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HomeMy WebLinkAbout2017-05-BOS-min 71-164 Selectmen’s Meeting May 1, 2017 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, May 1, 2017 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chairman; Mr. Kelley; Mr. Pato; and Mr. Lucente were present as well as Mr. Valente, Town Manager; and Ms. Katzenback Assistant to the Executive Clerk. Also present was Liz Rust, Regional Housing Services Offices (RHSO) Selectmen Concerns and Liaison Report Ms. Barry stated she and Mr. Lucente attended the Arbor Day Celebration and noted the DPW planted two Magnolia trees in front of 201 Bedford Street that were planted in memory of those have passed. Mr. Pato said he attended the Arbor Day Celebration and noted the Garden Club planted trees in memory of those club members who have passed away. Mr. Pato stated a Public hearing was held on April 27, 2017 for the LexMedia contract and noted the comment period is open and will be formally closed at the next Board of Selectmen meeting targeted for May 22, 2017. Public Hearing: Keeler Farm LIP, HOME Funding Agreement and Action Plan Ms. Barry opened the Public Hearing at 7:04 p.m. Ms. Rust, RHSO, explained this project is to fund the acquisition of 5 Keeler Farm Way by LexHAB through CPA and HOME funds, market and lease the unit through DHCD approved guidelines to a household at 50% of the Boston-Cambridge-Quincy Area Median Income, and to record the unit on the SHI. The project budget is $199,000 which includes $185,000 for acquisition and $14,000 for legal ($3k, marketing $7k, and consulting $4k). The funds to be used for this project are: FY16 HOME Funds: $34,671, FY17 HOME Funds: $42,442, Competitive HOME Fund Award: $66,287 and CPA Funds $55,600 On motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a substantial amendment to the HOME Annual Action plan to direct the HOME funds to the Keeler Farm project. On motion duly made and seconded, the Board of Selectmen voted 4-0 to the HOME funding of the Keeler Farm project of $143,400, authorizing the Town Manager to sign the HOME Funding Agreement and the HOME Affordable Housing Restriction. On motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and Sign the LIP Application. Ms. Barry closed the Public Hearing at 7:09 p.m. 71-165 Selectmen’s Meeting – May 1, 2017 Approve and Sign Brookhaven Memorandum of Agreement Mr. Valente stated that at the Selectmen's meeting on April 24, the Board and Brookhaven approved the Memorandum of Agreement negotiated as part of Article 44 of the 2017 Annual Town Meeting. With Town Meeting's approval of this Article, this agreement can now be signed by the Selectmen. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and sign the Memorandum of Agreement between the Town of Lexington and Symmes Lifecare Inc. d/b/a Brookhaven at Lexington. Appoint to Permanent Building Committee User Representative for 20 Pelham Road Project Mr. Valente stated the Selectmen are asked to appoint a member to the Permanent Building Committee for the 20 Pelham Road project and noted that Hank Manz has been suggested for this appointment. Mr. Valente noted the School Committee will also be appointing a member to this committee. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Hank Manz to the Permanent Building Committee as the Selectmen's user agency representative for the Community space portion of the 20 Pelham Road project. Town Manager Appointments & Re-appointments Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve Town Manager's re-appointments of David Langseth to the Conservation Commission for a term to expire March 2020; Richard Wolk to the Conservation Commission for a term to expire March 2020; Richard McDonough to the Council on Aging for a term to expire May 2020; David Kelland to the Historical Commission for a term to expire March 2020; Ruixi Yuan to the Recreation Committee for a term to expire May 2020; and Shannon DeGuglielmo to the Youth Commission for a term to expire April 2020. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve Town Manager's appointments of Ruth Ladd to the Conservation Commission for a term to expire March 2018; Diane Pursley to the Historical Commission for a term to expire March 2020; Board of Selectmen Appointments & Re-appointments Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to reappoint Gerald Howell, William Kennedy, Donna Leary and Lester Savage to the Lexington Housing Assistance Board for a three year term to expire on May 31, 2020. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to reappoint Gordon Jones to the Board of Registrars for a three year term to expire on March 31, 2020. 71-166 Selectmen’s Meeting – May 1, 2017 Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Norman P. Cohen as Community Member to the Fund for Lexington. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Michelle Ciccolo and Joe Pato as members of the Policy Manual Committee for a two year term to expire March 31, 2019. Designate Acting Town Manager Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the designation of Kelly Axtell, Assistant Town Manager as Acting Town Manager in the Town Manager's absence and Carolyn Kosnoff, Assistant Town Manager for Finance, as Acting Town Manager in the Town Manager's and Ms. Axtell's absence. Consent Agenda Sign Eagle Scout Letters - Christopher Ross and Maxwell Kaye On motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the signing of the Eagle Scout Letters congratulating Christopher Ross and Maxwell Kaye. Executive Session Upon motion duly made and by roll call, the Board of Selectmen voted 4-0 to enter Executive Session at 7:15 p.m. under Exemption 3 to discuss strategy with respect to collective bargaining for the Fire Union , and to re-convene in Open Session only to adjourn. It was declared that that an open meeting may have a detrimental effect on the negotiating position of the Town. It was noted that Ms. Barry would be recused from the collective bargaining discussion. Adjournment Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to adjourn at approximately 8:36 p.m. A true record; Attest: Kim Katzenback Assistant to the Executive Clerk 71-167 Selectmen’s Meeting May 8, 2017 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, May 8, 2017 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chairman; Mr. Kelley; Mr. Pato; Ms. Ciccolo and Mr. Lucente were present as well as Mr. Valente, Town Manager; and Ms. Katzenback, Assistant to the Executive Clerk. Also Present: Ms. Battite, Director of Recreation and Community Programs; Ms. Dean, Community Center Director; Ms. Kelleher, National Grid; Mr. Pinsonneault, Director of Public Works; Mr. Goddard, Public Facilities Director; Ms. Tintocalis, Economic Development Director; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Hewitt, Budget Officer; Ms. Axtell, Assistant Town Manager and Records Access Officer. Town Manager Report Mr. Valente announced that a MBTA Senior Charlie Card Sign-Up Event is being held at the Lexington Community Center on Monday, May 15th from 9:00 a.m. – 11:00 a.m. Introduction of New Community Center Director - Christine Dean. Ms. Battite introduced the new Community Center Director, Christine Dean. Ms. Dean expressed thanks for the opportunity to work for the Town of Lexington. Ms. Barry presented Ms. Dean with a Town Seal Pin. Grant of Location: National Grid Main Extension Sherburne Rd Ms. Kelleher, National Grid, read the petition requesting the Board of Selectmen to consent to the location of main extension on Sherburne Road for the transmission and distribution of gas. On motion duly made and seconded, the Board of Selectmen voted 5-0 to install and maintain approximately 100 feet more or less of 6 inch gas main in Sherburne Road., Lexington. From the existing 6 inch gas main at house #4, southerly to house #8. To provide a new gas service to house #8 Sherburne Rd. Public Works Project/Construction Update. Mr. Pinsonneault provided