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2024-03-11 SB Packet - Released
SELECT BOARD MEETING Monday, March 11, 2024 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation� 6:00 P M AGENDA EXECUTIVE SESSION 1. Exemption 6: To Consider the Purchase of Real Property 6:OOpm PUBLIC COMMENTS P ub lic c o mments are allo wed fo r up to 10 minute s at the b eginning o f eac h me eting. E ac h s p eaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 4580 if they wish to sp eak during public comment to as sist the Chair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. S elect Bo ard Memb er Announc ements and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Ap p ro ve and S ign Water and S ewer C o mmitments 2. Approve and S ign Proclamations • Autis m Awarene s s and Ac c ep tanc e Mo nth • National Public Health Week • National Library Week • Natio nal P ub lic S afety Telec o mmunic ato rs Week • Arbor Day 3. Approve Select Board Appointment of Town Counsel • Anderson& Kreiger LLP 4. Approve S elect Board Committee Reappointment • B o ard o f R egis trars - Mark Vitunic 5. Approve S elect Board Meeting Minutes • F eb ruary 12, 2024 S elec t B o ard 6. App lic ation: O ne-Day Liquor Lic ens e - Lexington F riends o f the Arts d/b/a Munro e Center for the Arts, 1403 Massachusetts Avenue • Artist Meet Up ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discuss Request for Proposal(RFP) Conditions for 2024 Annual Town Meeting 6:45pm Article 33:Authorize the S elect Board to S eek Affordable Housing 2. Application: Common Victualler License - Tatte Holdings LLC d/b/a Tatte Bakery 7:OSpm & C afe, 1777 Mas sachusetts Avenue 3. Presentation- C ary Memorial Library Project C onstruction Documents to Bidding 7:l Opm P has e - T he C hildren's R o o m R eno vatio n 4. Review and Approve Transportation S afety Group Recommendation for 7:30pm Amendment to §192 Traffic Rules and Orders • �192-10 S chedule 7 Traffic S igns and S ignals o S top S ign on Anthony Road at Lillian Road 5. 2024 Annual Town Meeting 7:40pm • Select Board Article Discussion and Positions 6. Request to Approve Plaque on Base of Tree on Buckman Tavern Grounds in 7:SSpm C o mmemo ratio n o f the S emiquinc entennial 7. Update on Participatory Budget Projects B:OSpm 8. Approve Expenditure of Funds for Gift of Cash Received for Sewer Line Repairs 8:20pm ADJOURN 1. Anticipated Adjournment 8:25pm Meeting Packet:https://lexington.novusagenda.com/agendapublic/ �Membe�s of the public can attend the meett'ng f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY lAvc WcSdONsQOJIQ T09 iP ho ne o ne-tap: +13092053325„99739813810#,,,,*153496# US +13126266799„99739813810#,,,,*153496# US (Chicago) Telephone: � +1 309 205 3325 US � +1 312 626 6799 US (Chicago) � +1 646 931 3860 US • +1 929 205 6099 US (New York) Meeting ID: 997 3981 3810 Passcode: 153496 An Act Relative to Extending C ertain S tate o f Emergency Ac c ommo dations:http s://www.mas s.gov/the-op en-meeting-law T he next regularly s c heduled meeting o f the S elec t B o ard will b e held prior to 2 024 Annual Town Meeting on Monday, March 18, 2024 at 6:OOpm via hybrid participation. Hea�ing Assistance Devices Available on Request All agenda time and the o�de�of items a�e app�ximate and subject to change. � � �,�,,, Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Announcements and Liaison Reports PRE E TER• ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Und er this item, S elec t B o ard M emb ers c an p ro vid e verb al up d ate s, make anno unc ements, as well as c o mment o n any ad d itio nal p o ints o r c o nc erns. T here are c urrently no written up d ate s o r anno unc ements fo r the Marc h 11, 2024 meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager TM.1 S UMMARY: Attached please find the Town Manager's Weekly Update for the weeks ending on: • March 1, 2024 • March 8, 2024 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type � �����c���..��������,�:-� � "�,`� �:.w�������. IC����� � �.n�.���.���.:J��,�������.�����',� �:�����:n�� IC�:n���r��� ��u���������ry� � � �,� ��,���� , � �� � ���'� � ` 1,, '���� Town of Lexington � �» «„d �� � ,x f; � �` � ,;��' �; ��� Town Manager's Office � � � , ,,,, � '� ���'�i;r�I�"»xF�ir�JfV �Nd� � ��� �1�r a �,^�Ig, �,�- �;r..;,�����,�.��`���P James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Kelly Axtell, Deputy Town Manager DATE: March 1, 2024 RE: Weekly Update ending March 1, 2024 Town Mana�er's Office The 250th IMA Team has been meeting weekly. An RFP for an Event Planner went out in January 2024. Three responses were received and the group interviewed and raked all three. At the meeting on February 27, 2024,the team voted unanimously to move forward with Anthem group for$84,600 of the $200,000 IMA budget. For reference there was a wide range of pricing: $450,000; $180,000; $84,600. Concord is now moving forward with the next steps to present this to Kerry LaFleur,the Town Manager in Concord for her to sign off on and move to a contract. Land Use, Housin� and Development Housing: 13 units at 186 Bedford St have been added to the Lexington Subsidized Housing inventory(SHI). Lexington's SHI now is at 11.05%��::�.:.....:...:�.�. ��� ��� �,,,,,, ,,,,,, � �� � ���������� ��� . Economic Development: Lexington welcomed Novo Nordisk to 65 Hayden on Wednesday, February 28th. Many state and local officials were present at the event,including, State Representative Michelle Cicollo and Mark Sandeen, Select Board. ���r�,���.�� ,� � � �.� � t� � , , ;;� , �; ,; ; � ��. ,;. ,; ;,. ������ � �� �� �� —A pu lc earing wit t e P anning Boar ls sc e u e or Wednesday, March 13 at 6:00 pm on Zoom for a special residential development to convert the existing house into a two- family and construct 8 new dwelling units. 