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HomeMy WebLinkAboutReport of Committee on Town Office Building, 1966TOWN OF LEXINGTON TOWN OFFICE BUILDING COMMITTEE Robert Gataldo, Chairman Albert Gray, Jr. John Blaisdell Mark Moore John McSweeney Richard M. Perry Otis Brown, Jr ARCHITECTS Perry, Dean and Stewart Boston, Massachusetts u REPORT OF COMMITTEE ON TOWN OFFICE BUILDING Persuant to Article 36 of the 1966 Annual Town Meeting held on March 21, 1966, the Selectmen appointed a Committee on Town Office Building to assist the Board in obtaining preliminary plans and specifications for alterations and /or additions to the existing Town Office Buildings. An appropriation of $2,000 was voted in conjunction with the above article. The Committee, working with the Boston architectural firm of Perry, Dean and Stewart, made in-depth studies of Town office space requirements to serve an ultimate population of 45,000. Detailed facade and floor plans were developed by the Architects and a proposed office space development program presented to the 1969 Annual Town Meeting Warrant in Article 37. The Town Meeting, by a motion amending Article 37, appro- priated $8,000 for the preparation and presentation to a future Town Meeting of a definitive proposal for Town Office expansion. In addition to providing necessary preliminary plans and specifica- tions, the proposal was required to 1. establish the require- ments in detail; 2. show how the proposal meets those require- ments and indicate if there are alternative ways of meeting the requirements; 3. include cost estimates for the different aspects of the proposed plan; and 4. show how the office complex could be expanded if future needs indicate a requirement for ad- ditional office space Hopefully, the details provided in this brochure will convince the Town Meeting of the wisdom of immediately initiating the pro- posed Town Office Building development program as recommended to insure adequate space and efficiency of operation for all affected Town departments. In 1965 the Committee on the Public Works Garage conducted a month long pedestrian traffic survey in the two Town Office Build- ings. Every person entering the buildings was interviewed as to the departments visited on that particular trip. In addition, each department was surveyed as to the number of interdepartmental visits made by employees which could not reasonably have been r n conducted by telephone. The results of these surveys clearly indicated the need to retain both the Public Works Administration and the Engineering Section within the Town Office Building complex. The survey also pointed to the inefficiency and public general dissatisfaction caused by interdependent departments being housed in separate buildings. The findings of the Public Works Garage Study Committee con- vinced the Board of Selectmen of the need for a complete study of Town office space. As a direct result of the above, the Select- men proposed Article 36 to the 1966 Annual Town Meeting In the fall of 1966, the Town Office Building Committee met with all De- partments, Boards, Committees, and Commissions to determine their individual personnel and equipment requirements to serve an ulti- mate population of 45,000 Once again the interdepartmental ac- tivity was studied and reviewed with the advice and counsel of the Architectural Consultants. The need for additional office space was immediately apparent with the Water Department already occupy- ing a portion of the corridor in an attempt to satisfy its needs. In order to properly consider alternate schemes for the de- velopment of needed office space, the Committee, with the aid of their Architectural Consultants, prepared the following depart- mental office space requirements. Two existing functions (Welfare and Red Cross Garage) are not to be retained within the new com- plex while new space is considered desirable for the Town Counsel, data processing equipment, and the Town Manager. The Committee met with the School Committee regarding the availability of space, in the near future, in any school building. The possibility of moving the Police Department to the Munroe School, when and if it was to be phased out, was investigated. The