HomeMy WebLinkAbout2023-10-18-REC-min-attWorking Group Memo — October 6, 2023
This memo summarizes the results of the Lincoln Field Working Group's activities to develop
specifications for the resurfacing of Lincoln Field 1 and to establish an approach to address the needs for
functional performance, health and safety of users, and environmental impact for future capital projects.
The Working Group has agreed that the planned specifications are appropriate for the resurfacing of
Lincoln Field 1 and should be included in the bid package to be released this fall.
The Working Group came together to ensure that health, safety and environmental concerns associated
with artificial turf were considered along with the functional needs of fields at Lincoln Park. Working
Group members reviewed relevant literature collected by group members, visited fields that used
different technologies, and met with representatives from Brock USA and Town consultants (Activitas).
The results of this work have been captured in updates to the proposed specifications for the field.
Regarding the short-term need to establish specifications for the resurfacing of Lincoln Field 1, the
Working Group has helped to identify turf field components that satisfy the functional needs of the field
by using the best, currently available technologies to address concerns related to health, safety and
environmental impacts. The specifications call for:
• Infill: Brockfill (or similar) is specified - A wood particle infill specifically designed to improve
traction and reduce artificial turf heat. It is made from a species of southern pine grown,
harvested, and replanted in continuous cycles.
• Resilient Underlayment (Shock Pad): Brock SP -17 (or similar) is specified - A patented material
using polypropylene with a micro coating binder produces a material with an open pore
structure for fast drainage and a unique impact profile ideal for artificial turf.
• Disposal: Contractor shall provide a full, detailed accounting of the fate of removed turf
materials. Waste disposal via incineration or waste -to -energy is not permitted. So-called
'advanced recycling' or 'chemical recycling' are not forms of actual recycling and are not
permitted.
• Testing: Artificial turf [all the components] is manufactured in such a way that fluorinated
chemicals, including PFAS, are integral to the process. There are at least seven definitions
currently used to define per and polyfluoroalkyl substances (PFAS). By defining and testing for
only the six PFAS that are currently regulated in Massachusetts, or even a few others, the
remaining thousands of PFAS are not accounted for. All PFAS contain organofluorine(s). By
using a screening method that identifies the group of chemicals that contain organofluorine, a
more complete assessment of the PFAS present in turf materials is obtained. Analytical test
results for total organofluorine and metals shall be submitted by vendors for informational
purposes to provide the Town with an indication of the levels of these chemicals in the turf
materials.
While these materials will increase/change some maintenance requirements and could affect field
playability during the particularly cold/wet times of the year, the Working Group's consensus was that
these potential impacts to athletic operations are acceptable given the health, safety and environmental
benefits of not using crumb rubber infill.
The materials used in turf fields and the approaches to manage and assess those materials are evolving
rapidly. The Working Group recommends that the Recreation Department integrate the evaluation of
project materials for health, safety and environmental impacts in all future capital projects. The Working
Page 1 of 2
Working Group Memo — October 6, 2023
Group requests that it be approved to continue to support future projects (e.g., Field 2) and to annually
assess the potential for public health or environmental issues with future, proposed projects. We
anticipate that the specifications for the next turf field resurfacing project can be strengthened so that
the result is ever greater functional performance and reduced public health and environmental impacts.
The Sustainability & Resilience Office has been working on an Environmental Procurement Policy that
would help to guide all departments in Town to integrate these types of assessments into all material
procurements so that they are considered at the start of the process and improved on an ongoing basis.
The Working Group encourages the adoption of this policy so that all Town departments proactively
include public health and environmental considerations when making purchasing decisions.
Working Group Members:
• Rick DeAngelis, Chair— Recreation Committee
• Christian Boutwell, Vice Chair— Recreation Committee
• Lisa O'Brien, Recreation Committee
• Wendy Heiger-Bernays, Chair— Board of Health
• Cindy Arens, Chair—Sustainable Lexington Committee
• Lin Jensen, Sustainable Lexington Committee
• Rick Reibstein, Sustainable Lexington Committee
• Todd Rhodes, Sustainable Lexington Committee
• Melissa Battite, Director of Recreation and Community Programs
• Joanne Belanger, Director of Public Health
• Karen Mullins, Conservation Director
• Maggie Peard, Sustainability & Resilience Officer
• Dave Pinsonneault, Director of Public Works
Page 2 of 2
TOWN OF LEXINGTON — Lincoln Field RENOVATION
INFILLED SYNTHETIC TURF SYSTEM SECTION 32 18 23.29
PART 1 - GENERAL
1.01 GENERAL REQUIREMENTS
A. Attention is directed to the CONTRACT AND GENERAL CONDITIONS and all Sections
within DIVISION 01 - GENERAL REQUIREMENTS, which are hereby, made a part of this
Section of the Specifications.
B. Attention is called to the Town of Lexington Synthetic Turf Supplementary Conditions
which contains specific requirements by the Town of Lexington for removal and use of
synthetic turf on public projects within the Town of Lexington.
C. It is the intent of this Section to specify an Infilled Synthetic Turf System that provides a
high-quality playing surface for MIAA multi-purpose and recreational uses such as soccer,
lacrosse, field hockey, football and other uses. The finished surface shall be immediately
firm, consistent and stable while providing long-term durability, safety and shock
attenuation. The Infilled Synthetic Turf System Vendor's attention is called to the testing
requirements related to G -Max rating per ASTM F355 -A and HIC per EN -1177. A G -Max
rating of less than 85 or in excess of 150 and a HIC Critical Fall Height of less than 1.4 -
meters at any time from acceptance through the end of the Warranty Period is unacceptable.
It should be noted that trapped fibers in seams and/or beneath carpet fibers within
the general carpet will not be accepted. The Contractor shall provide the
appropriate amount of time to infill the carpet while brushing up fibers and laying
infill in thin lifts to ensure all fibers are upright to the surface and are not caught
beneath infill or other fibers.
D. This project will utilize Cooperative Purchasing to procure materials to be used as part of the
Infilled Synthetic Turf System. The Infilled Synthetic Turf Vendor / Contractor will take on
these components as part of their system and associated warranties. The Town will provide
the information and contract information to the General Contractor and the GC will be
responsible for coordinating, receiving, unloading, etc. all materials procured by the Town.
a. Resilient Underlayment: Brock SP -17
b. Infill: Brockfill
c. The Infilled Synthetic Turf Vendor shall provide in writing acceptance of use of these
products within their system.
E. Examine all other Sections of the Specifications for requirements that affect work of this
Section whether or not such work is specifically mentioned in this Section.
F. Coordinate work with trades affecting, or affected by, work of this Section. Cooperate with
such trades to assure the steady progress of all work under the Contract.
G. The Town of Lexington has provided requirements for WASTE MANAGEMENT GOALS
on this project. Refer to the attached Town of Lexington Synthetic Turf Supplementary
Conditions within this Project Manual for specific requirements.
1.02 DEFINITIONS
A. General Contractor: the entity who holds the project contract with the Owner. The General
Contractor is responsible for all coordination of the work within this specification. If
problems arise during construction, the General Contractor will be responsible for
construction and monetary implications in regards to the Project Contract.
B. Base Contractor: the site contractor or specialty athletic field contractor meeting the listed
experience criteria and performing the subgrade preparation directly below and around the
limits of the turf field area; overseeing the installation of the concrete turf anchor at the
perimeter of the field; installing all geotextile fabric and drainage in and around the field;
installing the base stone and finishing stone materials within the field area; and providing a
finish grade on the finishing stone layer to a tolerance of 1/8" in 10'.
C. Infilled Synthetic Turf Vendor: the entity that procures and is responsible for the installation
of all Infilled Synthetic Turf System components. The Infilled Synthetic Turf Vendor also
provides and services the warranty.
D. Infilled Synthetic Turf Installer: a specialty athletic synthetic turf installation contractor
meeting the listed experience criteria. This contractor will be responsible for performing the
installation of the synthetic turf underlayment, carpet and components.
1. If the Infilled Synthetic Turf Installer is not a direct employee of the Infilled Synthetic
Turf Vendor, it is assumed that the Infilled Synthetic Turf Installer is under contract to the
Infilled Synthetic Turf Vendor and that the Infilled Synthetic Turf Vendor is responsible for
all work undertaken by the Infilled Synthetic Turf Installer.
E. Independent Testing Company: a specialty testing company focusing on testing of athletic
surfaces. Acceptable companies include, but may not be limited to:
1. Fire Fly Sports Testing — Jeff Gentile, 603-715-5453
2. Sports Labs — Kieran O'Donnell, 423-617-6928
1.03 WORK INCLUDED
A. For a full description refer to PART 3 - EXECUTION of this Specification. The following is
brief summary of the proposed work:
1. Removal of existing synthetic turf and other underlying materials
2. Installation of geotextile, drainage system and free draining stone layers
3. Fine grading of finishing stone layer
4. Installation of resilient underlayment
5. Installation of synthetic turf system
6. Cleanup
7. All testing requirements (during and following installation)
8. All warranty, training, and closeout requirements
1.04 RELATED WORK UNDER OTHER SECTIONS
A. Carefully examine all of the Contract Documents for requirements that affect the work in this
section. Other specification sections which directly relate to the work of this section include, but
are not limited to, the following:
1. Erosion Control
2. Site Preparation
3. Cast -In -Place Concrete
4. Athletic Equipment
5. Cement Concrete Pavement
6. Outdoor Resilient Track
7. Athletic Ball Netting
8. Storm Drainage System
1.05 REFERENCES
A. References herein to any technical society, organization, group or body are made in
accordance with the following abbreviations and, unless otherwise noted or specified, all work
under this Section shall conform to the latest edition as applicable:
American Society for Testing and Materials (ASTM)
2. American Sports Builders Association (ASBA)
Consumer Products Safety Commission (CPSC)
4. Massachusetts Interscholastic Athletic Association (MIAA)
5. National Federation of High School Athletic Associations (NFHSA).
6. Synthetic Turf Council (STC)
1.06 QUALITY CONTROL
A. Experience:
1. Base Contractor: Shall have successfully (quality and timely) installed Free Draining
Stone Base and drainage systems for at least seven (7) outdoor synthetic turf athletic
field bases of 50,000 s.f. or greater of the type and installation process herein specified
within the last 3 -year period.
a. The Base Contractor's Site Foreman shall have installed at least five (5) outdoor
synthetic turf athletic field bases and drainage systems in the last 3 -year period.
2. Infilled Synthetic Turf Vendor: Shall have successfully (quality and timely) supplied at
least forty (40) outdoor athletic field systems of 50,000 s.f. or greater of similar type and
installation process herein specified within the last 3 -year period.
a. All installation operations shall occur under the full-time on-site direction and
supervision of a qualified technical supervisor directly employed by the Infilled Synthetic Turf
Vendor. Installation supervisors shall have a minimum of five (5) years experience in the
installation of Infilled Synthetic Turf Systems and shall have supervised the installation of at
least ten (10) outdoor athletic field systems of 50,000 s.f. or greater of similar type and
installation process herein specified within the last 3 -year period.
3. Infilled Synthetic Turf Installer: Shall have successfully (quality and timely) laid at
least fifteen (15) outdoor athletic field systems of 50,000 s.f. or greater of similar type and
installation process herein specified within the last 3 -year period. References shall be provided
with bids so that the installer's experience record can be verified.
a. Per 1.06.A.2.a. above, all installation operations shall occur under the full- time
on-site direction and supervision of a qualified technical supervisor directly employed by the
Infilled Synthetic Turf Vendor.
b. All installation operations shall be performed by personnel fully familiar with
the materials and their application. Installation Foreman shall have installed at least ten (10)
outdoor athletic field systems of 50,000 s.f. or greater of similar type and installation process
herein specified within the last 3 -year period.
B. Source Limitations:
Obtain stone materials from a single source.
Obtain Infilled Synthetic Turf System including tufted synthetic turf yarn and
carpet backings from a single Tufted Synthetic Turf Manufacturer. Provide
additional system components including anchoring materials, seaming products,
binders and adhesives, resilient underlayment (purchased by Town through
COOP) and infill materials (purchased by Town through COOP) meeting the
criteria of this Specification Section from single sources.
C. Inspection and Acceptance:
All inspections and acceptance shall be provided in writing to the Landscape
Architect/Civil Engineer.
2. Subgrade - Both the Base Contractor and the Infilled Synthetic Turf Installer (if
the Turf Installer is not an employee of the Turf Vendor, then a representative of
the Turf Vendor shall be present) shall inspect the subgrade to verify their
acceptance of installation and condition. Commencement of subsequent
installation in a given work area indicates acceptance of underlying substrates and
systems.
3. Drainage System - Both the Base Contractor and the Infilled Synthetic Turf
Installer (if the Turf Installer is not an employee of the Turf Vendor, then a
representative of the Turf Vendor shall be present) shall inspect the drainage
system to verify their acceptance of installation and condition. Commencement of
subsequent installation in a given work area indicates acceptance of underlying
substrates and systems.
4. Free Draining Crushed Stone - Both the Base Contractor and the Infilled
Synthetic Turf Installer (if the Turf Installer is not an employee of the Turf
Vendor, then a representative of the Turf Vendor shall be present) shall inspect
the free draining crushed stone layer to verify their acceptance of installation and
condition. Commencement of subsequent installation in a given work area
indicates acceptance of underlying substrates and systems.
5. Free Draining Finishing Stone — The Infilled Synthetic Turf Installer (if the Turf
Installer is not an employee of the Turf Vendor, then a representative of the Turf
Vendor shall be present) shall inspect the free draining finishing stone layer to
verify their acceptance of installation and condition. Commencement of
subsequent installation in a given work area indicates acceptance of underlying
substrates and systems.
D. Planarity and Grade:
Deviation in planarity of the prepared subgrade shall not exceed 1/2" beneath a 25'
straightedge. Deviation from a straight grade between levels on drawings shall not exceed
1/2".
2. Deviation in planarity of the Free Draining Crushed Stone layer shall not exceed 1/4"
beneath a 25' straightedge. Deviation from a straight grade between levels on drawings
shall not exceed 1/4".
Deviation in planarity of the Free Draining Finishing Stone layer shall not exceed 1/8"
beneath a 10' straightedge. Deviation from a straight grade between levels on drawings
shall not exceed 1/8".
a. Refer to testing requirements to show achievement of the planarity.
E. Protection: Heavy equipment or vehicles (with the exception of tracked or low ground
pressure (LGP) vehicles) of any kind should not be allowed on the completed base.
F. Security: Refer to Section 02 00 00 — SITE REQUIREMENTS.
G. Restoration of Damage: The General Contractor and their subcontractors (including, but not
limited to, both the Base Contractor and the Infilled Synthetic Turf Installer) shall exercise care
in the execution of their work and avoid damage or defacement of the existing subgrade, field
profile, and adjacent or surrounding areas by using suitable protective means. Damage or
defacement that occurs shall be remedied at the General Contractor's cost to the satisfaction of
the Owner.
1.07 SUBMITTALS
A. In accordance with Conditions of the Contract, submit the following information prior to the
Project Contract signing and within two (2) days when requested by the Landscape
Architect/Civil Engineer:
1. Base Contractor:
a. A recent reference list and appropriate resume showing compliance with 1.06.A with
contact name, address and telephone number to enable such data to be validated prior to award of
the project for the Company and Site Foreman.