the Selectmen a status list of approximately 38 Public Works projects for this construction season. Mr. Pinsonneault furnished a highlight the following items from that list: Additional Stream management plan work Mr. Pinsonneault stated analysis for the Valleyfield area is in progress, drainage improvement plans for Whipple Hill are near completion and construction is anticipated this season for the Pleasant Street drainage improvements 71-168 Selectmen’s Meeting – May 8, 2017 NPDES Phase II – Stormwater general permit Mr. Pinsonneault said the annual report has been submitted to MassDEP and EPA, works continues regarding permit compliance and the Illicit Discharge Detection and Elimination (IDDE) program continues to utilize the services of UMass Lowell Engineering students to sample and analyze test results. Concord Ave sidewalk design and construction - This project is complete with only minor punch list items remaining. Three intersection project-Mr. Pinsonneault stated the design is complete, the project has been bid and awarded by MassDOT and construction is anticipated to begin this spring and are awaiting a more formal schedule from MassDOT. The Board asked Mr. Pinsonneault to ensure clear ongoing communication is provided to residents regarding the project. Bob Pressman, 22 Locust Ave. asked for an update regarding the paving of Massachusetts Ave. Mr. Pinsonneault explained the paving will be completed incrementally. Ms. Barry noted that additional detail from MassDOT can be found on the Engineering page of the Town of Lexington Website. Town wide Signalization Improvements - Mr. Pinsonneault stated the design plans are in development for the intersection of Massachusetts Avenue/Worthen Road. Dawn McKenna, Tourism Committee, asked when the work for this project will start. Mr. Pinsonneault confirmed it will start next construction season. Town wide Sidewalk Improvements - Mr. Pinsonneault noted the sidewalks considered for FY18 include: Emerson Gardens-North and South, Hathaway Road-North side, Waltham St from Brookside to Blossomcrest, Massachusetts Ave. from Bow Street to Fottler Street-North and South, Charles Street, Daniels Street, Ariel Street, and reconstruction will continue of ramps. Pleasant Street Sidewalk - Mr. Pinsonneault stated construction is anticipated to be completed by the end of CY17. Bedford Street / Eldred Street pedestrian improvements - Mr. Pinsonneault said the design is near completion, permitting is in progress with MassDOT and construction is anticipated in either CY17 or CY18. He also noted the proposed improvements includes the installation of a High-intensity Activated crossWalK (HAWK) signal providing a protected pedestrian crossing and a sidewalk extension. Hartwell Ave Improvements – Ms. Barry asked for clarification about the about the CY17 reference for construction of the improvements cited on the status list. Mr. Pinsonneault explained that date reference relates to the improvements at the jug handle. 71-169 Selectmen’s Meeting – May 8, 2017 Water System Improvements - Mr. Kelley asked about the improvement to the low pressure issues in the Grove Street area near the Bedford Town Line. Mr. Pinsonneault explained the process being reviewed with the Town of Bedford for a long term solution. Automatic Meter Reading System – Mr. Pinsonneault said a consultant will be hired to assist with the assessment of our current meter system in order to develop recommendations for an automated read system including a return on investment analysis. It is anticipated to have the information this fall and bring recommendations to the 2018 Annual Town Meeting. Minuteman Bikeway Wayfinding Signs - Mr. Pinsonneault stated the design has been completed, project has been bid and construction is scheduled for CY17. Antony Park – Mr. Pinsonneault noted the funding for construction was provided at the 2016 Annual Town Meeting, grading and site work have been completed and the construction of the seat wall has begun. The bulk of the stone work is anticipated to be complete by the summer of 2017. The park will include a sitting wall, pathways, landscaping and benches. Construction will continue through the spring of 2018. Solar Ground Mount and Canopies at the Compost Facility – Mr. Pinsonneault noted the Solar Construction is nearing completion with a closeout expected in late June 2017. Mr. Pinsonneault th announced hazardous waste collection for June 17 will be held at the Hadley Public Services building located at 201 Bedford Street. Ms. Barry adjusted the order of the agenda to the FY17 Third Quarter Budget Review allowing time for arrival of Ms. Tintocalis to the meeting. FY17 Third Quarter Budget Review Ms. Hewitt, Budget Officer, referenced the FY2017 third quarter revenue and expenditures report included in the Selectmen’s agenda packet. Ms. Hewitt noted that revenues are on target, expenditures are in line with expectations and Enterprise funds are trending as expected. Ms. Barry returned to the order of the agenda. Review Next Steps for Visitors Center Design Mr. Goddard stated he is here today to (1) request funds to be released to proceed with the Visitors Center design project and (2) ask if the Hosmer House could be incorporated into this project. Ms. Tintocalis identified the stakeholders engaged in project scope discussions are representatives from the following offices, boards and organizations: Town Manager' Office, Facilities Director, Board of Selectmen, Chamber of Commerce, Lexington Center Alliance, Bike Committee, Center Committee, Lexington Historical Society, Town Celebrations Committee, Minute Man National Park, Lions Club, Lexington Minuteman, Visitors Center, Tourism Committee, Liberty Ride, Economic Development Office 71-170 Selectmen’s Meeting – May 8, 2017 Mr. Goddard explained the first step in the design process will be to confirm the project scope for the building. Following the review by the stakeholders of the programmatic goals for this facility, this information will be presented to the Permanent Building Committee in mid-June and then to the Selectmen for review and approval. Mr. Kelley expressed he feels that inclusion of the Hosmer House would be burden and should not be incorporated into the Visitor Center Project. Ms. Ciccolo asked about intended use of the Hosmer House and if the inclusion of the Hosmer House affect the timeline of the Visitor Center Study. Mr. Goddard stated to date the use of the Hosmer House this has not been fully evaluated and the inclusion of the Hosmer House will not th delay the deliverable of the study evaluation by the June 14 stakeholders meeting. Jim Shaw, Lexington Chamber of Commerce, stated he supports the Visitor Center Study moving forward and feels inclusion of the Hosmer House will slow the project down. Dawn McKenna, Tourism Committee, expressed concern of the project scope and said inclusion of the Hosmer House will set the project back. Ms. McKenna asked the Board of Selectmen to authorize release of money and proceed to schematic design as originally presented at Town Meeting. John Himmel, Tourism Committee and Planning Board Committee, expressed he feels the Board of Selectmen should process the notice to proceed on the full budget for schematic design allowing for evaluation of the potential use of the Hosmer House. Bob Pressman, CPC, stated he does not feel CPA money could be used to rebuild the Hosmer House to a Historic state. Jerry Michelson, Chair of Center Committee, expressed he feels the Hosmer House is not a fit with the Visitor Center project. Joel Berman, Former Chairman of Tourism Committee, state he feels the Hosmer House does not fit into the Visitor Center project. Ms. Barry asked the Board if there is agreement in moving the Visitor Center project forward. The Selectmen said they were in agreement. Ms. McKenna stated that Mr. Mills, Mills Whitaker Architects, expressed during the PBC meeting that he feels the Hosmer house would not be feasible for this project. Mr. Kelley stated he was at the meeting in which Mr. Mills made this statement. General Board Discussion ensued regarding the Visitor Center project scope. 