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2024-06-03 SB Packet - Released
SELECT BOARD MEETING Monday, June 3, 2024 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation� 6:30 P M AGENDA EXECUTIVE SESSION 1. Exemption 6: To Consider the Purchase of Real Property 6:30pm 2. Exemption 4: To Discuss the Deployment of Security Personnel or Devices - 6:40pm S ec urity P lanning fo r D ignitary Vis its fo r the 2 5 Oth Annivers ary o f the B attle o f Lexington C elebration 3. Exemption 6: To Consider the Value of Real Property- Parcel 68-44 Located on 6:SSpm Lowell S treet PUBLIC COMMENTS P ub lic c o mments are allo wed fo r up to 10 minute s at the b eginning o f eac h me eting. E ac h s p eaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 4 5 8 0 if they wis h to s p eak during p ub lic c o mment to as s is t the C hair in managing me eting time s. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. S elec t B o ard M emb er Anno unc ements and L iais o n R ep o rts TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Record S elect Board Committee Liaison Assignments 2. Accept S elect Board Committee Resignations • To wn C eleb ratio ns C o mmittee - S teve C o le, Jr. • F enc e Viewers - Julie Krakauer Mo o re 3. Approve S elect Board Committee Appointment • To wn C eleb ratio ns S ub c o mmittee - S teve C o le, Jr. 4. Approve ToWn Manager Committee Reappointment • Council on Aging- Dr. Jyotsna Kakullavarapu 5. Approve and Sign Comment Letter Regarding EEA No. 16654, L.G. Hanscom F ield North Airfield Development 6. Application: One-Day Liquor License - Dana Home Foundation, Lexington C o mmunity C enter, 3 9 Marrett R o ad • 2024 Dana Home Foundation Awards Reception 7. Application: Battle Green P ermit- William Diamond Junior F ife and Drum C orp s, B attle G reen, 0 Mas s ac hus etts Avenue • F ife and Drum C orp s Jam S es sion 8. Approve and Authorize Town Manager to S ign Inter-Municipal Agreement 9. Approve S elect Board Meeting Minutes • May 6, 2024 S elec t B o ard • May 13, 2024 S elect Board 10. Application: One-Day Liquor Licenses - Tapped Beer Truck, 35 Hartwell Avenue • (4)X eno n P ro p erty L L C C o mp any/Tenant Event 11. Ap p lic atio n: E ntertainment L ic ens e -A s s o c iatio n o f B lac k C itizens o f L exingto n d/b/a ABC L, 1875 Mas sachusetts Avenue • 4th Annual Quock Walker Day C ommunity C elebration 12. Approve F is c al Year 2025 C o st-O f-Living Adjustment(C O LA) for Non- Represented Employees ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discuss Community Profile and Job Description for Town Manager S earch 7:20pm Advertis ing 2. Presentation- Single-Use Plastic Bottle Phase Out Policy& Discussion on Draft 7:35pm Policy 3. Z ero Was te S urvey R ec o mmend atio ns 7:5 Op m 4. Presentation- Internal Equity Audit by Tangible Development B:OSpm 5. Council on Aging Request for Authorization to Designate Lexington an AARP Age- 8:25pm F riendly C ommunity 6. R eview R ec o mmend ed Amendments to D raft C o unc il o n Aging C harge 8:3 Op m 7. D is c us s 2 5 Oth Annivers ary o f the B attle o f L exingto n C e leb ratio n I nvitatio ns to 8:40p m L exingto n's S is ter C ity Anto ny, F ranc e 8. Approve C o llective Bargaining Agreement- Building Maintenanc e Division Union B:SOpm (AFL-CIO Mass. State Council#93, Local#1703) 9. Approve Collective Bargaining Agreement- Public Works Union(AFL-CIO Mass. B:SSpm State Council#93, Local#1703) ADJOURN 1. Anticipated Adjournment 9:OOpm Meeting Packet:https://lexington.novusagenda.com/agendapublic/ *Membe�s of the public can attend the meett'ng f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY lAvcWc SdONsQOJIQ T09 iP ho ne o ne-tap: +13092053325„99739813810#,,,,*153496# US +13126266799„99739813810#,,,,*153496# US (Chicago) Telephone: • +1 309 205 3325 US � +1 312 626 6799 US (Chicago) � +1 646 931 3860 US � +1 929 205 6099 US (New York) Meeting ID: 997 3981 3810 Passcode: 153496 An Act Relative to Extending C ertain S tate o f Emergency Ac c ommo dations:http s://www.mas s.gov/the-op en-meeting-law The next regularly scheduled work session of the S elect Board will be held on Monday, June 17, 2024 at 6:30pm via hybrid participation. The next regularly scheduled meeting of the S elect Board will be held on Monday, June 24, 2024 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request � All agenda time and the o�de�of items ar�e app�ximate and � � ��,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Announcements and Liaison Reports PRE E TER• ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Please see the attached Select Board Member Announcements and Liaison Reports for the June 3, 2024 me eting. Und er this item, S e lec t B o ard M emb ers c an als o c o mment o n any ad d itio nal p o ints, rep o rts and concerns. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type � ��:r��.��,��:��������:�./���m�������������Fl��i�:r��m:�������m���.::...������������I����.������ u����fm�:���"�(�"�� .�:������:����� IC����.������� Select Board Announcements and Liaison Reports—June 3, 2024 Dou� Lucente: MBTA Zoning Projects • The Select Board was notified regarding this project, and asked to comment on the below listed proposed MBTA Zoning project. The Select Board will not►be taking up individual MBTA Zoning projects as items on our agenda. However, Select Board members are welcome to comment on this project individually and directly to the Planning Board if they wish. • Planning Board/MBTA Zoning Project: 231 Bedford St o Project Summary Description (From View Point Cloud): 231 Bedford Street LLC ("Applicant") proposes to redevelop the premises by replacing the existing commercial structure with a 30,492+/-square foot,five-story, mixed-use building.The building will feature first-floor commercial space and nine units of multi-family housin�, with structured parking located under the building.The garage will provide both vehicular and bicycle parking options, with one parking space per residential unit (9 residential spaces) and three parking spaces for the commercial space,totaling 12 parking spaces in the garage. Joe Pato: School Building Committee (SBC) • LHS Building Project Community Design Workshop Thursday,June 6, 2024 This workshop is your next opportunity to participate in the design process for the new Lexington High School Building Project.This design workshop is a chance to share your thoughts about the proposed project and hear from Town and LPS officials about the steps ahead. Thursday,June 6, 2024, 6:30 PM to 8:30 PM LHS Commons II Participants will break into small groups and discuss the various options being considered, including renovation of the existing building, adding to the structure, or starting from scratch with a complete rebuild of the high school. Attendees will get the chance to engage directly with the design and owner's project manager team to share your goals, aspirations, and concerns about the project. Additional information about the current design options is available at https://Ihsproject.lexin�tonma.or�with a synopsis that was sent via the Town News&Alerts e-mail attached to this memo. . . . . . n �N �.:; � ,�:�,, � : ..�IV� �� �"��,� IO���., �I.� .. •� � �I�u.� �� ,�III� ;. � . !Q iYrtJ �, u F dl4miii ` � ,INII. . ,,..,,� � ��<. , �'U .,�,... �,,,. „ '�',...i '�. ,,, , ,,.. 6 IU.r,�� , :� � ':. ,, �. '.���N � .; -; r � ,. ,f � � �;,;iu ,� ��, �i � 'm �`, � I I� � l � 1 „ r ,� , n' ,,-' ..� , ; ;�� �,..- ��� ,i�� �.a „.'y� � , , .,. ,.. , . , ���,� i;� ,�. ; � s,i ; N , .. , , ,� ,'R, , . �,..:, 4 ,... 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Y� ,�fl ��,��e This workshop is your next opportunity to participate in the design process for the new Lexington High School Building Project.This design workshop is a chance to share your thoughts about the proposed project and hear from Town and LPS officials about the steps ahead. Thursday,June 6,2024,6:30 PM to 8:30 PM LHS Commons II Participants will break into small groups and discuss the various options being considered, including renovation of the existing building, adding to the structure, or starting from scratch with a complete rebuild of the high school.Attendees will get the chance to engage directly with the design and owner's project manager team to share your goals, aspirations, and concerns about the project. . The School Building Committee narrowed the design options from 18 to five (5).The design choices include building an addition and renovating the existing structure, and four designs centered around a new construction. The following images and information represent massing studies,which are purely conceptual.They do not represent final designs, locations, or costs. 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G �ii,i oi� „ �Bi1J�,d!i�, %y ;, ��itrg �i.1� � i ,'. 7 �IfJ �pi�� yUJf���. //I//, . a,: ,,,,'. J�IDy %.,. 0%/i , y �f/ �G'��. ,� , �''�f �; f�y //r��'. �. ,,,,, .. �, .. ��f,N,' ��YY�, %: .. ;��� �:: 'FJlll//i . ai ,.. +'%i;, j �Oj�i, �j . �:„ � ��i . �1� ..�lJ f//� i � „,,,,�. �����, ; . " �/!� �j////��� �� y iii/��i� 1 �j /l � �����W/'l „ �7��� '��" � � „ / o�� �/iii� %11111� ��a��' f �/ ? „ � ,fiii /� „� , �;,. �,,, � �y,�. ./% ��//r � a1ra�9dUirovyiao�avr�r�rf��t'r��l��ot�bl�� ,�� ; � ' ;,,� �i � i „�:.. �, ;S�/�//%�� -„ ./li Projected Cost: $635 million Building footprint: 197,130 square feet Floors:2 to 4 Pros: i i i i i r i i i i i i � i Cons: i� i i r r i i i i r i r i ii r Content from:Town News&Alerts (5/30/2024) . 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',,, I ��/ �� � �11,( ' //%'/r/„/j ��� %i� � �f ���G%JJJ,/jJJ %,� �,,,,,, / ;� .. .. �� f � ��� , /j� /�i��I��t� 1l �� �i/�plkllf � I ��ry :, � ii�rnJ ,//�� , !�✓b�NrhU�rr�,tar�il�llorNl,D ,; yi ,, ��,,, ° ���;, 4/9U�G%/ /%�i�rwo;' y / i � �, i�, �i � �11f ', ,,, ' �J, , i % ' a��,: ,�� � ;rr �% „ �,,, �/t, ;r �` , „ „ ��'�x '�dl(�yi � i„ I, l//HlWi �i �;, � /, '�, / i„ ,�u ��irr > ' , //!I/H%itlr!!ll � ; .., „ j„. /% ,��Y f%//i„ ,iy„ �f�% ���/y�1 � ��j�// ` „ � � ,����1!� %t�ji � �sf� � , � ���, %,,�, Projected Cost: To be determined Renovated Field House Building footprint: 179,000 square feet Floors:4 Pros: i i i i < i i i i i ri i Cons: i i i i r i i� i , i i i i i i i Content from:Town News&Alerts (5/30/2024) See additional renderings (https://drive.���le.com/file/d/1 G8pEANpPHp6AuV7 3mYuhGDCzQUOSDSm/view)for each of the five massing studies or visit the LHS Building Project website for more information about the project. (https://www.lhsproject.lexingtonma.org/) Getting Your Own Updates on the Project This information came from the Town News&Alerts from the Town ofLexington. You can sign up for Town News&Alerts (https://www.lexin�tonma.�ov/548/Town-Newsletter-News-Alerts- Emails) on the Town's website. Content from:Town News&Alerts (5/30/2024) AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager TM.1 S UMMARY: Attached please find the Town Manager Weekly Updates for the following weeks ending on: • May 24, 2024 • May 31, 2024 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type � �����c���..��������,�:-����"�,� ��c;���:��,��. IC�������i��� � �n����.���::J��,�������.��`��°��„�,'� ]q::������:����� IC�����;������ ������� ���� ��..;�^ � ��' ...... �� �N � � �' �l �� I� � ����u � .. ;��, � ry ,�, �l� '� � " � ��; .�� ��,i �� I uu �' ,TM"'.,ii I ;��W J �� , � ., w��tP�i �, �«�M�I�P��"p� ,�r�`� ��"��"�����'� � °''`��.������.��,��>*.;�' ��,W�� � �uu����p ir� �������_�. ��- N�^���wunu�ir�,u..u��. • Town o L exzn ton g Town Manager's Of f ice James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: May 24, 2024 RE: Weekly Update The following is an update of activities for the week ending May 24, 2024: Town Mana�er Updates: • Attached please find the letter from the Attorney General regarding Article 11 of the Fall 2023 Town Meeting approving the bylaw change that was approved by Town Meeting (this allows associate members on the Planning Board to vote on matters where there is an absence, vacancy, conflict, etc.). The Attorney General's Office was not initially inclined to approve this bylaw change, however, our Town Counsel, Mina Makarious did an excellent j ob representing the Town's interest and persuaded the Attorney General's Office of the legality of the bylaw and the Attorney General's Office subsequently approved of the bylaw. • Doug Lucente and I discussed the process for proj ects, programs, etc. (collectively referred to as "proposals") to provide clarity to Town staff on the order of bringing a proposal before the Select Board as well as other Boards/Committees or having public outreach. There has been confusion and inconsistency on whether proposals should come before the Select Board first or after review by other Boards/Committees/public engagement. The following is the process that Town staff will be directed to follow: 1. Bring the proposal before the Select Board as a��elimina�v presentation and a general timeline for presenting to other Boards, Committees and/or the public. 2. Present the proposal to other Boards, Committees or the public. 3. Bring the proposal with any revisions from other Boards, Committees or the public back to the Select Board for a second presentation and to receive any comments from the Select Board. 4. Bring the proposal with any revisions from step (3) to the Select Board for final approval. If there were no further revisions at step (3) the proposal will be placed for consideration on the consent agenda. This is an effort to provide a roadmap for consistency on a public process for the future to ensure we have a standardized process that includes both internal and external engagement. I will be 1625 MASSACHUSETTS AVENUE�LEXINGTON,MASSACHUSETTS 02420 RECEIVED THE COMMONWEALTH OF MASSACHUSETTS 8:53 am, May 20 2024 OFFICE OF THE ATTORNEY GENERAL ANDREA JOY CAMPBELL ATTORNEY GENERAL Mary de Alderete, Town Clerk Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 CENTRAL MASSACHUSETTS DIVISION IO MECHANIC STREET, SUITE 30I WORCESTER, MA 01608 May 17, 2024 0 OWN C1 IRK EXINGTON IVIA (508) 792-7600 (508) 795-1991 fax www.mass.gov/ago Re: Lexington Special Meeting of November 7, 2023 -- Case # 11248 Warrant Articles # 11 and 12 (Zoning) Dear Ms. de Alderete: Article 11 -Under Article 11 the Town voted to amend Section 135-9.3.3 of the zoning by-laws regarding the associate member of the planning board. We approve Article 11 because it does not clearly conflict with G.L. c. 40A, § 9. Amherst v. Attorney General, 398 Mass. 793, 795- 96 (1986) (requiring inconsistency with state law or the constitution for the Attorney General to disapprove a by-law). ' I. Summary of Article 11 Under Article 11 the Town amended Section 135-9.3.3 regarding the associate member of the planning board by deleting text and adding new text that would allow the associate member to act on "site plan review, or any other application" that may come before the planning board as follows (deleted text in strikethrough and new text underlined) : Associate Member. The Planning Board shall elect an associate member to serve for one year, or until replaced. The Chairs of the Planning Board may have the an associate member sit on the Board for the purpose of acting on a special permit, site plan review, or any other application that may come before the Board, in the case of absence, inability to act, or conflict of interest on the part of any member of the Planning Board or in the event of a vacancy on the Board. 1 In a decision issued on February 16, 2024, we approved Article 12 and extended our deadline for a decision on Article 11 by agreement with Town Counsel for an additional forty-five days until April 4, 2024. On April 1, 2024, we further extended our deadline for an additional forty-five days until May 19, 2024. As amended, Section 135-9.3.3 authorizes the associate member of the planning board to act on special permits, site plan review, or any other application before the planning board. General Laws Chapter 40A, Section 9 authorizes towns to provide for associate planning board members and authorizes them to serve when the planning board, acting as the special permit granting authority, is reviewing special permits, as follows: Zoning ... by-laws may provide for associate members of a planning board when a planning board has been designated as a special permit granting authority. One associate member may be authorized when the planning board consists of five members, and two associate members may be authorized when the planning board consists of more than five members. A ... town which establishes the position of associate member shall determine the procedure for filling such position. If provision for filling the position of associate member has been made, the chairman of the planning board may designate an associate member to sit on the board for the purposes of acting on a special permit application, in the case of absence, inability to act, or conflict of interest, on the part of any member of the planning board or in the event of a vacancy on the board. Section 9, paragraph 11. Section 9 authorizes associate planning board members, establishes the number of associate members that may be authorized, and establishes the circumstances in which an associate member can act on a special permit application. Section 9 makes it clear that associate members can hear and act on special permit applications, which Lexington's existing by-law allows for. However, as amended the by-law allows for associate members to also act on site plan applications and other matters that come before the Planning Board. While we approve Article 11, the Town cannot authorize the use of associate members to hear matters that are not allowed by state law. See, ems., G.L. c. 41, § 81 K-81 GG, "The Subdivision Control Law." We strongly suggest that the Town discuss with Town Counsel the limited instances in which an associate planning board member can act on matters that come before the Planning Board. 2 Note: Pursuant to G.L. c. 40, § 32, neither general nor zoning by-laws take effect unless the town has first satisfied the posting/publishing requirements of that statute. 2 There is pending legislation that would expressly authorize associate members to act on any matter that comes before the planning board. See H. 3555, "An Act relative to associate members of planning boards." (htt�s://malegislature.gov/Bills/193/H3555) 2 cc: Town Counsel Mina S . Makarious Very truly yours, ANDREA JOY CAMPBELL ATTORNEY GENERAL �IrC 106. VA by: Kelli E. Gunagan, Assistant Attorney General Municipal Law Unit Office of the Attorney General Ten Mechanic Street, Suite 301 Worcester, MA 01608 508-792-7600 3 A S :Jll@r ITEM NAME PROPOSED MINUTES Item # Description DATE Select Board Liaison Assignment 3-Jun-24 0 0 Discussion/Decision Steve Cole is resigning from the TCC as a full Accept Select Board Committee 3-Jun-24 0 0 member effective immediately■ ; Julie Krakauer Resignations Moore resigning from Fence Viewers effective immediately ■ Approve Select Board Committee 3-Jun-24 0 0 Steve Cole to be appointed to the TCC Appointment Subcommittee Approve Town Manager 3-Jun-24 0 0 This is to reappoint Jyotsna Kakallavarapu to the Committee Reappointment Council on Aging. Approve Comment Letter At the 5/6 meeting M. Sandeen requested Board ■ regarding EEA No. 16654, L.G. 3-Jun-24 0 0 send letter, it was suggested to create draft Hanscom Field North Airfield similar to HATS Letter and put on consent for Development Board to vote Approve One -Day Liquor License - DHF's Annual Awards Event at the Lexington Dana Home Foundation 3-Jun-24 0 0 Community Center 6/5 (Police; TMO; LCC; Fire - all OK) Approve Battle Green Permit - WDJFDC is looking to have a "jam sessionif on William Diamond Junior Fife and 3-Jun-24 0 0 the Battle Green with an outside group on 8/7 Drum Corps (Police; Fire; DPW - all OK) Authorize the Town Manager to 3-Jun-24 0 0 This is the annual IMA amendment that restates ® sign RHSO IMA each communities contribution toward the RHSO. Approve Select Board Meeting 3-Jun-24 0 0 5/6/2024; 5/13/2024 Minutes This is the annual Cost of Living Adjustment for Approve TNON (Town Non Union) non -unionized town employees. The town's employee COLA for FY25 3-Jun-24 0 0 practice has been to follow the union contracts, which would result in a 2.0% increase in FY25. Could this be on consent? MRI is working on the community profile/job description they suggest post both the job ad and Discussion of Community Profile Community Profile at the same time. MRI typically & Job Description for Town 3-Jun-24 10 1 post the ad on a Monday and give candidates 4 Manager Search Advertising weeks to respond. For example, if the ad is posted on Monday, JunelOth then the closing date would be Monday, July 8th. Single-UsePlastic Bottle Phase Students have developed a proposal for the Town Out Policyas an organization to phase out single use platic Presentation/Discussion on Draft - - bottles, notwithstanding the Town Meeting vote. r We will have a presentation and a draft policy for Policy the Select Board to consider. Zero Waste Survey Maggie is looking for direction from the board on Recommendations ® 3-Jun-24 20 3 recommendations presented by the Tufts research Tangible Development ® The audit results to be presented to the SB. 15 presentation on Internal equity 3-Jun-24 mins. Confirmed ® audit COA Request to be Authorized to Friendly Community Review COA charge changes The COA would like to bring forth amendments to their charge to the 2025 ATM. Town Meeting Article Submission ® . 