2. Infilled Synthetic Turf Vendor:
a. A recent reference list and appropriate resume showing compliance with 1.06.A with
contact name, address and telephone number to enable such data to be validated prior to the
commencement of work for the Turf Vendor, Turf Installer and Installation Supervisor.
b. Submit a signed statement from the Infilled Synthetic Turf Vendor that the Drawings
and Specifications have been reviewed by a qualified representative of the Infilled Synthetic Turf
Vendor and all major materials suppliers, and that they are in agreement that the materials and
installation methods to be used for the Infilled Synthetic Turf System are proper and adequate for
use as a multi-purpose athletic field.
c. A signed letter on company letterhead holding the Owner, Landscape Architect/Civil
Engineer and all other project consultants harmless for any violation of patent rights or
infringement.
d. Provide a sample written 8 -year labor and materials warranty from the Infilled
Synthetic Turf Vendor.
e. Provide a sample written Third Party Warranty.
f. Sample warranty for Resilient Underlayment.
g. A signed letter on company letterhead regarding the infill mix ratio.
B. Submit the following in accordance with Conditions of the Contract.
Manufacturer's Literature (Infilled Synthetic Turf Vendor to submit):
a. Cut Sheets for all materials required under this Section including third party ASTM
certified lab reports.
b. Material Safety Data Sheets (MSDS) for all materials required under this Section.
HEAVY METALS: The Infilled Synthetic Turf Vendor shall submit a signed letter, on
company letterhead, stating the company's specific manufacturing and procurement
practices that address hFIealth and Ian s -Safety concerns. The letter shall certify,
through the independent testing of all Infilled Synthetic Turf System components
installed as part of the Project, that their system's lead and other heavy metal content
complies with the United States Consumer Product Safety Commission's (CPSC) most
stringent requirement for lead content in children's toys (below 100 ppm), is safe for the
environment and for use by people of all ages. Copies of the testing reports shall also be
provided in conjunction with the certification. Installation of the field shall not
commence until the written certification is received. Adjustments to the project schedule
to accommodate testing laboratory schedules will not be granted.
d. Refer to the attached Town of Lexington Synthetic Turf Supplementary Conditions
within this Project Manual for additional submission requirements in regard to
"Disclosure"; REACH Law; and "PFAS/Total Organic Fluorine (TOF)
2. Shop Drawings:
a. The Base Contractor and the Infilled Synthetic Turf Vendor shall coordinate and provide
details that illustrate the scope of work, including but not limited to materials, cross
sections, subsurface and penetration details.
b. The Infilled Synthetic Turf Vendor shall provide an underlayment and seaming plan at
I"=20'-0". The seaming plan shall include all tufted lines.
c. The Infilled Synthetic Turf Vendor shall supply shop drawings (including details) at an
approved scale indicated method of attaching synthetic turf carpet to the concrete turf
anchor.
d. The Infilled Synthetic Turf Vendor shall provide a striping plan at 1" = 20'-0" which
demonstrates compliance with applicable MIAA requirements for the layouts shown on
the Drawings and in these Specifications. The striping plan shall indicate all painted field
markings (if applicable).
3. Product Samples and Information (Infilled Synthetic Turf Vendor to submit):
a. Provide color samples of polyethylene slit film and monofilament fibers for approval.
b. Provide a minimum 12 -inch by 12 -inch sample of proposed carpet. Provide additional
carpet samples for other colors required under this section.
c. Provide a 12" x 12" sample of Resilient Underlayment.
d. Provide a letter describing the proposed materials and method(s) of
attachment for the carpet panels and inlaid field markings.
e. Provide 12" long sample of seaming tape.
f. Provide sieve analysis of infill materials for approval.
g. Provide a 1 -quart sample of the infill mix at the Landscape Architect/Civil
Engineer's approved mix ratio.
h. Provide information regarding future requirements for painting of field
surface (if the Owner decides to paint the field).
Provide technical specifications on all installation equipment to be
utilized.
4. Mock Up:
a. Upon approval of all Infilled Synthetic Turf System materials, construct a 6- foot by 6 -
foot (or larger) mock up panel on site for approval of the Landscape Architect/Civil Engineer.
The mock up shall include Resilient Underlayment, one (1) glued seam and one (1) sewn seam
(butt sewn), one (1) tufted 4" line, one (1) inlaid 3" line, and one (1) inlaid 2" line. The Mock Up
panel should be representative in every way of the composition, strength, color and texture of the
material to be assembled on-site and may be tested for comparison with submitted test data and
to establish a datum performance for subsequent site quality control purposes.
Delivery slips for all Infilled Synthetic Turf System materials delivered to the site.
a. Note that delivery slips for infill materials shall be supplied to the Landscape
Architect/Civil Engineer to confirm the ratio of infill mixture installed within the field.
6. Provide Field Maintenance Training and a comprehensive written Maintenance Manual to the
Owner.
7. Provide an As -Built Field Layout Drawing prior to infilling with verification and certification
that the field layouts meet the requirements of NCAA and the project documents.
8. Refer to the attached Town of Lexington Synthetic Turf Supplementary Conditions within this
Project Manual for Final Waste Progress Report submission requirements.
1.08 DELIVERY, STORAGE AND HANDLING
A. Deliver, store and handle products in exact accordance with the Manufacturer's
requirements and specifications.
B. Products delivered to the site that are not in compliance with the requirements of this
Section shall be removed from the site immediately at no cost to the Owner.
1.09 PROJECT CONDITIONS
A. Weather Limitations: No part of the construction or turf system installation shall be
conducted during a rainfall or when rainfall is imminent, or unless both ambient and
materials temperatures are at least 40 degrees F and rising.
B. After a rainfall, sufficient time shall be given to allow surfaces and infill materials to dry
before resuming work. Surfaces and materials shall be dry, as well as clean. Adhesives
should not be applied within 12 hours after rainfall, or when rainfall is forecast.
C. Do not apply Infilled Synthetic Turf System materials or components over vet, frozen, or
muddy base.
1.10 WARRANTY
A. Warranty: The Infilled Synthetic Turf Vendor shall guarantee all self manufactured and
procured Infilled Synthetic Turf System materials and workmanship against damage by
climatic conditions or proper and normal use a minimum period of eight (8) years from
the official date of Substantial Completion. In addition, the Infilled Synthetic Turf
Vendor shall guarantee all self manufactured and procured materials and/or
workmanship including such defects as premature decrease in infill height, premature
decrease in pile height or weight (stipulated as more than 10% decrease), UV
degradation, splitting of fiber, fading, seam rupture, dislodgement, inadequate drainage
or inadequate air transmission. The guarantee shall be in writing and shall be signed by
the Infilled Synthetic Turf Vendor stating that any defects, including the need to remove
and replace self manufactured and/or procured materials will be repaired at no cost to the
Owner within 7 days written notice of the Owner.
B. Provide the manufacturer's standard Third Party Insured Warranty. The Owner shall be
named as an additional insured party.
C. ALTERNATE NO. 1: Provide an additional two (2) years of warranty on the synthetic
turf field meeting all the requirements above.
1.11 PERFORMANCE TESTING ON FINAL SURFACE
A. Performance Testing by an Independent Testing Company as specified within will be
completed and the results verified as acceptable prior to substantial completion. Each
individual field shall be tested (a total of 3 fields in project).
GMAX: The Infilled Synthetic Turf System Vendor shall have G -Max testing
performed by an approved and certified Independent Testing Company prior to
requesting Substantial Completion. Testing shall consist of shock attenuation per
ASTM F -355-A and F-1936 current edition and shall include the depth of infill as the
test location as well as the temperature on the day of testing. The Owner and
Landscape Architect/Civil Engineer shall be provided with copies of all testing.
a. Testing locations shall be performed in accordance with ASTM Test Method F-1936
current edition. Tests shall also be taken at four (4) random spots. Locations to be selected by the
Landscape Architect/Civil Engineer or Owner.
b. At no time shall the G -Max be less than 85 nor exceed 150 at any one point of the
field.
c. In cases where the result of a test falls outside the specified values, additional tests
shall be taken in 10 -foot increments in four (4) opposite directions (north, south, east and west)
from the failing test point and each subsequent failing test point until all tests fall within the
specified values. The failing area shall be marked off, repaired and retested by the Infilled
Synthetic Turf System Vendor until all tests fall within the specified values.
d. G -Max testing during the remainder of the warranty period will be performed by and at
the discretion of the Owner. Results of these tests will be provided to the Base Contractor and
Infilled Synthetic Turf Vendor, if specifically requested.
e. If any tests fall within 5% of the maximum specified value, the Owner, at their
discretion may require one additional set of tests at any time during the calendar year to be paid
for by the Infilled Synthetic Turf Vendor.
2. HIC Testing: Testing shall be in accordance with EN -1177 and critical fall height shall
not be less than 1.4 -meters.
Artificial Athlete: Testing shall be in accordance with EN -14808/14809 and shall be
completed in 6 locations over each field area. Vertical deformation shall be 4-11 mm,
shock absorption shall be 55-70%, and energy restitution 25-50%.
4. Infill Depth: Infill depth testing by means of an infill depth gauge capable of measuring
0-2 inches per ASTM WK51663 using a Constant Ground Pressure 3 -Prong Gauge. A
minimum of 40 test locations shall be taken at random and documented in the test results
provided to the Landscape Architect / Civil Engineer and Owner.
1. If the results of the depth gauge show the infill height to be on average lower than the
depth specified, additional infill will be added to meet the specification and the field will be re -tested to
show compliance.
5.
1.12 PATENT RIGHTS AND INFRINGEMENT
A. There are various established performance criteria throughout this specification and request
for products and services. There may exist patent coverage for some means and methods of
achieving those performance criteria. Bidders are responsible for ascertaining that means and
methods of the products and services that they are providing are not being provided in
violation of any such patent rights. Bidder's responsibilities are as follows:
To hold harmless, the Owner, the Landscape Architect/Civil Engineer and all
Project Consultants, as to any violation to include dollar amounts that could be
owed as a result of damages for infringement including potential treble damages
as provided for under U.S. Patent Law.
2. Any and all costs that the Owner, the Landscape Architect/Civil Engineer and all
Project Consultants would incur in replacing materials and services which are
determined to infringe patent rights.
All administrative, legal and other costs that would be incurred as a result of an
infringement.
B. If any product or services proposed to be provided by the Bidder are known by the Bidder to
be subject to any existing claims of infringement, Bidder shall notify the Owner and the
Landscape Architect/Civil Engineer of such claim and provide evidence of financial ability
to perform on the above hold -harmless requirements.
PART 2 - PRODUCTS
2.01 GENERAL
A. This specification covers the installation of a new outdoor multi-purpose Infilled
Synthetic Turf System comprised of tufted synthetic turf with a resilient infill mixture (as
specified herein) filled into the pile with an option for a resilient underlayment. The installed
system shall have a permeability rate in excess of ten (10) inches per hour. The tufted synthetic
turf is comprised of polyethylene fibers tufted into a coated/backed carpet as specified herein and
meeting F.D. Doc FF1-70 and ASTM D-2859 flammability requirements, with an abrasion
index of less than 25 per ASTM F 1015 and meeting the following values for Static Coefficient of
Friction per ASTM F1551.
Dry Surface Static Friction 1.06 minimum
2. Dry Surface Sliding Friction 0.96 minimum
3. Wet Surface Static Friction 1.00 minimum
4. Wet Surface Sliding Friction 0.83 minimum
2.02 FREE DRAINING INFILLED SYNTHETIC TURF BASE AND DRAINAGE
MATERIALS
A. Geotextile Fabric:
1. Fabric shall be equivalent to Mirafi 140N.
B. Drainage System:
1. Refer to Section 33 40 00, Storm Drainage System for Specifications.
C. Free Draining Base Stone:
1. Shall be double washed durable crushed rock consisting of the angular
fragments obtained by breaking and crushing solid or shattered natural rock, and free from a
detrimental quantity of thin, flat, elongated or other objectionable pieces. A detrimental quantity
will be considered as any amount in excess of 15% of the total weight. Thin or elongated pieces
are defined as stones whose average width exceeds four (4) times their average thickness.
Elongated stones shall be considered to be stones whose average length exceeds four (4) times
their average width. The Free Draining Base Stone shall be uniformly blended according to the
gradation requirements for the respective stone sizes for the following:
Sieve Designation % Passing by Weight
1 in.
3/4 in.
1/2 in.
3/8 in.
No. 4
No. 10
2. The material shall also meet the Los Angeles Abrasion Test ASSHTO T96 of not more
than 45% loss and the Sodium Sulfate Soundness ASSHTO T104 of not more than 12%.
3. Free Draining Base Stone shall bridge with selected Free Draining Finishing Stone
material to prevent loss of Free Draining Finishing Stone material into Free Draining
Crushed Stone layer.
4. Free Draining Base to be fine graded to a tolerance of 1/4" in 25 'with hydraulically
controlled laser -grading apparatus.
5. Free Draining Base Stone shall drain at a rate of not less than twenty (20") inches per
hour after compaction.
6. Based upon the type and source of Free Draining Base Stone and Free Draining
Finishing Stone submitted, other criteria may be required for approval.
7. Free Draining Crushed Stone and Free Draining Finishing Stone shall both be
supplied by the Base Contractor.
D. Free Draining Finishing Stone:
1. Shall be inert angular crushed rock derived from a stone quarry that is hard, durable and free
of deleterious materials and shall not consist of natural or crushed sand. Materials that break up
when alternately frozen and thawed or wetted and dried shall not be used. The Free Draining
Finishing Stone shall be uniformly blended according to the target gradation requirements for the
respective stone sizes for the following:
Sieve Designation % Passing by Weight
Minimum
100 -- 90 100 30 60 25 45 5 30 0 10
Maximum
1/2 in.3/8 in.No.4 60 90 No.8 35 75 No. 16 10 55 No.30 0 40 No.60 0 15 No. 100 0 8 No. 200 0
2
2. The material shall also meet the Los Angeles Abrasion Test ASSHTO T96 of not more
than 45% loss and the Sodium Sulfate Soundness ASSHTO T104 of not more than 12%.
Base Contractor shall provide testing reports showing compliance.
3. Installed Free Draining Finishing Stone to be fine graded to a tolerance of 1/8" in 10 '
with hydraulically controlled laser grading apparatus.
4. Installed Free Draining Finishing Stone shall drain at a rate of no less than ten (10) inches
per hour after compaction.
5. Based upon the type and source of Free Draining Base Stone and Free Draining
Finishing Stone submitted, other criteria may be required for approval.
6. Free Draining Crushed Stone and Free Draining Finishing Stone shall both be
supplied by the Base Contractor.
2.03 RESILIENT UNDERLAYMENT
A. The Town of Lexington shall procure the Resilient Underlayment product through a
Cooperative Purchasing program. It is the intent that while the Town will procure this material,
the General Contractor will take responsibility for the products delivery, installation, etc.
1. The Resilient Underlayment shall be Brock SP -17 as manufactured by Brock USA,
2840 Wilderness Place, Boulder, CO 80301, (800) 544-5800 with a 16 -year warranty.
2.04 SYNTHETIC TURF CARPET
A. Tufted Synthetic Turf:
The Synthetic Turf Carpet shall be a dual fiber system comprised of monofilament and
parallel slit film fibers.
a. Parallel Slit Film Fiber: Yarn shall be UV resistant designed for use in outdoor infilled
synthetic athletic turf applications. The Parallel silt film shall be equivalent to TenCate
XP Blade+ and shall comply with the following approved system requirements.
b. Monofilament Fiber: Yarn shall be a UV resistant polyethylene monofilament, designed
for use in outdoor infilled synthetic athletic turf applications and shall comply with the
following approved system requirements. Monofilament shall be shaped monofilament
equivalent to TenCate Monoslide products.
2. Tufting of the fibers in a single needle is preferred and is required for systems with a
stitch gauge of 12" or greater.