1 Zonin�Amendments Articles 47-52—On February 28, the Planning Board closed all public hearings and voted to recommend Town Meeting approve articles 47-52. Final zoning motions, recommendation reports, and videos will be posted on the Town Meeting webpage when ready. Police The Lexington Police Department has become the first police department in Massachusetts selected from a highly competitive application pool to receive the International Association of Chiefs of Police's Family Support Training and Technical Assistance Program. This program assists in equipping officers, departments and their families with the tools needed to establish and enhance officer and family wellness and support programs. The department is looking forward to working with the grant coordinators to build upon officer wellness initiatives. The Lexington Police Department was selected to participate in an alternative to arrest pilot program through Communities for Restorative Justice (C4RJ), our advocate partners. This will entail having all eligible Lexington misdemeanor cases being reviewed by C4RJ prior to submission to the District Court System. These cases must meet established criteria and would include crimes against property, theft, fraud and minor assaults. If the crime is eligible,the offender needs to be willing to admit to wrongdoing and agree to participate. The victim would be educated to the restorative justice process and be willing to have the matter referred and the circumstances suggest a safe situation. The hopes are this process will alleviate the heavy case load at the District Court,help matters get settled quickly and offer a meaningful process to both the offender and the victim. This process would also keep relatively minor cases off of an offender's record if they complete the process. ������� ���� ��..;�^ � ��' ...... �� �N � � �' �l �� I� � ����u � .. ;��, � ry ,�, �l� '� � " � ��; .�� ��,i �� I uu �' ,TM"'.,ii I ;��W J �� , � ., w��tP�i �, �«�M�I�P��"p� ,�r�`� ��"��"�����'� � °''`��.������.��,��>*.;�' ��,W�� � �uu����p ir� �������_�. ��- N�^���wunu�ir�,u..u��. • Town o L exzn ton g Town Manager's Of f ice James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: March 8, 2024 RE: Weekly Update The following is an update of activities for the week ending March 8, 2024: Town Mana�er Updates: • Attached please find an article (and cover!) from the current March edition of PM (Public Management) magazine that I wrote entitled "Knowing When to Leave". • Attached please find the notice of our Chapter 90 allocation for the �scal year. • Attached please find the final redline draft of the easement agreement between the Town of Lexington and the Fiske Common Condominium Trust which will allow a pathway through their property to the Fiske School. These final changes are very minor, the Condominium Board voted to approve the easement agreement subj ect to these changes on a 4-1 vote and it is on the 3/18/24 agenda for the Select Board to authorize the Town Manager to execute the easement agreement. • Attached please find the agenda tracker for upcoming Select Board meetings. Land Use Housin� and Development: .e Plan�ing: • 28 Meriam St. & 32 Edgewood—A public hearing with the Planning Board is scheduled for Wednesday, March 13 at 6:00 pm on Zoom for a special residential development to convert the existing historic house into a two-family and construct 8 new dwelling units in three new buildings. • Zoning Amendments Articles 47-52— On February 28, the Planning Board closed all public hearings and voted to recommend Town Meeting approve articles 47-52. Final zoning motions, recommendation reports, and videos will be posted on the Town Meeting webpage when ready. 1625 MASSACHUSETTS AVENUE�LEXINGTON,MASSACHUSETTS 02420 111 � � � � �,' � ��%;�i� ii,,,, , ,� ,, �i�;,,� � � i/ �%i� %�i����/iiii �' /���/���// /����/�/ ����ii��j jr� /%/ , �,,;;,,; The Ethl�c��c�f � ��� �,,, I'��C' r�1 YC�l.1�` � �a noi,,nnti�s�on An,7;)� fr U// 1 pl �,,iNdi�om,m��iaw /��f�%i � � �� � , ��//i//% ��� � �� �i /%� ���� � / / %iiii,i%ii��%� i � / iii �, � %„ ,, � ; %'�� ����rn�� ��� �% �,,, /; � ,f j � ;/��"' � � " ;,, � '' �i/ i / %/,,,,,,/ ��...',,,,,,��,„'�"' � Ipl^�i�fMf�PRildi�f��01�ONON9019fNN9DINON�DIN9�NfN1N9NN�NNDNV6fY0�fi11JA�ifM�WNPrtVWfV6fNYf�Vi(�f� �.. .�W�„ �', �,,,, „�, ; „��% ,,,���f� Y� '�' �1'"1�C�r l"Y1 E�C� % u' �� �� � �; , � , � � r. , � iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii �. ., , � I� , , �, ��, � ��� � �;:M; � pppppppppppppppppppjilll'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I'I!I!I '� I � � �I i Vill�l ,a,�/ ���� �l I ��i �j/; � �� „ � i � � ,// ,. � I D „ ii,,,,,:" ;,,, /� �� ///,i i��%/ �i/i///%, � �; / � i,i�i/,,,�%, ai ,��r/ / �i% % i //,�,✓c„ „' ,��„„ „ �,,,o���/ll �� ,,,, ! � o i�,,..,, %i „i���� �% u N uuuuu ��� V I�uuu I ii ° J �/ I % J l i �, �, / , i � „/i <,,,, � � i / �. ;:/ / � � � � ii „. / �, � /, � 1 �, / � � / �.. � �. /. 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� _ � „ , _ � � , . �i i �� , _ � , c,,,,,,,,,,,,,,,,,,,,,,,,,,, � _. � ; ;„ / i . i „�� „ i � �������iii . i ���� , � / � ia �. � _ / �/ � , , , , , // ,, _ _ , // ,, i / / %� , � � _ . „///// ,,,,,, //, ,, ,,,,, _ �, ,�.. , //�� 1 //�///,.,,,,,,„,.,,,,,,,,,,,,, „ /%/ // ii ��//�i�/<.