71-171 Selectmen’s Meeting – May 8, 2017 Ms. McKenna, Tourism Committee, feels that the Board of Selectmen should authorize release of money and proceed to schematic design as originally presented at Town Meeting as to prevent any other delays of the project. Ms. Barry asked Mr. Goddard to explain what happens if the full amount is authorized. Mr. Goddard stated that upon authorization of the full amount, the next step would be to proceed with the approved proposal and get a confirmation of the layout at the June stakeholders meeting to provide to the architects. In addition, sustainable properties need to be identified. Mr. Goddard noted that Leed Silver Certification will be pursued. The schematic design estimate is targeted to be complete by the end of August. General Board Discussion ensued to determine the exact vote to be taken. Mr. Himmel outlined the processes that he believes will take place in order to get this project to fall Town Meeting. Ms. McKenna stated she feels completion of timeline would be affected if the project was held until the Spring Town meeting On motion duly made and seconded, the Board of Selectmen voted 4 to 1 to release $152,000 to contract with Don Mills, Mills Whitaker Architects, for the schematic design for the Visitor Center, not to include the evaluation of Hosmer House. Mr. Pato cast the dissenting vote. Mr. Valente asked the Board when they would like an update for this project. Ms. Barry indicated the Board would like an update presented by August. Presentation on Public Records Access Requirements Ms. Axtell stated as of January 1, 2017 there were new requirements made under the State's Public Records access mandate. Ms. Axtell provided an overview of how the Town of Lexington is meeting the requirement for Public Records requests. Update on MGL Chapter 90, Sections 17C and 18B: 25 MPH Speed Limit Mr. Valente stated Town Meeting recently adopted a State law allowing the Town to establish either a 25 MPH or 20 MPH speed limit on certain roads. The filing of the acceptance of this Statute to MassDOT requires adoption by the Board of Selectmen. Mr. Valente stated, upon the Board’s adoption, the following next steps will be taken: Staff will notify MassDOT on the Town's acceptance of this Statute; DPW will fabricate the 23 speed limit signs that will be needed at the Town’s entryways; and The Transportation Safety Group (TSG) is working on a notification process to the residents. Targeted implementation for late summer/early fall. 71-172 Selectmen’s Meeting – May 8, 2017 Ms. Barry asked for an effective date of the new speed limit. Mr. Valente explained if signs can be installed late this summer, enforcement would begin in the fall. On motion duly made and seconded, the Board of Selectmen voted 5-0 to adopt and implement MGL Chapter 90, sections 17C and 18B. Accept Surrendered All-Alcohol License - Vine Brook Tavern Ms. Barry conveyed that on May 1, 2017, the Vine Brook Tavern, 20 Waltham St. notified the Board of Selectmen that it had ceased operation and voluntarily surrendered their All Alcohol Restaurant License. Ms. Barry said the Board is requested to accept the surrendered license and upon acceptance the Alcoholic Beverage Control Commission (ABCC) will be notified. On motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the All Alcohol Restaurant License voluntarily surrendered by VBT Revolution LLC dba Vine Brook Tavern, 20 Waltham St. pursuant to G.L. c. 138 §12 effective immediately. Town Celebrations Request for Use of Battle Green and Parade - Memorial Day Celebration On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the request of the Town Celebrations Committee for Memorial Day, May 29, 2017 that includes a parade and ceremonies on the Battle Green, as outlined in their letter dated April 23, 2017. Approve Limousine License Renewals On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application and issue two (2) Limousine Licenses to Boyadjian Limousine Service, 447 Lowell Street. On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application and issue one (1) Limousine License to Ronald Magembe d/b/a R&M Ride, 24 Deering Avenue. On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application and issue one (1) Limousine License to Fusco Enterprises, LLC d/b/a Back Bay Sedan Services, 37 Woburn Street. Dissolve Community Farming Committee Mr. Valente stated a long-term lease of Town property with LexFarm has been implemented and the work of the Community Farming Committee has concluded therefore this committee can be dissolved. On motion duly made and seconded, the Board of Selectmen voted 5-0 to dissolve the Community Farming Committee. 71-173 Selectmen’s Meeting – May 8, 2017 LexMedia Contract Renewal - Public Comment Period Mr. Pato stated on April 27, 2017, a Public Hearing was held to receive comment from the public regarding LexMedia's performance as part of the contract renewal process. Mr. Pato explained the written public comment period will be extended to May 15, 2017 where all written comment will be forwarded to the Communication Advisory Committee (CAC) for consideration. The CAC will report back to the Board of Selectmen with their recommendation on May 22, 2017. On motion duly made and seconded, the Board of Selectmen voted 5-0 to extend the period for written public comment until May 15, 2017 at which time the public comment period will be considered closed and all written comments will be forwarded to the Communication Advisory Committee for consideration Consent Agenda Water & Sewer Commitment On motion duly made and seconded, the Board of Selectmen voted 5-0 approve the Water & Sewer Commitment Miscellaneous Required Adjustments for $1,670.10 Use of Battle Green - Flags at Memorial Plaques for Memorial Day On motion duly made and seconded, the Board of Selectmen voted 5-0 to allow the Town Celebrations Committee to place small flags at the memorial plaques around the Battle Green in memory of the six men from Lexington who perished in WWI. They would place their flags on the morning of Friday, May 26 and remove them at the end of the day on Tuesday May 30, 2017. Approve and Sign Proclamations - National Police Week/Peace Officers' Memorial Day and Taiwanese American Heritage Week National Police Week is being celebrated this year from May 14 to 20, 2017 and encourages all citizens to join in recognizing law enforcement officers. Peace Officers' Memorial Day is celebrated May 15, 2017 in honor of law enforcement officers who have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty. Taiwanese American Heritage Day is celebrated this year between May 14 and May 20, 2017. The week honors the contributions of the Taiwanese American community and the strong ties between the United States and Taiwan. On motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the signing of the National Police Week/Peace Officers' Memorial Day proclamation and to approve the lowering of the Battle Green flag on May 15, 2017and the Taiwanese American Heritage Week proclamation. 