3-Jun-24 Policy Committee will present a proposed Timeline Discussion ® schedule for article submissions ®Discuss on 250th Invitations to our S. Barry requested to have a Board discussion on Sister City ® France and - - this before the 6/12 community meeting regarding Other Dignitaries ® . 250th invites in general The Town and the Union came to agreement on Approve Building Maintenance the terms the Select Board authorized at an Union Contract (AFSCME Local 3-Jun-24 5 9 earlier executive session. This agenda item is to 1703) approve the contract MOU and authorize the Town Manager to execute the contract between the Town and Union The Town and the Union are very close to agreement and we may reach agreement in our Approve the DPW ®Union Contract ® next meeting scheduled for 5/21. Having this scheduled on the agenda would provide adequate time should we come to agreement for FY25 wages to be calculated before July 1. This is being added based on the Select Board's PLACEHOLDER discussion on 5/20 that additional review by the Affordable ®Housing Trust RFP SB before it is sent out to other Boards/Com m ittees PLACEHOLDER - Approve Select 17-Jun-24 0 0 Appoint a member to the Lexington Center Board Committee Appointment Committee (from previous recruitment) Liquor License Transfer Biswas ® . Complete Application recieved on May 14th from ® Biswas Enterprise to transfer from Arts AvenueUnit® Specialties - Hearing, being advertised in ' minuteman newspaper PLACEHOLDER - Review and Approve Committee Meeting 17-Jun-24 15 2 Follow up from 12/18/2023 meeting Conduct Norm Policy This is a discussion to reviews designs and Discussion on Muzzy Parking Lot 17-Jun-24 10 3 determine whether this parking lot should Design continue to have meters and PaybyPhone or only PaybyPhone Small Business Tax Exemption 17-Jun-24 10 4 At the Recreation Committee's regular May meeting (Wednesday, May 15, 2024), the PLACEHOLDER - Approve Committee voted unanimously (5-0) in support of Placement of Temporary Si•gns at the placement of up to eight, approximately 4'x8 Lincoln Field and/or Center Track 17-Jun-24 5 5 vinyl, corporate sponsorship banners at Lincoln Field - Lexington High School Girls Field #2 and/or Center Track Field by the Lexington High School Girls Soccer Boosters for Soccer Boosters the purpose of fundraising. - OFFICIAL REQUEST NOT RECEIVED FROM LHS GIRLS SOCCER PLACEHOLDER - Lexmedia report 17-Jun-24 10 6 to SIB There has been confusion in the past on whether staff should present proposals to the Select Public Process for Staff Proposals Board first or to other Boards/Committees/Public Discussion 17-Jun-24 10 7 first. This discussion will be to seek agreement on a single process to ensure consistency and standardization for processes to ensure there is internal and external engagement Town Counsel has recommended the Select Accept Deed of Gift - LexSeeHer 17-Jun-24 5 8 Board formally accept the deed of gift and that it be placed on permanent file with the Town Clerk as an attachment to the meeting minutes. Annual June reappointments: Keeper of the Approve Select Board Committee 24-Jun-24 0 0 Lockup; Executive Clerk; TCC; TCC Reappointments Subcommittee; Affordable Housing Trust; MAGIC (expire 6/30) Elaine Tung: Pursuant to the terms of the Lexington Affordable Trust,From Housing trustee's terms expire on April 30 of each year as well as the number of terms being limited (Article section B.) I believe that the Town website states that they expire on June PLACEHOLDER - Correct Term 30. Ending Date for Affordable ® , I was only appointed for a one year Housing Trust Members to April term so under the Trust my term technically 30th & Reappointments x2 expires at the end of this month with the Town website stating that it expires on June 30. 1 would like to request that the Select Board consider extending my term an additional two years, whichever expiration date you choose to PLACEHOLDER - Approve Select as a member to the Fund for ® Board Committee Appointment - ® 24-Jun-24 0 0 Lexington Board representing the Trustees of the Fund for Lexington - Trustees of Public Trusts ® Public Trusts Member Present Plan of Action and Timeline for Amending the Joe present the plan of action and timeline for Lexington Human Rights 24-Jun-24 10 1 updating the LHRC charge Committee Charge and Community Conversation Plan Discuss Select Board Report for 24-Jun-24 FY2024 Annual Town Report PLACEHOLDER - Discuss and ® , CAC would approve ® 24-Jun-24 40 3 recommendations; Town of Lexington Town Manager's Office James J. Malloy, Town Manager Kelly E. Axtell, Deputy Town Manager MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: May 31, 2024 RE: Weekly Update The following is an update of activities for the week ending May 31, 2024: Town Manager Updates: Tel: (781) 698-4540 Fax: (781) 861-2921 • Attached please find the agenda tracker for upcoming Select Board meetings. Land Use, Housing and Development: .o Planning • On Wednesday, June 5 the Planning Board will open the public hearing on an application for a multi -family development in the new village overlay district at89 Bedford ......................................................................................................,,,,,,,,,,,,,,,,,,,,. Economic Development • Memorial Day weekend brought in 1500 people through the Visitors Center with Discovery Day alone bringing in over 950. • Lexington has been recognized worldwide for its 250th Anniversary. Selling Travel created a piece for their Visit USA News. htt s:// .s llin tray 1. .uk/ ssa hus tts 1 nnin ,a,,,,,, Eel o I uti n r :,,,,,, rt / Recreation & Community Programs: Celebrations • Congratulations to Peter Coleman for successfully completing and earning his CPSI (Certified Playground Safety Inspection) Certification. 1625 MASSACHUSETTS AVENUE - LEXINGTON, MASSACHUSETTS 02420 Programs and Services The Aquatics facilities — Pool and Reservoir — open officially on June 3, 2024. The Pool hours of operation are 7 days a week and the Reservoir hours of operation are Saturdays and Sundays. For more details on days and times — visit the Aquatics landing page: hll.pL-://www.lexin tonma.gov/1081/`o n,,,,,, uatic s A second Emergency Call Box has been installed adjacent to the Center Recreation Complex Restroom Building. It is expected to be active for use in the coming days. Capital Projects -.............:..........R.@..................................:......................�.a t . v it - r j cs • The Lincoln Park Field # 1 Reconstruction and Field # 1 and #3 Athletic Lighting Project mobilizes on Monday, June 3, 2024. The project is anticipated to be complete in late August. Project updates will be posted to the capital project landing page throughout the project: hit • The Muzzey Athletic Field project continues to be on scheduled. The sod is in place and the field is expected to be back online in the early summer. • Pine Meadows Golf Course Improvements - The cart path work begins on Monday, June 3rd and weather permitting, is anticipated to be complete within a week. • The Reservoir Bathhouse Capital Project - Staff have been actively working with the Department of Public Facilities (DPF) to determine what improvements can be accomplished with the existing appropriation and existing structure. The improvements, which will include two ADA restrooms and a customer service office and storage space. The work is expected to mobilize sometime during Summer 2024, it is expected to be completed within a few months. Mobilizing during summer requires the Bathhouse to be off line and fenced off during the summer months while the beachfront and swim area remain open. While the building is offline a portable restroom has been placed at the Park and a storage container for the staff supplies and equipment have been placed on the beachfront. ITEM NAME PROPOSED MINUTES Item # Description DATE Exemption 6: To Consider the Request from LexHAB on 5/22, A donor would Purchase of Real Property 3-Jun-24 10 0 like to give LexHAB a 3 bedroom home to transition to affordable housing Exemption 4: To Discuss the Deployment of Security Personnel and Devices - Security Planning for 3-Jun-24 15 0 Per request from Suzie Barry Dignitary Visits for 250th Anniversary of the Battle of Lexington Celebration Review Affordable Housing Trust RFP - This is PLACEHOLDER - Exemption 6: To being added based on the Select Board's Consider the Value of Real Property 3-Jun-24 15 0 discussion on 5/20 that additional review by the SB before it is sent out to other Board s/Com m ittees Select Board Liaison Assignment 3-Jun-24 0 0 Discussion/Decision Steve Cole is resigning from the TCC as a full Accept Select Board Committee 3-Jun-24 0 0 member effective immediately; Julie Krakauer Resignations Moore resigning from Fence Viewers effective immediately Approve Select Board Committee 3-Jun-24 0 0 Steve Cole to be appointed to the TCC Appointment Subcommittee Approve Town Manager Committee 3-Jun-24 0 0 This is to reappoint Jyotsna Kakallavarapu to Reappointment the Council on Aging. Approve Comment Letter regarding At the 5/6 meeting M. Sandeen requested EEA No. 16654, L.G. Hanscom Field 3-Jun-24 0 0 Board send letter, it was suggested to create North Airfield Development draft similar to HATS Letter and put on consent for Board to vote Approve One -Day Liquor License - DHF's Annual Awards Event at the Lexington Dana Home Foundation 3-Jun-24 0 0 Community Center 6/5 (Police; TMO; LCC; Fire all OK) Approve Battle Green Permit - William WDJFDC is looking to have a "jam session" on Diamond Junior Fife and Drum Corps 3-Jun-24 0 0 the Battle Green with an outside group on 8/7 (Police; Fire; DPW - all OK) Authorize the Town Manager to sign This is the annual IMA amendment that restates RHSOIMA 3-Jun-24 0 0 each communities contribution toward the RHSO. Approve Select Board Meeting ® 3-Jun-24 0 0 5/6/2024; 5/13/2024 Minutes Approve One -Day Liquor License - ® Tapped Beer Trucks is hosting small corporate Tapped Beer Truck 3-Jun-24 0 0 events for Xenon/TIAX LLC HQ, 35 Hartwell Avenue 6/6; 7/11; 8/8; 9/12 Approve (Special Event) 3-Jun-24 0 0 Community Celebration 7/6 on the Visitors Entertainment License - ABCL Center Lawn (live performances; recorded This is the annual Cost of Living Adjustment for Approve TNON (Town Non ® ® non -unionized town employees. The town's employee COLA for FY25 practice has been to follow the union contracts, which would result in a 2.0% increase in FY25. is working on the community profile/job description they suggest post both the job ad Discussion of Community Profile & and Community Profile at the same time. MRI Job Description for Town Manager 3-Jun-24 15 1 typically post the ad on a Monday and give Search Advertising respond.MRI candidates 4 weeks to For example, if the ad is posted on Monday, JunelOth then the closing date would be Monday, July 8th. Students have developed a proposal for the Single -Use Plastic Bottle Phase Out Town as an organization to phase out single Policy Presentation/Discussion on 3-Jun-24 15 2 use platic bottles, notwithstanding the Town Draft Policy Meeting vote. We will have a presentation and a draft policy for the Select Board to consider. Zero Waste Survey Maggie is looking for direction from the board Recommendations ® 3-Jun-24 15 3 on recommendations presented by the Tufts research ®Tangible Development presentation. 3-Jun-24 The audit results to be presented to the SB. 15 on Internal equity audit ® mins. Confirmed COA Request to be Authorized to be Community Review Draft COA Charge The COA would like to bring forth amendments Modifications to their charge to the 2025 ATM. Discuss 250th Celebration Invitations ® S. Barry requested to have a Board discussion to our Sister City Antony, France ®3-Jun-24 10 8 on this before the 6/12 community meeting regarding 250th invites in general The Town and the Union came to agreement on the terms the Select Board authorized at an Approve Building Maintenance Union 3-Jun-24 5 9 earlier executive session. This agenda item is to Contract (AFSCME Local 1703) approve the contract MOU and authorize the Town Manager to execute the contract between the Town and Union The Town and the Union are very close to agreement and we may reach agreement in our Approve the DPW ® ® next meeting scheduled for 5/21. Having this scheduled on the agenda would provide adequate time should we come to agreement for FY25 wages to be calculated before July 1. PLACEHOLDER - Approve Select 17-Jun-24 0 0 Appoint a member to the Lexington Center Board Committee Appointment Committee (from previous recruitment) Complete Application recieved on May 14th Hearing - Package Store Liquor ® . from Biswas Enterprise to transfer from Arts ®cense Transfer - Biswas Enterprise 17-Jun-24 10 1 Specialties - Legal ad will publish in the May 30, Inc, 1666 Massachusetts Ave ®Unit H 2024 Minuteman Newspaper, applicant will send abutters notices as required PLACEHOLDER - Review and Approve ®ttee Meeting Conduct 17-Jun-24 15 2 Follow up from 12/18/2023 meeting Norm Policy Present Plan of Action and Timeline Mark, Hemali, Dana, Christina, Stephanie for Amending the Lexington Human 17-Jun-24 10 2 present the plan of action and timeline for Rights Committee Charge and updating the LHRC charge Community Conversation Plan This is a discussion to reviews designs and Discussion on Muzzy Parking Lot ® . 17-Jun-24 determine whether this parking lot should Design ® continue to have meters and Payby Phone or only PaybyPhone Small Business Tax Exemption 17-Jun-24 10 4 At the Recreation Committee's regular May meeting (Wednesday, May 15, 2024), the Committee voted unanimously (5-0) in support PLACEHOLDER , approximately PLACEHOLDER - LexMedia report to 17-Jun-24 SIB Town Meeting Article Submission ® 17-Jun-24 Policy Committee will present a proposed Timellne Discussion ® schedule for article submissions There has been confusion in the past on whether staff should present proposals to the Select Board first or to other ®PublicBoards/Committees/Public 17-Jun-24 first. This discussion Discussion ® will be to seek on a agreement single process g g to ensure consistency and standardization for processes to ensure there is internal and external engagement Town Counsel has recommended the Select Accept Deed of Gift - LexSeeHer ® 17-Jun-24 Board formally accept the deed of gift and that it be p on laced permanent file with the Town Clerk as an attachment to the meeting minutes. Susan wants to talk about the $116K grant for Lexpress. Need more information is this is just LexPress Grant 17-Jun-24 5 10 informing the Board or requires some type of decision making. - jim to follow-up with Dana - Do we need this for Board? PLACEHOLDER ® 17-Jun-24 � Follow-up to our May 13th meeting? Alcohol Policy PLACEHOLDER ® 17-Jun-24 Per request from Joe Pato Discussion Annual June reappointments: Keeper of the Approve Select Board ® 24-Jun-24 Lockup; Executive Clerk; TCC; TCC Reappointments ® Subcommittee; Affordable Housing Trust; MAGIC (expire 6/30) From Elaine Tung: Pursuant to the terms of the Lexington Affordable Housing Trust, trustee's terms expire on April 30 of each year as well as the number of terms being limited (Article V, section B.) I believe that the Town website states that they expire on June 30. PLACEHOLDER - Correct Term Ending Date for Affordable Housing 24-Jun-24 0 0 In any event, I was only appointed for a one Trust Members to April 30th & year term so under the Trust my term Reappointments x2 technically expires at the end of this month with the Town website stating that it expires on June 30. 1 would like to request that the Select Board consider extending my term an additional two years, whichever expiration date you choose to The developer providing us an easement which was agreed on during the Planning Board Fairland Pump Station Easement® ;approval process. The easement provides the Acceptance 24-Jun-24 5 1 town a parcel of land to install a water booster station to improve water pressures in that area if we determine it is the most appropriate solution. Per Ken Pogran email on 5/10/2024, CAC PLACEHOLDER . approve LexMedla Budgeting and ® 24-Jun-24 40 2 Select Board review and approve LexMedia Contract Extension Contract Extension, third year of the 6 year contract Discuss Select Board Report for 24-Jun-24 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Record Select Board Committee Liaison Assignments PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: C.1 Most Select Board Liaison assignments will remain as assigned in 2023 with a few adjustment as noted in the attached. Attached is the full list of Select Board Committee Liaison assignments to be effective as of July 1, 2024. SUGGESTED MOTION: To record the Select Board Members committee liaison assignments as proposed to be effective July 1, 2024. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type N .� y— O u E N : +�-+ O E E O O E N V)•� z; -0 c CLo 0 '� J v v— J 'F J 4J v N (U N (1J N v C1J N cn Ln V) Z3 (i -0 V) -0 cn -0 V) -0 V) -0 V) WA n ,p O CL tw 0 Q R3 Qj t Q. CO "L CO'' U " Y = = Li' . 4— O N O N p � O N O N E N O +-+ � O N N ca c6 v ca p O' ca U' J N N N N R3 R3 m � c(3 R3 cR i1� � O O O 0 0 O ol Otu O O Q .- 4m E E op V J • 0© ` © "s.. 0 U t C.? C U + �' fy Qa © ..� L © .- .y Q:` V E Q CN Q t 4fS m 41) Q U W LL L Z (A (A AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Accept Select Board Committee Resignations PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making Resignations: Town Celebrations Committee ITEM NUMBER: C.2 The Select Board is being asked to accept the resignation of Steve Cole, Jr. from the Town C eleb rations Committee as a full member effective immediately. Fen ce Viewers The Select Board is being asked to accept the resignation of Julie Krakauer Moore from the Fence Viewers effective immediately. Ms. Moore was a member of staff on the Fence Viewers, but she is no longer working for the Town. On behalf of the Town of Lexington, the Select Board Members would like to extend their many thanks to Mr. Cole and Ms. Moore for their time and service to the community. SUGGESTED MOTION: To accept the resignation of Steve Cole, Jr. from the Town C eleb rations Committee as a full member effective immediately. To accept the resignation of Julie Krakauer Moore from the Fence Viewers effective immediately. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA:. 6/3/2024 ATTACHMENTS Description Resignation I A.11ter S. C.ble, Jr. Type Stacey Prizio From: Steve Cole Sent: Wednesday, May 15, 2024 6:45 PM To: Stacey Prizio; Kim Katzenback Subject: TCC USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Hi Stacy and Kim, I filled out the application to be reinstated on TCC however, I wish to step down as a full member and be reinstated as a sub committee member. My time will be very busy with the Lexington Minute Men as I am expected to go in as their Captain on June 20th and serve as Captain for the next 2 years. Thank you, Steve AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Committee Appointment PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making Appointment: Town Celebrations Subcommittee ITEM NUMBER: C.3 The Select Board is being asked to appoint Steve Cole, Jr. to the Town Celebrations Subcommittee for a one- year term set to expire on June 30, 2 024 . Mr. Cole wishes to come off of the Town C eleb rations Committee as a full member to become a member of the Subcommittee. He would be reappointed to the Subcommittee at the end of June. SUGGESTED MOTION: To appoint Steve Cole, Jr. to the Town C eleb rations Subcommittee for a one-year term set to expire on June 30, 2024. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type 2024 Town. (,�elebnitions Subcorrm-nittlee Application S. e, Jr. Ilackup Vlatleiial Lexington MA Boards & Committees Application Form Submit Date: May 15, 2024 Profile Attendance to a regularly scheduled meeting of the board or committee of interest is strongly encouraged when considering applying for membership. All committee meetings are open to the public and are posted at least 48 hours in advance of the meeting in our www.lexingtonma.gov/calendar. Applications will be kept on file and considered as vacancies occur for up to one year unless otherwise noted. If you have any questions or need more information regarding the completion of the application, please contact either the Select Board Office at 781-698-4580 or the Town Manager's Office at 781-698-4540. Stephen D Cole, Jr. ............... First Name Middle Last Name Initial N'Ickname Steve Preferred T'Itle (m.e. ® ® Mx.,, ® Rev ...................... Email Address 0111[111'71111111IN1�� 211,11"",", FILM, =4071 =11 IMTMII 49 Balfour St --,""I'll" ............... Home Address Lexington City MA 02421 State Postal Code m m m Length of Res'Idence min LeAngton (Note: ZBA requirement Mis a minimum of 8 Vears) - 46 Years lW" Precinct 8 Home: Primary Phone Alternate Phone Stephen D Cole, Jr. Jr Trinity Building & Construction""Management Project S,u,peri,ntendent Employer Job Title ' �� Town Celebrations Committee: Submitted Interests & Experiences TIM y you want to serve. interested Why are you ,n a board or commissionj am currently Serving on the Town Celebrations Committee as a full Committee Member. wish to step down as a full member and be reinstated as a sub committee member. My time will be very busy with the Lexington Minute Men as I am expected to go in as their Captain on June 20th and serve as Captain for the next 2 years. am currently Serving on the Town Celebrations Committee as a full Committee Member. wish to step down as a full member and be reinstated as a sub committee member. My time will be very busy with the Lexington Minute Men as I am expected to go in as their Captain on June 20th and serve as Captain for the next 2 years. Have you recently attended any meetings of the board or committee for which you are applying? r Yes r No r Yes r N o Do you currently serve on another board or committeleo.7i' r. Yes r No 04/27/2021 Stephen D Cole, Jr. Jr Conflict of Interest Law Training Certificate Stephen D Cole, Jr. Jr AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Town Manager Committee Reappointment PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: LW The Town Manager is requesting that the Select Board approve the reappointment of Dr. Jyotsna Kakullavarapu to the Council on Aging. Dr. Kakullavarapu's new term would be effective immediately with a term set to expire on May 31, 2027. State Conflict of Interest Law training is up to date. SUGGESTED MOTION: To confirm the Town Manager's reappointment of Dr. Jyo is na Kakullavarap u to the Council on Aging with a term set to expire on May 31, 2027. Move to approve the consent. FOLLOW-UP: Town Manager's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type Re s u ryr: I lackup V11"atetial Lexington MA Boards & Committees Application Form Submit Date: May 21, 2024 Profile Attendance to a regularly scheduled meeting of the board or committee of interest is strongly encouraged when considering applying for membership. All committee meetings are open to the public and are posted at least 48 hours in advance of the meeting in our www.lexingtonma.gov/calendar® Applications will be kept on file and considered as vacancies occur for up to one year unless otherwise noted. If you have any questions or need more information regarding the completion of the application, please contact either the Select Board Office at 781-698-4580 or the Town Manager's Office at 781-698-4540. jyotsna Kakullavarapu ............... ............... ...................... ............... ............... ....... First Name Middle Last Name Initial Nmckname jyotsna Preferred T'Itle (m.e. Mr.,, Dr. ...................... Email Address ............... Home Address Suite or Apt Lexington MA 02420 City State Postal Code m m m Length of Res'Idence min LeAngton (Note: ZBA requirement Mis a minimum of 8 years) 10 What Precminct do you live 'In? W' Precinct 6 Jyotsna Kakullavarapu Mobile: Primary Phone Interim HealthCare of Lexington MA ................. Employer Council on Aging: Submitted Interests & Experiences Owner/,CEO/ Administrator job Title Please tell us about yourself and why you want to serve. Resume uploaded My background and Special interests are Healthcare, Public Health, Senior care, affordable healthcare for all, continuity of care saving money under Affordable care act so, that we all have some Medicare (CMS) money left for us when we get 65. Resume Iyotsna Kakullavarapu_5.21.2024.rtf Upload a Resume r Giving back to town I live in, invested and getting involved attitude put me in this interest. while working in community potential serve seems to be endless. am already serving on COA board for last 2 terms and would like to continue my contribution. applying?Have you recently attended any meetings of the board or committee for which you are • Yes ir N o r Yes r No currentlyDo you rYes ir No jyotsna Kakullavarapu If yes, please list date o w mos t t recent Conflict of >YKe Ce s t Law Tramming. Lexington Democratic Committee Conflict 0fInterest Law Training Certificate jyotsna Ka k u||a v a ra p u JYOTSNA KAKULLAVARAPU Owner/ CEO/ Administrator, Interim Healthcare of Lexington MA Lexington, MA-02420 OBJECTIVE In the process of certifying Interim Healthcare of Lexington MA for Medicare, I recognized making new policies and changing policies is greater than following existing policies for better implementation of programs. My objective is to get involved in decision making process of policies and procedures in Health Care and now that I am working in community I feel potential opportunities are endless. My background in Medicine and Public health inclined me to find Interim Healthcare a fortune 500 Franchise that provides continuity of care which is solution for saving money under affordable care act. I took opportunity in 2014 to expand Interim Healthcare which is a home health care agency to Middlesex, Suffolk and Essex counties. As the Center for Medicare and Medicaid Services(CMS) is taking new turn on Value based model with better clinical outcomes, I would like to propose Cost effective and better outcomes research models to CMS clubbing with local Physician Researchers. As Interim Health Care has 360 locations all over USA, would like to explore multicenter clinical outcomes trials too to help the mission of CMS. SUMMARY Master's degree Preventive Medicine and Public health with specialty in Epidemiology, Biostatistics and Medical Science background. By recognizing the reciprocal influence of public health and medical variables upon individual, community and global well-being, interested to work with members who come together to promote a shared vision of the determinants of health and illness. A strong team player with discipline and self -motivation. Ability to handle multiple tasks. PROFILE Motivated to work collaboratively with all levels of contacts with limited supervision. Commitment to and interested in translating research into practical application. Dividing time equally between health promotion and disease prevention initiatives. Strong interpersonal skills. COMPUTER SKILLS Operating systems: Windows NT, Windows XP and Macintosh Languages: SPSS 15.0 STATA, SAS, SAS/Assist, PASS 2000, PASS 2005, Word Processor, Epi Info, and Epi Calculator, Continue Link, Axxess, Epic Applications: Microsoft office applications, Word Perfect, Internet Browsers, E-mail applications, Zimbra and Medline EDUCATION & EXPERIENCE CDP Certified Dementia Practitioner MD/M.P.H Master of Public health, Preventive Medicine specialized in Epidemiology Biostatistics University of Alabama at Birmingham (UAB), Birmingham, Alabama M.B.B.S Bachelor of Medicine and Bachelor of Surgery (Equivalent to MD in USA) Gandhi Medical College, Osmania University, Andhra Pradesh, India SAS Clinical Ideal Consult LLC - SAS/ Base/ Graph/ Reports/ Macro/ SQL/ Stat/ ODS - CDISC — SDTM & ADaM - Tables Listings and Figures (TLF) 2016 — 2024 1997 - 1999 1986 — 1991 Jan 2014 — Jan 2015 Jyotsna Kakullavarapu 2 Owner/ CEO/ Administrator Nov 2014- Present Interim Healthcare of Lexington MA - Continuity of care to maintain seniors at home allowing them to live in the comfort of their own home, as no one wants to live in Nursing homes. - Medicare Certified intakes from Hospitals, Rehabs to provide home Rehab - We have a contract with Minuteman Senior Services, and work under Frail Elder Waiver with Executive Office of Elders Affairs to maintain their Clients at home. - We have clients we help with Massachusetts Rehabilitation Commission to evaluate and provide ongoing services for their clients. - We are Community Health Accredited Partner for Medicare, certified and are able to provide multidisciplinary approach of Home Healthcare and lines of services with Skilled Nursing, Physical Therapy, Occupational Therapy, Speech Therapy and Home Health Aide services for seniors who are eligible. - We contracted with Commonwealth Care Alliance, Tufts Health Plan, Humana, Mass General Brigham, WellCare and CIGNA. We work with all Commercial Insurances to avail Home Health Care services for any age group including pediatric age group. We work with Long term care insurances and Worker's compensation insurances - CMS/ Government needs lot of help saving money and make health care affordable to all, our goal is to reach out all the population by Community based programs. - I am personally Interested in Medicare Outcomes Research and when opportunity comes apply for funding from CMS for cost effective outcomes. When we accept patients from local Accountable Care Organizations, help the Physician researchers to come up with best outcomes by research/ clinical data analysis. - We are in Network with Neighborhood Health Plan ACO/ HMO/ Tufts Health plan Medicare Preferred/ ACO/ SCO and United Health Care MME program- Medicare and Medicaid Enrollees Clinician/ Clinical Research 2000 - 2014 Lahey Clinic Inc. Burlington, Massachusetts - Functioning within the framework of institutional strategic policies (IRB) and decisions - Review research protocols submitted to scientific review board, regulatory authorities to approve of statistical methods - Training medical students, research fellows on statistical methods commonly used in research projects. Trained an assistant to assist my position to clean data, prepare data for analysis. - https://www.facebook.com/media/set/?set=a.3707699787050&t. p� e=3 - Conducting Research and providing professional statistical support to include data collection, sample size and power calculations - Collaborate with program staff on the design and analysis of biostatistics aspects of research protocols, implementation of research designs, Hypothesis development and testing, assisting in project planning and management - Analyze data in collaboration with physician investigators beginning with univariate and multivariate analyses such as logistic linear regression, Non parametric tests, ANOVA and factor analysis for research studies. - Data analysis and reporting of data in tabular forms, graphs, charts - Assist in preparation of protocols, submission of grant proposals for external funding - Plans and documents computer data file structure; develops programs, manages and maintains complex statistical databases, performs or supervises data entry. - Selects data samples, prepares questionnaires and surveys, and conducts logic checks to maintain data quality. - Finds factors that affect the results of the research, identifies differences between groups of data, identifies relationships and trends in data - Assisting in the establishment of data collection instruments and protocol - Data analysis/ manipulation and management Jyotsna Kakullavarapu - Computer systems/ Applications programming, analysis and reporting - Producing reports, abstracts, manuscripts, posters, papers, grant applications using the data analysis results Research Assistant 1996 — 1999 Center for Health Promotion under School of Public Health & Department of Preventive Medicine (Collaboration of UAB & Center for Disease Control), UAB, Birmingham, Alabama - Developed research capabilities in collaboration with academics and health care institution - Analyzed and produced reports in a breast and cervical cancer study using SAS & Epi Info that is based on cancer screening techniques such as mammogram records, pap smear - Orderly telephone interviews for a community based infectious disease epidemiological health survey - Abstracted medical data on patients records and processed data entry for a prostate cancer study - Collected information from various databases, accomplished Medline search for the protocol writing - Enrollment of participants for the study of smoking and stress on Cardio Vascular System - Experience in planning and organizing focus groups for the pilot study program - Rated and coordinated workshops in WILLOW program which was health education and promotional seminar for African American women with HIV/ AIDS - Interviewing for collection of data by administering questionnaire to participants primarily, elderly African Americans in the Women's Health Initiative clinic (WHI) which is a multi -center health outcome clinical trial in order to prevent Osteoporosis, colorectal cancer, coronary artery disease as well as breast cancer - Planned and systematized meetings by coordinating with all the investigators on the BioPsychoSocial lab - Played key role as a RA in organizing and contributing to the study proposals at BioPsychoSocial lab which is a first time implemented campus wide facility - Conducted research and composed a protocol for an experiment involving study on an Impedance cardiograph machine - Assisted in performing various physical examinations in Women's Health Initiative clinic - Gathered data on Impedance cardiograph to observe the effects of smoking and stress on Cardio- vascular system Physical Examiner Summer 1998 Student Coalition for Community Health [SCCH], Program for rural services and research, UAT, Tuscaloosa, Alabama - Trained and supervised medical students and nursing students for the exams, as well as performed the physical examinations on patients at the health fairs conducted at various rural communities of Alabama in order to provide primary health care services for the undeserved population. Administering immunization to the undeserved children. Resident Doctor/ Medical officer 1993- 1995 CDR Hospitals, Andhra Pradesh, India - Primary care providing the services in order to maintain health of the communities by preventive measures, controlling community acquired infections, administering immunizations, treating the water sources etc. And follow up on the various health outcomes. Conducting health educational, problem awareness and promotional workshops. Managing the emergencies that were not limited to the infectious disease cases Social and Preventive Medicine — Field trips in various rural and urban areas of India. Trained for community derived contagious and many other community health problems prevention Jyotsna Kakullavarapu L; Practical and Theoretical training Epidemiology training — Research Methodology, Bio-statistics I and II, Health behavior, HIV/ AIDS, Principles of Epidemiology, Population based health programs, Environmental Epidemiology, Chronic diseases Epidemiology, Health care organization and policy Basic & Clinical medical Sciences — Microbiology, bacteriology, Immunology, Pediatric & Internal Medicine rotations were part of the curriculum which would be advantageous for better understanding the role of Public Health Awards and Community work - Town Meeting Member from Precinct 6 Lexington MA - Council on Aging Board Member, Lexington Serving 2nd term - Advisory group for Mental Health Task Force, Lexington - COA Liaison at Vision 20/20 committee - Lexington Democratic Committee full member - Volunteer at MA responds for chapters The Massachusetts Region 4A MRC, Upper Merrimac Valley Medical Reserve Corps - Obama Community service award — Earned as a volunteer at a non-profit organization called VT Seva ( Volunteering Together for Service ) organized Dance for Cure to raise funds for Cancer screenings, treatment and research, 5K Walk for visually Empowered students, Serving elderly at Boston Soup kitchen. Organized an event called Bloom, by showcasing art forms, proceeds go towards cancer research. - Member Indian Medical Association of New England Member of National Medical Association, Washington DC - 80 % of the tuition is covered by the research assistantship - Winner of Durgabai Deshmukh-gold medal award for academic excellence - Volunteer and member at Indian Americans for Lexington, Indian Americans for Burlington groups Papers - Clinical and Public Health case study based Integrative Experience — Investigation and writing a Paper on Salmonella outbreak through infected BBQ in Shelby County, Alabama - Paper on various social and Psychological barriers to HAART medication adherence in patients with HIV/AID S - HCOP/ Health care organization and policy — 40% of the grade was contributed by a paper titled " Conceptual framework of the multiple causes of Iodine deficiency disorders (IDD) and its social implications" - Paper on Public Health importance and strategic planning of a "Tuberculosis Control Program" Abstracts Posters Bacterial Overgrowth and Irritable bowel syndrome: A look at prevalence, symptoms and quality of life. Kristen M Robson, M.D, * Jyotsna Kakullavarapu M.D; M.P.H and Tony Lembo M.D Gastroenterology, Lahey Clinic, GE Beth Israel Deaconess Medical center, Boston, MA, USA www.amedeo.com/medicine/ibs/ibs2003.htm Comparison of Gleason Score 3+4 Vs 4+3 tumors at Radical prostatectomy: Pathologic parameters and prognostic implications; AUA — 96th Annual Meeting June 2-7, 2001 Anaheim, CA; Omar Durrani, John Libertino, Jyotsna Kakullavarapu, Lahey Clinic, Burlington, MA https://picasaweb.google.com/Jyotsnadoc/MyPapersAbstractsPosters# V / THURSDAY, APRIL 6, 2006 / 7:30 am - 12:00 pm P05. 102 Serum Cytokine levels in Diabetic Neuropathy Jayashri Srinivasan, Stephanie Scala, H.Royden Jones, Marybeth Hodge, Jyotsna Kakullavarapu, Gyorgy Abel Jyotsna Kakullavarapu - POSTER SESSION I / TUESDAY, APRIL 4, 2006 / 7:30 am - 12:00 pm P02. 006. The effect of CPAP on Periodic Limb Movements in sleep (PLMS) in patients with Obstructive sleep apnea (OSA); Ashish Adlakha, Jyotsna Kakullavarapu, Paul Gross - htlp:Ham.aan.com/scientific/pdf/sciprog_thu.pdf Poster Session VI / Thursday, April 6, 2006/ 3.00 p.m — 7.00 p.m. P06. 148 Effects of Coenzyme Q 10 in PSP and CBD; A Randomized, Placebo — Controlled, Double Blind, Crossover Pilot study. Diana Apetaurova, Stephanie A. Scala, Sharon G. Lamont, Jyotsna Kakullavarapu - Effects of Coenzyme Q 10 in MSA — Accepted for poster presentation at AAN 2007 - Characteristics of Lentigo Maligna in a Mohs Practice and Predictors of Invasion - Accepted at Dermatology surgery meeting for poster 2007 Protocols Co -Investigator for a project Development of Colon Cancer Diagnostic using Differential Analysis of Transcripts with Alternative Splicing (DATAS) funded by EXONHIT therapeutics. 217 Perry Parkway, Bld 5; Gaithersburg, Maryland — 20877; John Coller M.D; Jyotsna Kakullavarapu MBBS; MPH Tufts Medical school Granted funding -Integration of simulation and laparoscopic surgical training for medical students — Dr. Nepomnayshy Dhimitry MD, Jyotsna Kakullavarapu MBBS; MPH Presentations A Pilot Study of Depression and Stress in Ophthalmologists Authors Kenneth C. Dhimitri MS, PT; Paul Lee MD, JD; Patti Ann Morse BS; Fleming D. Wertz MD; Jyotsna Kakullavarapu MD; Jeffrey L. Marx MD Acknowledgments: - DYSPHAGIA AND ADVANCING AGE: ARE MANOMETRIC ABNORMALITIES MORE COMMON IN OLDER PATIENTS? Kristen M. Robson, M.D. and Michael E. Glick, M.D., Department of Gastroenterology, Lahey Clinic, Burlington, Massachusetts. ACKNOWLEDGMENTS- this study was supported by the generous contribution of the Carter Charitable Trust Foundation. The authors thank Jyotsna Kakullavarapu, M.D., M.P.H., for her assistance with statistical analysis - Native liver xanthogranulomatous cholangiopathy in primary sclerosing cholangitis: Impact on posttransplant outcome; Andrew Paul Keaveny 1, Fredric David Gordon 1 3, Atoussa Goldar- Naj afi 4 5, William David Lewis 13, Elizabeth Anne Pomfret", James John Pomposelli ",Roger Lewin Jenkins 1 3, Urmila Khettry 2 3 * The authors thank Dr. Jyotsna Kakullavarapu, MBBS,. MPH, Biostatitician, Lahey Clinic Medical Center, Burl-. ington, MA, for help with the data analysis - GLAL A 140414 8 5 3 .. 8 5 8 I � ` it r: t � PDF/Adobe Acrobat Jyotsna Kakullavarapu for their assistance with. Abstracting and entering the data. Nancy Graden. Assisted with the preparation of this manuscript. ... taylorandfrancis.metapress.com/index/R607G56555627137.pdf - Similar pages - Cardiac Events in Patients With Negative Maximal Versus Negative ... 