�� i,,,,,.,..,,., ,.,.,,,, : ///// „ //,,,,���,�/�������//%,,,,i,,,,,, i ,,,,,,,,,,,,//�//%/G/G//G%////���������/� ,,,,��frrr,,,,,,,,,,� � � � P N P V�, Y 10 i nd ications that it may be ti me to resign from your local overnment position g BYJAMES MALLOY,ICMA-CM 16 � PUBLIC MANAGEMENT � MARCH 2O24 IIII As city,town,and county months of controversy took normal,day-to-day stress that � ��°���I��'I�I�� �� managers,we work hard to a personal and professional local government managers Many communities have earn positions in communities toll on him that had become face.Other times there may the pedal to the metal when it where we can successively so painful that he made the be persistent stress points comes to taking on too many obtain better,more decision to move on. in the community that challenges all at once.If you challenging positions as our Resigning is a significant are outside the manager's consistently feel overwhelmed, careers progress.It can be decision,and there is no one- control that negatively impact exhausted,and unable to disappointing and frustrating size-fits-all approach to figuring your career or well-being, maintain a healthy work life when we start a new position out when to do so.However, creating an unhealthy work balance,it might be a sign of in what we believe is an ideal there are some key indicators environment.In Littleton, burnout.This can ultimately community only to discover that may signal that it is time to hateful comments from begin affecting your work underlying issues that weren't consider leaving your position people in the community, performance,professionalism, apparent when we accepted and/or community: including one of his elected health,and ability to juggle the the position. of�icials,combined with his multiple priorities that need ' � ������ �" � � own family situation,created your attention.Unfortunately, The length of service ������� ��������� �� guideline under Tenet 3 of �"°I���°�"��, I��� °°I���� ��� a toxic workplace in which the this is sometimes an issue the ICMA Code of Ethics If you are either an assistant manager was better off leaving recognized by our colleagues establishes that a minimum of or a manager and there are that position in a professional or families before we even two years of service is necessary limited opportunities for manner and seeking recognize it ourselves.There in order to render professional career advancement or skill opportunities elsewhere. is value in a regular check in service to the local government. development,it may be time with yourself.Take a minute to But after that,when is to consider seeking another �'� IIIIIII��IIIIII��� 'w �i determine whether you need the right time to consider position to advance your � w ��u to make changes at work.Add leaving a position?When is career.This can also be true Misalignment with your staff(if possible)to spread the resignation the best course of for long-term managers in elected officials'values,or workload,or work with your action?What should we do communities where transitional ethical concerns you may have elected officials to establish when elected officials create changes have occurred.The with actions they take,can more realistic goals that are a hostile work environment? manager may feel as though lead to both dissatisfaction within the organizatioris How do we address they have accomplished all that and discomfort.Tenet 6 of capacity to attain.If this isn't personal attacks disguised as they can in that community the ICMA Code of Ethics possible,it may be appropriate political arguments? and that someone else with establishes that we need to to seek a different position I considered these questions a new vision should have the recognize that our elected in another community that after reading a Boston Globe opportunity to continue to officials are accountable to the provides greater support to the article in January of this year move the community forward. community for the decisions staff and/or establishes realistic with the headline,"Littleton If you're an assistant,this can be they make,and our role is to be goals for the organization. NH Town Manager Resigns an ideal opportunity to move responsible for implementing � � over Select Board's Anti- up to a manager's position,or those decisions.At times, � �III�� �� LGBTQ+Comments;'and for managers to move to larger, these decisions may not align � II�'�"��� II�'��"°U�"�'� II�� reflected on my own decisions more complex communities with our own values,beliefs, The time to establish your over the course of my career. with larger organizations and or professional opinions, salary is when you are Jim Gleason,the town new challenges. but we must implement negotiating your initial manager in Littleton,New those decisions just the contract--before the hard Hampshire,resigned due to a °� ' ������������� �II����� � ���°"� III���� same.However,a sustained work even begins.After that toxic work environment created ���������II�� II�II�� II���IIIII���II��� �W period of misaligned values initial contract,you can use by one of his elected officials, A toxic workplace culture creates additional stress,and established salary surveys as well as some local activists, where you may have serious potentially ethical issues,for conducted by your state over public art that had pro- conflicts with colleagues or us as managers.It can indicate association(if they do an LGBTQ+messages.The article your elected of�icials,similar that it's time to begin seek.ing a annual survey�or undertake indicated that Gleason's son, to that experienced by the position in a community with your own survey of comparable who was gay,died from cancer Littleton town manager,can values more closely aligned communities when you are several years earlier and that raise stress levels beyond the with our own. renegotiating your contract. MARCH 2O24 � 100 YEARS OF THE ICMA CODE OF ETHICS � 17 This should be done regularly community does not have the be a sign for you to consider a career change to a community to ensure you continue to capacity to do so�,it may be change in position in favor of that will provide the level be paid fairly based on the time to seek a position with a community that recognizes, of support for professional comparable communities in another