71-174 Selectmen’s Meeting – May 8, 2017 Adjournment Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at approximately 9:38 p.m. A true record; Attest: Kim Katzenback Assistant to the Executive Clerk 71-175 Selectmen’s Meeting May 22, 2017 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, May 22, 2017 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Selectman Concerns and Liaison Reports Mr. Pato stated that the Vision 20/20 survey results are being reviewed and preliminary analysis has led to the formation of focus groups. Anyone who would like to sign up should visit the Vision 20/20 webpage. Mr. Pato extended an invitation to the Selectmen to submit questions/subjects they would like the groups to discuss. Submissions should be passed on to Mr. th Pato by the May 25 deadline. Ms. Barry reminded the community that Discovery Day will take place this coming Saturday, th May 27 in the parking lot behind Michelson’s Shoes. Local businesses, groups, and organizations will have booths and the Board of Selectmen will be in attendance. Town Manager Report Mr. Valente stated the Water Department of the DPW was recognized by the Massachusetts DEP and the Governor’s office for outstanding work to maintain/improve water quality in 2016. Lexington has received recognition for these efforts for several years in a row. Mr. Valente announced this is “Public Works Week” and the theme is “Public Works Connects Us”. The initiative recognizes the “vital role Public Works plays in connecting us all together” by providing, maintaining, and improving municipal infrastructure and services that ensure quality of life. To mark Public Works Week, the DPW will hold an Open House on Thursday, May 25 from 10:30 to 2:00 p.m. at 201 Bedford Street. Mr. Valente noted there will be several detours and road closures in the coming months. To learn how best to navigate around town, visit the Town’s website and sign up for email notifications about street closures as well as 17 other areas of municipal interest. Report on Electric Aggregation Bids Mark Sandeen, Chair of Sustainable Lexington, reported that Lexington achieved its Community Choice Aggregation goal of locking in a lower-than- Eversource Basic service price for 100% renewable energy. Agera is the chosen provider with a per kWh rate of about 0.3 cents less than Eversource. The average Lexington residence consumes about 750 kWh per month, which will result in a $2.32 savings under the 100% renewable program. All small businesses and residences that are Eversource Basic customers will be automatically enrolled in the program as of the July 2017 meter reading. There are two opt out alternates: New England Green (all energy sources are New England based) and Basic (meets the Massachusetts 71-176 Selectmen’s Meeting – May 22, 2017 minimum renewable energy requirement but does not include additional renewable energy.) Program information will be translated into Korean and simplified Chinese. A public education initiative will now begin so that ratepayers can fully understand the program. A mailing will be sent on June 7th to Eversource Basic service customers in Lexington. Those who have already chosen a non-Eversource green energy provider will not receive the mailing. Information sessions are scheduled for: th June 19 at the Community Center (targeted specifically to seniors) th June 20 at the Community Center (for the general public) One info session—a “Commuter Breakfast”— has already been held. Mr. Sandeen reported that about 200 people attended. Sustainable Lexington will attend Discovery Day to promote the program and answer questions. th On May 30, an interview with Mr. Sandeen will be taped for viewing on LexMedia. More information is available on the Sustainable Lexington page on the Town website. Ms. Barry asked Mr. Sandeen to consider disseminating program information via the Lexington list, TMMA list, PTA lists, LexParents list, and Lexington Schools. Mr. Sandeen will look into them all. Ms. Ciccolo asked how many residents are not Eversource Basic customers and if they will be able to participate in the program. Mr. Sandeen said that approximately 10% of residential customers have already opted for a provider other than Eversouce and about 86% of Lexington’s businesses have chosen a different competitive supplier. The Town, as well, has also made the switch. These customers can opt into the Community Aggregate program if they wish but a letter will not be mailed to them; under State law, it is difficult to obtain mailing address/contact information, according to Peregrine Energy, the Town’s energy broker. Lexington has a significantly larger percentage of residents who have already chosen competitive programs. Mr. Kelley asked if the rate will remain perpetually lower than Eversource Basic. Mr. Sandeen said the rate will be the same throughout the entire term of the agreement (until December 2018). The rate will be monitored by Sustainable Lexington and, if for some reason it becomes less advantageous, the Town and the Board of Selectmen will be notified. Mr. Lucente asked if negotiations start from scratch again at the end of the Agera contract. Mr. Sandeen said the timing of the contract is aligned with Eversource’s typical cycle: Eversource will announce its rates on November 15, 2018 and Lexington’s next contract will go out for bid on November 17. Mr. Sandeen said the Town would know within two days whether another company will beat the new Eversource rate. 71-177 Selectmen’s Meeting – May 22, 2017 Update on Hartwell Solar Project Mr. Sandeen reported that a ribbon cutting was held last week on the solar facility on Hartwell Road. He acknowledged the immense amount of Town staff time that had gone into making the project a reality. Ms. Barry thanked Mr. Sandeen and Sustainable Lexington for their efforts over the years the project has taken to come to fruition. She also thanked Lexington’s Town Counsel Kevin Batt for working through many challenges. Review of 2016 and Preview of 2017 Farmers’ Market Leslie Wilcott-Henrie, Farmers’ Market Coordinator and Ashley Wenger, Farmer’s Market Manager, gave an update on the Farmers’ Market which will open for the season on Tuesday, May 30, 2017. Highlights of 2016: The Small-Yet-Mighty Winter Markets were successful. They were held at the Waldorf School in East Lexington and included 10 farmers and vendors. Ms. Wilcott-Henrie said the collaboration with Waldorf was very successful and will repeated next winter. The Market did a promotional video to highlight the SNAP program and started a monthly SNAP cookbook swap/fundraiser for the program. $2,400 was raised. The video may be updated this year with new Market Manager Ashley, the new face of the market. A non-profit 501C 3 was formed. This was done so the Market would be sustained whether or not any one individual remained involved. A pro bono lawyer through the Legal Food Hub/Conservation Law Foundation assisted with the paperwork and gave free legal advice during the process. Ms. Wenger said the thirteenth Lexington Farmers’ Market season is 22 weeks long, ending th October 31. The 8 annual “Thanksgiving Feastival” will be held on Tuesday, November 21. There are eight new vendors this season including three weekly vendors— Narragansett Creamery (Cheese), Savory Root Farm and Kitchen (artisan crackers), and Trail Foods (baked goods and savory crisps made in Belmont). Two new bi-weekly vendors have been added— Prospect Cider Works (craft cider) and Jaju Pierogi (handmade traditional pierogi). Three new “guest” vendors include: Lazslo Family Farm (pet food), Lilac Hedge Farm (monthly, lamb), and Ava’s Caramel Popcorn (made in Arlington.) The Market is planning to co-host a Health Day with the Board of Health and the Department of Human Services. The Market also plans a Sponsorship Day to support the Market and the SNAP program. 