1 'f l �r l birwryiat: PDF/Adobe Acrobat MPH, and Jyotsna Kakullavarapu, MD, MPH, for assis-. tance with the statistical analysis. Reprint requests and correspondence: Dr. Sherif B. Labib, ..0 content. onlinej acc.org/cgi/reprint/44/l/82.pdf Statistical Recommendations for Research Studies Jyotsna Kakullavarapu no - Data analysis/ interpretation for a study "High dose rate brachytherapy for High risk low stage prostate cancer" - EFFECTIVENESS OF A MODIFIED ASTHMA CENTER IN IMPROVING CARE OF MILD TO MODERATE ASTHMATICS Diane Ponticelli and Andrew G Villanueva, Jyotsna Kakullavarapu. Pulmonary and Critical Care Medicine, Lahey Clinic, Burlington, Massachusetts - Power calculations, analysis plan for "A Prospective, Randomized, double-blind, Placebo - Controlled Trial of CelexaTM (citalopram hydrobromide) to Prevent Depression in Patients with Hepatitis C on Interferon and Ribavirin Therapy" - Research and planning for Outcomes and Effectiveness Research/ Health Services Research, setting up Health services Research Objectives - Computer Randomization of patients in "Topical Phenylephrine for treatment of anal seepage after ileal pouch -anal anastomosis (IPAA)" project - Power calculations, analysis proposal for "A Prospective, Randomized, Double Blind, Placebo - Controlled Trial of Vioxx® (Rofecoxib) and diazepam to evaluate patient tolerance of transrectal ultrasound- guided biopsy of the prostate - Power and Sample size calculations for "The effect of Enhanced external counter pulsation on insulin resistance and blood glucose control in subjects with type 2 diabetes and heart disease - Lahey Clinic Senior Wellness Research Project Building the study design, implementation, launching the project and ongoing statistical support and contribution - Statistics for "The role of inflammation as mediated by C-reactive protein, Interleukin 6 and complement activation in Acute Coronary events. - Data Analysis, correlations, Data transforms and interpretations for a major physician survey - Power and Sample size calculations for a presentation at NIH on a multicenter clinical trial that got funded. - Review on a papers about decision tree analysis, sensitivity analysis for a project "Operative vs non -operative management of acute Achilles tendon rupture: expected value decision analysis" - Ongoing statistical support for a Pharmacist Assisted Intervention programs for Diabetes, Hypertension at Lahey Clinic. - Wide beam reconstruction (WBRTM, UltraSPECT) data analysis; Dr. Raja Shanker is PI. Abstract submitted to American cardiology association - Hysterectomy QOL measures analysis/ MRgFUS Data; Dr. Holland Radiologist project funded by Pfizer - Proposal Lactobacillus GG (LGG) To Reduce Ventilator -associated Pneumonia (VAP) - Produced Randomization schedule for various studies - ASCT program/ MMNHL data survival analysis - Recommendations for many studies not just limited to above Jyotsna Kakullavarapu AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve and Sign Comment Letter Regarding EEA No. 16654, L.G. Hanscom Field North Airfield Development PRESENTER: TER• ITEM S NUMBER: Doug Lucente, Select Board Chair C.5 SUMMARY: Category: Decision -Making The Select Board is being asked to approve and sign a letter to legislators regarding the proposed North Airfield Development at L.G. Hanscom Field. Mr. Sandeen requested at the May 6, 2024 meeting that the S elec t B o and s end its o wn letter s imilar to the o ne s ent b y the HAT S C o mmitte e. SUGGESTED MOTION: To approve and sign the attached letter regarding the proposed North Airfield Development at L.G. Hanscom Field. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type Updated M."oposed I etter to I i,,gislators Regarding Ilanscoa.I.Noillh. Airfield F."kicIkup Material 'xpanslon. ToWn of lexington, -ffla�.5aCbU.5ett,5 SELECT BOARD OFFICE DOUGLAS M. LUCENTE, CHAIR JOSEPH N. PATO SUZANNE E. BARRY JILL I. HAI MARK D. SANDEEN June 3, 2024 Rebecca Tepper, Secretary Executive Office of Energy and Environmental Affairs (EEA) Attn: MEPA Office Alexander Strysky, MEPA Analyst for the Project 100 Cambridge Street, Suite 900 Boston MA 02114 TEL: (781) 698-4580 FAX: (781) 863-9468 Re: Draft Environmental Impact Report (DEIR) EEA No. 16654, L.G. Hanscom Field North Airfield Development Dear Secretary Tepper and Mr. Strysky: Thank you for the opportunity to submit public comments on the Draft Environmental Impact Report (DEIR) for the proposed North Airfield Development at L.G. Hanscom Field in Bedford, EEA No. 16654. We also extend our appreciation for the bold and ambitious climate goals you have set forth for our Commonwealth. We write to highlight a pressing environmental concern regarding the proposed North Airfield expansion at Hanscom Airport and its potential contradiction to the state's climate objectives. The Draft Environmental Impact Report does not propose to include measurement or analysis of the full impact of greenhouse gases or ultrafine particulate matter (PMO. 1) from aircraft operations departing from or arriving at Hanscom Airport. The proponents, Runway Realty Ventures LLC and North Airfield Ventures LLC, state that the DEIR will include "an air quality analysis consistent with the analyses presented in the Massport 2017 ESPR." The proponents then state that "The 2017 ESPR analyzed six criteria pollutants that are regulated by the National Ambient Air Quality Standards (NAAQS) set by the U.S. EPA and Massachusetts Ambient Air Quality Standards (MAAQS) set by the Massachusetts Department of Environmental Protection (MassDEP). These six criteria pollutants, which include carbon monoxide (CO), lead (Pb), nitrogen oxides, ozone (03), particulate matter [PM 10 and PM2.51, and sulfur dioxide (S02), are generated from aircraft operations and vehicular traffic." And finally, the proponents state that "Aircraft operations emissions estimated for this analysis include emissions below the default 3,000-foot mixing height." We respectfully request that greenhouse gas emissions (CO2e) and ultrafine particulate matter (PMO. 1) be added to the list of criteria pollutants measured for aircraft operations. In addition, we request that a comprehensive and accurate Environmental Impact Review (EIR) include greenhouse gas emissions (CO2e) for the entire flight of aircraft operations departing from or arriving at Hanscom Airport, not just for the portion of the flight below 3,000 feet, which is typically only 1 minute of an average 100-minute flight time. Our towns have been diligently working hand -in -hand with the State government to achieve our greenhouse gas emission reduction targets. The Commonwealth should require that the full impact of aircraft operations resulting from the proposed North Airfield expansion be considered, as we believe those emissions directly contradict the climate goals of our towns, the Commonwealth, and the nation. Jet engine exhaust is a significant source of ultrafine particles and aviation -related emissions can adversely impact air quality over large areas surrounding airports.' Studies have shown that ultrafine particulate matter (PMO. 1) can cross biological boundaries (entering the circulatory system) due to their extremely small size. Exposure to PM0.1 is associated with inflammation biomarkers, oxidative stress and cardiovascular disease.Z 1625 MASSACHUSETTS AVENUE - LEXINGTON, MASSACHUSETTS 02420 EMAIL: selectboard@lexingtonma.gov Additional research documents the adverse health effects of aviation related ultrafine particles ranging from pre -term birth' to toxicity assessments'. The EPA adopted a particle number based regulatory standard in the US for aircraft engines.' Preliminary measurements already show that concentrations experienced by residents near Hanscom Field exceed WHO guidelines.' We thus respectfully request that a comprehensive and accurate Environmental Impact Review (EIR) include a full assessment of PM0.1 emissions for aircraft operations departing from, taxiing, or arriving at Hanscom Airport. In addition, the Proponent's assessment of the Proj ect's impact on the local environment is based largely on the assumptions, projections, and models featured in the 2017 Environmental Status & Planning Report (ESPR). The 2022 ESPR from Massport was published one month before the DEIR comment period deadline. Given the significant impact of the Project on airport operations and on the built and natural environments at Hanscom, it is prudent that the DEIR and any further environmental assessments be based on the most current data available. We ask that the Proponent review all its assessments and models against the 2022 ESPR and that the EEA's review of this DEIR pause until that review takes place. We would also request that HATS Towns be provided with a sixty-day period of time to review the 2022 ESPR before providing final comments on the DEIR following the newly released MassDEP guidance for Conducting Cumulative Impact Analysis. We respectfully request your support in opposing private jet hanger expansion at Hanscom or elsewhere, emphasizing the urgent need for all sectors, in all locations, to work collaboratively towards reducing CO2 emissions and meeting our critical climate goals. Sincerely yours, Douglas M. Lucente Chair, Town of Lexington Select Board Joseph N. Pato Town of Lexington Select Board Member Suzanne E. Barry Town of Lexington Select Board Member CC: Edward C. Freni, Interim CEO, Massport Melissa Hoffer, Office of Climate Innovation and Resilience Senator Elizabeth Warren Senator Ed Markey Congresswoman Katherine M. Clark Sen. Michael J. Barrett Sen. Cindy F. Friedman Rep. Michelle L. Ciccolo Rep. Kenneth I. Gordon Mark D. Sandeen Town of Lexington Select Board Member Chair, Hanscom Area Towns Committee Jill I. Hai Vice -Chair, Town of Lexington Select Board James J. Malloy Town of Lexington Town Manager 1. Aviation -Related Impacts on Ultrafine Particle Number Concentrations Outside and Inside Residences near an Airport N. Hudda, M.C. Simon, W. Zamore, and J. L. Durant Environmental Science & Technology 2018 52 (4), 1765-1772 DOI:10.1021/acs.est.7b05593 https://www.sciencedirect.com/science/article/Pii/S0360132322002347 2. Schraufnagel, D.E. The health effects of ultrafine particles. Exp Mol Med 52, 311-317 (2020). https:Hdol.org/l 0.103 8/s 12276-020-0403 -3 3. Wing SE, Larson TV, Hudda N, Boonyarattaphan S, Fruin S, Ritz B. Preterm Birth among Infants Exposed to in Utero Ultrafine Particles from Aircraft Emissions. Environ Health Perspect. 2020 Apr;128(4):47002. doi: 10.1289/EHP5732. Epub 2020 Apr 2. PMID: 32238012; PMCID: PMC7228090. https://pubmed.ncbi.nlm.nih.gov/32238012/ 4. Hulda R. Jonsdottir, Mathilde Delaval, Zaira Leni, Alejandro Keller, Benjamin T. Brem, Frithjof Siegerist, David c®e erer, Lukas Durdina Miriamlser, Heinz Burtscher, Anthi Liati, Marianne Geiser. Non-volatile particle emissions from aircraft turbine engines at ground -idle induce oxidative stress in bronchial cells. Communications Biology, 19; 2 (1) : 1 .1 /s 3- 1 -0 -7 https://pubmed.nebi.nlm.nih.gov/30854482/ 5. https://www.epa.gov/regulations-emissions-vehicles-and-engines/final-rule-control-air-pollution-aircraft- engine s 6. https://www.ncbi.nlm.nih.gov/books/NBK574595/box/ch4.box 15/?report=obj ectonly AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: One -Day Liquor License -Dana. Home Foundation, Lexington Community Center, 39 Marrett Road PRESENTER: TER• ITEM S NUMBER: Doug Luc ente, Select Board Chair C.6 SUMMARY: Category: Decision -Making Dana Home Foundation: The Dana Home Foundation has requested a One -Day Liquor License to serve beer and wine for the purpose of their 2024 Dana Home Foundation Awards Reception to be held in the Dining Room of the Lexington Community Center, 39 Marrett Road, on Wednesday, June 5, 2024 from 6 :00p m to 8 :00p m. The request has been reviewed by the Police Department, Fire Department and Lexington Community Center with no concerns. SUGGESTED MOTION: To approve a One -Day Liquor License for the Dana Home Foundation for the purpose of the 2024 Dana Home Foundation Awards Reception to be held in the Dining Room of the Lexington Community Center, 39 Marrett Road, on Wednesday, June 5, 2024 from 6:00pm to 8:00pm. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type 2024 I...)ana th..)rne F'oundation I !.vent I ayout f3ackut.-) M.ated.Aal 2024 Dana th..)rne Foundation Pr(..)(.-,edu-res fi)r Serving Alcohol f3ackut.-) Material A, ... . ...... rn . . ... . . . . . YI. �71 Ilk" nub Ny -41 "0 Zzo 00 ox,)"o ... .... ... 0 00 �000 Procedure for serving drinks at Dana Home Foundation Awards on June 5, 2024. Via Lago is catering our event. They provide a licensed bartender and they also cover the liability insurance. The bartender is behind the drinks table at all times and pours all of the beverages including wine, beer, soda and water. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Battle Green Permit -William Diamond Junior Fife and Drum Corps, Battle Green, 0 Massachusetts Avenue PRESENTER: TER• ITEM S NUMBER: Doug Lucente, Select Board Chair C.7 SUMMARY: Category: Decision -Making William Diamond Junior Fife and Drum Corps The William Diamond Junior Fife and Drum Corps has requested permission to use the Battle Green on Wednesday, August 7, 2024 from 7:00pm to 8:00pm for the purpose of a jam session with a Fife and Drum Corps from Plymouth, Michigan and with the Middlesex County 4H juniors from Concord, Massachusetts. The three groups will each play for 10 minutes and then gather together for the jam session at the end. They plan to gather by the flagpole. The Police Department, Department of Public Works, and the Fire Department have no objections to this request. SUGGESTED MOTION: To approve the request of the William Diamond Junior Fife and Drum Corps to use the Battle Green on Wednesday, August 7, 2024 from 7:00pm to 8:00pm for the purpose of a jam session with a Fife and Drum Corps from Plymouth, Michigan and the Middlesex County 4H juniors from Concord, Massachusetts. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve and Authorize Town Manager to Sign Inter -Municipal Agreement PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: This is the annual Regional Housing Services Office (RHSO) intermunic ip al agreement amendment that relates to changes in budget and reapportionment of costs for FY25. As in the past, the budget is based on the estimated number of hours dedicated to each municipality. In FY24, the estimated hours were 10% of the total hours for RHSO and the budget was $39,971. In FY25 the estimated hours are 11% for a budget of $41,981. SUGGESTED MOTION: To approve the F Y2 5 I MA Amendment between Lexington and R H S O as attached. Move to approve the consent. FOLLOW-UP: Town Manager DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description r Type AMENDMENT The agreement entered into by and between the Towns of Acton, Bedford, Concord, Lexington, Lincoln, Maynard, Natick, Sudbury, Wayland and Weston (collectively the "Municipalities"), dated July 1, 2023, effective July 1, 2023 (the "Agreement") to share services of a Regional Housing Services Office provided by the Town of Concord (the "Agreement"), which is incorporated herein by reference, is hereby amended, effective July 1, 2024, as described below. WHEREAS, the Town of Concord agrees to provide the services described in the Agreement, and NOW, • Exhibit B. Fee Structure. This Exhibit is deleted and replaced in its entirety with the Membership Fee Schedule Chart for FY25, attached hereto as Exhibit B. [SIGNATURE PAGES FOLLOW EXHIBIT B] Exhibit B Membership Fee Schedule Chart for FY25 The participating municipalities will proportionally share the total cost of operating the Regional Housing Services Office. The proportional share is determined based on the percentage of hours planned to support each municipality for core services as represented in the fee schedule. This fee structure does not include payment for additional supplemental services which will be proposed and invoiced outside of this agreement or payment for additional hours in excess of the allotted hours. FY25 Membership Fee Schedule Hours % of hrs Pro rata $ Acton 504 10% $391922 Bedford 479 10% $371942 Concord 845 17% $661933 Lexington 530 11 % $ 41, 9 81 Lincoln 383 8% $301337 Maynard 170 4% $131466 Natick 321 7% $25,426 Sudbury 925 19% $73,269 Wayland 164 3% $12,990 Weston 530 11 % $411981 Total 4,851 100% $3849248 Hereon duly authorized and executed as a sealed instrument, TOWN OF ACTON By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF BEDFORD By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF CONCORD By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF LEXINGTON By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF LINCOLN By its Town Administrator Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF MAYNARD By its Town Administrator Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF NATICK By its Town Administrator Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF SUDBURY By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF WAYLAND By its Town Manager Date: , 2024 Hereon duly authorized and executed as a sealed instrument, TOWN OF WESTON By its Town Manager Date: , 2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making The Select Board is being asked to approve the following set of minutes: • May 6, 2024 Select Board • May 13, 2024 Select Board SUGGESTED MOTION: to approve the following set of minutes: • May 6, 2024 Select Board • May 13, 2024 Select Board Move to approve the consent FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: ITEM NUMBER: L Description DRAFT05132024 Select Board. rr-fin. titles Material SELECT BOARD MEETING May 6, 2024 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, May 6, 2024, via a hybrid meeting platform. Mr. Lucente, Chair; Mr. Pato; Ms. Barry, Ms. Hai, and Mr. Sandeen, were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager and Ms. Katzenback, Executive Clerk. PUBLIC COMMENTS None at this time. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports Ms. Hai explained that the Economic Development Advisory Committee (EDAC) met recently and used the outline from the Center Committee's presentation to the Board. The EDAC will next meet to come up with an additional set of vetting and recommendations to pass along to the Board. Mr. Pato expanded on his written comments about the Lexington High School Building Committee (SBC) and how the public can participate in providing feedback to the Town on issues regarding how the High School will be developed. The SBC has established an online survey system to gather concerns from the community, as well as to allow community members to express their opinion on concerns that have already been mentioned. The survey is open until May 16', and comments will be reviewed by the SBC on May 20'. One concern has been voiced over the potential cost of a field house — public suggestions that Williams College was building a field house more cheaply than our architects are projecting, but the Williams College project is only for a temporary structure they are building for $40M. There was another concern that public suggestions to build in place on the existing High School with levels above to expand was not being pursued. The architects have stated that this is not being pursued because it would require tearing everything down as the existing infrastructure for the building would not support additional levels. Mr. Sandeen requested that the Board consider a comment letter regarding the proposed Hanscom North Airfield development draft environmental impact report. Mr. Lucente agreed that this could be placed on a future agenda. The Board discussed how to go about determining liaison assignments. DOCUMENTS: Select Board Announcements and Liaison Reports - May 6, 2024 TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Malloy stated that the roads around the Battle Green will begin to be milled this Wednesday and likely paved on May 13'. The Lexington High School financing summit is planned to be held on May 22nd. The Board agreed that this should be held via hybrid session. DOCUMENTS: Weekly Update 05-03-24 CONSENT AGENDA 1. Application: Entertainment License —Chinese American Association of Lexington (CAAL), Visitors Center Lawn, 1875 Massachusetts Avenue • 2024 Boston Asian International Music Festival Dawn McKenna, 9 Hancock Street, explained that this event and its signage overwhelmed the property last year and creeped off the property. She would like to see if directions can be given for this event to stay to the right of the Visitor's Center. To approve an Entertainment License for the Chinese American Association of Lexington (CAAL) for the purpose of providing live musical performances, radio/recorded music, and disc jockeys for patrons of the 2024 Boston Asian International Music Festival to take place on Saturday, June 22, 2024 from 5:00pm to 8:30pm on the Visitors Center Lawn, 1875 Massachusetts Avenue. DOCUMENTS: 2024 Boston Asian International Music Festival Event Location Map 2. Application: One -Day Liquor Licenses — LABBB Collaborative, Depot Parking Lot, 0 Meriam Street • (2) Lexington BBQ Festival To approve two One -Day Liquor Licenses for LABBB Collaborative/Steve Eastridge to serve beer and cider at the municipal parking lot behind the Depot Building (to the left of the parking attendant), 0 Meriam Street, for the purpose of the Lexington BBQ Festival on the following dates: • Saturday, June 8, 2024 from 12:00pm to 8:00pm • Sunday, June 9, 2024 from 12:00pm to 4:OOpm DOCUMENTS: Lexington BBQ Festival Event Location Map 3. Application: Entertainment License — LABBB Collaborative, Depot Parking Lot, 0 Meriam Street • Lexington BBQ Festival To approve an Entertainment License for LABBB Collaborative/Steve Eastridge for the purpose of providing live musical performances for patrons of the Lexington BBQ Festival to take place on Saturday, June 8, 2024 at the municipal parking lot behind the Depot Building (to the left of the parking attendant), 0 Meriam Street from 12:00pm to 8:00pm. 4. Application: License for Public Entertainment on Sunday — LABBB Collaborative, Depot Parking Lot, 0 Meriam Street • Lexington BBQ Festival To approve a License for Public Entertainment on Sunday for LABBB Collaborative/Steve Eastridge for the purpose of providing live musical performances for patrons of the Lexington BBQ Festival to take place on Sunday, June 9, 2024 at the municipal parking lot behind the Depot Building (to the left of the parking attendant), 0 Meriam Street from 12:00pm to 4:00pm. 5. Application: One -Day Liquor Licenses — Spectacle Management, Inc., 1605 Massachusetts Avenue • Colin Mochrie and Brad Sherwood • Andy Summers • Christopher Cross • The High Kings To approve four One -Day Liquor Licenses for Spectacle Management, Inc. to serve beer and wine in the lobby outside of Battin Hall on the main level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of four events as follows: • Colin Mochrie and Brad Sherwood, Saturday, May 18, 2024 6:30pm to 10:30pm • Andy Summers, Wednesday, June 5, 2024 6:30pm to 10:30pm • Christopher Cross, Thursday, July 25, 2024 6:30pm to 10:30pm • The High Kings, Saturday, July 27, 2024 6:30pm to 10:30pm DOCUMENTS: Spectacle Management Event Location Map 6. Approve Select Board Meeting Minutes • April 10, 2024 Select Board • April 10, 2024 Joint Select Board, Appropriation Committee and Capital Expenditures Committee To approve and release the following minutes: • April 10, 2024 Select Board • April 10, 2024 Joint Select Board, Appropriation Committee and Capital Expenditures Committee DOCUMENTS: DRAFT - 04102024 Select Board Minutes, DRAFT - 04102024 Joint Meeting SB-AC- CEC minutes 7. Approve Request for Deferral of Water and Sewer Payment To approve the deferral of FY2024 Water and Sewer payments for 166 Spring Street. DOCUMENTS: Application for deferral of water and sewer payment - VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Presentation - Zero Waste Survey Results and Recommendations Maggie Peard, Sustainability & Resiliency Officer, explained that a team of four graduate students from Tufts University's Department of Urban and Environmental Policy and Planning (UEP) completed a semester -long research project for the Town around potential changes to the Town's waste collection system to reduce waste. The team researched five proposed strategies from Lexington's Zero Waste Plan and created a survey to gauge residents' feelings toward the strategies. The team presented the results of the survey, which got 1,514 responses, and their recommendations for the Town based on the results. The recommendations included expanding the composting program for the Town such as moving to an alternate week waste collection. A second recommendation is to pursue automated collection. The final recommendation is for a general expansion of reuse, recycling collection and donation drop offs. It was noted that this item will be before the Board at a future meeting to discuss this item further. DOCUMENTS: Tufts Zero Waste Presentation 2. Lexington Farmers' Market - Recap of 2023 and Preview of 2024 Markets Leslie Wilcott-Henrie, LFM Board President, provided a summary and review of the 2023 Farmers' Markets, as well as a preview for the 2024 Farmers' Market season. The Market had the highest seasonal demand ever for the Supplemental Nutritional Assistance Program (SNAP) in 2023. The Market is committed to determining how to raise the funds to continue to meet the increased need. The Market partnered with Foodlink, a food rescue organization in Arlington, in September and October. Approximately 1,800 pounds of produce were redirected to organizations that need them. In 2024, this program will be instituted all season. This coming year, there will be 33 farmers and vendors overall, with 24 weekly. Opening day is May 28, 2024, and this is the 20' year. DOCUMENTS: Recap of 2023 and Preview of 2024 Markets 3. Update on Town -Wide Bicycle and Pedestrian Plan Sheila Page, Assistant Planning Director, presented the Town -side Bicycle and Pedestrian Plan. The Board expressed its appreciation for the plan and noted that with respect to prioritization of projects, those projects already under investigation, such as the Burlington Street and North Street sidewalk, should retain their priority rather than be considered under the new rubric in the plan. Jay Luker, 26 Rindge Avenue, stated that he previously suggested that density be one of the criteria that sidewalk projects get ranked by. He agreed that the Burlington Street and North Street project should remain at the top. This is a poster case for why density should be considered when ranking these projects. He expressed concern regarding the proposed enforcement safety measures, as there may be more effective mitigation efforts. Sara Bothwell Allen, Burlington Street, stated that her neighborhood is partly cut off from the rest of Town, which currently includes 95 Lexington school children who cannot adequately access other areas by biking or walking. She encouraged priority ranking of additional projects to consider other neighborhoods that may be entirely cut off with that connectivity. Vinita Verma, 3 Graham Street, expressed gratitude to Town Staff regarding addressing her inquiries about the bandwidth for new sidewalks and the progress of the Burlington Street/North Street sidewalk. It was mentioned that the Town is currently in the design phase with a bid slated for construction in FY28. She offered her assistance along with her neighbors in any capacity required for the design or preparatory work for the sidewalk layout. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to accept the Town -wide Bicycle and Pedestrian Plan to serve as a decision -making guide for workplans, capital requests, road maintenance and infrastructure planning. DOCUMENTS: Bicycle and Pedestrian Plan Memo, Presentation 4. Update on Potential 250th Anniversary of the Battle of Lexington Monument at Belfry Hill Park Mr. Malloy explained that the Selection Committee was established to review proposals from the four artists, and selected the design from Mariam Gusevich, but concerns were raised by Board members and Staff related to siting that proposal at Belfry Park, maintenance, etc. The Town thus considered moving to the second selection from Zaq Landsberg, but that also did not seem to have overwhelming support from the Board. Mr. Malloy explained that he and Mr. Lucente met with the donor, Howard Wolk, to discuss the concerns that have been raised and it was determined that the full Select Board should have a public discussion on the proposals to make a determination whether to move forward with one of the proposals or withdraw plans to install a monument and focus on other aspects of the commemoration. Mr. Pato explained that his concern is that this is not just about putting up bunting for the 250' Celebration; this is a monument that the community is going to live with for, hopefully, a very long time. This needs significant, unified public support. In hearing the discussions, it seems that there is not an overwhelming support for any one of the proposals, including some negative reactions. None of the designs strike him, in that location, as supporting the community's interest. Ms. Barry stated that, as chair of the 250' Commission, the entire 250' Commission is not aware of what is going on with the monument as these conversations were happening not in public purview. She expressed concern with the Board making a decision tonight regarding not moving forward with the monument. She stated that she would like to have a monument somewhere in Town. Mr. Lucente explained that the number one selection gave most pause for different reasons. For him, this was due to it using both sides of the park and the scale. The Board can either stop the project now, revisit it with one of the artists, or start a brand-new process at a different location. Ms. Hai stated that she does not want to see the plug pulled on the project at this point. It may just the proposed location that is a problem. She suggested having a conversation with the 250' Commission. Mr. Sandeen expressed concerns regarding the proposed location, size of the proposed monument, and the maintenance associated. He stated that he would be open to discussing a second monument selection. Glenn Parker, 186 Spring Street, stated that he was a participant on one of the committees that was involved in the sculpture exploration. He emphasized that the maintenance issues on the proposed sculpture are not trivial. Siting for outdoor sculptures is half the battle. Public sculpture, especially something that is permanent, takes time, and this process is trying to squeeze a lot of effort and thought into a very short time. Dawn McKenna, 9 Hancock Street, stated that the Battle Green Master Plan gives some good guidance about the proposed location. She expressed concern regarding the representation of those who fought in the battle, as this is what the All Soldiers Memorial is about. The proposed monument feels duplicative. Howard Wolk, 22 Pelham Road in Weston, MA, stated that the Board should not move forward with something that will not fully serve the opportunity. He stated that he supports whatever the Town decides to do. Matthew Siegal, 24 Lane Ave in Bedford, MA, and Executive Director of the Lexington Arts and Crafts Society, stated that it may be worthwhile to have the artist come in to discuss the feedback and scale of the proposed monument. He stated that he does not believe any of the other monument options are quite as appropriate as the first choice. Mr. Pato suggested bringing both artists back to attempt to address the concerns. It was agreed that Ms. Barry would address this suggestion with the 250' Commission and then bring comments back to the Board. 5. Approve Final Proposed Street Art Project - Intersection of Kendall Road and Farmcrest Avenue Mr. Lucente recused himselffrom this item. Sheila Page, Assistant Planning Director, reviewed the presentation from the neighborhood around Farmcrest/Hilltop/Kendall regarding a proposed street art designed as a traffic calming measure. A memorandum from the Traffic Safety Group (TSG) recommends this project. Kristen Stellj es, Resident, explained the requested project. The neighborhood has raised over $400 for this project. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve the request of the neighborhood to install a street art project designed as a traffic calming measure consistent with the recommendations and guidelines from the Traffic Safety Group. DOCUMENTS: Neighborhood Presentation, TSG Memo, TSGStreet Art Suggested Guidelines 6. Discuss Town Manager Search Screening Committee Timeline The Board discussed establishing a timeline and process for selecting applicants to the Town Manager Search Screening Committee (TMSSC). The objective is to ensure the committee reflects a diverse range of insights and backgrounds, aligning with our community's demographics and values. The Board reviewed the process and timeline. Suzie Barry recused herselffrom the Executive Session and exited the meeting at 8: 35pm. EXECUTIVE SESSION 1. Exemption 3: Collective Bargaining Update —Building Maintenance Division Union (AFL-CIO Mass. State Council #93, Local #1703); Public Works Union (AFL- CIO Mass. State Council #93, Local #1703) VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 by roll call at 6:48pm to enter Executive Session under Exemption 3: Collective Bargaining Update -Building Maintenance Division Union (AFL -CI Maintenance Division Union (AFL-CIO Mass. State Council #93, Local #1703); Public Works Union (AFL-CIO Mass. State Council #93, Local #1703) and to not reconvene in open session. Further, it was declared that an open meeting discussion may have a detrimental effect on the litigating position of the Town. ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 from the Executive Session to adjourn both the Executive Session and Regular Meeting at 9:27pm. The next regularly scheduled work session of the Select Board will be held on Monday, May 13, 2024 at 6:30pm via hybrid participation. The next regularly scheduled meeting of the Select Board will be held on Monday, May 20, 2024 at 6:30pm via hybrid participation. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING May 13, 2024 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, May 13, 2024, via a hybrid meeting platform. Mr. Lucente, Chair; Mr. Pato; Ms. Barry, and Ms. Hai, were present, as well as Mr. Malloy, Town Manager; and Ms. Katzenback, Executive Clerk. CONSENT AGENDA 1. Application: One -Day Liquor License — Eastern Massachusetts Association of Community Theatres, Inc. (EMACT), Cary Memorial Building, 1605 Massachusetts Avenue • Annual DASH Gala and Awards Presentation To approve a One -Day Liquor License for Eastern Massachusetts Association of Community Theatres, Inc. (EMACT) to serve beer and wine in the lobby and hallway area outside of Battin Hall on the main level and in the lobby outside of Estabrook Hall on the lower level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of their Annual DASH Gala and Awards Presentation on Saturday, August 24, 2024 from 6:30pm to 11:00pm. DOCUMENTS: EMACT Event Location Description, EMACT Procedures for Serving Alcohol 2. Application: One -Day Liquor License — Thomas McLoughlin, Lexington Community Center, 39 Marrett Road • Memorial Luncheon To approve a One -Day Liquor License for Thomas McLoughlin to serve beer and wine for the purpose of a memorial luncheon for Megan Jensen to be held in the Dining Room of the Lexington Community Center, 39 Marrett Road, on Saturday, June 29, 2024 from 11:30am to 2:30pm. DOCUMENTS: Memorial Luncheon Event Layout Diagram, Memorial Luncheon Procedures for Serving Alcohol 3. Approve Tucker Avenue Street Acceptance — Order of Taking To approve the Order of Taking for Tucker Avenue. DOCUMENTS: Order of Taking 4. Accept Select Board Committee Resignations • School Building Committee for the Lexington High School Project -School Principal - Andrew Stephens • Semiquincentennial Commission (Lex250) -Community Member Representative -Thomas Colatosti • Transportation Advisory Committee - Vinita Verma To accept the resignation of Andrew Stephens from the School Building Committee for the Lexington High School Project as the School Principal effective immediately. To accept the resignation of Thomas Colatosti from the Semiquincentennial Commission (Lex250) as a Community Member Representative effective immediately. To accept the resignation of Vinita Verma from the Transportation Advisory Committee effective immediately. DOCUMENTS: Resignation Letter - T. Colatosti, Resignation Letter - V. Verma 5. Approve Select Board Committee Appointment • School Building Committee for the Lexington High School Project - School Principal - Andrew Baker To appoint Andrew Baker to the School Building Committee for the Lexington High School Project to fill an unexpired indefinite term. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Select Board Work Session - Announcement: Survey Open for Public Feedback on 18 Massing Studies Regarding Lexington High School Building Project Mr. Pato explained that public comments are being taken on the 18 massing studies for the Lexington High School Project through May 16, 2024. The link can be found at the Lexington High School Project Website. 2. Select Board Work Session - Discuss Housing Incentives to Encourage Additional Affordable Units - Item will not be taken up at this meeting The Board postponed this discussion to a later date. DOCUMENTS: Memorandum 3. Select Board Work Session - Discuss Proposed Updates to Alcohol Policy for Restaurants Sandhya Iyer, Director of Economic Development, reviewed the proposed updates to the Alcoholic Beverage License Regulations for the Board's consideration and discussion. The modifications are consistent with previous discussions regarding alcohol service at non-food establishments as well as including craft brewery/winery service should one choose to locate in Lexington. The Board discussed additional amendments to the policy. An updated policy will be brought back to the Board to be discussed at a future date. DOCUMENTS: Alcoholic Beverage License Regulations Amendments — Redline, Alcoholic Beverage License Regulations Amendments — Clean, Alcohol Policy - 5 -13 -24 Edits, 2010Alcohol Regulations - Restaurants 4. Review and Approve Changes to Senior Tax Write Off Program Dana Bickelman, Director of Human Services, presented proposed updates to the Senior Tax Work Off Program to maintain alignment with other tax relief programs, as well as the current State minimum wage. The proposal is to increase the hourly wage to $15/hour. Ms. Barry noted that the associated Regulation also needs to be updated. Susan Rockwell, 366 Lowell Street, thanked the Board for their support of this program. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to accept the modifications to the Senior Tax Work Off Program as presented and to amend the Select Board Regulation accordingly. DOCUMENTS: Memo - Senior Property Work Off Program 5. Discuss Potential 250th Anniversary of the Battle of Lexington Monument Ms. Barry explained that the 250' Commission is still in favor of a privately funded monument to commemorate the 250th Anniversary of the Battle of Lexington. The majority of the Commission's location preference is still Belfry Park and this majority further requests that the monument be compatible in size with the site. There was concern raised and clarification asked for regarding who will now manage the monument process and what the next steps would be now that MAPC has completed their contract. On the question regarding if they would support a site visit for the artists, the consensus of the Commission was no. The Board agreed that there would be a conversation offline regarding who would spearhead pushing this project forward from here on out. The Board would then discuss this item further at a future meeting. 6. Appoint Members to the Town Manager Search Screening Committee Ms. Hai explained that, once this is voted, an initial meeting will be scheduled for the Committee. She reviewed the list of proposed candidates. It was discussed to also appoint Ms. Hai to Chair this Committee. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to appoint to the Town Manager Search Screening Committee: • Jill Hai - Select Board Member • Mark Sandeen - Select Board Member • Bob Creech - Planning Board Member • Heather Hartshorn - Business Representative • Sara Bothwell Allen - Community Representative • Vineeta Kumar - Community Representative • Robert Mandeville - Community Representative • Janet Perry - Community Representative • Helen Yang - Community Representative for a term set to expire upon the submission of a list of recommended finalists to the Select Board and once the work of the Committee is deemed complete; and further to appoint the members of the Town Manager Search Screening Committee as Special Municipal Employees; and further to appoint Jill Hai as Chair of the Committee. DOCUMENTS: 2024 Town Manager Search Screening Committee - H. Hartshorn, 2024 Town Manager Search Screening Committee - S. Bothwell Allen, 2024 Town Manager Search Screening Committee - V. Kumar, 2024 Town Manager Search Screening Committee - R. Mandeville, 2024 Town Manager Search Screening Committee - J. Perry, 2024 Town Manager Search Screening Committee - H. Yang 7. Approve Parklet Location on Massachusetts Avenue Mr. Malloy explained that the Town acquired a new parklet using ARPA funds earlier this year and is getting ready to put the parklet in place for the season. In 2019, the Board approved a two-year use of the parklet (for 2019-20) on Massachusetts Avenue. In the past, the Parklet was placed on the southwest side of Massachusetts Avenue, and he recommended continuing to place it on that side of Massachusetts Avenue due to the narrow sidewalks. The other side of Massachusetts Avenue has wide sidewalks which are more conducive to sidewalk cafes. The 2019 vote authorized the Town Manager to approve the final location and to inform the Board of any substantive changes. He explained that Mr. Pinsonneault and Ms. Iyer met with the Center Committee on May 9', and a vote was taken to approve the general area of 1806 Massachusetts Avenue, with the knowledge that the Board may choose to place it elsewhere along that side of Massachusetts Ave. VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to authorize the installation of the Massachusetts Avenue Parklet from first week in May through end of October for two consecutive years (2024 and 2025) in two parking spaces on the Southwest side of Massachusetts Avenue and to authorize the Town Manager to review and approve the final location and notify the Select Board of any substantive changes. DOCUMENTS: Minutes 3-27-19 ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn the meeting at 7 : 3 7pm. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: One -Day Liquor Licenses -Tapped Beer Truck, 35 Hartwell Avenue PRESENTER: Doug Luc ente, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: C.10 Tapped Beer Truck: Tapped Beer Truck has requested four One -Day Liquor Licenses to serve beer and wine in the rear parking lot of Xenon Property LLC, 35 Hartwell Avenue, for the purpose of a Company/Tenant Event from 3:00pm to 5 :00pm on the following dates: • T hurs day, June 6, 2024 • T hurs day, July 11, 2024 • T hurs day, August 8, 2024 . T hurs day, September 12, 2024 The event is for the tenants at 35 Hartwell Avenue, 44 Hartwell Avenue and 60 Westview Street (all owned by Xenon Property LLC). The tenant names are TIAX LLC, Cystic Fibrosis, DSM and Lyndra. SUGGESTED MOTION: To approve four One -Day Liquor Licenses for Tapped Beer Truck to serve beer and wine for the purpose of a Comp any/Tenant Event to be held in the rear parking lot of Xenon Property LLC, 35 Hartwell Avenue, from 3:00pm to 5:00pm on the following dates: • T hurs day, June 6, 2024 • T hurs day, July 11, 2024 • T hurs day, August 8, 2024 • T hurs day, September 12, 2024 Move to approve the consent. Select Board Office DATE AND APPROXIMATE TIME ON AGENDA:. 6/3/2O24 ATTACHMENTS Description AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Entertainment License - Association of Black Citizens of Lexington d/b/a ABCL, 1875 Massachusetts Avenue PRESENTER: TER• ITEM S NUMBER: Doug Lucente, Select Board Chair C.11 SUMMARY: Category: Decision -Making Association of Black Citizens of Lexington (ABCL): The Association of Black Citizens of Lexington d/b /a ABCL has requested an Entertainment L is ens e for the purpose of live musical and dance performances and radio /recorded music during the 4th Annual Quock Walker Day Community C eleb ration on Saturday, July 6, 2024. The live performances and background music will take place on the Visitors Center Lawn, 1875 Massachusetts Avenue, from 11:00am to 3 :00p m. SUGGESTED MOTION: To approve an Entertainment L is ens e for the Association of Black Citizens of Lexington d/b /a ABCL for the purpose of providing live musical and dance performances as well as radio/recorded music for patrons of the 4th Annual Quock Walker Day Community C eleb ration to take place on Saturday, July 6, 2024 at the Visitors Center Lawn, 1875 Massachusetts Avenue, from 11:00am to 3 :00p m. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type A BC""I s Quiock Wall<er I )ay C'bmmli.nity CAlebration I �Vent Map I..3,,a(.,,ku]p Matefial AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Fiscal Year 2025 Cost -Of -Living Adjustment (COLA) for Non -Represented Employees PRESENTER: TER• ITEM S NUMBER: Doug Lucente, Select Board Chair C.12 SUMMARY: Category: Decision -Making Attached please fmd the non -represented (TNON) Cost of Living Adjustment (COLA) list of employees. Past practice has been to average the union contract COLAs to develop the COLA for TNON staff. The average union contract COLA increase has been 2.0% and the recommendation for TNONs for FY25 is 2.0%. SUGGESTED MOTION: To approve the FY25 COLA for TNON staff at 2.0%. Move to approve the consent. FOLLOW-UP: Town Manager/Human Resources DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 ATTACHMENTS: Description Type f I Y25'"I'NON.I.,ist, Cbver.Merry July 1, 2024 COLA List NON - UNION Positions Department Office Manager Assessing Office Manager Select Board Department Assistant Select Board Administrative Assistant Finance Assistant Town Manager for Finance/Comptroller Finance Budget Officer Finance Director of Purchasing Finance Town Accountant Finance CEC/AC Recording Secretary Finance Fire Chief Fire Office Manager - Fire Department Fire Human Services Director Human Services Office Manager - Human Services Human Services Veterans Services Officer Human Services Veterans Services District Director Human Services Director of Innovation and Technology Information Technology Alternate Inspectors Land Use, Housing and Development Director of Public Health Public Health Officer Manager Public Health Assistant Town Manager for Land Use, Housing & Development Land Use, Housing and Development Office Manager - Land Use Land Use, Housing and Development Visitor's Center Manager Land Use, Housing and Development Visitor's Center Assistant Manager Land Use, Housing and Development Tour Services Coordinator Land Use, Housing and Development Visitor's Center Tourism Advisors Land Use, Health and Development Substitute Temporary Library Employees Library Library Director Library Deputy Library Director Library Office Manager - Library Library Part-time less than 8 hrs/biwkly Library Employees Library Cadets Police Office Manager - Police Department Police Per -Diem Public Safety Dispatchers Police Police Chief Police Administrative Assistants Public Facilities Office Manager Public Facilities Assistant Director of Public Facilities Public Facilities Assistant to the Project Manager Public Facilities Audiovisual Technician Public Facilities Director of Public Facilities Public Facilities Facilities Engineer Public Facilities Facilities Superintendent Public Facilities LHS Facility Manager Public Facilities Project Manager Public Facilities Superintendent of Custodial Services Public Facilities PBC Recording Secretary Public Facilities DPW Sidewalk Cleaning Attendants Public Works Office Manager - Public Works Public Works Per Diem Engineering Assistant Public Works Public Works Director Public Works Manager of Operations Public Works Recreation and Community Programs Director Recreation and Community Programs Administrative Manager Recreation and Community Programs Certified Recreation Specialist Recreation and Community Programs Human Resources Assistant Human Resources Office Human Resources Director Human Resources Office Administrative Assistant - Human Resources Human Resources Office Benefits Coordinator Human Resources Office Benefits Assistant Human Resources Office Deputy Town Manager Town Manager's Office Office Manager - Special Events Coordinator Town Manager's Office Parking Hearing Officer Town Manager's Office Public Information Officer Town Manager's Office Sustainability Director Town Manager's Office Chief Equity Officer Town Manager's Office Management Analyst Town Manager's Office Web and Digital Engagement Specialist Town Manager's Office AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Community Profile and Job Description for Town Manager Search Advertising PRESENTER: ITEM Jill Hai Select Board Member; Bob NUMBER: Mercier, Municipal Resources, Inc. (MRI)I.1 SUMMARY: Category: Review and Decision -Making Proposed draft Town Manager recruitment materials are attached. Bob Mercier, from our executive recruiting firm, Municipal Resources, Inc. (MRI) is in attendance to answer any questions about that process. The Board is being asked to approve the documents, subject to any suggested revisions by the Board. These will serve as the job posting an initial introduction materials for the Town Manager Recruitment. In addition to approving the substance, the Board is being asked to approve the return date of July 8, 2024. This would provide for approximately 30 days of advertising and recruiting. SUGGESTED MOTION: Move to approve Town Manager recruitment documents as presented (subject to revisions discussed by the Board) and to post the materials by June 6, 2024 through July 8, 2024. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 7:20pm ATTACHMENTS: Description Type own. Vlart ai�.. er.Recru iti-vient pr,(.�) file 1.3alckup matenal Invitation to Qualified Candidates Lexington, MA (34,000 pop.), steeped in American history and considered by many historians to be the "Birthplace of American History" is seeking a proactive and progressive community leader, committed to excellence, to serve as its next Town Manager. In addition to its rich history, Lexington is a diverse and vibrant community with one of the top ranked school systems in the country. Having maintained its small town, charm yet located only 12 miles from Boston, Lexington is home to a number of Fortune 500 high-tech and life science corporations. The Town is governed by a five member Select Board, Town Manager and Representative Town Meeting form of government. With the assistance of a Deputy Town Manager and two Assistant Town Managers and the Senior Management Team, the Town Manager oversees a full -service municipality with a town side operating budget of $146M (includes some shared school costs) and 344 FT employees. The stability of this community is evidenced by its AAA bond rating, thriving business community and the six - year tenure of its retiring Town Manager. The successful candidate must have a Bachelor's degree (Master's degree preferred) and a minimum of seven years of progressively responsible experience in public administration, or an equivalent combination of education and demonstrated senior leadership experience. The salary range to $260K plus an excellent benefit package is commensurate with this community's expectation for continued excellence in town management. The Town of Lexington is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. The Town values and celebrates the diversity of the community, recognizing the contributions from all of our employees, visitors, businesses and residents that enrich the character and quality of life in Lexington. Therefore, to best serve all constituents, the government of the Town will promote, as well as respect and accommodate, diversity in its workforce. For further information potential candidates are directed to the Town of Lexington website at www.lexingtonma.gov and Municipal Resources, Inc. website at www.mrigov.com/career or to contact Alan Gould, President, Municipal Resources Inc. at 603-279-0352, x320. To apply submit a resume and cover letter, in confidence, as a PDF attachment to recruitment@mrigov.com by 8 AM EST on July xx, 2024. IDEAL CANDIDATE PROFILE The Ideal Candidate for the position of Lexington, MA, Town Manager will have: A minimum of a Master's degree in public administration, business administration, or a related field placing a strong emphasis on finance or organizational management At least 7 years of demonstrated senior level experience in public management or similar relevant, transferable experience at an executive level in a not -for -profit, higher education institution or other senior responsible position. A career record of creative, innovative and thoughtful financial management with an emphasis on strategic capital planning for both short term and long term projects and a proven ability to work within an established and successful budget process. The ability to be intellectually curious, creative and to think outside the box in helping the community identify non-traditional solutions to emerging issues. Strong public speaking, presentation skills and extensive use of electronic media to communicate important messages both internally and externally to all interested parties. A collaborative and deliberative style of management that allows for and promotes community involvement by an engaged, caring and diverse citizenry that embraces and actively promotes the importance of diversity, equity and inclusion in all municipal operations. Extensive knowledge and experience in negotiations within a collective bargaining environment. Proven record of nurturing and embracing an established positive culture while promoting civility and professional decorum in all public discourse. Demonstrated ability to provide unbiased guidance and support to all elected officials and those appointed to a broad range of committees and commission. A history of managing Town affairs in an open, diplomatic and transparent manner. Must possess the highest professional and ethical standards in performing the duties of the Town Manager. Ability to lead, organize, inspire and manage people. Must listen, empower and support staff while building upon the strong "team" approach to problem solving in Lexington. A proven set of skills and abilities that allows the manager to multi -task a myriad of issues while remaining focused on Select board priorities. Skills in working collaboratively, cooperatively and building consensus, including a strong emphasis on maintaining a positive and productive relationship between the school and municipal administrations. Demonstrated career long commitment of active engagement in the civic life of the community which is an important part of the Town Manager responsibilities in Lexington. Municipal INTRODUCTION The Lexington Town Manager position provides a rare opportunity for a seasoned management professional with a demonstrated track record of progressive leadership to work and enjoy all the opportunities of this `destination' community. Candidates will find a highly engaged five -member Select Board and a diverse, dynamic and active citizenry that participates enthusiastically in all aspects of their government. This Profile is intended for use as a resource in the search for the next Town Manager. Although it is expected that candidates with a sincere interest in the position will do their own research, this document provides valuable information and links for candidates considering their `fit' with the Lexington community. Much information is provided herein but candidates are encouraged to learn more about the position by visiting Municipal Resources' website or the Town's website. ABOUT LEXINGTON The Town of Lexington, MA, is located in Middlesex County, 12 miles northwest from Boston, at the intersection of I-95/Route 128 and Route 2. Today it has a diverse population of approximately 34,000 residents and 121000 households. Its land area is approximately 17 square miles. It is predominately a residential community made up of an attractive mix of neighborhoods, an active commercial Town Center, and blend of industrial and business parks. The Lexington Public Schools are ranked among the best in the country. The school enrollment is about 7,000 students and they are educated in ten public school facilities. Additionally, Lexington is home to the Minuteman Career and Technical High School. The Town has an active tourist economy based on being 3 Municipal the "The Birthplace of American Liberty" that brings in people from near and far. There is a creative economy that is the envy of suburban municipalities with a movie house in the Town Center, the Munroe Center for the Arts, the Lexington Arts and Crafts Society and the Town's Cary Memorial Building and its large Battin Hall, which hosts a Performing Arts Series and is home to the Lexington Symphony. Running through the Town is 5.3 miles of a ten -mile -long rail trail Minuteman Bikeway which links Bedford, Lexington and Arlington to the Alewife Massachusetts Bay Transportation Authority (MBTA) Station in Cambridge and the subways and buses that serve the Boston area. The bikeway was constructed in 1992-93 and is one of the premier rail trails in the country. The expansive and friendly Lexington Community Center has the motto, "a place for every Lexington resident" and its extensive programs, activities and services backs up this claim! LEXINGTON'S HISTORY: THE BIRTHPLACE OF AMERICAN LIBERTY The Town of Lexington holds a remarkable place in our country's history. In 1642, a mere 22 years after the Pilgrims landed in Plymouth, the Town was settled as a farming community, named Cambridge Farms as a part of Cambridge. Lexington was formally incorporated as a Town by the Massachusetts Legislature in 1713. The early settlers were farmers making their living along Vine Brook. Then on April 19, 1775, the first battle of the Revolutionary War was fought on the Lexington Common, what is known today as The Battle Green. The Red Coats initially prevailed against the Minutemen but were subsequently repelled in Concord at the Old North Bridge, thus preventing the capture of the militia's arms. At 4 the Battle of Lexington the first shots in the war were fired as well as the first bloodshed in defense of liberty, thus earning the title, "The Birthplace of American Liberty". Today, Patriots' Day is celebrated on the third Monday in April with a day filled with remembrances, programs and activities. The celebrations include an early morning reenactment of the Battle of Lexington by Colonial and British Reenactors. The community prides itself on its colonial history and on Patriots' Day they honor this heritage. Visitors from around the world gather on The Battle Green to witness and participate in Patriots' Day. �� For the next year, the Town of Lexington along with the Towns of Arlington, Lincoln and Amok Concord will be celebrating the 250th Anniversary of the Battle of Lexington and the founding of our country with a series of events which will culminate on April 18 and 19, 7 5 2 25 2025. The Select Board established a 16 member Semiquincentennial Committee to plan, 0 I x�t ,. 4 organize and conduct a yearlong celebration with the motto of Honor the past, Inspire the MA,2AOIUSETT future. On Friday, the 18th of April, in 2025, the Midnight Ride of Paul Revere will be reenacted. At daybreak on the morning of April 19th the Battle of Lexington will be reenacted on The Battle Green. That afternoon the Annual Patriot's Day Parade will step -off at 2pm. The Town will host federal, state and local officials as well as international dignitaries to participate in these celebrations. It is anticipated that thousands of guests from across the country and around the world will be in Lexington to witness these historic days. The Town Manager and key departments are already involved in the logistics of an endeavor of this magnitude. The new Town Manager will need to be ready to provide the support and over -sight to ensure a safe and successful celebration. 5 LEXINGTON BUDGET This spring, the Annual Town Meeting approved a General Fund budget of $290.1M for FY2025. This represents a 4.1% increase over the FY2024 adopted budget. The Select Board, School Committee, Appropriation Committee and Capital Expenditures Committee held numerous Summit Meetings during the budget planning process leading to the Board's "FY2025 Recommended Budget and Financing Plan" that was presented to the Annual Town Meeting. The budget is made up of funding for these five purposes; Education $143.9M, Municipal $49.1M, Shared expenses $72.3M,. Capital not financed $16.8M and Other expenses $B.OM. Lexington has a history of conservative budgeting for both revenues and expenditures and as a result has built up reserves. The Town has three primary stabilization funds: General of $10.4M, Capital of $27.3M, and Special Education of $683K plus many specialized stabilization funds The bond rating agencies have recognized that Lexington has followed financial policies and practices in a manner expected of municipalities with strong debt/credit capacity and, as a result, both Moody's and Standard & Poor's have awarded the Town their highest possible, investment grade ratings, Aaa and AAA respectively. Additional Town budget information can be viewed at www.lexingtonma.gov/budget. THE CHALLENGE The successful candidate for the Lexington Town Manager position must have a proven record of establishing positive internal, as well as external, relationships while% holding her/himself and others to the highest standards of e integrity and accountability. The Town Manager must also be fully committed to the concept of transparency and openness in government, ensuring those concepts are practiced throughout the organization. Nurturing positive relationships throughout the diverse community, listening to the various constituencies, and working with the Select Board, Town Meeting Members, boards, committees and commissions will be a key to success. He or she must be unbiased, having the diplomacy and patience to seek and value input from all sides of an issue. 