community that will encourages,and values staff development opportunities to your area. consider your professional for continuously providing ensure that you can continue to At some point,you may find experience and will high-quality services to develop your skills in all areas that you're no longer being compensate you for that value. the community. of municipal management. compensated fairly compared � � ����� �" ' � �����°°�II� III������� � �� ��u���II� �������� � II��� to other similar communities � ������� ���� �° ���������� � �� � � , , ��������� within your area or statewide �° � �"IIII�II� � II��� IIII� ��°III�� �� � II� III��"��� II�'���"�� standards for managers.This Sometimes it's not � � � � II�����Ill��µ ������ �� II��� � ` '�III���"�II� II��II� �U can be due to changes in market compensation,stress, A lack of training,mentorship, III��" m �� IIII�II� conditions,rapid turnover unhealthy work environments, or support for your personal If your day-to-day tasks don't in your area,or other factors. community values,or any and professional development align with your interests and You should meet with your other reason other than the can limit your career growth. skills,it can lead to boredom elected of�icials and review the ef�ort you and your team This is particularly true for or frustration.This can be information you've developed put forth is simply not assistants in our field,but is also an issue related to the legal to discuss your salary.V�Thile appreciated.Our elected true for managers.We work in authority under which each never an easy discussion to of�icials sometimes fail to a dynamic profession where we of us works.That authority have,in the long run,it's better recognize the motivational constantly need to evolve our may be granted by a state law, for the community and for power of acknowledging the skills and knowledge of best local charter,or special act. you.If your elected of�icials efforts that we and our staffs practices.If the community In some cases,the only legal are unwilling to increase your make every day,year after that you are working for authority may be granted compensation to an equitable, year.Feeling unappreciated has high expectations,but through a job description, competitive wage based on the or undervalued for your hard does not support continued which may be changed at any size,budget,and complexity work and achievements can professional development,then time by the elected officials of the community(or if the be demotivating,and it may it may be time to consider a in the community.Often, ,';i '1 y`���I I ,//�/���� ����i� p��flnnnn�nn,�,�P� ,.I)i IIIIIIIIIOOO�O�BOOOOO�O�Iu,,,:,..,, IOOOI ,,. '���.11����� I . � � � �l�. i w"V(If 1 �,,1, �h�fff ������������������������ � Vif ����.., �i �'�t. � / � iii r; ��i� �j �; %, ii��i�i ���� % �/, I,'I, IIII IIIIIi; (�I' '��'I � ��� �V��i �,. ,i� 6++t�{ � 0 j ��,. I�l �' � %ii�; '� ������� ii%%/� � � /" �- �.: ���%/�� ` , / ' % ���/„� � , � �� i IJ ������ � i ,�„ � I�i i i%,,; J�r��� �„ �,. .., ; r xr���.+�a; ,,,. �h . � �; ; . ;' ✓ „, II J . � ,, � � ,�;; ,, ' ,, � / U � / I� , ,� 1 � , I � �, � , , ,� . , � . �» _ � � � , � �f 1 f I � � � , � � � � I , / l� _ � / I _ � / � _ � _ � � % � . � � � � � � � � � �0 1 , �r�� � .� ��m ,� 1 :� . .�. ���, � ,. ,e .� �. / , , � , � � � „ , : � ��� ii,,,; �� l,/;;/; ,/ �j�, �% � �j, /j //���/,, j�; ; � %%/ ����'�i � `�% �///j �%//� ,,j >»> �;,,,„� ���„ �O/�a�,. j�'f'�I 'i � �////iiia, IIUf �/�% ' ��i, �/ � i �/ � / � a,. , � i / // � , � � � �� � ������ / „, � � � i I /�. �%�,. � � / . //� . � � i %i��.. � /,,,,,, % , � IIl �c �� ; , � f ji I,�; „-,;,,--,., ,'„..,,'' rf , 'i%i�� j ... � � fa J�J f J l / � � j a,,, �1, i111 ,, / 1 i i��,,. il. r i il, �1 ,. �� i. �1 �� i, 1�1� ; Il� � �, .' I� � . 1, / i � �. 1 / i i � 1 i�, 1 1 11 i �+u 1 f 11 il i i I � il i 1 I i1 ,11 I � il l 1 v � ilil � ( � ilill 1 / ilill i,. � ilill i 1�� � iiill i�ll, I 11, ilill, , � � i1i11,,,. � � i � � � � � � � � r 1 l � , � .� �I � ,, � � �i� (�I�����11D11»( '� i� ���i�, 18 � PUBLIC MANAGEMENT � MARCH 2O24 the manager is given tasks ,,„`� , you need to satisfy,multiple had three votes I would be to undertake and staf�to 1��J�f ��,;;,�,��f� �/ changing priorities,staf� fired for not supporting him � 1' �„ ,,,/„���/,��j ��i���;�,,,i %,,,;,,,;;�;/�,' � ��/i f%'%!6'iiiiir ;„„iiiiii���j�//�,� su ervise but the mana er ma �f,// ,,,,,,,,,,,,,,,,�,,,,,//,,,,,,� issues le al issues labor durin his trial.Supportin p � g Y �� ,,,,%%%%����� �,��� ����/� � g � g g �;�iii/i //�, O%/iiiiii%%%i iiiiir', ���f%% ' ��/ ��1f�` �'���'����� ``����� �%���� issues communit demands him would have e uated to not be ranted the authori to //1�,,,,�„ � //// � , , C� � � ������,��/,;, ,,,,, ,,,'//////„r,U,,,• Y 1 �/ �/i/. /////// i///�.%i i i ��1�1���%aiU//,/;i//,. ii/�/%����������i/ � � //��,.. . . . effectivel mana e tasks,have �'�%���������� ��� ,,,;,,'%��'�'���� y g >»������,���„. ��i� � and financial management me per�uring myself.Instead, „i, �,,i,.;. ii,,,, ii���r,,,. decision-making authority, �� ����' �� �� � challenges.All of this in I upheld ICMA's ethical or the ability to reorganize ��� addition to unplanned crises standards for managers,and the organization to provide ';'i; that can occur and can derail as a result I was terminated. l�/%� f,�i, �''iiJ; °��l�r �`�J; tr/��„ services more effectively. �����ff�,,, , „�,��,,,,,,�1,,,,,,,,;;, your well-planned,well- I was in my third position ��JJ��J1�1�1 � � ; , ,,, , In other cases,the manager ,,, �11�1�����f�,,,,,,,,,,,,,,,,,,,,,, � , ,,,��,,,,�,,,,,,,,,,,,�f�ff�fff� organized schedule.This can for the next 15 years,and may not be the appointing lead to massive amounts of toward the end I simply felt authority or have supervisory It's essential to stress,and if you