71-178 Selectmen’s Meeting – May 22, 2017 This year, starting in July, the Market will pilot a grocery valet program to ease the logistical challenges of parking and shopping. This will allow customers to leave their purchases with a volunteer at a designated spot and drive right up to retrieve them. Two pieces of news: The Market received a grant from the Farmers’ Market Coalition that facilitated the purchase of new SNAP/EBT equipment. The grant also pays for an upgrade in software as well as support services for the next three years. Ms. Wenger said the former mayor of Lexington, Kentucky—who helped found the farmers’ market there—will be moving to Lexington, Massachusetts this summer. When she arrives, the Market will formally welcome her at a market day event. Ms. Ciccolo asked what assistance the Board or the community might be able provide to the Market. Ms. Wenger invited the Selectmen to ring the Market bell at 2 p.m. on opening day to signal the start of business. Ms. Barry asked what the Market’s policy is about inclement weather and how information of this nature is communicated. Ms. Wilcott-Henrie said the Market worked with the former Assistant Town Manager Linda Vine and the Police department four years ago to develop a safety protocol. If bad weather is approaching—such as thunder/lightning—the Market Manager uses a bull horn to alert shoppers and vendors. Farmers/vendors know they are permitted to pack up and leave if safety is a concern. If a tornado alert is given, Police will inform the Market and people will take shelter in their vehicles or in Cary Hall. Ms. Wilcott-Henrie praised the Town staff who have gone out of their way to support the Market, especially considering several key personnel transitions. Coastal Vineyards and Harvard Cider license approval Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign special licenses for Coastal Vineyards and Harvard Cider to sell and serve samples of wine at the Lexington Farmers’ Market grounds at the intersection of Mass Ave and Fletcher Ave. on Tuesdays from May 30 to October 31, 2017. Update on Lincoln Park Lighting Project Melissa Battite, Director of Recreation and Community Programs, introduced Tom Shiple, President of the Friends of Lincoln Field Lights (FOLFL), who updated the Board about the project that is about to commence the installation phase. Mr. Shiple, in turn, introduced Neil Sheth, VP of FOLFL. The Board of Selectmen approved FOLFL’s proposal to illuminate one of the athletic fields at Lincoln Park. The estimated cost of the project is $550,000 and FOLFL would raise the money 71-179 Selectmen’s Meeting – May 22, 2017 there would be no cost to the Town. The lighting apparatus will be gifted to the Town, along with a 25-year warranty. Energy costs are covered by field fees. The organization has been working closely with the Recreation Department, and the DPW. Engineering firm Sanborn Head will administer construction. Musco Lighting will provide the lights and Heimlich Construction has been chosen as the contractor. The Conservation Department has approved the project, a building permit has been submitted, and the Musco and Heimlich contract awards are in process. Entering the Park from Lincoln Street, the field to the right will be illuminated by four light poles with underground power coming from a new transformer via an existing pole on the field. A new power line is needed to service the lights. Fundraising as of today has reached $400,000 of the total $550,000. The Lexington United Soccer Club board members and officials launched the fundraising effort last November with donations totaling $155,000 in seed money. Over 500 Lexington families have made contributions ranging from $25 to $25,000. The DPW has donated pre- and post-construction in- kind services. FOLFL expects final approval from Massachusetts DEP and a pre-construction walk-through th will take place next week. Ground will be broken on June 19, if all goes as planned. Construction should be completed by early August. The lights will be operational in September at which time a dedication ceremony will take place. FOLFL will return to the Board of Selectmen for approval for the design and wording of a dedication plaque to be placed on a boulder at the field. Mr. Kelley asked if LED lights will be used. Mr. Shiple said the return on investment was 20 years and so not advantageous enough to warrant the expense. Indoor LED lighting—used more often—have a shorter payback period because of their use frequency. Mr. Lucente asked Ms. Batitte if field users would be charged when they use the lighting. Ms. Batitte said there is a different permit fee for fields that have lights. The fees are based on actual utility costs for any particular field so she is not sure at this time if the permit fees for Lincoln field will be the same as for the lighted Center fields. An 8:30 p.m. ending time for lighting was voted by the Selectmen at a previous meeting with an additional 15-minute buffer for the parking lot. Mr. Kelley asked if the 20-year old Center lights will be replaced with more efficient technology. Ms. Batitte said a replacement request is scheduled for Annual Town Meeting 2018. Review and Approve Memorandum of Agreement for Manor House Project Mr. Kelley was recused from this agenda item. Brian Kelley, of Woburn Street Realty Trust, was present to answer questions pertaining to the project. 71-180 Selectmen’s Meeting – May 22, 2017 Mr. Valente said the matter refers to a vote the Board of Selectmen took in 2010 when the Manor House project located at 425 Woburn Street came before Town Meeting for RD rezoning. At that time, the Board entered into a Memorandum of Understanding with the developer, Woburn Street Realty Trust, for a number of transportation and other mitigations related to the project. Now, seven years later, Town staff and the developer agree that some of these provisions are no longer appropriate and should be updated. There was hope that Lexpress service could be provided to 425 Woburn St. but it is not feasible without lengthening other routes. The recommendation is therefore not to provide direct Lexpress service to this development. If the Town had been able to provide Lexpress service, a $75,000 payment would have been made to the Transportation Demand Management Public Transportation Stabilization Fund. Because this is no longer the case, the MOU has been redrafted as follows: The developer agrees to pay $37,500 to TDM Stabilization prior to the 75% certificate of occupancy. The payment will be used towards the door-to-door LexConnect taxi service; A $25,000 contribution to the transportation demand study, tied to the 75% certificate of occupancy, has been removed. The Town feels it has studied the intersection sufficiently; and If the Town is able to establish Lexpress service within three years from the date of the 75% certificate of occupancy date, the developer will pay an additional $37,500 to the fund. The developer, Town staff, and MassDOT have resolved the requirements for a sidewalk along Woburn St and a crosswalk with appropriate flashing signage. The MOU has been updated so these measures are not required for the issue of the first Occupancy permit but they will instead be tied to the 75% Occupancy certificate. The developer requested and was granted the ability to name the existing driveway “Manor Terrace” and now wishes to change the address of the existing 33 rental units to conform to the new name. The developer will assign the naming and numbering system as approved by Police, Fire, and the Post Office. However, to re-address the existing rental units, the 425 Woburn St. parcel must be split. Measures have been added to the MOU to assure the numbering scheme has been completed as agreed before occupancy certificates are issued. The MOU provides for a final as-built plan to ensure tree planting has been done as agreed before certificates of occupancy are issued. The developer will submit documentation verifying the marketing plan for the 10% affordable housing units to ensure their inclusion on the SHI tally. The developer has hired Liz Rust from the Regional Housing Service Office to assist in this matter. 