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HomeMy WebLinkAbout2016-12-07-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE COMMITTEE MEETING BOARD OF LIBRARY TRUSTEES December 7, 2016 Attendees: Norman Cohen, Kate Ekrem and Joe Pato Trustees; Emily Smith, Assistant Library Director. Call to Order: Norman called the meeting to order at 4:00 PM Secretary’s Minutes Kate made a motion to approve the minutes of the November 2, 2016 meeting. Joe seconded the motion which passed unanimously. Financial Update Emily reviewed the Municipal and Trustees Reports.  We are on target with our spending on the Municipal side except with the materials which we will be ramping up now that the project is completed.  Our fines and fees are back to where we expect them to be.  We expect to receive Friends and Foundation funds in December  Our State Aid grant is due in January  We still have some outstanding Transformative Spaces invoices for shelving which will be paid soon. Norman inquired about the payback to the Endowment from the Foundation. The Foundation has been paying a principal and interest payment quarterly which we are transferring back to the Endowment. Administrative Update Emily informed trustees that we are hiring for a few Sunday Substitute positon. It will be an opportunity to have a few fresh faces. Emily explained that reporter form the New York Times visited the library earlier in the week interviewed some teens. She was not so much interested in the library as she was with the teens. The Trustees discussed the Youth Coalition and the visit from the reporter. Building Update Emily reported that the walkways are done. The constructing was delayed due to weather and the extra deep concrete in some areas. We have heard good things about the new cross walk. New Business 2017 Holiday Schedule Trustees reviewed the 2017 Holiday Schedule. Emily explained that it matches the Town schedule. Kate made a motion to accept the schedule as presented. Joe seconded the motion. The motion passed unanimously. Library of Things Emily explained that the goal is to have specialty items that we circulate to the public. At this time, we have about two dozen items. Some examples are a sewing machine, GoPro camera, record players, games, microscope etc. Emily demonstrated the packaging container that will be used. For items with a value of more than $100, we will require a signature of a short lending agreement. Kate asked how these items will be displayed. Emily explained that we are still working on the details. A binder with an inventory of what is available and containers with the items on a shelf. We still have work to do training staff. We hope to go live in February. Emily directed trustees to the Existing Collection Development Policy, adding the Library of Things guidelines. Kate made a motion to pass the Library of Things addition to the Collection Development Policy. Joe seconded the motion. The motion passed unanimously. Emily shared some of the challenges as we have been registering new groups. Trustees discussed the requests. Kate made a motion to adjourn the meeting. Joe seconded. The motion passed unanimously.