline regarding who would spearhead pushing this project forward from here on out. The Board would then discuss this item further at a future meeting. 6. Appoint Members to the Town Manager Search Screening Committee Ms. Hai explained that, once this is voted, an initial meeting will be scheduled for the Committee. She reviewed the list of proposed candidates. It was discussed to also appoint Ms. Hai to Chair this Committee. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to appoint to the Town Manager Search Screening Committee:  Jill Hai - Select Board Member  Mark Sandeen - Select Board Member  Bob Creech - Planning Board Member  Heather Hartshorn - Business Representative  Sara Bothwell Allen - Community Representative  Vineeta Kumar - Community Representative  Robert Mandeville - Community Representative  Janet Perry - Community Representative  Helen Yang - Community Representative for a term set to expire upon the submission of a list of recommended finalists to the Select Board and once the work of the Committee is deemed complete; and further to appoint the members of the Town Manager Search Screening Committee as Special Municipal Employees; and further to appoint Jill Hai as Chair of the Committee. DOCUMENTS: 2024 Town Manager Search Screening Committee - H. Hartshorn, 2024 Town Manager Search Screening Committee - S. Bothwell Allen, 2024 Town Manager Search Screening Committee - V. Kumar, 2024 Town Manager Search Screening Committee - R. Mandeville, 2024 Town Manager Search Screening Committee - J. Perry, 2024 Town Manager Search Screening Committee - H. Yang 7. Approve Parklet Location on Massachusetts Avenue Mr. Malloy explained that the Town acquired a new parklet using ARPA funds earlier this year and is getting ready to put the parklet in place for the season. In 2019, the Board approved a two-year use of the parklet (for 2019-20) on Massachusetts Avenue. In the past, the Parklet was placed on the southwest side of Massachusetts Avenue, and he recommended continuing to place it on that side of Massachusetts Avenue due to the narrow sidewalks. The other side of Massachusetts Avenue has wide sidewalks which are more conducive to sidewalk cafes. The 2019 vote authorized the Town Manager to approve the final location and to inform the Board of any substantive changes. th He explained that Mr. Pinsonneault and Ms. Iyer met with the Center Committee on May 9, and a vote was taken to approve the general area of 1806 Massachusetts Avenue, with the knowledge that the Board may choose to place it elsewhere along that side of Massachusetts Ave. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to authorize the installation of the Massachusetts Avenue Parklet from first week in May through end of October for two consecutive years (2024 and 2025) in two parking spaces on the Southwest side of Massachusetts Avenue and to authorize the Town Manager to review and approve the final location and notify the Select Board of any substantive changes. DOCUMENTS: Minutes 3-27-19 ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn the meeting at 7:37pm. A true record; Attest: Kristan Patenaude Recording Secretary