don't have that I had accomplished all I authority over staff,which a healthy way to offset that could in a community of that can create a situation where ca refu I ly eva I uate stress,it can lead to h sical size.I decided to move on pY there are expectations that these factors or mental health conditions. and took the opportunity to cannot be fulfilled because a nd consider Other times,a manager serve a larger community as the manager is burdened with may have a health condition their first-ever town manager. staffthat may have been hired whether they that prevents them from Nearly a decade later,I left on a olitical basis rather fulfillin their obli ations.If that osition because a ain p are temporary g g p g than for the skills necessary your position is negatively I had a single board member for the position.This can be challenges or impacting your physical or that became too dif�icult to frustrating professionally,and persistent issues. mental health,or if you have a work with,and an opportunity if the community is not willing health condition that requires opened in the community or interested in addressing more of your time than is where I currently work.In this this type of issue through do not support.There are allowed,this may be a time to community,I am planning establishing adequate legal also situations where the consider a change. to stay until the ultimate authority for the manager,then manager may be making career change—retirement. it's likely a good time to begin recommendations to correct My Own Experiences It's essential to carefully seek.ing a new position. the financial situation,and Look.ing back at my own evaluate these factors and the elected officials do not career,some of these same consider whether they are � ������II�III��'�' III� II��° � follow through to approve the factors led to my career- temporary challenges or � � �III��"� �' �"II��II�"�: changes,so the manager is changing decisions.My first persistent issues.Sometimes If the community is facing left with a budgetary situation position was as a county addressing concerns with your financial dif�'iculties,it can that may not be balanced and manager,and I was already elected of�icials can be dif�icult create a multitude of issues, could eventually result in considering making the move conversations to have,but can but also opportunities.This negative long-term financial into municipal government. lead to long-term is not necessarily a reason consequences,such as bond When one of the county improvements in job to seek a new position. rating downgrades,audit commissioners I worked for satisfaction,which in turn can However,it can create a issues,and potentially even became difficult,I decided to lead to positive improvements stressful situation,particularly legal issues.Depending on let the board know that my for the community.But,if if it requires service cuts, how the elected officials,staff, current contract would be my changes cannot be made to stafflayoffs,operational and community react,this last,and this encouraged me address concerns and specific changes,or a need to realign may be a time when a manager to get serious about making situations,then ultimately,the budgets.Depending on how needs to consider leaving the change. decision to leave a job should a community reacts,this a position to protect their My second position align with your long-term can be good because it gives mental health,reputation, was as a village manager career goals and you the opportunity to re- and career. in a community where the personal well-being.P�/I establish realistic operational majority of the elected of�icials levels and reimagine services. ' " ������ � ������a� ���"� � ���� were removed from of�ice for iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Alternatively,it can turn Let's face it,being a corruption.This included �AM ES MALLOY � '� i ;,,, °' / out ba d,as t he manager loca l government manager t he mayor,w ho was t hen ' f'��� �l I MA- M,is town ,, , m a b e b l a m e d f o r t a k i n c an b e a d em an din lif e s t l e. s u b s e u e n t l r e-e l e c t e d i n a � � Y g g y q Y m a n a g e r o f L e x i n g t o n, the necessary steps and You will have long days, special election.His first day M a ssa c h u setts a n d ��. �°°� recommending solutions multiple deadlines to meet, back in of�ice,he dropped by served as the 2020-2021 that the elected officials multiple elected officials that to let me know as soon as he ICMA president. MARCH 2O24 � 100 YEARS OF THE ICMA CODE OF ETHICS � 19 c��� OFFICE OF THE GOVERNOR � � Y COMMONWEALTH C1F MASSACHUSETTS d $TATE HOU5E BOSTON,MA 02133 � , �. � ., r (617)725-4000 e� .� ��,,,• MAURA T, HEALEY KIMBERLEY DRISCOLL GOVERNOR LIEUTENANT GOVERNOR February 27, 2024 James Malloy Town Manager Town of Lexin ton ��E�v� - g � 1625 Massachusetts Ave. Lexington, MA 02420 �.� � � 7 2�t Dear James Malloy, TOW�1 MAN A��Rs oFF�c� We are pl�ased to announce that under the administration af Governor Maura Healey and Lieutenant Covernar Kim Driscoll, a total of$400 million far Fiscal Year 2024 and Fiscal Year 2025 was filed for the MassDOT Chapter 90 Program to support local infrastructure across the Commonwealth's 351 cities and towns over the next two years. This funding demonstrates the Administration's continued support in strengthening municipal partnerships and praviding fiinancial resaurces that suppart transportation impravements at the local level. This letter certifies that,contingent upon legislative approval of the$200 million annual bond authorization, Lexington's Chapter 90 apportionment for Fiscal Year 2025 is$964,592.24. This apportionment will automatically be incorporated into your existing Chapter 90 contract with MassDOT with no further action needed by the municipality.Apportionments for all communities are available online at www.mass.