0 Municipal Lexington is well served by a highly respected and experienced Senior Management Team. It is important for the new Manager to value these key employees and maintain the positive working relationships that have already been established. It will be crucial for the next Manager to have a proven record of succession planning, recruiting, selecting and grooming a high-performance team. Additionally, a challenge for the new Manager will be a personal commitment to recruitment goals that will help diversify the Town's workforce to better reflect the changing demographics within Lexington. 7 traffic mitigation and transportation needs in both the commercial and residential areas, with the residents' stated desires to maintain the history, heritage and high quality of life. The community leaders are also strongly su ortive of sustainabilit initiatives and both short and pp Y long term goals whether internal in the town's infrastructure or external new business and housing developments that desire to locate or expand in Lexington. An important and productive initiative for economic � development within the community has been the focus on attracting and retaining clean industry geared around the rr growth industries of bio-tech and life sciences. Recent examples of the town's success in this initiative include companies such as Uniqure which received a TIF incentive, t Orum Therapeutics and Alchemab Therapeutics. The community has promoted rezonings that will attract these burgeoning industries in certain areas of the Town that have traditionally been business or industrially zoned. Those areas have recently seen success with companies locating or expanding around Hartwell Ave, Bedford Street and the Hayden Ave districts. On the issue of housing needs and affordability that will be facing the new Town Manager, the Town has been one of the first communities to adopt the new MBTA statewide housing criteria for development of housing units as a part of the MBTA communities act passed in 2021. The town has created zoning that would allow for housing density increases as well as mixed use developments that could allow access to housing choices for a range of residents and workers across income levels in the community. Although this is seen as a boon to the community by providing housing opportunities, many residents are concerned with the overall impact these new residential units will have on the school department student population. Recently, the town has been dealing with a number of active proposals that would fall under the housing initiatives promoted by the State. The town has established a number of housing centric committees to help the community understand the intent of the law and how best for Lexington to address its obligations. The next manager will need to take a central role in this process going forward. 0 Municipal The Town has a significant stake in a number of large capital improvement projects, some are underway now, and others in the planning stages for the next five to ten years. In particular the Town is currently working through a plan for renovating or reconstructing Lexington High School in partnership with the Massachusetts School Building Authority (MSBA). This project is currently estimated to cost $600-$650 million and will require a successful Debt Exclusion referendum in the coming 18-24 months. This project is currently in the feasibility and design phase with construction estimated to begin during fiscal year 2027. The Town Manager will be a voting member of the School Building Committee for this project. The Manager must be experienced in capital planning and financing such that increasing debt service does not unduly impact town services and programs. In addition, the next Manager needs to be aware of the financial strategies necessary to maintain the Town's investment grade bond ratings (Moody's Aaa and Standard and Poor's AAA) and balancing the Town's ability to pay with and without Proposition 2-% debt exclusions. Current capital projects include: • Police Headquarters • High School planning project • Center Streetscape & Battle Green Streetscape Projects • Cary Library Renovation • Swing Space Renovation • Golf Course Clubhouse • Lincoln Fields replacement Future capital projects include: • Central Administration — relocation and demolition • Major field construction • East Lexington Fire Station • Stone Building Renovation • Middle School HVAC Replacement • Town Office Building Renovation • High School construction project He or she must be skilled at developing and maintaining the positive working relationship that exists with the Lexington Public Schools. The new Manager will need to engage in immediate discussions with key school personnel to plan for possible future growth in the school -age population due to the MBTA rezoning that may strain the ability of the school system to provide sufficient space within its existing infrastructure, in addition to short and longer -term needs involving new buildings and renovations across the entire school district. The Town Manager plays a significant role in negotiating and administering the Town's collective bargaining agreements. The Town Manager must be an experienced and effective negotiator with demonstrated skill and success in managing and administering fair and reasonable collective bargaining agreements for both sides while balancing the needs of the employee with the ability of the residents to pay. The ideal candidate must possess outstanding verbal presentation and written communication skills. It is imperative that he or she be able to communicate effectively and diplomatically with town leaders, staff, and the public. In order to do this, it is expected the Manager will need to have a high level of community engagement. It is the Town Manager's responsibility to keep the public informed, so he or she must be committed to operational transparency and possess the ability to synthesize and communicate clear program/project level progress on cross -functional initiatives and activities inherent in Lexington's tradition of civic participation. The Town Manager must leverage emerging technologies and other creative ways to E Municipal promote community involvement. Customer service is a high priority for Lexington, which means the successful candidate must place great value on listening and providing accurate and transparent information to all members of the community. ADDITIONAL INFORMATION Much information is provided herein but candidates are encouraged to learn more about the position by visiting Municipal Resources' website or the Town's website. Candidates can also contact Alan Gould at agould@mrigov.com or by phone at 603-279-0352 ext. 320. To apply submit a resume and cover letter in PDF format to recruitment@mrigov.com. Applications must be submitted by July XX, 2024 by 8am EST. 10 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Presentation - Single -Use Plastic Bottle Phase Out Policy & Discussion on Draft Policy ITEM PRESENTER: NUMBER: I.2 SUMMARY: Category: B rains to rming Attached please find a draft policy and presentation from students from L H S who have been working with Sustainable Lexington and Maggie P eard, S us tainab ility and Resilience Officer. One item on this policy that staff believes should be modified is the date to initiate a plan for each department of July 1 that this should be changed to Sept. 1 to provide the Senior Management Team the opportunity to develop a plan. SUGGESTED MOTION: No motion at this time, this is for Board discussion and if the Board is interested in instituting this policy, it will be placed on a future agenda with any modifications the Select Board indicates is appropriate. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 7:35pm ATTACHMENTS: Description Type Plastic Bottle 1)h.ase Oul Policy (.over Mery a a u (A M FMMI r.L4 s s cam• U) w O JQ U 0 11 O O O to •— '— c O V D) '— to C D a CL cn z O a a•�� o� > O V 4� O > CO 01 O 4- � O v O c •— O — •— � � O O N .. > O O -C � O 4� O c U) O O U 4� O Q� to to V O:t7. w O _O � 0 0 0 Z O Q O O ^ 0 U) Z3 O� V V O Q V O Cl) 0 O j O O L. 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I. Purpose of Policy: To reduce plastic pollution caused by single -use plastic beverage bottles, the material sourcing, production, and disposal process of which contributes to climate change and harms the wildlife, human health, and communities. II. Policy: 1. Definition of "single -use plastic bottle." As used in this Policy, a "single -use plastic bottle" refers to a beverage in a sealed rigid plastic bottle or plastic -lined carton, excluding cartons for milk, milk varieties, or juices that are part of the National School Lunch Program or School Breakfast Program, having a capacity of 21 fluid ounces or less. 2. Effective immediately, all town departments, including schools, offices, library, community center, police and fire departments, shall stop purchasing single -use plastic bottles in favor of less harmful alternatives. 3. No later than July 1, 2024, all town departments shall submit to the Town Manager and the Sustainability and Resilience Officer a summary of the steps they have taken to (i) halt the expenditures of town funds for the purchase of single -use plastic bottles and (ii) phase out the sale, re- sale or distribution of single -use plastic bottles on town owned property by July 1, 2025. 4. Each town department shall take all appropriate steps to limit the purchase, use, or sale of single -use plastic bottles to only the following circumstances: (i) when no alternative is available or practicable; (ii) when necessary to protect health, safety, and welfare; (iii) when compliance with this policy would conflict with contract requirements or labor agreements in existence as of the effective date of this policy or agreements solicited before the effective date of this policy, and (iv) to prepare for or respond to an emergency. In addition, each office or agency shall provide for disability or accessibility related accommodations in its planning efforts. Additionally, all events taking place managed by third party vendors will be informed of and required to act in accordance with this policy on town owned properties. 5. All Lexington boards and committees are encouraged to adopt their own plans to eliminate their purchasing and sale of single -use plastic bottles. 6. This policy shall take effect immediately and shall continue in effect until amended, superseded, or revoked by subsequent policy. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Zero Waste Survey Recommendations PRESENTER: Maggie Peard, S ustainab ility & Resiliency Officer SUMMARY: Category: Decision -Making ITEM NUMBER: 1.3 Ms. Peard and the Zero Waste Task force are looking for direction from the Board for staff to start moving forward on these recommendations. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 7:50pm ATTACHMENTS: Description Type D 'Tufts Zen.) Waste Presentation 11-ickup V11"aterial D Pay as you throw webinar, pre�sentafion slides Backup Vlatei�al ............ ml, u (A V 0 4� o U O 0 c: U) C U) 0 0 > a Ln Q 0 V) E M E u Lo > CL 0 U v W0 0 0 c 0 4-j 0 0 4-) 0 U 4-J U (D U 0 a) 4— a) U 0 0 M (D u 4-J m M 0 4-J 40 cm: C: L- 4-J M L- Q U Q (A r"FAMI, I r m 4-J 0 Lf) > u Lf) 4-J m Lf) 0 0 M u U) Ln —C 4-j u w Ln IN Ln so 4-) L- m OV) 0 0 DL 0 -0 00 :3 u 3 E >) U U (f) 4-J 4-J E 04-J 4-j 0 Ln 4-J Ul ul 4-J ou > (D U u Ln 0- N CD a) C) m c c 4-J 0 < 4-J > 0 0 0 0 7lt R 0 (2) >) 4-j (1) U) > m 4-j 0 DL 0 0 4-J u o m M 4-J E 0 V) 0 E u 0 0 0 4-J 0 0 0 Ln No 04-J u m 4-J L- E (3) M 0 U) 0 Ln co 0 x N ON u U) -C 0 M u u ad 0 = 0 r W j Oro 10 c c C( (1) (2) U) U) m m ................................................................................................................... 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(.".o ................... .... ............ .......... m n ........... n ........................ ......... ............... u ........................ 0 7 ......... < o '77 /" rrv' rrv' rrv' AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Presentation -Internal Equity Audit by Tangible Development PRESENTER: Dr. Bree Becker, Tangible Development; H emali Shah, C hie f Equity Officer SUMMARY: Category: Informing ITEM NUMBER: I.4 Dr. B re e Becker from Tangible Development will be presenting major themes and highlights from the Town of Lexington DEI Assessment Report. This presentation is an opportunity to get a high level view of the assessment findings and will be useful on its own, as well as serving as a guide to reading the full DEI Assessment Report if you so choose. The delivery of the report with its recommendations marks an important milestone in the Town of Lexington's DEI journey. SUGGESTED MOTION: No vote needed FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:05pm ATTACHMENTS: Description r Type Starting September of 2023, Tangible Development performed a DEI Organizational Practice and Culture Assessment for the Town of Lexington. Below are the three goals of this year -long assessment: • Understand the Town of Lexington's organizational structure and climate. • Identify the current state of internal DEI policy and practice at the Town of Lexington. • Explore employee culture to understand feelings of belonging and inclusion at the Town of Lexington. Climate Survey • 41% of staff responded (155 total respondents) • Perceptions of organizational structure and culture IIIIIWIIIIIIIIIIIIIIIIIIIIIIOIIII Policy & Practice Review 38 policy documents reviewed Assess written policy and practice around DEI Identify opportunities for enhancing DEI efforts jr2612ANINik Focus Groups 10 Facilitated Focus Groups and 5 Inclusion Interviews 80 Participants Learn about staff experiences, specifically those from historically marginalized backgrounds Performative DEI DEI work at the Town of Lexington is seen by employees as performative in nature. Employees perceive much of what happening in terms of DEI to be more about intentions than about action. Connections & Communication Employees want more connection and communication -the experience of both and the skills to engage. However, they experience the organization as siloed by department. Despite that, employees desire greater connection with one another. Institutional/Systemic Barriers Many of the barriers that employees identified were organizational, institutional, or systemic barriers, rather than individual barriers. Employees shared a desire for increased DEI cohesion, with more organization -wide DEI training and skills development to to help the organization progress. Culture Shift & Resistance to Change Employees want to see a shift to a culture that centers accountability, support, and trust and a shift away from fear and lack of trust. However, employees described the organizational climate and culture as resistant to change. Leadership Employees desire more engagement and cohesion among management/leadership around organizational DEI efforts. Disjointed commitment from leadership or a lack of strategy among those with the most organizational power prevents the organization from further DEI growth. There is a need for DEI knowledge, skills and awareness, as well as cohesive leadership participation and engagement in DEI discussions and planning. Experiences of Employees with Marginalized Identities Employees with marginalized identities are having a different experience than their peers without. There is a lack of awareness about them and about their identities and experiences. I UIII'°° III ex ilP"° It o o n's "DE1 is part of U' III IIIII UI IIII U IIIII Status "'° everything weD I do,,, it to our success." � "DEI has to be done so we do it." qlq"" dquoquoqul "What's the point of DEI?" p �'QpRwmwHNJj(��� � p%I�mNl �mm m'snwamuu mwmmd' mtmmu �aa d I Organization DEI us a strategic objective for the organization. KPI's are developed and l I glgglqlqlql Rg�RaRs organization " Addresses DEI only as far as achievement tracked. l N Leadership l �q " Oirganiizatlon l No desired to l address DEI. No legislatively required. Basic data collected. Baseline policies developed. Leadersltriip All leaders own and communicate the DEI strategy throughout the business. l policies in place. I l I Leadership p Unaware/Interested In DEI. Maintain the Does not own DEI responsibility � DEI responsibility l usually sits with a All leaders held N D accountable for achieving DEI KPI's. l °° °°" "°° °" °° °° °°" "J l status quo. l Like -far -like. Il � I select few (i.e., HR). q Select Recommendations r Orgarflzation All policies and l practices reflect and Il reinforce the DEI l strategy. Organization l l actively supports I underrepresented I groups. Leadership � l Leaders have l strong DEI l knowledge and Integrate this in all activities. "We're leading DEI best practice" Organization 1 Organization ideologically q supports DEI and I demonstrates leading organizational citizenship In the DD They are innovative and courageous in challenging the status quo. I Leadership All leaders challenge their own thinking and the thinking of others. �I Iw Based on Talent Maps' D&I Maturity Model • Develop and integrate DEI commitment and vision language that emphasizes equity, inclusion, and addressing systemic inequities (racism, sexism, classism, ableism, transphobia, etc.). • Draft DEI strategic goals towards a DEI strategic plan based on the assessment findings and the newly developed DEI commitment statement. • Enhance existing recruitment strategy to diversify and increase candidate pools, including tracking of demographics to measure recruitment efforts over time. • Develop processes to mitigate biases in hiring. • Work to increase employees' trust in the organization. • Explore how to build a culture of accountability and support. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Council on Aging Request for Authorization to Designate Lexington an AARP Age -Friendly Community PRESENTER: ITEM NUMBER: Dana Bickelman, Director of Human S ervic es I.5 SUMMARY: Category: Decision -Making Attached please find a letter from the Town Manager requesting AARP to consider Lexington seeking to have Lexington designated as a age -friendly community. The Council on Aging are seeking the Select Board's support for their application to AARP. More information on the AARP age -friendly community program can be found here SUGGESTED MOTION: Move to support the application for Lexington to be designated an age -friendly community by AARP. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:25pm ATTACHMENTS: Description Type SIP 1 r M 1775 � ., If"2 Town of Lexington Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 May 2, 2024 State Director Michael Festa AARP Massachusetts 1 Beacon Street Suite 2301 Boston, MA 02108 Dear Mr. Festa, On behalf of the Town of Lexington and the Lexington Select Board, with support from the Lexington Council on Aging, we are delighted to submit this letter and application requesting membership in the AARP WHO Global Network of Age -Friendly Communities. Lexington is a great place to live, work, play, raise a family, and age in place. We are committed to continuing to work toward making Lexington a model age -friendly community. We are also acutely aware that, as an aging community, special consideration must be given to the needs and desires of the older population. Like many communities across Massachusetts, Lexington works hard to advance policies and programs that support our older residents, particularly as the number of residents over 65 continues to rise. For example, we implemented a parking program for anyone over the age of 65 is eligible for a free parking sticker to park at metered spots and municipal parking lots. This program is in its 3rd year and has proven to be a success, with over 2500 passes issued to date. As we continue to focus on and address our community's many challenges, we work on behalf of our older residents to ensure equal and affordable access to housing, social services, healthcare, and more. Lexington is committed to building upon our existing policies, improving our infrastructure, creating strategic collaborations, and empowering our community members. I believe that becoming an Age -Friendly Community will significantly increase the visibility of these efforts. We look forward to becoming part of this great initiative, and we hope you will look favorably on our application. Thank you for your consideration, and please do not hesitate to contact me with any questions. Sincerely, James J. Malloy Town Manager 1625 MASSACHUSETTS AVENUE - LEXINGTON, MASSACHUSETTS 02420 • • � � e � \ . F4t4' \ : <\ IAN/ e � � � � � 0 • cn 0 0. (1) (1) i O 0 9. E Q) 0 (1) U Ln o (31 0 (D 1 0 E Ln < < > v, O o b-0 � � U � � L � O •� � Q 0 <4-1 ro LL. E M I E Ln tw v' uo�� �a1 , �O �A Q�� �oN�}� c�v LL. V) ro w ro E fun v � ca 0 1- c: Ln 0 CL (1) (1) C (1) < 4-J � d1 Q +, � cn =5 V o ca 0 (A.v C�0 � p OE U> a- 0 C (1) c� � . � can t� �U � H � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Recommended Amendments to Draft Council on Aging Charge PRESENTER: Michelle Kelleher, Director of Senior Services; John Zhao & Julie -Ann Shapiro, C O A Co -Chairs SUMMARY: Category: Informing ITEM NUMBER: I.6 The Council on Aging is preparing to bring forth an article to Town Meeting and wants to share its proposed edits to the Select Board. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:30pm ATTACHMENTS: Description Type COUNCIL ON AGING (COA) Members: 11 Appointed by: Town Manager with Select Board approval Length of Term: 3 year term Appointments made: June 1 Meeting Times: Wednesday of each month at :30 p.m. ® : The Council on Aging provides policy guidance in the operation of the Senior Services Division of Lexington's Human Services Department., which coordinates and carries out programs designed to meet the needs of the aging. These programs are developed in collaboration with programs of the Mass. Department of Elder Affairs, Minuteman Senior Services and others. Its activities include the provision of congregate meal and home delivered meals, counseling and recreation for a4i-e-�V older adults and their caregivers ceeia Mn%i ('nr^ v%rr%eTr---xr"- Senior Health Monitor Program, Property Tax Work Off Program, tax assistance, health clinics, health insurance advisofy and education, exercise classes, library and education programs, newsletter, outreach, and advocacy, and to provide sustained leadership that helps Lexington be a livable and age friendly community for all who choose to live here. The Lexington Council on Agi,ng,,,works to improve thequ,aj,ity of life of Lexington's citizens who are over the age of 60. Criteria for Membership: Open to people with an active interest in affairs. Ref.: Lexington Code Chapter 35; MGL Chapter 40 §813; Selectmen designated as Special Municipal Employees on January 8, 1984; Selectmen reaffirmed designation as Special Municipal Employees on January 18, 2006. ff r 1) Provide guidance or consultation to the Senior Services division of the Human Services department (SSD) regarding older adult policies, programs, and long range plans. 2) Collaborate with the SSD in evaluating services and programs and establishing user fees for services r activities, r as needed. 3) Provide assistance, when needed, with promoting and/or carrying out older adult service programs. Lexington4) Initiate and/or participate in studies relating to the needs of older adults, Le the Age -Friendly Report, r and implement r relevant r ar r [,T*,Acq 11 1 imlmm. TooT. "Will'' 111111 11 1 jimm 0 to evaluate older adult communitV needs and make recommendations, as appropria for alterations in Lexington-s communications and/or services. 6) Assist in the preparation and review of the COA Report for the Annual Report to the 7) Serve as liaisons with other Town committees in matters relating to older adults. 8) Recommend to Town administration and the communitV waVs in which the needs of older adults in Lexington can be met, by encouraging cooperative arrangements with 1 0 imsmKojimm, all, 0 MSIR II ��iplrrlli II i�I i I � Pill I q I HIMM 10) Ensure that COA recommendations and activities are respectful of Lexington's Diversity, EqMLity F. I111 I Am AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss 250th Anniversary of the Battle of Lexington Celebration Invitations to Lexington's Sister City Antony, France PRESENTER: ITEM Suzie B arry,Chair of NUMBER: S emiquincentennial Commission (Lex250) I' � SUMMARY: Category: B rains to rming The S emiquincentennial Commission (Lex250) has requested that the Select Board discuss the possibility of inviting Lexington's S is ter City, Antony, France to the 2 5 0th Anniversary of the Battle of L exingto n Celebration in 2025 and the prospect of funding for the visit. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:40pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Collective Bargaining Agreement -Building Maintenance Division Union (AFL CIO Mass. State Council #93, Local #1703) PRESENTER: TER• ITEM S NUMBER: Jim Malloy, Town Manager I.8 SUMMARY: Category: Decision -Making This is the Building Maintenance Union Contract for FY25-27 that the Board previously discussed in executive session. The highlights of this contract are: • COLA - 2.0% for FY25; 2.5% for F Y26 and 2.5% for F Y27 • Other wage adjustments to based on comparative analysis of similar c o mmunitie s • Increase in longevity pay • Other changes in language related to hours, light duty, snow season, and holidays. Attached please find the Memorandum of Understanding. SUGGESTED MOTION: Move to approve the F Y2 5 -2 7 collective bargaining agreement between the Town of Lexington and the AF S CME Local 1703 Building Maintenance Division and further to authorize the Town Manager to execute the agreement. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:50pm ATTACHMENTS: Description Merriorandurni. of 1,.Jn.dey.-,-.,,tan(.fing Type Memorandum of Understanding Between Town of Lexington and AFSCME Local 1703 Building Maintenance Division The Town of Lexington and the AFSCME Local 1703 Building Maintenance Division, hereby agree to the following amendments to the collective bargaining agreement that covered the period through June 30, 2024. 1. Article 32 Wage Schedule Reset the current salary table as follows: Drop Step 3 of both Custodian and Head Custodian grades and add new Step 10. Increase current Step 4 (new Step 3) of Custodian Grade by 2% and create a 2% increase between remaining steps, including new Step 10. Increase current Step 4 (new Step 3) of Head Custodian Grade by 3% and create a 3% increase between remaining steps, including new Step 10. Add FY25 COLA. Employees who are currently at Step 3 will remain at the new Step 3 and will have their Step Increase Date reset to July 1. Members who are currently at Steps 4 through 9 will move back one Step (i.e. will maintain their current hourly rate) and will maintain their current Step Increase Date. FY25 2% COLA FY26 2.5% COLA FY27 2.5% COLA See attached salary table. 2. Article 33 Special Division Assignments and Other Details Section 33.6 Special Division Assignment Detail Rates Delete obsolete prior fiscal years' language and add: Fiscal Year 2024: $50.00 per hour weekdays $50.00 per hour for Friday nights (after 3:30pm), Saturday, Sunday and Holidays. Fiscal Year 2025: $50.00 per hour weekdays $50.00 per hour for Friday nights (after 3:30pm), Saturday, Sunday and holidays Fiscal Year 2026: $55.00 per hour weekdays $55.00 per hour for Friday nights (after 3:30pm), Saturday, Sunday and holidays Municipal events stay at the same 1.5 times the regular hourly rate. 3. Article 14 Holidays After "Any employee required to work on a paid holiday will be compensated at an amount equal to one and one half (11/2) times their regular rate of pay for all hours worked." add "Effective July 1, 2024, any employee required to work on New Year's Day, Patriots' Day, Thanksgiving or Christmas will be compensated at an amount equal to two times their regular rate of pay for all hours worked." 4. Article 27 Longevity Increase longevity payments as follows for both pre- and post-2008 employees: FY 25 FY26 FY27 5 but not 10 $300 $400 $500 10 but not 15 $800 $900 $1000 15 but not 20 $1000 $1100 $1200 20 and over $1100 $1200 $1300 5. Article 32 Wage Schedule Effective July 1, 2024, a late shift differential of 3 % will be paid for all hours of any shift scheduled to begin at 1:00pm or later. If the shift differential is part of the employee's regular assignment, the differential will be included in the calculation of holiday, vacation, sick, personal and regular pay. 6. Article 10 Hours of Work Replace language in Section 10.1 with the following: The work week shall begin at 12:01 a.m. on Monday and end at 12:00 midnight on Sunday. The standard work week and work day for all full-time regular employees shall be forty-two and one-half (42.5) hours composed of five (5) consecutive eight and one-half (8.5) hour days (eight (8) hours of paid time and one- half (1/2) hour of unpaid lunch on his/her own time) worked within the above seven-day period. Employees will be allowed two fifteen (15) minute relief periods during the workday, one during the first half of his/her shift and one during the second half. Overtime will be paid for time worked in excess of eight (8) work hours per day. The non-standard work week and work day for all full-time regular employees shall be forty-two (42) hours composed of four (4) consecutive ten and one-half (10. 5) hour days (ten (10) hours of paid time and one-half (1/2) hour of unpaid lunch on his/her own time) worked within the above seven-day period. Employees will be Vj allowed two fifteen (15) minute relief periods during the workday, one during the first half of his/her shift and one during the second half. Overtime will be paid for hours worked in excess often (10) work hours per day. Employees who work on Saturday and/or Sunday for both a standard or non-standard work week are required to remain on site during lunch as part of their regularly scheduled shift and will be paid for an eight (8) hour day in a standard work week (seven and one-half (7.5) hours of paid work time and one-half (1/2) hour of paid lunch on his/her own time) and a ten (10) hour day in anon -standard work week (nine and one-half (9.5) hours of paid work time and one-half (1/2) hour of paid lunch on his/her own time). Members employed prior to July 1, 2024 may maintain their current schedules. 7. Article 25 Light Duty Section 25.1. If after missing ten (10) workdays for a work related injury, an employee is unable to return to full duty status, a Town designated physician may examine the employee to determine his or her fitness to perform light duty, the cost of which is borne by the Town. Before making a determination, the Town - designated physician shall consult with the employee's treating physician. 8. Article 34 Snow Stipend Add new section: 34.4 Employees Hired During the Snow Season If a new employee's start date occurs during the snow season (November 15 to April 15), and some snow events occurred before their date of hire, the employee will be entitled to a prorated snow stipend based on the ratio of the total snow events that take place during that snow season to the total number of events that they attend. The new employee must attend all snow dates after their start date in order to be eligible for the first -year pro -rated stipend, unless specifically excused in accordance with Section 34.3. 9, Article 36 Performance Evaluation Tool The Town and the Union will work together to review and update the current Performance Evaluation Tool. 10. Article 43 (NEW) Automated Vehicle Locator (GPS) Permanent AVL/GPS shall be installed in all vehicles and all pieces of equipment operated by employees covered by this bargaining unit. The Town and the Union acknowledge that the primary goal of the Town's use of AVL/GPS and technology monitoring systems in Town vehicles is to maximize services to the public and that these systems may be used for a variety of operations -related purposes. The Town shall not randomly review information available through the AVL/GPS system in order to utilize it for disciplinary purposes unless the AVL/GPS information has been prompted by a qualifying event; for example, a Town employee's visual observation of an alleged misconduct, a resident complaint or an unusual pattern of activity. In the event that the Town uses AVL/GPS information in support of disciplinary actions, that information will be made available to the Union upon request. Tampering with or deactivating will be grounds for disciplinary action up to, and including, termination. 3 11. Article 17 Sick Leave Add the following after the first paragraph: Employees shall notify the Department no less than two (2) hours before the start of their shift on each day of absence due to sickness or off -the -job injury, unless other arrangements are made by the employee with the supervisor, stating the nature of the sickness or injury, time expected to be incapacitated and when they expect to return to work. A late call may cause an employee to be subject to disciplinary action. Employees absent for three (3) or more consecutive days shall, if so directed, upon their return to work, present to their immediate supervisor a legible doctor's note specifying the nature of their illness. It is the intent of this language to permit a supervisor to handle perceived abuses of sick leave on an individual basis rather than to impose restrictions on all employees. 12. Job Description The Town and the Union will work together to update the current job descriptions for the Custodian and Head Custodian positions. Signed this Town of Lexington: James J. Malloy Town Manager Witness day of 2024. AFSCME Local 1703: Kyle Walsh, President AFSCME Local 1703 E! AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Collective Bargaining Agreement -Public Works Union (AFL-CIO Mass. State Council #93, Local #1703) PRESENTER: TER• ITEM S NUMBER: Jim Malloy, Town Manager I.9 SUMMARY: Category: Decision -Making This is the Public Works Union Contract for FY25-27 that the Board previously discussed in executive session. The highlights of this contract are: • COLA - 2.0% for FY25; 2.5% for F Y26 and 2.5% for F Y27 • Other wage adjustments to based on comparative analysis of similar c o mmunitie s • Increase in longevity pay • Other changes in language related to overtime, meal allowance, lic ens e stipends and snow/ice events Attached please find the Memorandum of Understanding. SUGGESTED MOTION: Move to approve the F Y2 5 -2 7 collective bargaining agreement between the Town of Lexington and the AF S C ME Local 1703 Department of Public Works and further to authorize the Town Manager to execute the agreement. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2024 8:55pm ATTACHMENTS: Description Type Memorandum of Understanding Between The Town of Lexington And The Department of Public Works AFSCME, Local 1703 The Town of Lexington and the Lexington Department of Public Works, Local 1703, hereby agree to the following amendments to the collective bargaining agreement dated July 1, 2022 to June 30, 2024: 1. Article 38, Effective Date and Duration: The agreement shall continue in effect to and including June 30, 2027. 2. Article 6 Probationary Period Change Section 6.6 to read: Employees who leave the Town's service within the first three years of their employment shall reimburse the Town $1,100 for the cost of training and license(s) if they were not in possession of the necessary license(s) upon hire. 3. Article 13 Overtime Add new section 13.4.1. Snow/Ice Events Once a report time for an event has been established, it may be changed by management as needed. If the new report time is earlier than the original time, employees will be paid from the time called plus one hour of travel time. If the new report time is later than the original report time, employees will be paid for two hours at the overtime rate. 4. Article 15 Meal Periods and Allowances Delete Sections 15.2, 15.31 15.4, and 15.5 and add the following: Effective July 1, 2024, a lump sum meal stipend of $500 shall be paid to all members on July of each year. Effective July 1, 2025, the meal stipend shall increase to $550. Effective July 1, 2026, the meal stipend shall increase to $600. 5. Article 18 Holidays Add Juneteenth to list of paid holidays. 6. Article 19 Vacation for Employees Hired before February 20, 2008 Add new section 19.5 Vacation Buy Back Members may opt to sell back up to five (5) days of vacation time to the Town. Vacation buy back will be paid in December of each year. 7. Article 20 Vacation for Employees Hired after February 20, 2008 Add new section 20.5 Members may opt to sell back up to five (5) days of vacation time to the Town. Vacation buy back will be paid in December of each year. 8. Article 29 Longevity Increase Longevity amounts as follows for both pre and post February 20, 2008: FY25 FY26 5 but not 10 $ 350 $ 500 10 but not 15 $ 900 $ 900 15 but not 20 $1050 $1200 20 and over $1250 $1500 9. Article 34 Wage Schedule Section 34.4 Effective July 1, 2024 increase the License #1 stipend from $600 to $1000 and the License #2 stipend from $200 to $500. Effective July 1, 2024, change "(except CDL)" to "(except CDL and Hoisting 2A and 2B)" and add "Any hoisting license beyond 2A and 2B will be eligible for a license stipend." Add: Those members who were receiving a license stipend for a 2A or 2B license on June 30, 2024 shall continue to receive it. Add Electric Vehicle Certification to list of eligible licenses. 10. Article 34 Wage Schedule 34.4 Snow/Plowing Overtime Incentive Effective July 1, 2024, increase snow plowing incentive as follows: $2000 for attending all operations $1500 for one missed operation $1000 for two missed operations $ 0 for more than two missed operations 11. Article 34 Wage Schedule Effective July 1, 2024 add new section 34.5 Treatment Operations Incentive Primary Staff for treatment operations are the Highway Division Staff. At times, there may be another division member who is dedicated to a piece of Highway Equipment for the winter season; they fall under the same stipend as Highway Staff. Treatment Crew • 1 EA Foreman • 2 EA Route Checker • 1 EA Loader Operator 8 EA Treatment Operator Highway • Staff that respond to 90% of the treatment events shall receive a stipend of $19000. • Staff that respond to 70% of the treatment events shall receive a stipend of $700 • Staff that respond to 50% of the treatment events shall receive a stipend of $500 • Staff that respond to less than 50% of the treatment events shall receive a stipend of $0 2 Fleet Staff Only 2 out of 5 mechanics are needed for a treatment event • If a mechanic makes all of their scheduled events (based on their predetermined schedule), they shall receive a stipend of $700 • If a mechanic makes 70% of their scheduled events (based on their predetermined schedule), they shall receive a stipend of $500 • If a mechanic makes 50% of their scheduled events (based on their predetermined schedule), they shall receive a stipend of $250 • If a mechanic makes less 50% of their scheduled events (based on their predetermined schedule), they shall receive a stipend of $0 Alternate Treatment Staff Alternate Staff will fall under a different schedule as they are utilized, only when needed. • Staff that respond to 90% of the treatment events shall receive a stipend of $900 • Staff that respond to 70% of the treatment events shall receive a stipend of $700 • Staff that respond to 50% of the treatment events shall receive a stipend of $500 • Staff that respond to less than 50% of the treatment events shall receive a stipend of $0 Should a member be skipped for a treatment operation due to a conflicting assignment, that event will be removed from their overall attendance record (i.e. It will not count for them or against them.). 12. Article 34, Wage Schedule: 34.1: Wages FY25 2% COLA Drop Step 1. Add New Step 9 at 2% over Step 8 for Grades 3-5; 3% over for Grade 6. Employees who are currently at Step 1 will remain at the new Step 1 and will have their Step Increase Date reset to July 1. Members who are currently at Steps 2 through 9 will move back one Step (i.e. will maintain their current hourly rate) and will maintain their current Step Increase Date. Eliminate Grade 2, Reclassify HEO and Meter Reader to Grade 3 — Members will move to the step in Grade 4 that is closest to, but not lower than, their current hourly rate. They will maintain their current Step Increase Date. Reclassify SPEO to Grade 4 — Members will move to the step in Grade 4 that is closest to, but not lower than, their current hourly rate. They will maintain their current Step Increase Date. FY26 2.5% COLA Add new Step 10 at 1 % over Step 9 for Grades 3 -5; and 3 % over for Grade 6. FY27 2.5% COLA Add 3 % to top step of Grades 4, 5 and 6. 3 13. Housekeeping Incorporate language from MOA regarding employees who train other employees for their CDL. 14. Drug and Alcohol Policy Edit the current Drug and Alcohol Policy as attached. 15. Remove Information Coordinator Position from DPW Union and Place in LMEA. Signed this Town of Lexington day of Jams J. Malloy, Town Manager Witness 2024 Department of Public Works, Local # 1703 Ron Lochiatto, President Witness