3. Minimum requirements for the approved turf systems are as follows:
a. Green Field Color Minimum two different fiber colors and shall be selected by the
Landscape Architect/Civil Engineer from the Manufacturer's Standard Color
b. Line / Logo Colors Shall be selected by the Landscape Architect/Civil Engineer from
the Manufacturer's Standard Color
c. Pile Denier 8,000 denier minimum per ASTM D 190
d. Pile Height 2.0" minimum per ASTM D 582
e. Stitch Gauge 3/8" preferred, 3/4" max. per ASTM D-579
f. Face Weight 41 oz. minimum per s.y. per ASTM D-584
g. Fiber Thickness Slit film — 100 microns minimum per ASTM D 3218
Monofilament — 260 microns minimu m
e. Tuft Bind 10 lbs minimum without fill per ASTM D 1335
• Grab Tear Strength (Average) 200 lbs. minimum per ASTM D-5034
• Stitch Count 2.4 per inch minimum per ASTM D-5793
• Elongation to Break >50% per ASTM D-2256
• Break Load >25 lbs. per ASTM D-2256
B. Reflective Fiber Technology: Fibers shall include additives which reflect light and reduce
the ambient temperature of the turf system, if available to the manufacturer.
C. Primary Carpet Backing:
Shall be equivalent to Multilayer Thiobac PRO C18 as manufactured TenCate Grass
North America, Dayton, TN.
If necessary, additional fabric layers or other provisions shall be made to accept butt -
sewn seams. Additional layers or provisions shall not compromise the integrity of the
system.
D. Secondary Coating shall be high quality polyurethane specifically formulated for outdoor
synthetic turf carpet. The Secondary Coating shall be heat treated to hold the yarn in place and
shall meet the following requirements:
1. Weight 20 oz. per s.y. minimum
E. Rolls shall be a minimum of 15 feet wide. Rolls shall be of sufficient length to cover from
sideline to sideline of the soccer fields without head seams.
F. Seams:
The Infilled Synthetic Turf System Vendor/Installer shall provide butt sewn
seams at all panel connections. The sewn portion of seams shall be performed
with high strength chord suitable for attaching outdoor Infilled Synthetic Turf
carpet.
2. Certain manufacturer's systems may be installed with flap sewn seams with the
prior approval of the Landscape Architect/Civil Engineer.
3. The Infilled Synthetic Turf Installer is informed that all seams shall be flat and
indiscernible upon installation. Shearing of the fiber pile will not be permitted as a
means of achieving a flat seam. Infilling shall not commence until the Field
Consultant is satisfied that all seams are flat and all trapped fibers are freed from
the stitch.
4. If an alternative method of seaming is proposed, information shall be provided to
the Landscape Architect/Civil Engineer for consideration prior to the bid.
G. Inlaid Lines / Reference Ticks
The Infilled Synthetic Turf Installer may install and secure the inlaid lines/
reference ticks using seaming tape and glue or the shear and hot melt system.
6. If the Infilled Synthetic Turf Installer plans to use seaming tape and glue, the
components shall meet the following requirements:
a. Tape for securing inlaid lines and reference tick marks in the tufted synthetic turf
shall be high quality coated cordura tape made specifically for Infilled Synthetic
Turf applications with a minimum roll width of 15 inches.
b. Adhesives for bonding tufted synthetic turf shall be one part moisture cured
polyurethane obtained from a single manufacturer and be equivalent Nordot 34-G
as manufactured by Synthetic Surfaces, Scotch Plains, NJ (908) 233-6803.
Adhesive shall be modified with amendments as recommended by the
manufacturer for installation during adverse weather conditions.
c. If the Infilled Synthetic Turf Installer plans to use the shear and hot melt system,
the Infilled Synthetic Turf Installer shall submit the machine and glue
specifications for review.
3. Line paint (if applicable) for games and field markings shall be water-based latex paint
as recommended by the Infilled Synthetic Turf Vendor.
H. If the Infilled Synthetic Turf Vendor or Installer intends to modify any of the above criteria, it
is required that all modifications be approved in writing, by the Landscape Architect/Civil
Engineer, prior to submitting a bid.
2.05INFILL MATERIALS
A. The Infilled Synthetic Turf Vendor shall provide a signed letter on company letterhead
stating that their system (with the resilient underlayment) using the infill mix ratio below
will meet performance requirements set forth in this specification. In the event that the
Vendor does not believe they can meet the performance criteria within this specification, the
Vendor shall provide a request to the Landscape Architect/Civil Engineer prior to the date
questions are due with a requested alternative mix ratio.
B. The proposed system will utilize an infill comprised of Brockfill or similar and silica sand.
1. The infill ratio shall be 4lbs/sf sand : 1.5lbs/sf Brockfill by weight.
The Town of Lexington shall procure the Brockfill product through a Cooperative
Purchasing program. It is the intent that while the Town will procure this material, the
General Contractor will take responsibility for the products delivery, installation, etc.
3. Silica sand shall meet the following criteria:
a. Infill sand shall be high quality clean grains of rounded silica sand (SiO2) equivalent
to:
Granusil 4095
Unimin Corporation, New Cannan, CT 203-966-8880
20/40 HC
Oglebay Norton, Brady, TX 915-597-0721
20/40 Oil Frac
US Silica, Ottawa, IL 800-243-7500
b. Angular or sub -angular particles will not be accepted. Sand particles shall have 100
% passing the #16 sieve, no more than 80% passing the 430 sieve and no more than
0.5% passing the 450 sieve per ASTM E-11 and also meet the following
requirements:
(i) Hardness 7.0 Mohs
(ii) Moisture Content <0.1% per ASTM C-566
(iii) Specific Gravity 2.65 g/cm3 per ASTM C-128
(iv) Aerated Bulk Density 92-102 lb/ft2 per ASTM C-29
(v) Compacted Bulk Density 98-110 lb/ft2 per ASTM C-29
C. Samples of the free draining, homogenously blended infill (and separate sand and Brockfill
granules) shall be submitted to the Landscape Architect/Civil Engineer for review. Samples shall
also be sent by the Contractor to an independent testing laboratory to confirm the infill is free
draining and meets (or exceeds) the drainage requirements set forth in this specification. Copies
of the testing reports shall be submitted to the Landscape Architect/Civil Engineer for review.
The Contractor is responsible for costs associated with infill testing.
2.06 CEMENT CONCRETE INFILLED SYNTHETIC TURF ANCHOR
A. The concrete synthetic turf anchor for attaching the synthetic turf carpet shall be an
extruded or cast -in-place concrete curb and shall be provided and installed as specified in Section
32 13 13, Cast -In -Place Concrete, detailed in the Drawings and per approved Shop Drawings.
2.07 1NFILLED SYNTHETIC TURF MAINTENANCE EQUIPMENT
A. Provide one (1) Synthetic Sports Turf Groomer with Spring Tine Rake for routine
maintenance of field as manufactured by GreensGroomer WorldWide, Inc., PO Box 34151,
Indianapolis, IN 46234. (888) 298-8852.
B. Provide one (1) LitterKat Synthetic Turf Sweeper with Tow Magnet as manufactured by
GreensGroomer WorldWide, Inc., PO Box 34151, Indianapolis, IN 46234. (888) 298-8852.
PART 3 - EXECUTION
3.01 GENERAL
A. The substrate to receive the Infilled Synthetic Turf System shall be inspected and
certified by the Base Contractor and the Infilled Synthetic Turf System Installer (if the
Turf Installer is not a direct employee of the Turf Vendor, then a representative of the
Turf Vendor shall also be present and provide certification) as ready for the installation
of the Infilled Synthetic Turf System and must be perfectly clean as installation
commences and shall be maintained in that condition throughout the process.
B. All installation operations shall be performed by personnel fully familiar with the
materials and their application, under the full time direction and supervision of a
qualified technical supervisor directly employed by the Infilled Synthetic Turf System
Vendor. Installation supervisors shall meet the experience criteria set forth in 1.06.A.
C. The Contractor's attention is called to the specific testing requirements set forth in the
following sections.
3.02 REMOVAL OF EXISTING SYNTHETIC TURF CARPET AND INFILL
Refer to the attached Town of Lexington Synthetic Turf Supplementary Conditions within this
Project Manual for requirements for Removal of Existing Synthetiac Artificial Turf Carpet and
Infill requirements.
3.03 CONCRETE SYNTHETIC TURF ANCHOR
A. The Concrete Synthetic Turf Anchor for attaching the Tufted Synthetic Turf carpet
shall be a cast -in-place concrete curb and shall be provided and installed as specified in Section
03 00 00, Cast -In -Place Concrete and approved Shop Drawings.
3.04 FREE DRAINING INFILLED SYNTHETIC TURF BASE INSTALLATION
A. Install Geotextile Fabric over excavated subgrade and the bottom and sides of excavated
drainage system and perimeter trenches in accordance with Manufacturer's
recommendations. Provide 1/3 minimum overlap at all seams and in accordance with the
EARTHWORK Specification.
B. Install drainage pipe and backfill as shown in the Project Plans and Details.
C. Install Free Draining Crushed Stone to the depth as shown in the Project Details. Provide
proper rolling and compaction to achieve a tolerance of 1/4" in 25'.
1. The Base Contractor shall verify that the Free Draining Crushed Stone layer and
Subsurface Drainage System are functioning properly prior to installing the Free Draining
Finishing Stone layer. Provide written verification to the Landscape Architect/Civil Engineer.
D. Install, fine grade, suitably roll and compact the Free Draining Finishing Stone layer to the
depths as shown in the Project Details and to a tolerance of 1/8" in 10'.
7. Fine grading operations shall be completed using a hydraulically controlled laser
grading apparatus. The use of a drag behind or box grader shall not be allowed.
8. The Free Draining Finishing Stone Layer shall be tested to ensure a 95%
maximum dry density per a standard proctor test. Contractor to complete testing
and provide results to Landscape Architect/Civil Engineer.
E. The Free Draining Finishing Stone layer shall be inspected by an Independent Testing
Company for planarity and drainage. All testing results will be submitted to the Landscape
Architect/Civil Engineer and the Infilled Synthetic Turf Vendor for review and approval.
9. Planarity Testing
a. Upon completion of fine grading, complete a 3 -meter straight edge planarity test
across the field by an Independent Testing Company to show compliance with the
1/8" in 10 'tolerance.
b. The Base Contractor shall be responsible for fixing all deficiencies in the base to
provide a base that meets the specified tolerance.
10. Drainage Testing
a. Upon completion of fine grading, complete a Dual Ring Infiltrometer Testing
(ASTM D3385-9), (or other pre -approved method) by an Independent Testing
Company coordinated and paid for by the Contractor. Five (5) tests per field shall
be performed in locations determined by the Landscape Architect/Civil Engineer
and/or Owner. Each test location shall have a permeability rate in excess of ten
(10) inches per hour.
b. If preliminary results in the field do not yield ten (10) inches per hour, the
Landscape Architect/Civil Engineer and/or Owner may ask for additional
locations to be tested. The Base Contractor and the Infilled Synthetic Turf Vendor
shall provide written verification to the Landscape Architect/Civil Engineer that
that the base and subsurface drainage system are functioning properly.
Commencement of subsequent work prior to written verification constitutes
acknowledgement that the systems are functioning properly.
c. If the base materials fail to drain at the specified rates, they shall be repaired or
removed and replaced at no cost to the Owner until they achieve the specified
requirements.
F. The Base Contractor and the Infilled Synthetic Turf Vendor shall verify that the Subsurface
Drainage System, Free Draining Crushed Stone layer and Free Draining Finishing Stone layer
are functioning properly prior to work performed by Infilled Synthetic Turf Vendor begins.
Provide written verification to the Landscape Architect/Civil Engineer.
3.05 INFILLED SYNTHETIC TURF SYSTEM INSTALLATION
A. Upon final written certification from the General Contractor and Infilled Synthetic Turf
Vendor that the Free Draining Stone Base and entire drainage system has been properly
installed, the Infilled Synthetic Turf System installation shall commence.
B. Resilient Underlayment:
1. Installation of the underlayment shall be performed by manufacturer's technicians and
shall comply with the manufacturer's guidelines for the complete placement of the panelized,
polypropylene resilient underlayment.
a. The turf vendor/installer may install the accepted underlayment in lieu of the
manufacturer's technicians if they can show that the crew doing the installation has successfully
installed the accepted underlayment a minimum of 10 times in the last two years. In addition a
representative of the underlayment manufacturer must provide in writing that the underlayment
was installed with the manufacturer's recommendations.
2. The resilient underlayment shall be placed 45 degrees to the edges of the field.
3. Cutting of resilient underlayment other than at field edge will not be permitted.
4. Upon completion of Resilient Underlayment installation, the Resilient Underlayment
shall be inspected for planarity and grade and all deviations shall be corrected by
tamping with a hand operated vibratory plate compactor.
B. Tufted Synthetic Turf Rolls shall be manufactured to maximize tufting of permanent athletic
field lines and installed perpendicularly across the field. Turf rolls shall be of sufficient
length to permit full cross -field (sideline — sideline) installation. No head or cross seams will
be allowed. Once all playing surface rolls have been installed, install sideline rolls
perpendicularly to playing surface rolls and attached by glue and stainless steel screws or
ramset at a maximum of 18 -inch intervals directly to the turf anchor shelf. Rolls shall be
installed so that tufted lines are placed as shown on the approved Shop Drawings.
C. Tufted Synthetic Turf shall be installed with no wrinkles, ripples or bubbles. Shearing of
fibers, slits in the fabric or driven spikes or staples to relieve such defects will not be
permitted.
D. All Tufted Synthetic Turf seams shall be butt sewn unless otherwise specified. All seams
shall be flat, tight, and permanent with no separation or fraying. Tufted Synthetic Turf Yarn
pile that is trapped between seems shall be freed from the seams by hand or other approved
method to an upright position prior to brushing and infilling. Extreme care shall be taken to
prevent carpet pile form becoming trapped underneath the infill. If necessary the Landscape
Architect/Civil Engineer may direct the Infilled Synthetic Turf Installer to completely
remove and reinstall the infill.
E. All Tufted Synthetic Turf inlays and other field markings shall be adhered with high strength
tape and glued as stated above. Inlay seams shall be flat, tight, and permanent with no
separation or fraying. Tufted Synthetic Turf Yarn pile that is trapped or glued between inlay
seams shall be freed from the seams by hand or other approved method to an upright position
prior to brushing and infilling.
F. Upon completion of seaming and inlaying and prior to infilling, the entire field shall be
brushed with a motorized rotary nylon broom to free trapped or tangled fibers. The blended
infill materials shall be spread evenly by using a drop spreader in multiple applications at
uniform rates until the specified infill depth (after settlement) is achieved. Between
applications the infill materials shall be brushed in multiple directions with a static nylon
groomer.
G. Performance Testing
11. Drainage Testing
a. Upon completion of the synthetic turf system installation, complete a Dual Ring
Infiltrometer Testing (ASTM D3385-9), (or other pre -approved method) by an
Independent Testing Company coordinated and paid for by the Contractor. Five
(5) tests per field shall be performed in locations determined by the Landscape
Architect/Civil Engineer and/or Owner. Each test location shall have a
permeability rate in excess of ten (10) inches per hour.
b. If preliminary results in the field do not yield ten (10) inches per hour, the
Landscape Architect/Civil Engineer and/or Owner may ask for additional
locations to be tested.
c. If the synthetic turf system fails to drain at the specified rates, they shall be
repaired or removed and replaced at no cost to the Owner until they achieve the
specified requirements.
12. Refer to Item 1.11 PERFORMANCE TESTING in this specification for
additional testing requirements.
13. Upon completion the Infilled Synthetic Turf Vendor shall provide the Owner with
all independent testing data stating that the finished field falls within the
performance criteria requirements.
3.06 FIELD LAYOUT
A. Field layouts shall be in accordance with each sport's governing body rules, the
Drawings and the Approved Shop Drawings.
B. Soccer Field shall be marked in accordance with NFHS Soccer Rules and Interpretations,
latest edition and shall have 4" wide white lines. The maximum amount of lines shall be
tufted in the factory and the remainder inlaid per the Contract Documents and approved
Shop Drawings.