�ov/chapter-90-pro�ram . Please note that while the bill enactingthese funds has been filed,the funds are not available for municipal use until final legislative approval is obtained. The Chapter 90 Program is an integral part of maintaining and enhancing your community's infrastructure and is an essential component of our state-local partnership. We look forward to working with you in the coming year to continue the success of this program. Sincerely, . � . Maura Healey Kim Driscoll Governor Lieutenant Governor It T9 C"f 7 7 � :��I����............��,�:,:�����.��.��.°��..:��:�:���::..........:.......�.�?........:.�..�...�.�`�'��.:.��...�..���.�...� EASEMENT This Easement is executed as of this day of , 2022 by the Trustees of the Fiske Common Condominium Trust ("Grantor"), under a Declaration of Trust dated December 14, 1977 and recorded in the Middlesex South District Registry of Deeds (the "Registry") in Book 13 3 5 6, Page 242. WHEREAS, Grantor are the trustees of the organization of unit owners of the Fiske Common Condominium(the "Condominium") located at and having an address of[Seaborn Place and Muster Court], Lexington, Massachusetts, 02420, created by a Master Deed recorded in the Registry in Book 13 3 5 6, Page 227 (as amended to date, the "Master Deed"); WHEREAS, the Town of Lexington ("Grantee"), a municipal corporation with an address of Town Of�ce Building, 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, is the owner of that certain parcel of land located at 55 Adams Street, Lexington, Massachusetts, by a deed recorded in the Registry in Book 7230, Page 341, which land is currently used as the Fiske Elementary School (the "Town Property"); WHEREAS, pursuant to Paragraph 8 of Exhibit A to the Master Deed, the Declarant under the Master Deed reserved the right to grant to the Grantee hereunder a"pedestrian easement" from East Street to the Town Property. WHEREAS, the Declarant under the Master Deed did not previously convey a "pedestrian easement"to Grantee; and WHEREAS, Grantor has agreed to grant, and Grantee has agreed to accept, a pedestrian easement over a portion of the Condominium's common area and facilities shown as "Proposed 10' Wide Easement" on the plan entitled"Plan of Land in Lexington, Massachusetts prepared for the Town of Lexington Public Facilities Department," dated March 27, 2009 by Merrimack Engineering Services and attached hereto as Exhibit A (the "Plan") and also recorded in the Registry simultaneously herewith, for pedestrian only access to the Town Property as more particularly described herein. NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Grantor and Grantee agree as follows: 1. Grantor hereby grants to Grantee, for so long as the Town Property is used as a public school, the limited right and easement for the students of the public school, their parents and guardians to use, by foot only, except for anybody requiring the use of a wheelchair or other accessible means of transport that portion of land labeled"Proposed 10' Wide Easement" on the Plan (the "Easement Area"), which is a common area of the Condominium, as a passage way for I the sole purpose of access to the Town Property. ��' �������� �f������� ��������:� ���.� ������:���,��������:��''��,����:.����iii�.....������°:�����,�,�.. ���...:� ��� {A0642894.1} ....�., .., . ' . ' .., �....� . ... .., .. . �'� *� ,,., ., .. �� ..„. ,,��,, ..� .,�p.,�u ".Ilm ":�u. ,�� �. .� � �':�u ,�m ,..„ � �,„��. , �'' �h � II ....�� ���.':�i=_ .. �, � ���'s� �II I � , ��� �� �. � �� � �� � ��� �..������������� .� �.������ ��������.�. ���W �.����w�������.� ��.��. �.����� �.�. ����.� ��.����.�� �. �� �.�������. �. ��. .� � �_�.� � -Exce t as � .. ... .... ... .... .... .... . .... .... ... .... .... �... �,.. ....�� .... .... .... .... .... .... .... � .... � .. �.... .... p provided in this paragraph, this easement shall be limited to passage by foot only and in no event shall the easement be used for passage by the public by bicycle, scooter, skateboard, rollerblades, golf cart, cross country skiing, or any other mode of transportation and such modes of transportation are expressly prohibited by the scope of this easement. In addition, dogs or other pets shall not be permitted in or on the Easement Area. Passage over the Easement Area shall be limited to the hours of 7:00 AM to dusk. The "Easement Area" contains approximately 4,042 square feet as per the Plan and is conveyed subj ect to the right hereby expressly reserved by Grantor to continue to enjoy the use of said Easement Area for all purposes. 2. Under the terms of this Easement, Grantee shall be entitled to construct, install, improve, maintain or repair the proposed Easement Area, in its existing location only as shown on the Plan, which shall include the right to install pavement, or other surface with similar surface materials as approved by the Grantor, which approval shall not be unreasonably withheld. In no event shall the improved area, by the pavement or otherwise, exceed �ve (5') feet in width at any point along the Easement Area. Notwithstanding the foregoing, in no event shall the Grantee be permitted by the terms of this Easement to install lighting of any kind in or on the Easement Area or illuminate it in any other way. In connection with the initial construction of said paving, Grantee and its agents, employees, contractors and representatives shall have the right to enter upon and occupy the Temporary Construction Easement on foot and with motorized and/or mechanical construction vehicles and equipment to perform any work deemed necessary by Grantee. 3. Grantee may make other improvements or alterations to the Easement Area not shown on the Plan only with Grantor's prior written consent, which shall not be unreasonably withheld, conditioned or delayed. 