71-181 Selectmen’s Meeting – May 22, 2017 Mr. Pato said he hears frequently from residents about their concerns that development increases traffic. He is uncomfortable reducing the TDM payment and would be reluctant to set a precedent for future development. He would prefer to keep the payment as it was originally agreed. Brian Kelley said Woburn Street Realty Trust had agreed to the original MOU and expected to make the full payments tied to Lexpress service. Having easy public transportation options to offer the 102 units is a marketing benefit. The developers hope Lexpress service will be possible at some point within the specified three-year window. Brian Kelley noted that the Town approached Woburn Street Realty to renegotiate the MOU, not the other way around. Mr. Kelley noted the 3-year window starts at the 75% Occupancy, not from today. Woburn Realty Trust remains hopeful that Lexpress service will become possible; they have already heard from people who are disappointed the development will not be served by Lexpress. Mr. Lucente verified that a sidewalk would be constructed down Woburn St. to Lowell St. Lexpress is an “on demand” service so passengers can flag it down anywhere on the route. Mr. Pato asked if there was a time pressure to approve the MOU. Mr. Valente said the Building Commissioner will not issue the first Certificate of Occupancy until the Board approves the MOU. Tenants are waiting to move in. Mr. Lucente said, with the 3-year window, there is plenty of time to go back and look into the Lexpress question. Dawn McKenna, 9 Hancock St, a former Selectman, remembered that at one point Lexpress services were almost cut due to lack of funding. Because of this, the Town went aggressively after alternative payment models. At one point, there were perpetual annual payments made by developers into the TDM fund and developers were happy to make them. Some of these agreements were renegotiated after a while. Ms. McKenna has a problem with Town Meeting being presented with a project that includes specific mitigation provisions that are subsequently not fulfilled. She is concerned that this MOU is yet another circumstance that undercuts the th ability to fund transportation initiatives. Additionally, there is a 4 Lexpress bus that could be added to expand the routes. Mr. Pato agreed that the 3-year window is a good thing but he also noted the Board has a full complement of other issues to address. He does not want to hold up the developer but he is also uncomfortable with agreeing to the re-drafted MOU. Upon motion duly made and seconded, the Board of Selectmen voted 3-1 to approve and sign the Amendment to the Memorandum of Understanding between Peter C.J. Kelley, Trustee of 509 Woburn Street Realty Trust (“Owner”) and the Town of Lexington, Massachusetts (“Town”). Mr. Pato’s was the dissenting vote. 71-182 Selectmen’s Meeting – May 22, 2017 Review and Approve Draft Letter—Lexington High School Hate Incident Sean Osbourne, Chair of the Human Rights Committee, joined the meeting to provide background on the recent Lexington High School hate incident: Two incidents occurred: graffiti was found in one of the men’s rooms at the High School—a swastika and a statement condoning the actions of Adolf Hitler—and a “hoax letter”, including an inappropriate drawing, was sent to students. Ms. Barry read a response letter to the Lexington community in its entirely. It will be signed by the Chairman of the Board of Selectmen, Town Manager, the Chairman of the School Committee, School Superintendent, the Chairman of the Human Rights Committee, and the Chief of Police. The undersigned state the Town will “not stand by and let these actions fueled by hate and ignorance to go unchallenged.” The matter is being investigated by the Police with the full cooperation of the Schools. Mr. Osboune said that after the letter is approved by all the co-signatories, it will be published by the Lexington Minuteman—both online and in next week’s edition. The letter will also be posted on the Town’s website on the Human Rights page. Mr. Pato reminded the public that the Board of Selectmen signed a proclamation in February co- authored by the Human Rights Committee that asserts that Lexington is an inclusive community that values diversity and provides no room for hateful actions and speech. Dawn McKenna, 9 Hancock Street, asked that the response letter be submitted to the Colonial Times which is mailed to every household and business. Upon motion duly made and seconded, the Board voted 5-0 to approve and authorize the Chairman to sign the community letter as proposed. Mr. Valente provided additional comments regarding the incidents. The incidents occurred over a weekend on School grounds and a community response protocol was not in place to immediately address the matter. Mr. Valente said Mr. Osbourne and the HRC assisted the Town in determining how to handle this and future events. In summary, Mr. Valente said the Town will be working internally to record and track incidents that are not considered criminal by legal definition. Those that are illegal are within Police jurisdiction and handled accordingly. The Town should also examine how it communicates such events to residents and who should craft messages for the community. Finally, Mr. Valente said the Town has started to work on a protocol and has included DPW and Recreation personnel so that staff members across Town departments know what to be on the lookout for, how to handle incidents, and how to report them. The Lexington Interfaith Clergy Association (LICA) has also been included in these conversations and two members—Rabbi Perlman from Temple Isaiah and Richard Rhodes from Grace Chapel— have joined a response task force. Communities for Restorative Justice will also be involved in future discussions. The 71-183 Selectmen’s Meeting – May 22, 2017 Town is working to set up a meeting with the Anti-Defamation League as well to ask for their assistance. Ms. Barry thanked Mr. Valente for his candor in updating the Board and for his willingness to “look within”. She asked that he keep the Board informed as the initiative moves forward. Approve and Sign CPA Grant Agreements Friends of the Minuteman National Park—Parker’s Revenge Interpretive and Public Education Signage and Displays Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the grant agreement with the Friends of Minuteman National Park for the Parker’s Revenge Interpretive and Public Education Signage and Displays. Lexington Housing Authority—Greeley Village Porch Decking Supplemental Funding Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the grant agreement with the Lexington Housing Authority for the Greeley Village Porch Decking Supplemental Funding. Lexington Historical Society—Interpretive Signage Project Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the grant agreement with the Lexington Historical Society for the Interpretive Signage Project. Town Manager Reappointments Mr. Valente asked the Board to consider approval of several re-appointments to Town Boards and Committees. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint these members as follows: Sharon Mac Kenzie to the Board of Health for a term to expire April 2020; Elizabeth Borghesani, Ellen Nadine Cameron, and Camille Goodwin to the Council on Aging for terms to expire May 2020; Sam Doran to the Historical Commission for a term to expire April 2020; Lisah Rhodes to the Recreation Committee for a term to expire May 2020; and Karen Duperey and Sean Maloney to the Youth Commission for terms to expire April 2020. All candidates with the exception of Ms. Rhodes have completed their ethics training. Ms. Rhodes certification is pending. Consent Agenda Approve and Sign Proclamation—Youth Commission Anniversary 71-184 Selectmen’s Meeting – May 22, 2017 Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a th proclamation recognizing the 40 anniversary of the Lexington Youth Commission. Water & Sewer Commitments & Adjustments Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve Water & Sewer Commitment SP0217 Section 2 for $1,625,453.41; Water & Sewer Commitment Cycle 9 for $253,625.43; and Water & Sewer Adjustment as recommended by WSAB 4/6/17 for (3,493.39). Approve One-Day liquor license—Dana Foundation Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Dana Foundation’s request for a one-day liquor license to serve wine on Wednesday, May 31, 2017 from 6:00 p.m. until 8:00 p.m. for the purpose of the Dana Home Foundation Awards Ceremony at the Lexington Community Center, 39 Marrett Road. Approve One-Day Liquor License—Spectacle Management Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve four one- day liquor licenses for Spectacle Management for events to be held at the Cary Memorial Building at 1605 Massachusetts Avenue: on May 24, 2017 from 6:30 p.m. until 10:30 p.m. for David Crosby Concert; on May 27, 2017 from 7:00 p.m. until 11:00 p.m. for Robert Cray Concert; on June 2, 2017 from 6:30 p.m. until 10:30 p.m. for Mavis Staples Concert; and on June 11, 2017 from 6:00 p.m. until 10:00 p.m. for Herman’s Hermits Concert. Approve One-Day Liquor License—Community Endowment of Lexington Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a one-day liquor license request from Community Endowment of Lexington to serve wine on Tuesday, June 13, 2017 from 5:30 p.m. until 7:30 p.m. for the purpose of an endowment grantee reception at the Lexington Community Center, 39 Marrett Road. Sign Eagle Scout Letter—Liam Mattingly Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to sign a letter of commendation congratulating Liam Mattingly of Troop 119 for attaining the highest rank of Eagle in Boy Scouting. Executive Session Upon motion duly made and by roll call, the Board of Selectmen voted 5-0 at 8:34 p.m. to enter Executive Session under Exemption 3: Collective Bargaining Update—Fire Union. Following Executive Session, the Board will reconvene in Open Session only to adjourn. Further, it was declared that an Open Meeting discussion may have a detrimental effect on the bargaining position of the Town. 71-185 Selectmen’s Meeting – May 22, 2017 After the roll call vote to enter Executive Session, Ms. Barry was recused because her husband is employed by the Town. Adjourn Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adjourn at approximately 8:45 p.m. A true record; Attest: Kim Siebert Recording Secretary 71-186 Joint Meeting: Board of Selectmen, School Committee, Capital Expenditures Committee andAppropriation Committee May 30, 2017 A joint meeting of the Board of Selectmen, School Committee, CapitalExpenditures Committee and Appropriation Committee was held on Tuesday,May 30, 2017 at 7:00 pmin Estabrook Hall, Cary Memorial Building. Ms. Barry,Chair; Mr.Kelley;Mr.Pato; and Mr. Lucente were presentas well as Mr. Valente, Town Manager. Also in attendance: School Committee (SC) members: Mr. Alessandrini, Chair; Ms. Steigerwald; Ms. Jay; Ms. Colburn as well as Dr. Czajkowski,Superintendent of Schools. Capital Expenditures Committee (CEC) members:Ms.Hai, Chair; Mr.Kanter; Ms. Manz; Mr. Cole; Mr. Lamb; Mr. Smith and Ms. Beebee. Appropriation Committee (AC) members: Mr. Bartenstein, Chair;Mr. Levine; Mr. Michelson; Mr. Radulescu-Banu; Ms. Yang;Ms Basch; and Mr. Neumeier. Mr. Goddard, Director of Public Facilities and Ms. DiNisco, DiNisco Design. Ms.Axtell, Assistant Town Manager and Ms. Kosnoff, Assistant Town Manager for Finance. Ms. Barry called the Selectmen’s meeting toorderat 7:03 pmand introduced the Board members. Ms. Ciccolo was recused due to a conflict of interest. Mr. Alessandrini called the School Committee meeting to order and introduced the Committee members, Mr. Bartenstein called the Appropriation Committee to orderand introduced the Committee members and Ms. Hai called the Capital Expenditures Committee toorder and introducedthe Committee members. ReviewBuilding Options for 20 PelhamRoad Property-Review Low, Mid and Full Renovation Options and Review Demolishing Classroom Wing and Rebuilding Option Mr. Valente reviewed the PelhamPropertyproject status as follows: Agreement thatthePelham Property was the preferred site for LexingtonChildren’s Place (LCP) and additional Lexington Community Center (LCC) community space. FundingwasapprovedatSTM Spring 2017 through design development. This evening the pre-schematic options will be reviewed and a th policy decision is needed by mid-June, hopefully by the June 8Summit Meeting to provide the time for a robust cost estimate for theanticipated Fall Special Town Meeting. Theanticipated Fall Special Town Meeting planned for the September-October timeframe will request funding for construction documents and request fundingfor buildingabatement work depending on the option chosen. At the Annual Town Meeting inMarch of 2018 it is anticipated to request funding for construction with a potential occupancy date of summer/fall 2019. Other Capital Projects anticipated for the Fall Special TownMeeting are theHastings School construction and the Fire Station construction documents and construction funds for the temporary building at 173 Bedford Street. On the “to-do” list: decideon thepreferred design option for the Pelham th Property hopefully by the June 8Summit Meeting, The Finance staff will update the financial modeling. DiNisco Designwill complete the schematic designof the preferred option between now and the Fall. Mr. Goddard introduced Donna DiNisco and Rick Rice of DiNisco Design topresent the options for 20 Pelham Road. Mr. Goddard also indicatedthat the presentation thisevening had already 71-187 Joint Meeting – May 30, 2017 been made to the School Committee, the Recreation Committee and the Permanent Building Committee. Ms. DiNisco stated the Pre-Schematic objectives as follows: to understand the existing conditions, to analyze the range of program options, to provide low, medium and full renovation options and for the policy makers to inform the direction of the project. Site Plan: LCP Traffic is estimated to be 40 cars in the am, 28 cars at Mid-Day and 29 cars in the pm. Pelham Road is 22-24 feet wide with on-street parking, Minor impact to current capacity. The Massachusetts Avenue/Pelham Road intersection is problematic for sight distance. It is recommended to enter via Pelham Road and exit thru the Community Center parking lot to Marrett Road. Code Assumptions: No change in use as this building was used as a school will be used as a school. It is a repair project so no internal wall changes. A fire suppression system is not required, all options presented (low, middle, high) provide full accessibility and all options (low, middle, high) provide for a new fire alarm system. th PCB testing was done the week of May 8 over several days with varying results depending on location and if ventilation was used. Low Scheme: Utilize existing partitions and spaces-no modification to existing walls; minimum accessibility upgrades; minimal repairs (inspect & repair) hazardous materials, inspect and repair; windows, roof, doors remain; finishes-inspect and repair; plumbing-inspect and repair; replace drinking fountains; HVAC-inspect and repair; A/C window units for LCP, no A/C for LCC; no sprinkler system; electrical-inspect and repair; new fire alarm, VoIP, security & PA system; bathrooms would stay where they are; kitchen used as storage; cafeteria, gym and stage “as is”; minimal site improvements: existing utilities to remain, clean existing catch basins, patch existing pavement, new playground, 54 parking spaces, no vehicular connection to Community Center parking lot. Estimated Low Scheme Cost for LCP Renovation (19,644 SF) $2,797,000; Estimated Low Scheme Cost for LCC Renovation (24,012 SF) $2,626,000; Estimated Low Scheme Construction Cost $ 5,423,000 for a Total Low Scheme Estimated Project Cost (adding soft costs of 25%) of $6,779,000. Medium Scheme: Minor reconfiguration of spaces for LCP, no modification to existing walls for LCC, minimum accessibility upgrades; remove insulation and window caulks; new windows, doors, roof; new floors, ceilings, toilet partitions; new classroom sinks for LCP; plumbing- inspect and repair for LCC; replace drinking fountains; HVAC-inspect and repair; A/C window units for LCP, no A/C for LCC; new HVAC programmable controls; new sprinkler system; new switchboard, panelboards, generator, lights; new fire alarm, VoIP, security & PA system. Bathrooms for LCP would still be in the center core not part of the classroom. For LCC the kitchen area would be for a catering kitchen, warming not cooking. Moderate site improvements would include: new electrical and tele/data service; new fire protection water service; new stormwater BMP’s; reconfigure and expand parking to the south and connect to Scottish Rite/LCC main campus; new pavement and walkways; new playground; 123 parking spaces. 