C. Provide As -Built drawing including verification of field layout dimensions in accordance
of with CONTRACT CLOSEOUT.
3.07 ACCEPTANCE
A. Should any imperfections develop in the substrate or surface prior to the final
acceptance of the work they shall be properly repaired with the removal and replacement of
materials as required.
1. All such repair work shall be done at no additional cost to the Owner.
3.08 CLOSEOUT
A. Infilled Synthetic Turf System Vendor shall provide the Landscape Architect/Civil
Engineer with three (3) copies of the approved Standard Warranty and Third Party
Insured Warranty.
B. Infilled Synthetic Turf System Vendor shall train the Owner's designated personnel in
the proper maintenance and care of the field and provide the Landscape Architect/Civil
Engineer with three (3) copies of the Standard Maintenance Manual. Training shall at a
minimum address:
Use and maintenance of equipment including when/how often to use the
particular pieces of machinery, how fast/slow to operate machinery, etc.
2. How to clean stains/markings from the field.
What to do if a problem is encountered in the field — who to call/contact.
4. Any small repairs that can be done by the Owner (if any) without affecting
the warranty.
How to inspect a field and what to look for as well as how often this
should be done.
6. Maintenance Log Information — discuss the importance in respect to
warranty.
3.09 CLEANUP
A. Infilled Synthetic Turf System Vendor shall provide the labor, supplies and equipment as
necessary for final cleaning of surfaces and installed items.
B. All useful and usable remnants of new materials shall become the property of the Owner.
A minimum of 1,000 square feet of tufted synthetic turf shall be provided including at
least one 15 foot by 15 foot section.
C. One (1) 50 gallon drum of sand and one (1) 50 gallon drum of Brockfill shall be provided
to the Owner for storage.
D. Surfaces, recesses, enclosures, etc. shall be cleaned as necessary to leave the work area in
a clean, immaculate condition ready for immediate occupancy and use by the Owner.
3.10 POST CONSTRUCTION FIELD MAINTENANCE PROGRAM
A. Subsequent to Final Completion, provide the Owner with one (1) year of Post
Construction Field Maintenance Services including but not limited to:
B. A complete inspection of the entire field area to include:
Inspection of seams, inlays, logos, penetrations and connections.
Inspection of Carpet Pile for premature fading, excessive fibrillation, wear and/or
decreased height and weight.
Inspection of the Infill for depth and consistency.
4. Inspection of the Infill for consistency of feel and excessive hardness or softness.
Immediate repair or replacement to correct deficiencies noted during inspection.
6. Complete brushing of the field with a motorized rotary broom to redistribute and
level the Infill and rejuvenate the Carpet Pile.
7. Provide performance testing per the Project Specifications.
C. Provide a Complete Field Service Report of all observations and activities to the
Owner and Landscape Architect/Civil Engineer.
D. Post Construction Field Maintenance shall be performed a minimum of two (2) times
during the first full year after Final Completion. Post Construction Field Maintenance shall be
performed at the discretion and approval of the Owner and with at least fourteen (14) days prior
notice to the Owner.
3.11 EMERGENCY SERVICE
A. Provide the Owner with a 24-hour emergency response time for all field repair issues.
END OF SECTION
10.6.23
Recreation & Community Programs
FY2025-29 Capital Summary
ID#
Program Name
FY2025 FY2026 FY2027 FY2028 FY2029
Funding Source
6201
Pine Meadows Improvements
$ 110,000 $ — $ 95,000 $ 89,000 $ 35,000
Recreation
6203
Pine Meadows Equipment
$ — $ 65,000 $ — S 30,000 $ 70,000
Recreation
Total Recreation Enterprise Capital Programs
$ 110,000 $ 65,000 $ 95,000 $ 119,000 $ 105,000
$ —
ID#
Project Name
FY2025
FY2026
FY2027
FY2028
FY2029
Funding Source
Rec-25-1
Strategic Plan Update
$ —
S 100,000
$ —
S —
$ —
Cash Capital
Ree -CPA -2
Park Improvements - Athletic Fields
$ —
$ 2,000,000
$ —
$ —
$ —
Cash Capital, Bonding, CPA
Ree -CPA -7
Lincoln Park field Improvements
$ 665,000
$ 715,000
$ —
$ —
$ —
Cash Capital, Bonding, CPA,
Total Recreation Capital Projects
$ 665,000
$ 2,815,000
$ —
$ —
$ —
$ —
ID#
CPA Project Name
FY2025
FY2026
FY2027
FY2028
FY2029
Funding Source_
Rec-CPA-1
Park and Playground Improvements
$ 1,041,000
$ 1,490,000
$
350,000
$ —
$ —
CPA
Rec-CPA-2
Park Improvements - Athletic Fields
$ 545,000
$ 4,180,000
$
—
$ —
CPA, Cash Capital, Bonding
Rec-CPA-3
Park Improvements - Site Amenities
$ —
$ —
$
36,000
$ —
$ 36,000
CPA
Rec-CPA-4
Outdoor Pickleball Courts Construction
$ —
$ —
$
870,000
$ —
$ —
CPA
Rec-CPA-5
Lincoln Parc Fitness Stations Equipment
$ 160,000
$ —
$
—
S —
$ —
CPA
Rec-CPA-6
Park Improvements - Hard Court Surfaces
$ 492,000
$ —
$
—
$ —
$ —
CPA
Rec-CPA-7
Lincoln Park Field Improvements
$ 1,145,000 $
1,235,000
is
—
$ —
$ —
Cash Capital, Bonding, CPA,
Total Recreation CPA Projects
$ 3,383,000
$ 6,905,000
$
1,256,000
$ —
$ 36,000
Recreation - Page I Priwed September 28, 2023
Town of Lexington, Massachusetts
APRIL 19"
2
Xj
n Uj
a
Fiscal Year 2025
Recreation & Community Programs
Enterprise Capital Program
Submission
Recreation - Pav 1 Printed September 28, 2023
Recreation & Community Programs
j 1'1 : 9s
rx;H.h FY2025-29 Enterprise Capital Program Summary
ID#
Program Name FY2025 FY2026 FY2027 FY2028 FY2029
Funding Source
6201
Pine Meadows Improvements $ 110,000 $ — $ 95,000 $ 89,000 $ 35,000
Recrcalion
6203
Pine Meadows Equipment $ — $ 65,000 $ — $ 30,000 $ 70,000
Recreation
Total Recreation Enterprise Capital Programs $ 110,000 $ 65,000 $ 95,000 $ 119,000 $ 105,000
Recreation - Page 2 Printed Septeinber 28, 2023
.gip -tip
Town o Lexington - FY2025-29 Ca itnl Pro rain Investment
.f g P b
Program Name: Pine Meadows Improvements Date: 09/28/2023
Program ID: 6201 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
In FY2025, the Recreation Committee requests S 110,000 from the Recreation Enterprise Fund to replace the fuel
bays, renovate the practice area, and replace the safety netting at the practice area.
Goals of Capital Program:
The goal of the Pine Meadows Improvements Capital Program is to conduct the regular ongoing grounds
maintenance and improvement projects that are necessary to preserve or sustain the quality of the Pine Meadows
Golf Club property.
Justification/Benefit:
The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The
course historically averages 33,000-35,000 rounds of golf per season, but has experienced a significant increase in
usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021, 42,811 rounds played in
FY2022, and 46,965 rounds played in FY2023. In addition to recreational golfers, the course also supports the golf
teams of both Lexington High School and Minuteman High School. Residents also take advantage of the Pine
Meadows grounds for walking, cross-country skiing, snowshoeing, and other winter activities.
In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in
revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases
reaching $1,162,255 in FY2021, $1,099,068 in FY2022, and $1,225,914 in FY2023. This revenue stream into the
Recreation Enterprise Fund not only funds the continued maintenance of the high quality of the golf course through
the Pine Meadows Improvement Capital Program and the Pine Meadows Equipment Capital Program, but also
subsidizes many other recreational facilities and programs in Lexington.
The fuel bays were last replaced in and require replacement to maintain the quality of the golf course. The
practice area has also deteriorated over the years and is in need of a renovation that includes replacing the netting to
ensure that safety of all users.
Impact if Not Maintained:
The grounds maintenance projects at Pine Meadows Golf Course are intended to maintain the quality of the golf
course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the
Recreation Enterprise Fund. Deferral of these projects to future year(s) will result in increased costs of the project
from increased deterioration and/or increased inflation. Failure to conduct these projects will lead deterioration of
the quality of the course, which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds
played, and reduced revenue for the Recreation Enterprise Fund.
Major Spending over Past 5 Years:
FY2020: 6``' and 7"' bunkers reconstructed; 5" bunker converted to grass hollow; 6' forward tee rebuilt; 7' drainage
repaired; ? green to 2nd tee and parking lot to 5"' tee cart paths reconstructed; 4' green cart path relocated; 6' and 7`h
cart paths repaired and extended.
FY2021: projects suspended (COVID-19)
FY2022: I" and 2nd fairway drainage design and engineering. This was completed in 2023.
FY2023: 8" green bunker construction; 8' and 9" back tees reconstruction; 9' cart path enlarging. This work was
completed in Fall 2023.
Recreation - Page 3 Printed September 28, 2023
Work Currently Underway:
None
Planned Spending for Next 5 Years:
FY2027: $95,000 - Reshape the 2nd green (which will involve stripping the sod, shaping the green, and replacing
the with new sod), extend the 3rd fairway to the left and install irrigation, and complete a new Master Plan
(replacing the 2006 Master Plan, which is substantially complete).
FY2028: $89,000 - Reconstruct the green
FY2029: $35,000 - Irrigation improvements
Basis for Cost Projections:
The cost is based on an estimate provided by a golf course architect in August 2023. All cost estimates are provided
in then -year dollars (FY2025 request in FY2025 dollars, FY2027 request in FY2027 dollars, FY2028 request in
FY2028 dollars, and FY2029 request in FY2029 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, DPW,
Lexington High Golf Teams, Minuteman High School Golf Teams, and the Conservation Commission
Operating Budget Impact:
A reduction in revenue if the fairways, greens, and tee boxes are not playable.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/9
$
65,000
$ 64,677
$
- $
-
$ 323
2019/15A
$
75,000
$ 69,859
$
- $
-
$ 5,141
2021/11A
$
25,000
$ 10,537
$
- $
14,463
$ -
2022/11A
$
95,000
$ 88,298
$
- $
6,702
-
2023/11A
$
150,000
$ -
$
- $
150,000
-
Totals
$
410,000
$ 233,371
$
- $
171,165
$ 5,464
Funding Request:
Recreation - Page 4 Printed September 28, 2023
FY2025 FY2026
FY2027
FY2028
FY2029
Design/Engineer
$
15,000
$
15,000
$ 5,000
Construction
$
70,000
$
65,000
$ 25,000
Equipment
$ 100,000
Contingency
$ 10,000
$
10,000
$
9,000
$ 5,000
Totals
$ 110,000 $ -
$
95,000
$
89,000
$ 35,000
CPA Amount
$ - $ -
$
-
$
-
$ -
Recreation - Page 4 Printed September 28, 2023
l��i; Town of Lexington - FY2025-29 Capital Program Investment
Program Name: Pine Meadows Equipment Date: 9/28/23
Program ID: 6203 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests 565,000 in FY2026 from the Recreation Enterprise Fund to purchase a new
Toro Triplex greens mower replacing the 2009 Jacobsen mower and a Toro Workman utility vehicle replacing the
2006 Toro Workman utility vehicle. The life expectancy of a greens mower is 10 years and 13 years for a utility
vehicle.
Goals of Capital Program:
The goal of the Pine Meadows Equipment Capital Program is the timely end -of -life replacement of the commercial
grade equipment required for the professional maintenance of the grounds at Pine Meadows Golf Club.
Justification/Benefit:
The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The
course historically averages 33,000-35,000 rounds of golf per season, but has experienced a significant increase in
usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021, 42,811 rounds played in
FY2022, and 46,965 rounds played in FY2023. In addition to recreational golfers, the course also supports the golf
teams of both Lexington High School and Minuteman High School. Residents also take advantage of the Pine
Meadows grounds for walking, cross-country skiing, snowshoeing, and other winter activities.
In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in
revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases
reaching $1,162,255 in FY2021, $1,099,068 in FY2022, and S1,225,914 in FY2023. This revenue stream into the
Recreation Enterprise Fund not only finds the continued maintenance of the high quality of the golf course through
the Pine Meadows Improvement Capital Program and the Pine Meadows Equipment Capital Program, but also
subsidizes many other recreational facilities and programs in Lexington.
Numerous pieces of commercial grounds equipment are needed to properly maintain the golf course on a daily basis
in order to provide consistently high-quality playing conditions throughout the season. This request is for the
purchase of 2 pieces of equipment all of which are at or near the end of their useful life and/or are obsolete to
current industry standard:
1. green mower — purchased in 2009; industry standard useful life approximately 10 years
2. utility vehicle — purchased in 2006; industry standard useful life approximately 13 years
Cleaner energy alternatives for professional golf course grounds maintenance equipment continue to be evaluated.
At this time, there are not effective clean energy alternatives.
Impact if Not Maintained:
The grounds equipment purchases for Pine Meadows Golf Course are intended to maintain the quality of the golf
course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the
Recreation Enterprise Fund. Deferral of these projects to future year(s) will result in increased costs of the project
from increased deterioration and/or increased inflation. Failure to conduct these projects will lead deterioration of
the quality of the course, which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds
played, and reduced revenue for the Recreation Enterprise Fund.
Major Spending over Past 5 Years:
FY2019: Toro Triplex tees and fringe mower, Smithco bunker rake, Lely spreader.
Recreation - Page 5 Printed September 28, 2023
FY2020 and FY2021: projects suspended (COVID-19)
FY2022: Toro fairway mower
FY2023: None
FY2024: Toro rough mower, Turfco top dresser, and buffalo turbine blower
Work Currently Underway:
Some of the FY2024 equipment is yet to be delivered.
Planned Spending for Next 5 Years:
FY2027: $30,000 - Purchase a new Toro fairway aerator replacing the 2006 Toro fairway aerator. The life
expectancy of a fairway aerator is 12 years.
FY2029: $70,000 - Purchase a new Toro mower to replace 2017 Toro TriFlex mower and a new sprayer. The life
expectancy of a triflex mower is 10 years and the life expectancy of a sprayer is 12 years.
Basis for Cost Projections:
August 2023 cost estimate. All cost estimates are provided in then -year dollars (FY2025 request in FY2025 dollars,
FY2028 request in FY2028 dollars, FY2029 request in FY2029 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, Lexington
Public Schools Golf Teams, Minuteman Tech High School Golf Teams.
Operating Budget Impact:
Reduce repair costs.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/11 S
55,000
S 51,812
S — $
— S 3,188
2018/15 S
60,000
S 60,000
$ — $
— S —
2021/11B S
62,000
S —
$ 61,327 $
673 S —
2023/11B $
62,000
S —
$ — $
— S —
Totals $
301,000
S 111,812
S 61,327 $
673 S 3,188
*Data current as of
September 26, 2023.
Funding Request:
Design/Engineer
Construction
Equipment
Contingency
Totals
CPA Amount
FY2025 FY2026 FY2027
S 65,000
FY2028 FY2029
$ 30,000 S 70,000
S — $ 65,000 $ — S 30,000 S 70,000
S — $ — S — S — S —
Recreation - Page 6 Printed September 28, 2023
Town of Lexington, Massachusetts
4_
Q JV
S t4ok' I
27
APROL 191-
ir.