possibility of School Administration being included in the Town Office Building complex was discussed, but it was apparent that the School Department has future plans of converting Munroe to Administration purposes. The Committee felt that necessary space for the School Department could more economically be pro- vided by the conversion of the Munroe School, rather than providing new space in the Town Office Building. As a result of the fore- going deliberations, three alternative schemes were developed for detailed investigation as to their adequacy to meet the needs of the the Town for present and future office space to serve an estimated population of 45,000 people. Plans on the following pages detail the final interior floor layouts of all office space required to meet the Design Criteria for the Town Office and Police Buildings. 1 fl FUNCTION TOWN OFFICE BUILDING COMPLEX SPACE REQUIREMENTS Area in Square Feet PRESENT FUTURE 2 Bldgs. 1 Bldg. FUNCTION Area in Square Feet PRESENT FUTURE Town Departments Police Department 1. Selectmen and Town Manager 916 2,117 2. Comptroller 479 1,532 Office Space 4,295 7,467 3. Tax Collector 331 632 Common Space 2,163 2,532 4 Town Clerk 490 897 Structure 1,510 2,235 5. Treasurer 284 567 6 Planning Board 492 560 Total Building Area 7,968 12,224 7. Building Department 636 1,096 8. Board of Health 442 351 9. Conference and Committee Rooms - 1,054 10. Veterans Agent 240 143 11 Engineering Department 1,013 1,707 12. Printing - 218 13. General Supplies 351 339 14. Public Works 718 917 15. Town Counsel - 442 16. Assessors Department 774 825 17. Office Machines or Data Processing 222 920 18. Sealer of Weights 144 80 19 Extra Offices 308 * 20 Relocated elsewhere 735 - Office Space Common Space (Corridors, Lava- tories, etc ) Structure (Walls, etc.) 8,267 4,184 14,705 4,488 3,140 3,700 * Transferred to other Agencies Total BuildingArea 15 591 22 893 Welfare 546 s.f. Red Cross Garage 189 s.f. n ALTERNATE PLAN 1 ALTERNATE PLAN 1 Construct a completely new Town Office Building on land adjacent to the present School Administration Building. The Departments now on the second floor of the Police Building would be accommodated in the new building in order that the Police Department could occupy the entire building. A general renovation and addition to the Police Building would be required Another use for the Town Office Building would have to be considered which would require renovation at Town expense. Probable construction and remodeling cost - $858,000 (I NEW TOWN OEF%CES Estimated Cost of Alternate Plan 1 New Town Office Building Renovation and Addition to Police Building Contingencies - Furnishings and Fees Estimated Cost of Plan 1 $ 702,000 114,000 42,000 $ 858,000 (1 JI 1 ALTERNATE PLAN 2 INEW POLICE STATION LOCATION B TOWN OFFICES ALTERNATE PLAN 2 Construct a new Police Station thereby pro- viding necessary total space in both Town Office Buildings Re- modeling of both existing Town Office Buildings would be required. Probable construction and remodeling cost - $861,000 NEWPOLICE STATION LOCATION A 104 Estimated Cost of Alternate Plan 2 New Police Building $ 351,000 Renovation of Town Office Building and Police Building 468,000 Contingencies - Furnishings and Fees 42,000 Estimated Cost of Plan 2 $ 861,000 FUTURE __ ADDITIONS 1 //////////////////// J L \\.\\\\\\\\A\ ///////////// CARY MEMORIAL L BUILDING ADDITION I 90 too SITE PLAN fl 1 IJ u 1 ALTERNATE PLAN 3 ALTERNATE PLAN 3 Construct an addition to the present building housing the Town Offices, etc., that would be large enough to provide space for all administrative departments, including those now in the Police Building. The present Police Building would be renovated to provide the necessary space and equipment to properly perform its function, now and in the future Remodeling of both existing Town Office Buildings would be required Probable construction and remodeling cost - $750,000 - - -100 Estimated Cost of Alternate Plan 3 Renovations" and Addition to Town Office Building Renovation and Addition to Police Building Contingencies - Furnishings and Fees Estimated Cost of Plan 3 * This 40 year old Town Office Building contains in- adequate heating, wiring, and other basic services which will have to be modernized during renovations $ 594,000 114,000 42,000 $ 750,000 CONFER. 