71-188 Joint Meeting – May 30, 2017 Estimated Medium Scheme Cost for LCP renovation (19,644 SF) $8,088,000; Estimated Medium Scheme Cost for LCC Renovation (24,012 SF) $5,788,000; Estimated Medium Scheme Construction Cost $13,876,000 for a Total Medium Scheme Estimated Project Cost (includes soft costs) of $17,345,000. Full Scheme: Full reconfiguration of spaces; full accessibility upgrades; remove insulation, and hazardous materials, new windows, doors, roof; new toilet room CT walls & floors; new floors, ceilings, toilet partitions; new plumbing throughout; replace drinking fountains; new classroom sinks for LCP; new HVAC (VRF system), a/c via new system (not gym) (VRF) for LCC; new HVAC programmable controls; new sprinkler system; new switchboard, panelboards, generator, lights; new fire alarm, VoIP, security & PA system. For LCC the kitchen area would be for a cooking kitchen. Full site improvements including: new electrical and tele/data service; new fire protection water service; new stormwater BMP’s; reconfigure and expand parking to south and connect to Scottish Rite/LCC campus; new pavement and walkways; new playground; additional parking at LCC; 156 parking spaces. Estimated Full Scheme Cost for LCP Renovation (19,644 SF) $10,406,000; Estimated Full Scheme Cost for LCC Renovation (24,012 SF) $8,846,000; Estimated Full Scheme Construction Cost $19,252,000 for a Total Full Scheme Estimated Project Cost (includes soft costs) of $24,065,000. New LCP/Full Renovation LCC Scheme: LCP program fully met; materials, finishes and systems consistent with Lexington Schools; achieves LEED v4; new site development including: new electrical and tele/data service; new fire protection water service; new stormwater BMP’s; reconfigure and expand parking to the south and connect Scottish Rite/LCC campus; new pavement and walkways; new playground; parking shared by LCC and LCP-full site scope TBD; 102 parking spaces. Estimated New LCP Cost (17,000 SF) $11,798,000; Estimated LCC Full Renovation (24,765 SF) Cost $9,284,000; Estimated New LCP & LCC Full Renovation Scheme Construction Cost $21,082,000 for a Total New LCP & LCC Full Renovation Project Cost (includes soft costs) of $26,353,000. Costs for renovated LCC if new LCP (17,000 SF) is built for an estimated $11,798,000 with an additional 25% for soft costs to be added to both the LCC and LCP estimated cost: Estimated Low Scheme Cost for LCC Renovation (24,012 SF) $3,065,000 Estimated Medium Scheme Cost for LCC Renovation (24,012 SF) $6,226,000 Estimated Full Scheme Cost for LCC Renovation (24,765 SF) $9,284,000 Ms. DiNisco estimated that a full renovation would take at least one year and a renovated LCP could possibly be ready for September 2019. She indicated a NEW LCP would take at least 14 months and could possibly be ready for November 2019. Mr. Goddard indicated since the project could be considered a renovation, a Construction Manager would not be needed. Mr. Cole (CEC) asked if life cycle costs had been computed yet for the different options. Mr. Kanter (CEC) Asked for confirmation that Pelham is the preferred permanent location for LCP. He also asked about abatement options and how they would be allocated between the LCP 71-189 Joint Meeting – May 30, 2017 and LCC options. Mr. Kanter expressed concerns about site circulation and means of access and egress. Ms. Hai (CEC) asked if this is considered a repair project does the State need to agree for code compliance. Mr. Goddard indicated it was used as a school and will be used as a school so there would be no code triggers. Mr. Lamb (CEC) asked for clarification on what LEED v4 is. Mr. Goddard answered it is LEED v4=LEED Silver. Ms. Manz (CEC) asked about the egress issue and if there was an update on status with the Scottish Rite. She also asked if costs had been calculated to mothball the LCC part if a new LCP was built. Ms. Beebee (CEC) asked about LCP capacity and possibility for future expansion at Pelham especially with wetlands on site. Mr. Michelson (AC) asked what the demo/disposal costs of the existing building would be. Mr. Goddard estimated the cost to be over $300,000. Mr. Michelson also asked what core spaces in the LCP portion of the building could or would be stressed with increased enrollment. Mr Michelson also inquired if private funds could be used for the LCC portion of the project. Mr. Radulescu-Banu (AC) asked with the medium option what type of a/c would be installed for LCP. Mr. Goddard indicated it would be window units. Mr. Radulescu-Banu also asked if the project would be eligible to use CPA funds for the recreational part of the project. Mr. Valente indicated that CPA funds could not be used. Mr. Bartenstein (AC) asked where the location of the bathrooms is in the current LCP program. Dr. Czajkowski indicated they are either in the classroom or just outside the classroom. Mr. Bartenstein also inquired about the wetlands on site. Ms. Yang (AC) stated she felt the low option was close to what LCO already has currently at Old th Harrington. She also spoke about the possibility of using the Pelham site for the potential 7 elementary school. Mr. Levine (AC) asked for clarification on the soft costs at 25%. He also would like to see a written statement from the current LCP and LCC staff as to their preferred options and what is good/bad with each plan. Dr. Czajkowski indicated the School Department would prefer a new LCP to meet the programmatic needs. Mr. Neumeier (AC) urged that the project to move forward while interest rates are low with no guarantee they will stay that way. Mr. Kelley (BOS) asked if adding a second story to the proposed new LCP made sense for any other LPS programs. 71-190 Joint Meeting – May 30, 2017 Mr. Pato (BOS) asked about mothballing the LCC side. He was not sure both parts (LCP and LCC) could be done at once. Mr. Lucente (BOS) asked about the square footage needed for the LCC part of the project. An earlier look at adding onto the original LCC was at a much smaller size. He also expressed interest in the parking concepts that could be developed. Mr. Alessandrini (SC) felt the full renovation or new LCP building could fulfill the program needs. He indicated the School Committee had not taken a vote on any of the options yet but felt they were leaning toward the full renovation or new building scheme. Ms. Jay (SC) stressed the need for establishing a permanent home for LCP and that it meet the programmatic needs of LCP. Ms. Colburn (SC) felt the full renovation or new LCP building scheme would best meet the needs of the LCP program. She expressed concerns over the abatement process and urged that it be done in its entirety including lead pipes. Ms. Steigerwald (SC) indicated that all kindergarten classrooms currently have bathrooms in the classroom. She welcomed more conversation on Mr. Kelley’s idea of adding a second story to the new LCP building to potentially house other LPS programs since, due to accessibility issues, LCP needs to be all on one floor. Dr. Czajkowsi indicated that 3 to 4 general education classrooms would be freed up at the Harrington School when LCP moves to a new location and that would help with the overcrowding at Harrington. Ms. Barry confirmed with the Committee Chairmen that they had meetings coming up where their committees could discuss in more detail what was presented tonight and hopefully come to th the June 8 Summit with a preferred option. All of the Chairs indicated that was indeed the case. On motion duly made and seconded, the Board of Selectmen voted 4-0 to adjourn, and the School Committee (4-0), the Capital Expenditures Committee (7-0) and Appropriation Committee (7-0) also voted to adjourn at approximately 9:15 p.m. A true record; attest Suzanne E. Barry, Chairman Board of Selectman