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Home My WebLink About2024-04-09-LHA-min (Regular Meeting) LEXINGTON HOUSING AUTHORITY REGULAR MEETING – APRIL 9, 2024 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough (arrived at 8:55am) Kathy Kilroy Nicholas Santosuosso Ingrid Klimoff Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of March 7, 2024 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of March 7, 2024, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE Richard F. Perry Mark McCullough Melinda Walker 3. PUBLIC COMMENT None 4. FINANCIALS A) Approval of Bills and Checks paid in March 2024 March 2024 REVOLVING FUND Check Numbers 20476 through 20547 689-C MANAGEMENT Check Number 2322 PARKER MANOR Check Number 2111 BEDFORD STREET Check Number 1297 MRVP VOUCHER Check Numbers 4364 through 4369 SECTION 8 Check Numbers 19635 and 19636 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for March 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker 5. EXECUTIVE DIRECTOR’S REPORT Caileen reported the following to the Board:  Caileen attended Town Meeting to present the CPA project  Greeley Village Medicine Cabinet Project bids are due Thursday  45 Forest Street Siding, Window and Door Project has begun, anticipated start date 6/1/24  Greeley/Vynebrooke Fire Alarm Project is about 65% complete  Vynebrooke ModPHASE Project should wrap up in a few weeks  Greeley Village Porch Fascia Project is complete 6. NEW BUSINESS A) Public Hearing for State Program Annual Plan Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to adjourn the Regular Meeting to Public Hearing for the State Annual Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Annual Plan Today is the Public Hearing for the State Program Annual Plan. This annual plan brings together different information about the LHA, such as vacancy info, energy consumption, capital plan, approved policies and maintenance plan. It is a centralized place where the public can learn and gather information about the LHA. Capital Improvement Plan We continue to work on current projects: ModPHASE Fire Alarm Greeley Fascia replacement New Projects include: Greeley Community Room accessible doors Hill St. sprinkler repair 2 Projected Projects include: Greeley Village bathroom renovations Mass Ave siding and windows Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Annual Plan and Capital Improvement Plan for 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to adjoin the State Public Hearing and enter into the Public Hearing for Federal Program Revised 5 Year Plan and Capital Fund Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker A. Public Hearing for Federal Program a. 5 Year Agency Plan Last year we submitted a 5-Year Plan for 2023-2027. Because we are undertaking Repositioning and Section18 Demolition/Disposition of our Scattered Sites, we need to revise the plan to include that language b. Capital Fund Program Action Plan As small agency, we can allocate all Capital Fund Money to BLI 1406- Operations. This allows us greater flexibility in allocation and accessing the funds. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Federal Program Revised 5 Year Plan and Certifications. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker 3 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Federal Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Nicholas Santosuosso Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, The Board voted to adjoin the Federal Public Hearing and resume the Regular Meeting. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry Mark McCullough Nicholas Santosuosso Melinda Walker B) FISH#155121-Vynebrooke Village Kitchen and Bath Modernization Project- Change Order #11-$936.43. Change order #11 includes COP’s # 52 and #53 for a total increase in Contract sum of $936.43 with 22 working days added to the Contract time. Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve Change Order #11 for FISH# 155121 in the amount of $936.43. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker 7. DISCUSSION Resident Board Member update The Town Clerks office has received 3 applications from tenants interested in the open position. They will be invited to the next Board Meeting. The Board will take a joint vote with the Select Board to fill the vacancy. 8. ADJOURNMENT 9:20 A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 4 5