12'x 13 [r HEALT OFF. LAB. 13'x18' OFFICE 8'x 1111 ri TOWN OFFICE BUILDING ASSESSORS !14 PRINTING 10-6"x20' r VAULT EXPANSION PLAN FILEI uRAWINGS 20 PLANNING 1D'x BOARD ICLERICAL 12'x20' OFFICE 10x12 r II I JAN. 1 1i MEETING R-141. 208 24'Id n I FIRST AID 13.6'x15' I W. REST. WOMEN MEN 0 L GEN. SUPPL. 10x 24' KITCHEN — 1. I — Q 1 ❑omm COMMITTEES PRINTS & BUILDING DER. OFFICE DRAFTING CLERICAL I OFFICE 14'x20' 10x20' 24'x2]' 11'x14' GROUND FLOOR PLAN DI f_— O, ..9 D 12 lfi 20 EXPANSION R r I TOWN CLERK 21'x30' TOWN OFFICE BUILDING OFFICE Y 10k 12' OFFICE 1'x12' 1 OFFICE / 9x13' CON VAULTS 1 COLLECTOR TREASURER 19`x23' 12'326 WOMEN r COUNT. VAULT OFFICE -- lax,z' VETER. AGENT I:134 IJAN I CONFERENCE f 14'x20' Y 1 DATA PROCESSING OFFICE MACHINES a8'x 33' COMPTROLLER 25x55' VAULT OFFICE II 10k12' FIRST FLOOR PLAN SIM 1 OFFICE 12'x 14' TOWN OFFICE BUILDING SELECTMENS CLERICAL 19'x24' CONFERENCE - 12'x 15, SECTY t TOWN MGR. 12'x 14' 11 ax12 VAULT 1 si 1 SELECTMANS1 RECEPTION f SELECTMENS MEETING 13'x20' 20'x 33' i WAITING 1 1 l WAITING SECTY • 8'x10' LEGAL DEPARTMT 12X20' OFF MGR. I . o PUBLIC WORKS ADM. CLERICAL 2dx33' I OFFICE 10'x 12' VAULT INST. 11'x17' 7x12' ENGINEER'S ENGINEERING OFF E DRAFTING 12',2 11 ' 21'x46' F SECOND FLOOR PLAN J r i I `17,42-11--!--L_42 20 POLICE STATION GARAGE 20x24 2 cars AUTO SUP TOR. 12' 1 TOILETS EXISTING j M1 JAN. y VES. 1 EXIST. STAIR_ WOMENS G - CEL MATRON f T .BLOCK METER STORAGE 1 LOCKER RM. EXISTING EXISTING EXIST. BOILER RM. STORAGE GENER. EXIST. STAIR GROUND FLOOR PLAN Iq _1_11 1 20 01 34 POLICE STATION ■ MEN 1 [ WOMEN JUVENILE ASSEMBLY 1 EXIST. FOODS 7 VEST STOR. u DARK RM. CAPTAIN OF TRAFFIC 12x16' EXIST. STAIR WAITING RM. 12'x16' F. PRINT PHOTO. J. DESK AREA r J TRAFFIC 12,6k17-6 FIRST FLOOR PLAN 7 COMMUNIC. & ALARMS 12'x13' J G rlll h 11 I 01204 r Ll POLICE STATION r INTER'. 9'x11.6" L DETECTIVE DESKS 15x 44 I G t MEN WOMEN 1 J JAN. I-- 1 - POLYG. INTER. EVID. 101x116" OBSN sir - ''CAPTAIN DETECTIVE 12'x 133 CON F. & LOUNGEt LIBRARY 8'x16' 121x15'-6" / \ EXIST. OFFICE STA 1R EXIST VAULT SUPP. L CLERICAL CHIEF 14'x21' 1 t.4 4 6 2 16 20 Dix SECOND FLOOR PLAN 1 11 As a result of the detailed study and cost estimates devel- oped by the Architectural Consultants, the Committee arrived at the following conclusions PLAN 1 - would provide an ideal answer to the office space problem; however, it would leave vacant a struc- turally sound building for which no present use is visualized. This plan is more costly than Plan 3 PLAN 2 - would be ideal from the point of view of the Police Department, but would continue the in- efficiencies now experienced both by the public and the Town employees in operating in two separ- ate Town Office Buildings This plan is also more costly than Plan 3. PLAN 3 - provides all the efficiency and conven- ience afforded by an operation conducted entirely within a single structure It completes the symmetry of the facade of the present Town Office Building. Renovation to the Police Buildings will provide all functions necessary to serve a population of 45,000. Included are a closed circuit cell block surveillance system and a two car garage addition is necessary to provide an adequate basement floor layout. Plan 3 also provides for logical future expansion of up to 5,400 square feet (1,800 per floor) on the west- erly side of the building and /or expansion to the rear These possibilities are indicated on the site plan appended as the final page of this brochure. Assigned parking spaces for em- ployees will eliminate present parking difficul- ties in the rear of the complex. This plan is the least expensive of the three plans receiving detailed study. The Committee would also like to point out that as a result of our study it has become quite apparent that if the Town Office Building is not renovated, certain things must be done anyway, and as soon as possible. These items include. complete rewiring of the building; extensive repairs to the roof; heating system must be revamped; emergency electrical system provided; replace- ment of floors and removal of the welfare office in 1970; and renovations of welfare space to provide for Town Manager.