Fiscal Year 2025
1W
v A
Recreation &Community Programs
Capital Project Submissions
Recreation - PaGe 1 Printed September 28, 2023
Recreation & Community Programs
FY2025-29 Capital Project Summar
ID#
^ _ Project Name
FY2025
FY2026
FY2027
FY2028
FY2029
Funding Source
Rec-25-1
Strategic Plan Update
$ —
$ 100,000
$ —
$ —
$ —
Cash Capital, Bonding, CPA,
Rec-
CPA-2
Park Improvements - Athletic Fields
$ —
$ 2,000,000
$ —
$ — —
$ — cash Capital, Bonding, cPA
Rcc-
1 Lincoln Park Field Improvements—
CPA-7
$ 665,000 i $ 715,000
Total Recreation Capital Projects
l$ 665,000
$ 2,815,000
1 $ —
$
Recreation - Page 2 Printed September 28, 2023
Project Name: Strategic Plan Update
Project ID: Rec-25-1 Department: Recreation & Community Programs
Date: 09/28/2023
Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee requests S 100,000 from free cash in FY2026 to update the department's Strategic Plan.
The initial plan was finalized in February 2014 and was targeted for the years 2014-2016. According to industry
standards, a strategic plan should be updated every 3-5 years. With this request scheduled for FY2026, it would be
12 years since the Strategic Plan was first implemented.
Justification/Benefit:
The primary focus of the 2014-2016 Strategic Plan was (at that time) preparing for the upcoming move to the
Community Center and the impending reorganization of the department. The services, functions, and operations of
the department have increased and evolved significantly over the past eight years. During this period of time, the
department has completed a variety of plans, such as the 2017 ADA Compliance Study, 2020 Community Needs
Assessment, 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities, the 2022 Open Space &
Recreation PIan (OSRP) Update, and the 2023 Lincoln Park Master Plan. The intent of the Strategic Plan Update is
to review the complex, robust programs and services offered by the department and combined with the findings of
the previous plans, develop a comprehensive set of goals, objectives, and action items. This road map will guide the
decision-making process for the department as it moves forward in the coming years.
Impact if Not Completed:
If this request is not approved, then the initial Strategic Plan will continue to become more outdated and obsolete
each year since its original implementation back in 2014.
Timeframe:
FY2026.
Replacement Frequency:
5 years.
Basis for Cost Projections:
Cost estimate is based on similar past projects and information provided by vendors in September 2022. All cost
estimates are provided in then -year dollars (FY2026 request in FY2026 dollars).
Stakeholders: Recreation & Community Programs, Recreation Committee, DPW, Residents, Non -Residents.
Operating Budget Impact:
The recommendations from the Strategic PIan will provide staff with a comprehensive resource that will help guide
decisions to maximize efficiencies across all operations of the department.
Funding Source: Cash Capital
Prior Authorizations: None.
Recreation - PaQe 3 Printed September 28, 2023
Funding Request:
FY2025 FY2026 FY2027 FY2028 FY2029
Site Acquisition
Design/ Engineer S 100,000
Project Management
Construction
Equipment
Contingency
Totals $ — $ 100,000 $ — $ — S —
CPA Amount S — S — S — $ — S —
Recreation - Page 4 Printed September 28, 2023
Town of Lexington, Massachusetts
Ni
APRIL
1k
Fiscal Year 2025
NO
VJ
Recreation &Community Programs
CPA Project Submissions
Recreation - Pacyp 1 Printed September 28, 2023
APRIL
1k
Fiscal Year 2025
NO
VJ
Recreation &Community Programs
CPA Project Submissions
Recreation - Pacyp 1 Printed September 28, 2023
Recreation & Community Programs
8
FY2025-29 CPA Project Summar
ID#
CPA Project Name
FY2025
FY2026
FY2027
FY2028
FY2029
Funding Source
Rec-CPA-1
Park and Playground Improvements
$ 1,041,000
$ 1,490,000
$ 350,000
S —
$ —
CPA
Rec-CPA-2
Park Improvements - Athletic Fields
$ 545,000
$ 4,130,000
$ —
$ —
$ —
CPA, Cash Capital, Bonding
Rcc-CPA-3
Park Improvements - Site Amenities
$ —
$ —
$ 36,000
S —
$ 36,000
CrA
Rec-CPA-4
Outdoor Pickleball Courts Construction
S —
$ —
$ 870,000
$ —
$ —
CPA
Rec-CPA-5
Lincoln Park Fitness Stations Equipment
S 160,000
$ —
$ —
S —
$ —
CpA
Rec-CPA-6
Park Improvements - Hard Court Surfaces
S 492,000
$ —
$
Rec-CPA-7
Lincoln Park Field Improvements
$ 1,145,000
$ 1,235,000
$—
Total Recreation CPA Projects
$ 3,383,000
$ 6,905,000
$ 1,256,000
1 S —
$ 36,000
Recreation - Page 2 Printed September 28, 2023
%ts a
abs Town Project
o Lexington - FY2025-29 CPA Proj
.f g
Program Name: Park and Playground Improvements Date: 09/28/2023
Program ID: Rec-CPA-1 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests S 1,041,000 in FY2025 to update and replace the playground equipment and
rehabilitate the rubber poured -in-place safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two
community playgrounds in Lexington. The new playground will provide universal access to all play components
and elements so the playground will be welcoming and accessible to individuals of all ages and abilities. Once the
new playground has been installed, an inspection by an independent, third -party company will be completed.
The Town's playgrounds are inspected 3-4 times per year by Recreation and DPW staff who are CPSIs (Certified
Playground Safety Inspectors). These inspections provide details on any maintenance required and needed for the
structure. In 2020, all Town playgrounds were audited by Innovative Playground Services, Inc, resulting in the
following findings of the Lincoln Playground:
a. Play elements on the ages 2-5 composite structure are worn, creating pinch concerns.
b. The ropes and hardware on the climbing net are worn.
c. Sections of the rubber coated platforms have come loose due to wear -and -tear.
d. A piece of the climbing wall hardware is broken.
e. Paint erosion/paint chipping noted in high -use areas.
Although the equipment appears to be in good condition, the end of life replacement schedule is a critical
component within the decision making, as stated in the Recreation Committee's Capital Summary Statement (which
was provided with the initial budget packets).
Goals of Capital Program:
Through the Community Needs Assessment, the playgrounds have been classified as either neighborhood or
community parks and they are used frequently by the youth of Lexington. The existing play equipment at the
various parks is outdated and needs to be replaced. The playground equipment at Lincoln Park was last replaced in
2003 and the safety surfacing was last rehabilitated in 2013. Play structures typically have a life cycle of 15-20
years, depending on the amount of use.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so
that all sites will be in compliance with local and national health and safety standards.
Impact if Not Maintained:
Community meetings will be held regarding this request to gather feedback and input from the community. Based
on the playground audits and the site assessments from the Community Needs Assessment, both completed in 2020,
the current playground equipment, use zones, and surfacing are at the end of their life cycle and the Consumer
Product Safety Commission (CPSC), American Society for Testing and Materials (ASTM), ADA standards have
been revised over the years in an effort to maximize safety and accessibility. As the equipment continues to age and
deteriorate, more frequent inspections, repairs and equipment removal will be needed to ensure that the users are
safe. This is neither cost effective nor efficient.
Major Spending over Past 5 Years:
In FY2018, new swings were installed at Munroe Park, Franklin Park, and at the Center Recreation Complex. In
FY2021/FY2022, the playground equipment and safety surfacing was replaced and ADA improvements were
completed at Sutherland Park. In FY2022, the playground equipment and safety surfacing was replaced and
funding was approved for ADA improvements at Rindge Park. A total of 5400,000 was appropriated for these
projects.
Recreation - Pase 3 Printed September 28, 2023
Work Currently Underway:
Funding was appropriated in FY2023 (S200,000) to update and replace the playground equipment and safety
surfacing at Kinneens Park. Poured -in place (PIP) safety surfacing will be installed at specific locations, which will
greatly enhance accessibility to those play elements and significantly reduce the maintenance needed at the site
going forward. Three community meetings were held in 2022. The design was finalized in Winter 2023 and it is
anticipated that this project will be completed in Fall 2023.
Planned Spending for Next 5 Years:
FY2026: $1,490,000 - Update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in
Lexington. The new playground will feature poured -in-place safety surfacing (as compared to the engineered wood
fiber that is there currently) and will provide universal access to all play components and elements so the
playground will be welcoming and accessible to individuals of all ages and abilities. Once the new playground has
been installed, an inspection by an independent, third -party company will be completed. The playground equipment
was last replaced in 2006.
FY2027: $350,000 - Replace the equipment and install a new lighting system at the Skate Park and install a new
lighting system at the Town Pool parking lot, located at the Center Recreation Complex. This request is being
brought forward based on feedback received from the community about the need for nighttime use at the Skate
Park. The equipment at the Skate Park was last replaced in 2014.
Basis for Cost Projections:
The cost projections are based on similar renovation projects and an updated cost estimate provided in August 2023.
All cost estimates are provided in then -year dollars (FY2025 request in FY2025 dollars, FY2026 request in FY2026
dollars, FY2027 in FY2027 dollars).
Stakeholders: Residents and Non -Residents
Operating Budget Impact:
The playground equipment will need to be removed if it is deemed unsafe.
Funding Source: CPA
Recreation - Paac 4 Printed September 28, 2023
Open Space
Historic Resources I
Recreation Land
Communitv Housing
Land to protect existing future
Building, structure, vessel, real
Land for active or passive
Housing for low and
Definitions
well fields, aquifers and
property, document or artifact
recreational use including, but
moderate income
recharge areas, watershed land,
listed on the state register of
not limited to, the use of land
individuals and families,
agricultural land, grasslands,
historic places or determined by
for community gardens, trails
including low or moderate
fields, forest land, fresh water
the local historic preservation
and adult sports, and the use of
income seniors.
marshes and other wetlands,
commission to be significant in
land as a park, playground or
stream, lake and pond frontage,
the history, archeology,
athletic field. Does not include
lands to protect scenic vistas,
architecture or culture of the
use of land for a gymnasium or
land for wildlife or nature
town.
similar structure
preserve and land for
recreational use.
Acquisition
Yes
Yes
Yes
Yes
Creation
Yes
No
Yes
Yes
Preservation
Yes
Yes
Yes
Yes
Support
No
No
No
Yes
Rehab and
Yes, if acquired with CP
Yes, if acquired with
Restoration
funds
Yes
Yes
CP funds
Recreation - Paac 4 Printed September 28, 2023
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/81
Park and Playground
$
65,000
$
-
S
- S
-
$ 172
5,000
Improvements
5,000
S 15,000
S -
$ -
Construction
S
305,000
$
2015/81
Park and Playground
$
68,000
S
68,000
$
- S
-
S -
S -
Improvements
Contin;ency
S
75,000
S
100,000
S 25,000
S -
S -
2016/8n
Park and Playground
$
75,000
$
67,642
$
- S
7,358
S -
1,041,000
Improvements
1;490,000
$ 350,000
$ -
S - 0
2017/ l On
Park and Playground
$
60,000
$
59,932
S
- S
-
$ 68
Improvements
ark2020/10i Pmprovedments round
S
95,000
S
94,900
$
- S
100
$ -
2021 /l Ob
Paprovem nts and Playground
$
170,000
S
120,011
$
- S
49,989
S -
2022/10g
ark ad
Improvements ound
S
200,000
S
-
S
- S200,000
-
Totals
$
733,000
$
410,485
$
- $
257,447
S 240
*Data current as of September 26, 2023.
Funding Request:
Recreation - Page 5 Printed September 28, 2023
FY2025
FY2026
FY2027
FY2028
FY2029
Design/Enaineer
S
5,000
$
5,000
S 15,000
S -
$ -
Construction
S
305,000
$
512,000
S 145,000
S -
$ -
Equipment
S
656,000
$
873,000
S 165,000
S -
$ -
Contin;ency
S
75,000
S
100,000
S 25,000
S -
S -
Totals
S
1,041,000
S
1,490,000
$ 350,000
S -
S -
CPA Amount
S
1,041,000
S
1;490,000
$ 350,000
$ -
S - 0
Recreation - Page 5 Printed September 28, 2023
Project
Town o TLexin ton - FY2025-29 CPA Proj
,.a.f g
Program Name: Park Improvements - Athletic Fields Date: 09/28/2023
Program ID: Rec-CPA-2 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $545,000 in FY2025 to renovate the Bowman School Fields. This renovation
will include a complete reconstruction with the installation of a new natural grass Little League field, new irrigation
system, new backstops, signage, and park benches. Additionally, the trail that leads to the the abutting Dunback
Meadow conservation area will be restored, and based on the recommendations in the ADA Compliance Study, the
end curb that runs parallel to the dugouts will be cut back to allow access to the ball field from the parking lot and
an accessible path will be installed from the dugout on the parking lot side of the field behind the backstop to
provide access to the dugout closest to the playground.
The Bowman fields were last renovated in 2008.
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide
safe and playable fields for all user groups. The athletic fields are used by the Residents, Non -Residents, Lexington
Public Schools, Youth and Adult League programs, Recreation & Community Programs and by youth & adult
organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural
turf, drainage, new irrigation systems (where applicable), and site amenities (benches, backstops, etc.).
Goals of Capital Program:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all
users. The Town of Lexington athletic fields are constantly used by recreation, school, youth, and adult groups.
They are in need of major repairs that cannot be completed within the operating budget. There are safety issues with
faulty backstops, uneven turf. uneven infield areas, and drainage. This is an ongoing multi-year capital program to
address safety and playability concerns and toprovide adequate and safe field conditions for neighborhood families,
recreation, and school programs. The benefit would be to renovate the fields to a condition where they will be safe,
playable, and more easily maintained.
Impact if Not Maintained:
The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of
not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of
games. This will impact the School teams, youth leagues, adult leagues, and Recreation programs and affect the
quality of life in Lexington.
Major Spending over Past 5 Years:
In FY2018, irrigation upgrades were made at 14 athletic fields throughout town (Center, Lincoln, Clarke, Diamond,
Estabrook, Garfield, and Harrington). In FY2020, the athletic fields at the Diamond Middle School were renovated.
A total of $560,000 was appropriated for these projects.
Work Currently Underway:
Funding was appropriated in FY2021 (5370,000) to renovate the Harrington School Field, including excavating the
infield areas, Iaser grading; and new in -ground irrigation systems at the Harrington, Bowman, and Franklin.
Additionally, based on the recommendations in the 2017 ADA Compliance Study, at Harrington, the gravel
driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas is also being created
and the team areas are being renovated to provide more appropriate wheelchair space, which would make them
accessible. This project is on hold until the status of the Lexington Public Schools administrative office building
("old Harrington") is known.
Recreation - Page 6 Printed September 28, 2023
In FY2022, funding was appropriated to renovate the vluzzey Field ($155,000). The renovation will include
irrigation upgrades, laser grading, the installation of new natural grass, and an accessible path will also be installed
as part of this renovation. This project is scheduled to take place in Spring 2024.
In FY2023, funding was appropriated to renovate the Fiske School Fields ($250,000). The renovation will include
installation of an irrigation system, laser grading, new natural grass, and the installation of new backstops, fencing,
and signage. Additionally, based on the recommendations in the 2017 ADA Compliance Study, additional walks
will be installed to provide accessibility to the various ball field team areas and these walks should be extended
beyond the team areas to provide general access to the shared outfields in the center of the site. It is anticipated that
this project will be completed in calendar year 2024.
In FY2024, funding was appropriated to renovate the Bridge School Fields ($285,000). The renovation will include
irrigation upgrades, laser grading, new natural grass, and the installation of new backstops, signage, and park
benches. The natural grass field will be sand based and no additional drainage installation will be needed.
Additionally, based on the recommendations in the 2017 ADA Compliance Study, the route to the fields from the
sidewalk that runs along the school's entrance driveway will be formalized to become compliant with accessibility
regulations. The routes between the two softball field and the playground will also be formalized to provide
universal access throughout the site. It is anticipated that this project will be completed in calendar year 2025.
