The URL can be used to link to this page

Home My WebLink About2017-05-11-PBC-minx0:Peter Johnson, Dick Perry, Carl Oldenburg, Philip Coleman, Charles Favazzo, Howard Hobbs Project Specific Members Hastings Elementary Fire Station Visitors Center Curt Barrentine Robert Cunha Joel Berman Andrew Clarke Joseph Sirkovich Peter Kelly TOWN OF LEXINGTON Permanent Building Committee Permanent Members Chairman: Jon Himmel Clarke & Diamond Schools Margaret Coppe Edwin Goodell Pelham Road Hank Manz Teresa Wilson May 11, 2017 Members Present: Philip Coleman, Charles Favazzo, Jon Himmel, Howard Hobbs, Carl Oldenburg, Dick Perry, Margaret Coppe, Edwin Goodell, Curt Barrentine, Andrew Clarke Members Absent: Peter Johnson DPF Staff: Patrick Goddard/Director of Public Facilities, Mark Barrett and Ann Marie Ponzini 6:30 - The meeting was called to order. Pelham Project Update - Donna DiNisco (DiNisco Designs) A walk through of the Pelham Building was done prior to this meeting. Donna's handouts for discussion included a Feasibility Study, Renovation Option Matrix, Cost Summaries and a Timeline for the Lexington Learning Place (LCP) and the Lexington Community Center (LCC) projects. A breakout of various component options were discussed covering low, medium and high cost options. • The space and cost would be split between the LCP and LCC programs. LCP would have about 20,000 sq. ft. and LCC 24,000 sq. ft. • Multiple cost options were presented for various levels of work to be performed. • The High/Full Program Option would meet the requirements of the program for LCP, providing the desired bathrooms and sinks in the classrooms. • LCC High/Full Program Option would provide a full cooking kitchen, (but no equipment), cafeteria, gym and an updated stage. Woman's and Men's bathrooms with showers and lockers would be provided and additional class space for LCC along with an administration room. The Full Program would expect to meet LEED Silver. PBC asked about the sprinkler requirements and if the Low Price Option, which does not include sprinklers, has been vetted with the Fire Department — Answer, it was not believed required by code but has not been specifically vetted with the LFD or the School Committee. Donna stated the use of the building is not changing and will continue as an education facility. What has been presented meets code. DPF commented this is a presentation of options for the Pelham Road Project and not a statement of what the town should do. This distinction is very important. The options were developed sufficiently to provide initial costing, but are not the result of an extensive study. 201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420 School Committee (SC) asked if any of the options allow for not using bottle water. It was stated that the Medium and High options do and are stated in the Program Handout. Donna discussed the New Construction Option for LCP. The classroom wing would be demolished and a new LCP would then be built. The LCC renovation options would be kept. There is a lot of flexibility with all options and the programs for both LCP & LCC fit nicely into this space. Recreation Department stated they would like to have cooking classes and the current LCC kitchen does not allow for this. Would LCC program kitchen allow for this? PBC added that the existing kitchen and equipment at Pelham need to be further looked into for Health Department Compliance. It was stated the parking needs that have been identified are substantial, so consideration needs to be taken before adding additional needs to the program. Recreation asked about making a presentation to their board. A meeting date of May 17th has been added. PBC asked if a new LCP was built, would LCP & LCC be 2 separate buildings — YES. It was stated the goal is to have a design by the end of June for submission to TM, providing the best option for the town. A May 23rd meeting is scheduled with BOS/SC, June 8th Abutters meeting and also June 8th Budget summit. 2. Hastings Project Update — Trip Elmore & Rachel Milaschewski (Dore & Whittier) (See Attached) Motion to adjourn was made and seconded: Meeting adjourned at pm 9:OOpm. PBC Meeting 05.11.17 2 Lexington Permanent Building Committee Meeting Maria Hastings Elementary School Building Project SBC MEETING MINUTES DATE OF MEETING: May 11, 2017 at 7:30P.M. at Community Center, Rm 425, Lexington MA PROJECT: Maria Hastings Elementary School Building Project Dore & Whittier Project #MP16-0112 SUBJECT: School Building Committee Meeting (D&W#10) ATTENDING: Jon Himmel Lexington PBC Chair Andrew Clarke Lexington PBC Curt Barrentine Lexington PBC Charles Favazzo Lexington PBC Carl Oldenburg Lexington PBC Richard Perry Lexington PBC Howard Hobbs Lexington PBC Pat Goddard Lexington DPF Mark Barrett Lexington DPF Kate Colburn School Committee Liason Peter Kelley Selectmen Liason Louise Lipsitz School Principal Trip Elmore DWMP Rachel Milaschewski DWMP Donna DiNisco DiNisco Design Vivian Low DiNisco Design 1. Call to order at 7:30 T. Elmore of DWMP made the announcement that the CM Selection Committee for the Maria Hastings ES Project finalized their evaluations and selected Walsh Brothers as Construction Manager. 2. Plan Update and Site Development Considerations V. Low reviewed the slides provided in the meeting packet; she explained that there have not been any major design changes made to the building or the site since the Committee had last met. She and D. DiNisco pointed out that they have explored multiple options for Police access around the building, as requested by the Lexington Police Department, but they have not settled on a particular option yet at this time. V. Low explained that the cost difference between the options could range significantly, as it affects the size of the retaining wall which abuts it and could become pricey; it will become clearer which direction to go in once they receive the reconciled SD cost estimate. Furthermore, DiNisco discussed the option of building an access road to Mass. Ave on the upper portion of the site for utility vehicles during construction. The Committee discussed this option and suggested exploring ways to use this road permanently, even after construction. The Design team explained that due to the volume of traffic on Mass. Ave and its location to the bypass over the highway, it may be unsafe to use the access road as a permanent drive, though they reiterated that they will be exploring these options further with the Construction Manager. ANA. E, IAI Irl'I, I.1` AI I-II"G"RI:IS h"aawbuurypor'Y„'MA 0[950 60lverrirroc Snutiaz 11h:1 h178.499.2999 ph 97849,h2944 ?Mx waww.wiuiruarsdrwhittkr atrrx 3. Site Security Update V. Low then went on to explain that the Design team has met with their Security Consultant, who offered some suggestions in regards to site safety and security measures (i.e. fencing along drives, card access to building, camera locations, etc.), which they will continue to include into the design. 4. Massing Elevation Updates DiNisco then reviewed the elevation images included in the meeting packet, describing their thoughts behind potential material selections and locations of glass, etc. V. Low mentioned that the building has the potential to look very heavy with the classroom wing being 3 stories, and the design team is exploring exterior material options and applications to avoid such a heavy look. The Committee agreed with DiNisco's findings and offered suggestions, which the Design team will review and discuss at their next Design Team Meeting. 5. Project Schedule DWMP and DiNisco discussed the meeting schedule leading up to the Schematic Design Submission. T. Elmore explained that in this time there will be a number of PBC meetings, a cost estimate reconciliation, a Budget Summit, and a number of School Committee meetings. Due to the short period of time between the reconciliation and the budget summit, P. Goddard explained that the reconciled estimate may be presented to the School Committee prior to the PBC having an opportunity to hold a meeting. Though the PBC will seethe reconciled estimate before the Budget Summit meeting, the Committee still felt it was important to schedule a special meeting to discuss the estimate beforehand. The Committee then further discussed the list of upcoming meetings and agreed to add a PBC Meeting for Monday, June 5th in order to review the estimates. *The Hastings portion of the PBC meeting ended at 8:50 PM* 2