HomeMy WebLinkAbout2023.11.15 EB Minutes ApprovedCARY MEMORIAL LIBRARY
EXECUTIVE BOARD OF LIBRARY TRUSTEES
Minutes - DRAFT
Wednesday, November 15, 2023
Call to Order – Jill Hai, Trustee EB Member 12:31 pm
Attendees:
Board: Suzie Barry (joined at 12:53 PM), Jill Hai, Eileen Jay, Barbara Callaghan (left at 1:00 PM)
Staff: Koren Stembridge, Alissa Lauzon, Kate Leppanen, Susan Lusk, Jen Webb
Friends: Ethie Slate
Facilities: Mike Cronin, Mark Barrett
Public Comment – None
Secretary’s Minutes – September 6, 2023 Executive Board Meeting
Motion to approve by Eileen Jay. Seconded by Jill Hai. Roll call vote 3-0 approved.
Building Updates
Library Capital project update –
Director of Public Facilities, Mike Cronin, gave an update on the Lower Level capital project. The project was presented to the Select Board on October 16, 2023 and approved to continue
in the design process.
Project budget cost estimates are being prepared by the architects in advance of Town Meeting. We expect the project to qualify for some CPA funding support.
Administrative Updates
Director’s Report
Foundation/ChiRP:
Foundation have raised $200K so far for ChiRP.
The Foundation received fundraising support from CAAL’s Moon Festival as well as proceeds from the IAL’s Diwali event.
Major Donor Event on Friday, 11/17/23
Carybokaflod will be returning for the second year the first week in December with multiple nights of events.
In October, we noticed a library book display was taken down by a patron. Because the individual chose to act without talking with us, we missed an opportunity to hear their specific
concern.
Libraries in Massachusetts are seeing a rise in complaints about materials, programs, and displays. If at all possible, Trustees are asked to encourage people to begin a conversation
directly with staff so that we can address complaints using established policies and procedures, and so that we can track the number/type of complaints we are receiving.
New Business
FY23-25 Action Plan and Strategic Priorities documents - In order to maintain our certification for the state, we have to regularly update our Cary Library Action Plan, Our Guiding Principles
and our Strategic Plan documents. We are planning a full strategic planning process for the spring of 2025, but have updated the existing plans to meet the state requirement.
2% Restricted Endowment Distribution
Library full-day closure for Gala – April 6, 2024
Motion to approve the FY23-FY25 Action Plan and Guiding Principles documents, also to approve the 2% Restricted Endowment Distribution, and further that the library will have a full
day closure for the Foundation Gala on April 6, 2024 by Suzie Barry. Seconded by Jill Hai. Roll call vote 3-0 approved.
Announcements
Next EB Meeting is scheduled for Wednesday, 12/6/23. Will update board if meeting is not needed at this time or if a meeting earlier is required.
Adjournment
Motion to adjourn at 1:05 PM by Suzie Barry. Seconded Jill Hai. Roll call vote 3-0 approved.