4. Grantee shall be solely responsible to maintain the Easement Area. Notwithstanding the foregoing, Grantee shall not be permitted to remove or treat snow, ice or plow the Easement Area and not withstanding any town ordinance or future bylaw to the contrary. Such maintenance work shall be subject to the requirements of Paragraph 5 hereunder. In connection with maintenance of the Easement Area after the making of initial improvements described in Paragraph 2, the Grantee shall not be permitted access to the Temporary Construction Easement without the Grantor's prior written consent, which shall not be unreasonably withheld, conditioned, or delayed, except, however, that the in the case of emergency repairs to the Easement Area, the Grantee shall be permitted to enter the Temporary Construction Easement as necessary to conduct such repairs. 5. The Grantee shall perform all work, if any, in connection with the paving, cementing, maintenance, and repair of the Easement Area at the Grantee's sole cost and expense using similar surface materials as approved by the Grantor, which approval shall not be unreasonably withheld. All of said work shall be performed in a good workmanlike manner in compliance with all applicable laws, regulations, codes, bylaws and ordinances. In exercising its rights to construct, install, alter, maintain, improve, replace, repair, reconstruct, or remove improvements to the Easement Area, the Grantee shall use reasonable efforts to minimize any #1090331v1{A0642894.1} � interference with the Grantors' use of the Condominium and the Easement Area, and shall promptly repair any damage to the Condominium or the Easement Area caused by the Grantee's improvement or maintenance of the Easement Area. Furthermore, Grantee shall be solely liable for any claim or liability arising out of the use of the Easement Area by any member of the public and, to that end, to the extent permissible by law, the Grantee shall add the Grantor as an "additional insured"to the Grantee's general liability insurance policy on a non-contributory basis for all such claims or liability. To the fullest extent permitted by law, the Town and/or its insurance carrier shall defend, indemnify, and hold the Grantor and is agents harmless from any and all such claims and/or liability. 6. With the prior written approval of the Grantor, which shall not be unreasonably � � wit e , e aye or con itione , Grantee s a erect an maintain �.���� �����:�."�� � ����� �������� ,����,�����,� at the locations shown in the Plan notifying members of the public that (i) the Grantor's property abutting the Easement Area is private property and not open to public use, (ii) that the Easement Area shall be used solely as a foot only passage way to the Town Property, as articulated in paragraph #1; (iii) that no dogs or other animals shall be permitted on the Easement Area; (iv) that the Easement Area is only available for use between the hours of 7:00 AM and dusk; and (v) that smoking and vaping in the Easement Area are expressly prohibited. The Town shall not be responsible for damage caused to the Easement Area or the Grantor's property by the public's use or misuse of the Easement Area (other than promptly repairing any damage to the signage), but shall take reasonable steps to address any use or misuse of the Easement Area by members of the public that is contrary to the terms of this Easement. �°°����������������������������������������,,,,� ���� . �� ..� .. � � . . .:.. .. . . ...... . . . . .... . ... . .... . . . . . .�.... . . . ... .::� .. . . . . . . . .. . f�.,.wm, �,. , ,�. :,.�m ^�,,, ,. m�:,.�u� �o, �; . �., ' �' wm, �u:,.�u� , i �.�i����`"�, �.,.� �tl��"" �„���`��i��„, � �,., °�m� �,.����`��'m`� ,�,,�..,�� ., ..�m , �.����.��,����.����� ��..��r �o�.�.ill����;�� i�����, �����, �i�����u��o���-.�i�� ���i� �.��ii u��ii ��.�^��' ��.�. �.,��.�ii� �ill�-���ii ��.������.,��.I�. ��.�� ����'�o�������� .������.,�^�i�,� � � ......................................... ..........................................................................................................................................................................................................................................................................................................................................................................................................�............................................................... �..................................�..�...................................................................................................................................................................................................................................................................................................................................................................... � � .�_ i6uuumui� ..�im� � ,.� �....� �. � ...�.. ..� ..,. ., . ..� .., ,,.., ..�.� .. . ..� . .. �..�..�,,,.� �.. .� ,.���i im�..� ��ip ��,. .� .... .,����ill..�..,�����.�..�.. .. �, �� M pii.A���m.. ,iw,�I� ..,.��� �µ ..�.., ��.. �m ,. .��. ���.,.. �iI�.. ..,� �I�..,,,W° ...�. . .„ IIII � ,� �.,. N„.,. � „� . �m �rr„ ., � � :. ,,.�m, � .,, � rr W' � OV fll� .,�„p � ��„�' ...,,. � ���������°������ �. ��.� ���.���� �.�����iii.��iii�� �iii��.�����. � � ��.�� �������� ���.�������.�iiii� ��� �.������� ��������� �.�.. ���� ���.��.��� ��������.���� ... .... ... .... ... ....�� .... ...: .... ...,� .... .... .... .... .... ... .... ....��� .... .... .... .... ... ... .... ��....�. ... .... 