Planned Spending for Next 5 Years:
FY2026: $6,180,000 - Harrington School (this project is contingent upon the Lexington Public Schools
administrative offices being relocated). In the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation
Facilities, an annual deficiency of 6,100 hours between available field hours as compared to the field hours needed
was identified. Specifically, the Town has a field shortage equivalent to one (1) large rectangle, multi-purpose field
and fourteen (14) small rectangle, multi-purpose fields. v
This project calls for the installation of two frill -size multi-purpose synthetic turf fields (330'x 195'). These fields
would be lighted and other amenities would include expanding the parking area outside of school traffic lanes and
constructing ADA accessible pathways that connect the parking areas to the different fields throughout the site. The
configuration of facilities and fields allows for independent and concurrent field use. It is estimated that
approximately 4,600 hours of field use would be gained as a result of this project, so it would help to address the
Town's field shortage in a significant manner. For this request, 54,180,000 is CPA -eligible.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in August
2023. All cost estimates are provided in then -year dollars (FY2025 request in FY2025 dollars, FY2026 request in
FY2026 dollars).
Stakeholders: Residents, Non -Residents; Lexington Public Schools, Youth and Adult League programs, DPW,
Recreation & Community Programs; Recreation Committee.
Operating Budget Impact:
DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: CPA, Cash Capital, Bonding
Recreation - Page 7 Printed September 28, 2023
Prior Authorizations:
Town Meeting
Open Space
Historic Resources
I Recreation Land
Community Housing
Land to protect existing future
Building, structure, vessel, real
Land for active or passive
Housing for low and
Definitions
Park Athletic F elements -
well fields, aquifers and
property, document or artifact
recreational use including, but
moderate income
S —
recharge areas, watershed land,
listed on the state register of
not limited to, the use of land
individuals and families,
PA r tiImprovements
F Fields -
agricultural land, grasslands,
historic places or determined by
for community gardens, trails
including low or moderate
$ —
fields, forest land, fresh water
the local historic preservation
and adult sports, and the use of
income seniors.
mpr vements -
Park Improve
Athltic Fs
marshes and other wetlands,
commission to be significant in
land as a park, playground or
119,707
$ —
stream, lake and pond frontage,
the history, archeology,
athletic field. Does not include
2017/101
Park Imtic F aids ents -
Athl2019/141
lands to protect scenic vistas,
architecture or culture of the
use of land for a gymnasium or
104,046
S —
land for wildlife or nature
town.
similar structure.
S —
Park tic tImprovements -
AthlPa
preserve and land for
435,000
$
384,646
S —
recreational use.
$
—
2020/10)
Acquisition
Yes
Yes
Yes
Yes
Creation
Yes
No
Yes
Yes
Preservation
Yes
Yes
Yes
Yes
Support
No
No
No
Yes
Rehab and JYes,
if acquired with CP
Yes, if acquired with
Restoration I
funds
Yes
Yes
CP funds
Prior Authorizations:
Town Meeting
Description
Authorized
FY2027
Expended
Encumbered
Remaining
$ 50,000
Returned
2014/8]
Park Athletic F elements -
$
100,000
S
99,820
S —
S —
$
180
2015/8]
PA r tiImprovements
F Fields -
$
85,000
S
81,041
$ —
S —
S
3,959
2016/8m
mpr vements -
Park Improve
Athltic Fs
$
120,000
$
119,707
$ —
S —
S
293
2017/101
Park Imtic F aids ents -
Athl2019/141
$
125,000
$
104,046
S —
S —
S
20,954
S —
Park tic tImprovements -
AthlPa
$
435,000
$
384,646
S —
S 50,354
$
—
2020/10)
k
At 1 titc F eldments -
$
370,000
$
—
S —
S 370,000
S
—
2021/10C
Park Improvements-
$
155,000
$
—
S —
S 155,000
S
—
Athletic Fields
Totals
$
1,390,000
$
789,260
$ —
$ 575,354
S
25,386
Data current as of September 26, 2023.
Funding Request:
Recreation - Page 8 Printed September 28, 2023
FY2025
FY2026
FY2027
FY2028
FY2029
Design/Enaineer
$ 50,000
S 500,000
S ——
Construction
$ 425,000
$ 3,510,000
S —
S —
S —
Equipment
$ 25,000
$ 11170,000
S —
S —
$ —
Contingency
S 45,000
$ 1,000,000
S —
S —
$ —
Totals
S 545,000
$ 6,180,000
$ —
S —
S —
Funding Source
CPA Amount
S 545,000
$ 4,180,000
$ —
S —
$ —
Gen. Fund Amount
S —
S 2,000.000
$ —
S —
$ —
Project Total
$ 545,000
S 6,180,000
$ —
S —
$ —
Recreation - Page 8 Printed September 28, 2023
%tea;
Town of Lexington - FY2025-29 CPA Project
Project Name: Park Improvements - Site Amenities Date: 09/28/2023
Project ID: Rec-CPA-3 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcolemanClexinatonma.gov
Description of Capital Program:
The Recreation Committee requests $36,000 in FY2027 to update and replace site amenities at various parks and
recreational facilities. Site amenities can include, but are not limited to, signage, shade structures, park and player
benches, fencing, gates, backstops, bike racks, trash and recycle receptacles, and water fountains.
JustificationBenefit:
While the 2020 Community Needs Assessment highlighted several strengths that currently exist within the Town's
park system, one area for improvement is in regards to the amenities present at each site. Twenty-seven (27)
individual park/site assessments were completed during the Community Needs Assessments and approximately
80% of the assessments completed (21 out of 27) identified site amenities as a deficiency with the lack and/or poor
condition of signage, spectator seating, pedestrian lighting, and trash/recycle receptacles as the most commonly
listed deficiencies. Recent capital improvement projects have included the installation of new amenities, whereas
the amenities at other parks have aged and are in poor condition or are non-existent altogether. Establishing
consistent signage throughout the Town's parks will enhance the overall appearance as well as the user's experience
while at these facilities. This request will help to address the shortcomings that were identified in the Community
Needs Assessment.
This request, which was initially scheduled for FY2025, has been deferred to FY2027 and FY2029. The reason for
this is in addition to being included with previous capital improvement projects, the department has purchased and
installed new amenities (shade structures, water fountains) in recent years using ARPA funding. The additional
time will give staff the chance to complete an inventory of amenities at the parks and recreational facilities and then
identify which amenities remain deficient and are in need of replacement.
Impact if Not Completed:
The Public Works Department oversees the maintenance of the Town's parks, playgrounds, and athletic facilities.
The impact of not approving this request is a continuing deterioration of the amenities that are currently in place,
which could ultimately lead to their removal. This would be to the detriment of all park users, whether it be
residents, non-residents, the Lexington Public Schools, youth and adult sports organizations, and Recreation and
Community Programs Department -sponsored programs and activities.
Timeframe:
FY2027 and FY2029.
Replacement Frequency:
10-15 years, depending on the amenity.
Planned Spending for Next 5 Years:
FY2029 - $36,000 for upgrades and enhancements to site amenities at the various parks
Basis for Cost Projections:
Based on the actual cost for these items when purchased during previous capital improvement projects.
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult League programs,
Recreation & Community Programs, Recreation Committee.
Operating Budget Impact:
Recreation - PaQe 9 Pril7ted September 28, 2023
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Prior Authorizations: None
Funding Request:
FY2025
Open Space
I Historic Resources
Recreation Land
Community Housing
Land to protect existing future
Building, structure, vessel, real
Land for active or passive
Housing for low and
Definitions
well fields, aquifers and
property, document or artifact
recreational use including, but
moderate income
recharge areas, watershed land,
listed on the state register of
not limited to, the use of land
individuals and families,
agricultural land, grasslands,
historic places or determined by
for community gardens, trails
including low or moderate
fields, forest land, fresh water
marshes and other wetlands,
the local historic preservation
commission to be significant in
and adult sports, and the use of
land as a park, playground or
income seniors.
S
stream, lake and pond frontage,
the history, archeology,
athletic field. Does not include
6,000
Equipment $ —
lands to protect scenic vistas,
architecture or culture of the
use of land for a gymnasium or
$ —
S
land for wildlife or nature
town.
similar structure.
$
—
preserve and land for
S
—
Totals $ —
$ —
recreational use.
36,000
$ —
S
Acquisition
Yes
Yes
Yes
Yes
Creation
Yes
No
Yes
Yes
Preservation
Yes
Yes
Yes
Yes
Support
No
No
No
Yes
Rehab and
Yes, if acquired with CP
Yes, if acquired with
Restoration
funds
Yes
Yes
CP funds
Prior Authorizations: None
Funding Request:
FY2025
FY2026
FY2027
FY2028
FY2029
Site Acquisition S —
S—
Design/Engineer S ——
Project Management $ —
S—
Construction $ —
S —
S
6,000
S —
S
6,000
Equipment $ —
S —
$
30,000
$ —
S
30,000
Contingency $ —
S —
$
—
$ —
S
—
Totals $ —
$ —
S
36,000
$ —
S
36,000
CPA Amount $ —
S —
$
36,000
$ —
$
36,000
Recreation - Page 10 Printed September 28, 2023
.97
�<< Town of Lexington - FY2025-29 CPA Project
Project Name: Outdoor Pickleball Courts Construction Date: 09/28/2023
Project ID: Rec-CPA-4 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting $870,000 in FY2027 to construct four permanent outdoor pickleball courts.
This project would include the construction of four new, post tension concrete pickleball courts as well as the
installation of lighting and fencing around the perimeter of the courts. This is serving as a placeholder as the site for
the pickleball courts is unknown at this time.
Justification/Benefit:
Pickleball, which is a combination of table tennis, badminton, and tennis, is the fastest growing sport in the country.
Pickleball can be played by people of all ages and has quite a following in Lexington. The Recreation and
Community Programs Department currently offers an indoor pickleball program during the school year and an
outdoor program during the late spring and summer months and these programs are at maximum capacity with an
extensive waitlist each session. In recent years, the tennis courts at Clarke, Adams; and Valley have also been lined
for pickleball, creating 14 pickleball courts that serve as dual-purpose with the 7 tennis courts at these sites.
As of now, there are no stand-alone outdoor pickleball courts in Lexington. In order to build the courts, a suitable
and appropriate location in town needs to be detennined. While the 7 tennis/14 pickleball dual -use courts have
served a purpose, they are not meeting the overwhelming demand for pickleball in town. The need for dedicated
outdoor pickleball courts was clearly stated in the 2020 Community Needs Assessment.
Additionally, during the design phase of the Gallagher/Farias Courts reconstruction project, a Tennis/Pickleball
Working Group was formed and met regularly from Fall 2022 through Spring 2023. The purpose of this working
group was to make recommendations that would help to address the various tennis and pickleball needs in the v
community and included developing criteria for locations, play, and considerations for noise when it comes to
pickleball. The working group expressed its unanimous support for constructing stand-alone pickleball courts and
consider this request a win-win for tennis and pickleball players alike.
This request has been in the 5 -year capital plan previously (removed in FY2022) and the Committee believes that
based on the results of recent studies combined with feedback and input received in the past two years, now is the
time to reintroduce this request into the plan. The Recreation Committee is charged with pursuing new, up-and-
comina recreational activities for the residents of Lexington and the construction of dedicated outdoor pickleball
courts with lighting would fiirther enable the department to expand its pickleball offerings to the community during
the spring, summer, and fall seasons.
Impact if Not Completed:
If this project is not undertaken, residents will not have access to any dedicated outdoor pickleball courts in
Lexington and the Recreation and Community Programs Department's pickleball offerings will be dependent on the
availability of school gymnasiums and dual-purpose courts; which can me limited due to the numerous other
activities that are held at these facilities.
Timeframe:
FY2027.
Replacement Frequency:
25 years.
Recreation - Page 1 I Printed September 28, 2023
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in August
2023. All cost estimates are provided in then -year dollars (FY2027 request in FY2027 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, DPW.
Operating Budget Impact: The impact that this project will have on the operating budget is unknown at this time
since the location of the courts is still to be determined.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2025
Open Space
I Historic Resources
I Recreation Land
Community Housing
Land to protect existing future
Building, structure, vessel, real
Land for active or passive
Housing for low and
Definitions
S —
well Yields, aquifers and
property, document or artifact
recreational use including, but
moderate income
50,000
recharge areas, watershed land,
listed on the state register of
not limited to, the use of land
individuals and families,
$
agricultural land, grasslands,
historic places or determined by
for community gardens, trails
including low or moderate
S —
fields, forest land, fresh water
marshes and other wetlands,
the local historic preservation
commission to be significant in
and adult sports, and the use of
land as a park, playground or
income seniors.
Equipment $ —
stream, lake and pond frontage,
the history, archeology,
athletic field. Does not include
S —
S —
lands to protect scenic vistas,
architecture or culture of the
use of land for a gymnasium or
135,000
S —
land for wildlife or nature
town.
similar structure.
S
870,000
preserve and land for
S —
CPA Amount $ —
S —
$
recreational use.
S —
S —
Acquisition
Yes
Yes
Yes
Yes
Creation
Yes
No
Yes
Yes
Preservation
Yes
Yes
Yes
Yes
Support
No
No
No
Yes
Rehab and
Yes, if acquired with CP
Yes, if acquired with
Restoration
funds
Yes
Yes
CP funds
Prior Authorizations: None.
Funding Request:
FY2025
FY2026
FY2027
FY2028
FY2029
Site Acquisition $ —
S —
$
—
S —
S —
Design/Engineer S —
S —
$
50,000
S —
S —
Project Management S —
S —
$
20,000
S —
S —
Construction $ —
S —
$
640,000
S —
S —
Equipment $ —
S —
$
25,000
S —
S —
Contingency $ —
S —
$
135,000
S —
S —
Totals S —
$ —
S
870,000
S —
S —
CPA Amount $ —
S —
$
870,000
S —
S —
Recreation - PaQe 12 Printed September 28, 2023
t/ r
: E
Town of Lexington - FY2025-29 CPA Project
Project Name: Lincoln Park Fitness Stations Equipment Date: 09/28/2023
Project ID: Rec-CPA-5 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexinatonma.gov
Description of Project:
The Recreation Committee requests $160,000 in FY2025 to upgrade and replace the equipment at the fitness
stations at Lincoln Park.
Justification/Benefit:
When Lincoln Park was completely renovated back in 2003, fifteen (15) fitness stations were installed along the
Teresa and Roberta Lee Fitness/Nature Path. The nature path is one of the gems of the park as evidenced by the fact
that the equipment has been frequently used by park goers over the years. Due to its deteriorating condition, the
time has come for the equipment to be replaced so that fitness enthusiasts can continue to enjoy the benefits that this
equipment provides for years to come.
Impact if Not Completed:
If this request is not completed, the equipment will continue to deteriorate and at some of the fitness stations and
removal of the equipment will be needed.
Timeframe:
2025.
Replacement Frequency:
20 years.
Basis for Cost Projections:
Based on cost estimates for similar purchases of fitness equipment.
Stakeholders: Residents and Non -Residents, Recreation & Community Programs, Recreation Committee, Lincoln
Park Sub -Committee.
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Recreation - Page 13 Printed September 28, 2023
Prior Authorizations: None
Funding Request:
Open Space
Historic Resources
Recreation Land
Community Housing
Land to protect existing future
Building, structure, vessel, real
Land for active or passive
Housing for low and
Definitions
S —
well fields, aquifers and
property, document or artifact
recreational use including, but
moderate income
S
recharge areas, watershed land,
listed on the state register of
not limited to, the use of land
individuals and families,
$ —
agricultural land, grasslands,
historic places or determined by
for community gardens, trails
including low or moderate
fields, forest land, fresh water
marshes and other wetlands,
the local historic presen-ation
commission to be significant in
and adult sports, and the use of
land as a park, playground or
income seniors.
