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HomeMy WebLinkAbout2024-02-07-ARTS-DRAFT-minLexington Council for the Arts Meeting Minutes DRAFT February 7,2024 7:00 PM–8:30 PM Location:Hybrid In person at Parker Room,Town Hall (Lower Level) Via Zoom per link below Attendance: Present:Alix Fox,Claudia Lach,Steve Poltorzycki,David Hoose,Shalini Kakar,Sue Benson,Elsie Xu,Marie Hewes Absent:Ashley Rooney,Lisa Herbert,Eric Hellweg Guests:Jillian Tung Recording Secretary:Marie Hewes Meeting start time: •Call to order :The meeting was called to order by the Chair at 7:15 PM •Secretary ’s report (Marie): ➢Motion to approve the meeting notes of January 3rd,2024 Motion:David Seconded:Claudia ➢Unanimously approved •Treasurer ’s report (Steve) Town Budget :$4,325.00-Must be used by June 30th MCC Projects/Festivals:$2,500.00-Earmarked for Lexington Laughs Local Account:$5,782.00.For any purpose.Rolls over. MCC Cultural Sector Recovery Grant :$6,000.00-Rolls Over. Cultural District Grant :up to $3,000.00-Must be applied for to Cultural District Managing Partnership.There will be other applicants.Deadline is March 1st, 2024.Assume funds must be spent by June,30th,2024. Funds available for Granting (FY 2024):$9,709.00-This includes reversal of the $1,820.00 allocated to Council programs by LCA 2023 vote (Reversal occurred via LCA January 2024 vote). •Lex 250 presentation and discussion (Jillian Tung) Jillian is Chair of the 250th committee.(1775-1025 Semiquincentennial Commission) ➢We will mark the 250 anniversary of the Battle of Lexington. ○16 members led by Susie Barry. ○Jillian is the Music and Art representative. ○Events will span from 2024 (Patriot Day until 2026 Patriot Day). ○Events will be inclusive and welcoming. ○The Committee would like as many people as possible involved with planning or participating. ➢Here are a couple of events already planned: ○April 19th,2024 ■Morning :A calendar will be unveiled:A PR firm has been hired to create a website where pictures of people will be taken by the calendar.The calendar will have a wooden frame and people will have their photo taken there. ■Afternoon :British tea and pastries at Cary Hall accompanied by concerts and RedCoats themed scavenger Hunt +Lex Talk (15 Minutes Talks on various topics) ■Also since 8 out of the 10 schools in Lexington are named from Patriots,each school PTA will adopt a table dedicated to their Patriot. ○July 13th:Battle Green ■Capt ’s 295th birthday :Giant Birthday Cake:great Musical line up (children choir etc,Food trucks…). ○April 19th,2025- ■Lots of events are planned for other occasions (Easter, Passover,Boston Marathon,so Safety Staff has asked not to plan events on the Boston Marathon day to avoid drawing crowds at different locations. ○April 20th,2025 ■5:30 PM Reenactment of Battle of Lexington ■Pancakes breakfast,Parade ➢PROJECTS for these celebrations ○Riders through History/Riding through History:Public Art installation of 4-life-size horses decoratively painted by juried artists-fiberglass. ■Will be decorated on site-Artists will be called and chosen by juries ■Blending art,history,and Community engagement. ■Lectures,Longfellow poem,smaller horses for individual decoration. ■Horses will be auctioned at the end of installation-On site until 2026. ■Kids will be involved. ■Susie Barry would like to display 10 horses.-4 in Lexington Center,then we need sponsors to get more horses ( Wilson's Farm for example)and we could get more horses. ■Horse costs about 2,800 dollars ■Claudia suggests having artists create their own horse-she has an artist in mind-She will find contact and get in touch. ■One thing to bear in mind is that getting the necessary approval is time consuming as the Historic District needs to issue permits for example. ○Other projects :Lex Talks ■Mini conversations about colonial and themes. ○Essay contest for people to express themselves through essays or music or other. ○Other ideas with opportunities for creative expression in literature,art,music: ■One artist work :Tova Speter:Something that engages the Community/She makes structures that are composed of panels and individual paint panels to respond to prompts.- Hoping that a Community group could take that kind of program on. ■Maybe an evening where people can share stories on a website,or music of poems. ■Porchfest. ■Treasure Hunts. ■Munroe center :Lantern Making festival :universal theme of light. ■Poetry Slam. ■Decorate your Front porch. ■Colonial crafts (Tricorn hats…) ○There is QR code that links to a google form :If you have any ideas or would like to volunteer,use that QR code. ➢The following are some ideas generated during our meeting: ○Claudia :Council of Aging produces a magazine and people write essays there:One issue could be devoted to the celebration and there could be more print outs. ○Elsie :get the High school students to write about their ancestors' lives.-Change format into pictures or paintings. ○Shalini :Lex Talks dedicated to High School students-Immigration experiences of younger audience. ○Big historical Mural,Quilts,Haiku project with a revolutionary theme and window painting on stores. •Grantee and artist reception planning (Claudia,Alix) ➢Reception is March 28 from 4-6 PM ➢We need to decide on the food and wine.Alix will be checking selections from Wegman,Marie from Costco. ➢Claudia has been communicating with the Health Dpt.regarding food and wine :A form needs to be completed in advance regarding the food we intend to purchase and the agenda is very full. ➢Invitations were designed (Sue)and emailed(Steve)to Grantees. ➢Alix will check the wine insurance and server. ➢Claudia will purchase the name tags and miscellaneous items. ➢Sue will design and print the program. ➢Gerald Hewes will take pictures the day of the reception. ➢Steve will take care of inviting the artists who worked on our Public projects before.We need to have a different invitation for artists. Important : ➢Liaisons need to get in touch with grantees and check that they have received the invitation.(week of Feb 12th).This will give the grantees two more weeks to RSVP. ○Claudia will create a template. ○Steve will resend the excel with Liaisons and emails addresses. •Calendar year 2024 projects : ➢We will address this topic at our next meeting but anyone who has an idea needs to send a proposal:budget,proposal etc.since 2 sources of money are running out by the end of June. ➢Steve will invite Laurie to the next meeting. Meeting Adjourned at:8:35PM Motioned by:Steve Seconded by:Marie