—
stream, lake and pond frontage,
the history, archeology,
athletic field. Does not include
Construction
lands to protect scenic vistas,
architecture or culture of the
use of land for a gymnasium or
$ —
$ —
land for wildlife or nature
town.
similar structure.
125,000
S ——
preserve and land for
Contingency
$
recreational use.
S ——
Acquisition
Yes
Yes
Yes
Yes
Creation
Yes
No
Yes
Yes
Preservation
Yes
Yes
Yes
Yes
Support
No
No
No
Yes
Rehab and TYes,
if acquired with CP
Yes, if acquired with
Restoration I
funds
Yes
Yes
CP funds
Prior Authorizations: None
Funding Request:
Recreation - PaQe 14 Printed September 28, 2023
FY2025
FY2026
FY2027
FY2028
FY2029
Site Acquisition
S
—
S —
$ —
$ —
$ —
Design/Engineer
S
—
S —
S —
$ —
$ —
Project
Management
$
—
S ——
Construction
$
20,000
S —
$ —
$ —
S —
Equipment
$
125,000
S ——
Contingency
$
15,000
S ——
Totals
S
160,000
$ —
$ —
$ —
S —
CPA Amount
S
160,000
S —
$ —
$ —
$ —
Recreation - PaQe 14 Printed September 28, 2023
NSny,
o'
/2
Town Project
o Lexin ton - FY2025-29 CPA Pro '
.f g
Program Name: Park Improvements - Hard Court Surfaces Date: 09/28/2023
09
Program ID: Rec-CPA-6 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests 5492,000 in FY2025 to renovate the Valley Courts on Valley Road. The
project will include the constriction of post tension concrete court surfaces for tennis/pickleball. In addition to new
courts, the project will provide new fencing, athletic equipment, and site amenities.
This request is a new inclusion in the 5 -Year Capital Plan, which is due to the fact that the Valley Courts are
currently failing. While Valley was last resurfaced in 2021, there is already extensive cracking apparent throughout
the courts that will continue to worsen over time. In speaking with industry experts, asphalt has been made with
more environmental -friendly, sustainable materials in recent years. These materials have proven to be not as
durable, which has led to the premature deterioration of the courts. Since the Valley Courts are located in a low-
lying, wooded area that receives limited sunlight, the recommendation is to install new post tension concrete courts
rather than asphalt courts at this location. Upon completion, the post tension concrete courts come with a 25 -year
warranty.
Goals of Capital Program:
The hard court resurfacing program includes resurfacing, painting, and striping the hard court surfaces at Recreation
facilities. These facilities include neighborhood Basketball Courts, Center Track and Courts at the Center
Recreation Complex, Clarke Middle School, Adams, and Valley. Over the past 20 years, the Town has supported
and invested in an upgrading of the Town's recreation infrastructure. The hard court resurfacing program is a
program for hard surface athletic facilities which include basketball, tennis, track and the skate park. The program
will include resurfacing and painting the hard court surfaces and installing new posts, backboards, nets and rims at
Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and
the safety of the users. It is important to maintain the Town's recreation infrastructure.
Impact if Not Maintained:
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the
residents in the community that will likely result in the Valley Courts being taken offline due to safety concerns.
Major Spending over Past 5 Years:
In FY2017, the basketball courts at Kinneens Park and Rindge Park were resurfaced. In FY2020, the basketball and
tennis courts at Adams Park were resurfaced and the tennis courts were lined for pickleball. In FY2021, the Valley
Tennis Courts were resurfaced and lined for pickleball. A total of 5231,000 was appropriated for these three
projects_
Work Currently Underway:
In FY2023, funding was appropriated for a complete reconstruction of the Farias Basketball Courts and Gallagher
Tennis Courts ($2,500,000). The project will include the construction of post tension concrete court surfaces for
tennis and an asphalt surface for the basketball courts. In addition to new courts, the project will provide new
fencing, athletic equipment, storage shed, shelter, site amenities (park and player benches, receptacles, etc.), tennis
practice backboards, and signage. The design for this project was completed in 2022. The project mobilized in
June 2023 and it is anticipated that substantial completion will be reached in November 2023.
Planned Spending for Next 5 Years:
None.
Recreation - Page 15 Printed September 28, 2023
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in August
2023. All cost estimates are provided in then -year dollars (FY2025 request in FY2025 dollars).
Stakeholders: Neighborhood Families and Residents, Lexington Public Schools, Recreation & Community
Programs, Recreation Committee, DPW. Youth and Adult Sports Programs.
Operating Budget Impact:
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
Funding Source: CPA
Prior Authorizations:
Town Meeting
Description
Authorized
Expended
Encumbered
Remaining
Returned
2014/8k
mam ements - Hard Court
Rask Improvements
S 85,000
$ 85,000
S —
S —
S —
2015/81
Park Improvements
mp o ements - Hard Court
S 55,000
S 54,999
$ —
S —
SResurfac1
2016/8k
Park
a uImprovements - Hard Court
S 61,000
S 59,959
$ —
S —
$ 1,041
Rerfaing
Contingency S
41,000
$—
2019/14h
Park Improvements - Hard Court
Resurfacuv
S 701000
$ 69,635
S —
S 365
$ —
2020/1 Oh
Park I Resurfacn' ements - Hard Court
S 100,000
$ 39,829
S —
S 60,171
S —
20_2/10f
Park Improvements -Hard Court
Resurfacing
_ , 500,000.00
127,800.00
—
2,372,200.00
—
Totals
$ 2,871,000
S 437,222
$ —
$ 2,432,736
$ 1,042
*Data current as of September 26,
2023.
Funding Request:
Recreation - Pale 16 Printed September 28, 2023
FY2025
FY2026
FY2027
FY2028
FY2029
Design/Engineer S
41,000
$ —
S—
Construction S
385,000
$ —
S—
Equipment S
25,000
$ —
S—
Contingency S
41,000
$—
Totals S
492,000—
CPA Amount S
492,000
Recreation - Pale 16 Printed September 28, 2023
/ a
Town of Lexington - FY2025-29 Capital Improvement Project
Project Name: Lincoln Park Field Improvements Date: 9/28/2023
Project ID: CPA -7 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: 781.698.4800 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee requests 51,810,000 ($1,145,000 of CPA funds and $665,000 from the general fund) in
FY2025 to conduct an end -of -life synthetic turf replacement at Lincoln Field #2. This is the second year of a 3 -year
approach for these improvements. In FY2024, fimding was approved for the synthetic turf replacement at Lincoln
Field #I and the installation of new lights at Lincoln Field #I and Lincoln Field #3. The synthetic turf replacement
at Lincoln Field #3 is scheduled for FY2026.
The project includes a professional evaluation to determine if subsurface/base "pad" can be reused or if a
replacement is required for safe function of the field. The project then comprises removal of the existing surface
turf "carpet" at Lincoln Field #2, laser grading of the subsurface, inspection and repair (as needed) of the drainage
system, replacement of the base "pad" if indicated by the aforementioned study, replacement/recycling of the infill
material, replacement of the surface turf, replacement of the (wood) anchors and edging around the immediate field
perimeter, and restoration of the walkways, guardrails, and plantings surrounding the field.
As part of the process, the playing surface materials will be evaluated. This will include the use of the field,
maintenance, safety and sustainability. A Working Group of staff and committee members from Recreation,
Sustainability, DPW and Health are reviewing together the health and safety for playing surfaces to determine the
best option for this Community Park and the overall impacts on the Community. The playing surfaces review will
include the pros and cons of natural, hybrid and synthetic options.
Goals of Capital Program:
The goal of the Lincoln Park Fields capital program is to maximize the availability of safe athletic fields at Lincoln
Park including by performing timely end -of -life renovation and/or replacement of the athletic fields (3 rectangular,
1 softball, 1 Little League) and the existing athletic lighting system at Lincoln Field #2 and by installing additional
athletic lighting systems to increase usable field hours.
Justification/Benefit:
Lincoln Field #2 is permitted for approximately 1,800-2,000 hours of use annually, which can be considered very
heavy use according to industry standards but is necessary given community demand for field space. The heavy
demand is supported by the recently completed 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation
Facilities (Weston and Sampson, Inc.) that calculated an annual deficiency in Lexington of 6,100 hours between
available and desired field usage.
The estimated lifespan for the Lincoln Fields turf system based on our usage is approximately 10 years, and the
regular annual inspection of Lincoln Field #2, last replaced in 2015, indicates that it is wearing according to that
schedule. As such, the turf replacement at Lincoln Field #2 has been included in the 5 -year capital plan since
FY2022.
Impact if Not Completed:
If the synthetic turf system is not replaced at its end -of -life, the field will likely not meet safety standards and will
ultimately need to be closed within the next 1-2 years. The regular replacement of the synthetic turf system of the
fields at Lincoln Park is simply an ongoing maintenance issue that must occur approximately every 10 years to
maintain the safety and playability of the fields.
Recreation - Pa -e 17 Printed September 28, 2023
The deferral of the turf replacement at Lincoln Field 92 by a year will push the replacement schedule for Lincoln
Field #3 back by a year and would result in at least one year, and possibly two years, during which a field at Lincoln
would be offline concurrent with disrupted usage of fields at Center Recreation Complex. Such concurrent field
losses would have major repercussions for the many field users in Lexington.
Work Currently Underway:
Funding was appropriated in FY2024 (53,391,500) to replace the synthetic turf playing surface and install new
lights at Lincoln Field #1 and install new lights at Lincoln Field 93. The design work for this project is ongoing and
is expected to be completed before the end of the year. The project will go out to bid in Winter 2024 and
construction will take place in Summer 2024.
Planned Spending for Next 5 Years:
FY2026: Replace the synthetic turf playing surface at Lincoln Field 93 (est. S 1,950,000). The playing surface at
Lincoln Field #3 was last replaced in 2016.
Timeframe:
FY2025 and FY2026
Replacement Frequency:
10 years.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in August
2023. The synthetic turf; pad, and infill are not part of the CPA request. All cost estimates are provided in then -
year dollars (FY2025 request in FY2025 dollars, and FY2026 request in FY2026 dollars).
Stakeholders: Residents, Abutting Residents, Recreation & Community Programs, Recreation Committee,
Lexington High School Physical Education Program, Lexington High School Athletics, numerous community users
including Lexington United Soccer Club (LUSC) and Lexington Youth Lacrosse (LYL).
Operating Budget Impact:
DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: Cash Capital, Bonding, CPA
Prior Authorizations:
Town Meeting
Description Authorized
Expended
Encumbered
Remaining
Returned
2013/8H
Lincoln Park Field Improvements S
565,000
S 565,000
$-
2014/8H
Lincoln Park Field Improvements S
620,000
S 616,521
$ —
S —
$ 3,479
2015/8M
Lincoln Park Field Improvements S
650,000
S 649,968
S —
S —
S 32
2023/10I
Lincoln Park Field Improvements
Totals $
1,835,000
S 1,831,489
$ —
$ —
$ 3,511
Recreation - Page 18 Printed September 28, 2023
Funding Request:
Recreation - Page 19 Printed September 28, 2023
FY2025
FY2026
FY2027
FY2028
FY2029
Site Acquisition
$
—
S
—
S —
$ —
S —
Design/Engineer
$
89,500
S
89,500
$ —
$ —
S —
Project Management S
51,500
S
51,500
S —
S —
$ —
Construction
S
1,517,000
S
1,644,000
S —
S —
S —
Equipment
$
—
S
—
$ —
$ —
S —
Contingency
$
152,000
S
165,000
$ —
S —
$ —
Totals
$
1,810,000
$
1,950,000
$ —
$ —
S —
Funding Source
CPA Amount
$
1,145,000
S
1,235,000
$—
Gen. Fund Amount
S
665,000
S
715,000
$ —
S —
$ —
Project Total
$
1,810,000
$
1,950,000
$ —
$
Recreation - Page 19 Printed September 28, 2023
e
Lexington
RECREATION & COMMUNITY
�G RARA A1�
f
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
October 2023 Report
Save the Dates & FYI:
• Justin Playground Community Meeting was held on Monday, October 161h at 7:00pm via Zoom
• Harvest Fest — Saturday, October 211t from 11:00am-1:00pm at the Community Center and
currently has over 300 registered participants.
• Haunted House — Friday, October 27th from 7:00-10:00pm at the Community Center
• Special Town Meeting is scheduled for November 7th, 8th and 9th. Article 9 — Hayden Easement
is to see if the Town will vote to accept an easement over all or a portion of certain land owned
by the Hayden Recreation Centre. The Town has had an informal agreement between Hayden
Recreation and the Town regarding the use of areas at the Lincoln Park that are owned by
Hayden Recreation.
• Capital Expenditures Committee (CEC) meeting—Thursday, November 9th at 8:00am via Zoom.
• November 151h — the fall Budget Summits dates have been set and the Recreation Committee
will join this November Summit as it will include discussions relative to 173 Bedford/Central
Admin -Harrington.
• A Community Meeting will be scheduled for this fall including the the Lincoln Field 1 turf field
replacement and Lincoln Field 1 and 3 athletic lighting.
• Winter program registration begins on Tuesday, December 5th at 6:00am.
• Several foxes were found caught in traps that were illegally set at Sutherland Woods.
Conservation staff are working with neighbors and have notified animal control, State Fish and
Wildlife, and our Conservation Ranger. An article was released by WCVB.
https://www.wcvb.com/article/multiple-foxes-snared-illegal-trapsarlington-
lexington-massachusetts/45417851
• The Worthen Road practice field installation of the Discuss Throwing Cage is progressing. It is
anticipated that the contractor will mobilize on 11/6 and be complete by 12/1. This is a project
being led by LPS and has contracted the services of Activitas.
www.Iexin�onmagov/recreation/recreation
recdept lexingtonmagovlexingtonmagov
39 MARRETT ROAD, LEXINGTON, MA 02421 (office)
1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail)
Staff Updates:
o The Annual Employee Golf Tournament returned this fall after a 3 year hiatus.
o Staff from the Recreation & Community Programs and Human Services Departments gave their
annual presentation to the Civic Academy on Tuesday, September 26tH
o Melissa Battite, Christine Dean, Kate DeAngelis and Laura Perry participated in the MRPA
Advocacy Day at the State House on Thursday, September 28th along with dozens of other
ce
o Melissa Battite, Christine Dean, Kate DeAngelis and Laura Perry attending the 2023 NRPA
Conference in Dallas the week of October 9, 2023 along with many colleagues across the
Commonwealth.
o While attending the NRPA in Dallas this week — Weston & Sampson has a vendor booth with
N
samples of their work with Lexington's Field Study right in front!!! Thought you would like to
see our work being shared with over 12K professionals across the country!
Therapeutic Recreation:
® A $5K Community Pathways grant has been awarded from the ARC of Massachusetts towards a
new program initiative to be implemented at the Community Center. The Building Friendships
Across Generations and Ability levels that has been named "Lex Be Friends Mug Club". Together
with the Senior Services, this program is expected to be offered in Spring 2024.
_Programs & Services
• The Family Fishing Clinic was held at the Old Reservoir on Wednesday, October 111h. A total of
• Registration for the ski/snowboard programs at Nashoba Valley this winter began on Tuesday,
October 10th. Over 135 children signed up on the first day of registration.
• Staff is currently working on the winter program schedule. The winter program guide is
scheduled to be posted online just before Thanksgiving and winter registration will begin on
Tuesday, December Stn
• If you can believe it, preliminary planning for the Summer 2024 season is also underway!
Budget & Capital
• Staff reviewed the Recreation FY2025-FY2029 5 -Year Capital Plan with the Town Manager and
Finance Department on Wednesday, September 271h and is scheduled to meet with the Town
Manager and Finance Department to review the FY2025 opearting budget on Wednesday,
October 25tH
• The proposed 5 -Year Capital Plan will be presented to the Capital Expenditures Committee
(CEC) on Thursday, November 9th at 8:OOam. It will also be presented to the Community
Preservation Committee (CPC) in early November (date TBD).
• A Community Meeting will be scheduled for this fall including the the Lincoln Field 1 turf field
replacement and Lincoln Field 1 and 3 athletic lighting.
Old Reservoir Bathouse
• It is anticipated that the project will go out to bid this fall.
Lincoln Park Master Plan
• The Lincoln Park Master Plan is nearing completion. It will be presented to the Recreation
Committee and the Select Board this fall.
• Some of the community feedback includes consideration for solar on the property. DPF will be
requesting funds in FY25 for a design study to take place of the Lincoln Park and expects to be
incorporated in the Lincoln Field #3 Improvements in the FY26 Recreation Committee capital
requests.
Lincoln Field #1 Improvements
• The bid specifications are expected to go out in early January 2024. The Borings testing will
take place the week of October 16th on site at Lincoln.
Center Recreation Restrooms & Maintenance Building
• The project remains on schedule and it is anticipated that the project will be substantially
complete by November 1"
Center Recreation - Gallagher/Farias Courts Reconstruction Project
• At the Gallagher Tennis Courts, the concrete, practice backboards, and fencing has been
installed. It is anticipated that the painting/lining of the courts will begin during the week of
either October 16th or October 23rd and take apoproximatley 1-2 weeks to complete, depending
on weather. The Farias Basketball Courts reopened to the public on Friday, October 6th
Park Improvements — MuzzeV Field Renovations/ADA Improvements
• This project has been delayed from a September bid and fall mobilization to a winter bid and is
scheduled to be completed in Spring 2024 (March/April through June).
Kinneens Playground Replacement
• Installation of the new playground began during the week of October 91h and is scheduled to be
completed before the end of the month.
Justin Playground Replacement
• The second community meeting for this project will be held on Monday, October 16th at
7:00pm via Zoom. The new playground is scheduled to be installed in Spring 2024.
Town Pool Water Chemistry Automated Controllers
• Weston & Sampson installed the new BECs automated system when the Pool was winterized in
early October.
Pine Meadows Clubhouse
• The clubhouse design phase is near completion and earlier this month, both the clubhouse and
the maintenance building were inspected to determine if either/both building may be
structurally sound to accommodate solar. Stakeholder meetings will take place soon and the
preparations for construction funding for FY25 are underway.
Parks, Fields, & Facilities
• Aquatics
o The Town Pool is in the process of being winterized. Weston & Sampson has
winterized the pools, pumps, and filtration systems. The canopy for the shade
structure and the spray features have been taken down for the winter. The ceiling
of the bathhouse is in the process of being painted. Once the painting is completed,
the bathhouse will be cleaned by the Facilities Department and then Boston
Mechanical will winterize the Pool bathhouse. This work is anticipated to be
completed by the end of October.
• Athletic Fields
o Two new water fountains were installed at Lincoln Park during the week of October
2"d ARPA funding covered the purchase and installation of the water fountains.
• Hard Court Surfaces
o As a USTA Ambassador Community and having the opportunity to have a community
Assessment — this article was recently published and includes reference to
Lexington, MA. https://www.impactparks.com/blog/creating-dynamic-community-
hubs-through-tennis
o The tennis/pickleball courts will remain available for reservation through Sunday,
November 191H
o The Lexington Pickleball Club (LPC) held its most recent monthly Open House on
Sunday, October 1" at the Clarke Courts and LPC has also secured indoor space at
the Grace Chapel gym on Wednesday and Friday mornings from 9:00-11:OOam.
o Attached is the memo sent to LPS re: Gallagher courts and permitting.
o The Lexington Observer featured a story on Pickleball in Lexington: The story is now
live! You can read it here: https://Iexobserver.org/2023/10/11/pickleball-for-all/
• Playgrounds
o Additional swings and wear mats were delivered in September and a replacement
top hanger for the swings at Lincoln Park has been ordered.
o Staff will complete the last round of playground inspections for the year within the
next month.
Sports Council — a copy of this month's Sports Council updates is attached.
o Elliott Dowling from the USGA conducted a site visit at Pine Meadows on
Wednesday, September 27th. This visit included a review of the tees, fairways,
bunkers, and greens as well as discussing potential facility improvement plans for
the future.
• Cricket — the GBos Cricket leagues was recently featured on a WGBH podcast with Kartik Shah: ,
WGBH did a feature on cricket's growing popularity in America and invited me down to their
studio to do a podcast. Here it is: https://www.wgbh.org/news/local/2023-10-13/cricket-is-the-
worlds-second-most-popular-sport-can-it-thrive-in-boston
Community Center
• Youth Programs started up the week of Sep 18 and 25. Classes include Kids Test Kitchen, Table
Tennis, Chess, Dungeons & Dragons, Dave & Busters trip on Oct 20, Archery, Right Brain
Curriculum — Lego Adventures, Kids Martial Arts, and Robotics w/LHS Parity Bits Robotics Team.
• Two new Stiga table tennis tables were delivered on October 11th. The tables currently
downstairs will be relocated into the dining room while the new tables will be in the table
tennis room.
• A jumbo chess set was donated to the Community Center by Prathiba our Chess teacher.
• The Youth Advisory Board had their first meeting on October 6th and are in the works planning a
Pj's and cookie decorating movie night here at the Community Center on December 8th
• The Community Center and LCP have renewed their reciprocal agreement to be an emergency
evacuation location if ever needed. Memo attached.
Marketing
• The October Rec e -newsletter had an open rate of 73% with over 9,800 opens and 970 clicks.
• Over the last month we have had 111 new users to the MyRec registration page.
• Eventhough the surge of registration is down there were still over 750 reads of the fall
brochure with a average read time of over 5 minutes.
77S Lexington
own of • RECREATION COMMITTEE
�� rw Frederick DeAngelis, Chair I Christian Boutwell, Vice Chair I LisaO'Brien
d 3 Claire Sheth I Carl Fantasia I Weiwei Li I Renen Bassik
J Z
"'> F AMM Tel: 781-698-4800 Email: recreationcmte@lexinptonma.gov Web: www.lexinftonma.5zov/511/recreation-community-broom
October 11, 2023
To: Kathleen Lenihan, School Committee liaison to the Recreation Committee
Deepika Sawhney, School Committee liaison to the Recreation Committee
Dr. Julie Hackett, Superintendent of Lexington Public Schools
Naomi Martin, Director of Athletics, Lexington Public Schools
Eamonn Sheehan, Coordinator of PE, Health, & Wellness, Lexington Public Schools
Cc: Suzie Barry, Select Board liaison to the Recreation Committee
Jim Malloy, Town Manager
Recreation Committee
Re: Recreation Committee Decision Regarding Pickleball Play at Gallagher Courts
Given the importance of the Gallagher Courts for Lexington High School Athletics and for the Lexington
High School Wellness Program, we are writing to alert you to a policy change regarding the use of the
Gallagher Courts.
At the September 20, 2023 Recreation Committee meeting, the Committee took up the matter of
pickleball play at Gallagher Courts and voted unanimously to not line the newly reconstructed courts
for pickleball and to not permit the courts for pickleball play at this time. Pickleball play will no longer
be permitted at the Gallagher Courts.
Since December 2021, the Recreation and Community Programs Department and the Recreation
Committee have been engaged in dialogue with residents of Parker Street regarding their concerns
about the impact of pickleball noise on their quality of life. The concerned residents have provided
frequent feedback to the professional staff of the Department, to the Recreation Committee at many
monthly meetings (both when the topic appears on the meeting agenda and during the public
comment period when the topic is not on the agenda), and at the special community meetings that
were specifically held about the Gallagher and Farias Courts reconstruction project. Importantly, the
neighbors' feedback not only helped shape design elements of the project, but also led the Recreation
Committee to convene a working group to further understand the issue.
We convened the Tennis and Pickleball Working Group to bring together multiple stakeholders to
explore the challenges surrounding pickleball, the ways in which tennis and pickleball can find
compromise solutions to share our already fully utilized courts facilities, and to provide suggestions to
the Recreation Committee of parameters, including the impact on neighbors, that are important to
consider when siting pickleball courts in Lexington. The invited working group members comprised a
representative of the concerned abutting neighbors, pickleball players/proponents, tennis
players/proponents, a representative of the LHS Wellness Dept., the Assistant Director of Recreation,
and a Recreation Committee member. After several months of meetings, the working group produced a
substantive report documenting their findings and recommendations, compiled by Claire Sheth
(Recreation Committee member), that was shared with the Recreation Committee.' Claire subsequently
drew from that report to produce for the Recreation Committee a memo summarizing specifically
focusing on the parameters for consideration when siting pickleball courts in general and at the
Gallagher Courts specifically.'
As intended when the Recreation Committee formed the working group, the Committee used these
findings and recommendations to inform our thinking about the feasibility of continuing to provide for
pickleball play at the Gallagher Courts. In light of consistent findings nationwide regarding the noise
associated with pickleball and the appropriate or reasonable distances from pickleball courts to
abutting property lines, and the importance that the working group placed on recognizing proper siting
specifically with regard to noise, the Recreation Committee voted unanimously (6-0) that at this time,
the Gallagher Courts will not be lined for pickleball and the Recreation Committee will not permit the
Gallagher Courts for pickleball play.
We apologize for any disruption to your programming and curriculum that may be caused by the
cessation of pickleball play at the Gallagher Courts.
On behalf of the Recreation Committee, Sincerely,
Rick DeAngelis (Chair)
1 https://www.lexingtonma.gov/DocumentCenter/View/8580/Tennis-and-Pickleball-Working-Group-Report
Z https://www.lexingtonma.gov/DocumentCenter/View/9731/Memo-on-Review-of-Siting-Criteria-for-Pickleball-Court-
Construction-and-Lining
LEXINGTON
PUBLIC SCHOOLS
Thomas P. Martellone (781) 861-2580, ext. 68099
Director of Innovation and Instructional Technology tmartellone(cNexingtonma.org
Fax: (781) 863-5829
September 27, 2023
Christine Dean
Lexington Community Center
20 Pelham Road
Lexington, MA 781-698-4800
Dear Christine,
Thank you for your willingness to be a host site for Lexington Children's Place in the event of an
emergency or school closure. In the event of an emergency, you would be contacted by the School
Principal or a Central Office administrator. Below is information for the school principal and your
information is also included for them.
Heejean Parry-Cruwys, Director
Lexington Children's Place
School Phone: 781-860-5823
Cell: 734-330-4621
Christine Dean
Lexington Community Center
Phone: 781-698-4800
Additionally, based on our phone conversation, you expressed an interest in our schools offering
reciprocity in the event that you needed to evacuate your site. We are happy to be able to host you
in the event that you have an unexpected evacuation. In the event that you need to evacuate to
Lexington Children's Place we'll also be able to provide access to phones, Wifi and water fountains if
needed.
As you know, we all hope that we will not have to activate any type of emergency procedures in our
schools. Knowing that we have a partnership with your organization is both comforting and
important as we work to ensure the safety of our school community.
Please do not hesitate to reach out if you have any questions about this agreement.
Best,
T m /Vah &&&ie
Director of Innovation and Instructional Technology
Cc: David Coelho, Assistant Superintendent for Finance and Operations
Dr. Julie Hackett, Superintendent of Schools
Lexington Public Schools 1 146 Maple Street I Lexington, MA 102420
f� �N�
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Lexington
RECREATION & COMMUNITY
I0.00RAMS
f
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP
Director of Recreation and Community Programs
October 5, 2023
To: Sports Advisory Council
Fr: Peter Coleman, Assistant Director of Recreation
Re: October Report
Tel: (781) 698-4800
Fax: (781) 861-2747
The September Sports Advisory Council meeting was held on Thursday, September 14th and had
low attendance. The following information and updates are what was included in last month's
meeting.
The Council welcomes new members to the group. Charlie Schroeder is the
Department's new permanent, part-time Recreation Coordinator. Charlie will be
assisting with program oversite and delivery. Michelle Resendes is joining us from
Minuteman High School. Michelle coordinates the facility rentals for the school. Going
forward, P.K. Shiu and Kim Mccormick from the Lexington Pickleball Club (LPC) will also
be invited to attend meetings.
• A proposal to add signs at the Athletic Facilities has been received. Attached are
samples of what is being proposed and we are asking for your input and feedback by
next Wednesday, October 111h to then bring a final proposal to the Recreation
Committee for review and approval.
Staff have received feedback that the No Parking signs that were installed at Lincoln
Park next to the trails are working as people are adhering to the designation and not
parking in that area. We ask that you continue to ask families, players, staff, and
volunteers to use caution as the parking lot is a very busy space.
We have been following two pieces of legislation that we encourage you to follow as
well. House Bill #3948 and Senate Bill #2057 would prohibit state and municipal
contracts for the purchase and installation of artificial turf fields. The Massachusetts
Recreation and Park Association (MRPA) held its first Advocacy Day at the State House
on Thursday, September 281h and some information from that day is attached with this
update. Additional legislation is relative to the AED installation at all fields and
modifications to Christian's Law.
(�L
Lexington
RECREATION &COMMUNITY
ROC SAMS
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: (781) 698-4800
Director of Recreation and Community Programs Fax: (781) 861-2747
Capital Proiects Updates
• There are several Capital Improvement Projects that are mobilized in addition to the
FY25 budget process which is underway. The FY25 and following years requests and
subsequent approvals will play an important role in the Town's ability to
minimize/reduce the impact of the LHS project and loss of all -natural grass fields at the
Center Recreation Complex. Your support and advocacy will be requested, as in past
years, as the projects are brought forward throughout the budget process as we
approach Annual Town Meeting in the spring. Attached is the summary Capital Page
that the Recreation Committee voted on during their 9/20/23 meeting. Details on the
projects in the summary sheet can be found on our capital landing page:
https://www.lexingtonma.gov/527/Capital-Projects
Projects that are currently underway remain on schedule. The Center Recreation and
Maintenance Building, Gallagher/Farias Hard Court Reconstruction and Lincoln Park
Master Plan projects are all anticipated to be completed later this fall. The Farias
Basketball Courts will reopen as of this Friday, October 6th:
https://www.lexingtonma.gov/CivicAlerts.aspx?AID=346. The Recreation Committee
voted at their September meeting that the Gallagher Tennis Courts will be permitted for
tennis only at this time, based on the recommendations of the Tennis/Pickleball
Working Group Report.
Preparations and planning for the Lincoln 1 Field Replacement have been ongoing. Over
the past year, a working group comprised of volunteers and staff representing the
Recreation, DPW, Conservation, Health, and Sustainability Departments and
boards/committees have been meeting monthly to discuss synthetic turf infill options.
The working group will provide the Recreation Committee a joint letter of
recommendation on infill and next steps as the bid specifications are finalized and
prepared to go out in early January 2024.
For upcoming projects, the Muzzey field renovation will take place in Spring 2024
(March/April-June 2024). Field renovations at Harrington, Fiske, and Bridge will take
place over the next 1-2 years. The playground replacement at Kinneens Park will be
completed this month. The Old Reservoir Bathhouse project is scheduled to go out to
ee Ib+viii...
Lexington
RECREATION &COMMUNITY
IFOGFAMS
f
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: (781) 698-4800
Director of Recreation and Community Programs Fax: (781) 861-2747
bid this fall. At Pine Meadows, new equipment will be purchased, the cart path on #7
and #8 will be restored, and the ponds will be dredged over the next year.
Upcoming Meetings:
Justin Playground Community Meeting — October 16th at 7:00pm via Zoom
Recreation Committee — October 181h at 6:30pm at the Community Center/Zoom
Next Meeting: Thursday, November 16th at 4:00pm