7. In the event Grantee sells the Town Property or the Town Property is no longer used as a public school, then this Easement shall cease, terminate and be extinguished and shall be of no force or effect, without the need of the Grantor to perform any other act in confirmation of same. 8. The Grantor hereby represents and warrants that it has complied with the requirements of Section 5(b)(2) of Chapter 183A of the Massachusetts General Laws with respect to the granting of this Easement and that (i) it has obtained the consent of at least fifty one percent (51%) of the number of all mortgagees holding first mortgages on units within the Condominium who have requested to be notified thereof, as provided in subsection (5) of section 4 of Chapter 183A of the Massachusetts General Laws and(ii) that due to the conditions and limitations above, this Easement is not inconsistent with the peaceful and lawful use and enjoyment of the common Condominium property by the owners thereof. 9. It is the intention of the parties that, to the fullest extent permitted by law, this Easement constitutes an"interest in land"under Massachusetts General Laws c. 21, § 17C, and that the parties hereto shall be afforded all of the rights, protections, privileges and benefits granted thereunder. 10. The terms of this Easement, including but not limited to the rights, privileges, obligations and conditions set forth or referenced herein, shall run with the land upon which the #1090331v1{A0642894.1} � Condominium is located and shall bind Grantor, the unit owners of the Condominium and any other person having an interest in the Condominium or in any unit therein and their respective successors and assigns. This Easement is appurtenant to and shall run to the benefit of the Town Property. [Remainde�of page intentionally left blankJ #1090331v1{A0642894.1} ^ �t Witness the execution hereof under seal as of the date first set above. FISKE COMMON CONDOMINIUM TRUST Name: Trustee Name: Trustee Name: Trustee Name: Trustee Name: Trustee INSERT ADDITIONAL SIGNATURE BLOCKS IF MORE THAN THREE TRUSTEES #1090331v1{A0642894.1, � COMMONWEALTH OF MAS SACHUSETTS ) ) ss: COUNTY OF MIDDLESEX ) On this day of , 2022, before me, the undersigned notary public, personally appeared each of the foregoing Trustees of the Fiske Common Condominium Trust, proved to me through satisfactory evidence of identification, which was , to be the persons whose names are signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose as the foregoing named Trustees of the Fiske Common Condominium Trust. Notary Public My commission expires #1090331v1{A0642894.1} � ACCEPTANCE The foregoing Easement is hereby accepted by the Select Board of the Town of Lexington this day of , 2022. TOWN OF LEXINGTON By and through its Select Board By: Name: James J. Malloy Title: Town Manager, duly authorized #1090331v1{A0642894.1; � COMMONWEALTH OF MASSACHUSETTS ) ) ss: COUNTY OF MIDDLESEX ) On the day of , 2022, before me, the undersigned notary public, personally appeared each of the foregoing named Town Manager of the Town of Lexington, proved to me through satisfactory evidence of identification, which was , to be the person whose name assigned on the preceding document and acknowledged to me that he signed it voluntarily for its stated purpose as the foregoing named Town Manager of the Town of Lexington, a municipal corporation. Notary Public: My Commission Expires: #1090331v1{A0642894.1} Q O EXHIBIT A Easement Plan (see attached) #1090331v1{A0642894.1} � . • � � / . . 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�uilding; LL� d/t�/�Tatt� �aker � C�f� 11-I��r-24 5 2 H��Ith - �II �K J/ ' ) . . • _ _ Ft�novation tf�� bidding pf�a�� �r�d will pr���r�t th� pr�j�ct t�th� Select �o�rd s . -��I��t ��a�rd�►rti�l� 11-I��r-24 15 5 �i�cu�si�r� a�r�d P'��i�ior�� Fornn�l r�qu��t frorr� IVI��� r�ceiv�d 2/20/2023 t� pr���r�t the th�ir prc�p�s�l f�r� pl�qu�t� nn�ur�t�t R�qu��t for��I��t ���rcl bas��f tf�e tree whi�h w�� plant�d in �pproval �f�I�qu�t� !�� �pril 2023 b�hind bu�krn�n t�v�rn ir� �12��ed �r� th� Lex250 11-I��r-24 10 6 I����r c�f tf�� �er�iquir�c�r�ter�nial ��r�r�n�r�n�ra�ti�n Tree plar�t�d anniv�rs�ry of the ��ttl��f L�xingtor�, by IVI��R rrronur°�er�t� and r��rrr�ri�l� c�rn rr�itt�e s�r�t� rep�rt�r� 2/9/2024s �ir�dy VV��Ivv�rth c�r�firnned �tt�r�d�r�ce . . . 11-Mar-24 , , . . 11-Mar-24 . s s , �e�s 53�s 2024 Ar�nual T��nrr� IVI���ir�g -Approv���I��t �o�rd R�p�rt tc��TIVI 18-Mar-24 5 1 -��I��t ��ard �rticl� Di��ussi�r� ar�d �ositi�r�� In di�cu��ir�g the IIVI�vvitl� the T�wn �f�urlingt�r�, ir�t�rnally, our�t�ff i� rec�rr�rn�ndir�g th�t tl�� Select ���rd Di��us�/���r�v� ��tabli�hir�g a r�v�th� u�� �f fur�d�fr�nn th� � gift a�cc�ur�t f�r th� Lovrr�ll 1�-Mar-24 5 2 p� �tr��t Pavin P'r����t ���� �f�urlir�gt�n f�r th� purp��� �f g , r�p�ving L�well �tr��ts Thi�vvill �Ilovv �PW t��xpedit�this r�p�vir�g �nd h��v� it c�rr�pl�ted thi� �urrr�r��rs ' PLACEHOLDER �►ppr�v� ��r�rnitt�� IVle�ting 20-I��r-24 15 4 Follow up from 12/18/2023 meeting ��r�du�t IV�rrr� ��li�y R���rr�rr��r�datior�� rr��d� at 10/2 PLACEHOLDER- Diss�►Ive Ad 27-I�ar-24 0 0 irr���tir� �ut�tandir� rnir�ut�� n��d t� Hc�c Trans arta�tion �c�rnmittee 9 C g � b�turn�d ir�to th�T��) lJpd�t��r�th� ��lice �t�tior� pr�je�t �nd budget f�r��I�r- p�ter�ti�l Pc�lic� �ta�ti�n P'r�j��t lJ��a�t� 27-I��r-24 10 1 r� u��t f�r�I���fur�dir� f�r�ol�r q g , ' _ _ 2 , � _ _ 3 e . -��I��t ���rd �►rticl� 27-I�ar-24 4 �i��u�si�r� �ncl P��itior�� IVlir�ut�rr�an ��r��Award; �at Flynr� A�prov� �nd �igr��►vvards for Y�uth��r�rd/�utst�r�dir�g Y�uth �f P��triot�' C�a 2024 1-Apr-24 0 0 L�xin t�r� Award t� b�si r��d ri�r Y g ( g p t��vv�rd i r�g �t ��tri�t�' �ay) ��Il�w lJp �i�cu�si�n c�n Thi� i� �f�ll�vv�p di�cu��i�r� �r� th� Cor���rn�fr�rr� 9 I-lar����k 1-Apr-24 30 1 �or���rn� r�i��d by th� �butter to th� ���ider�� ��ttl� �r��n �tr��ts��p� Pr�j�ct The Select Board is being asked to �p►p��int S�I��t ��ard fVl�r�nb�r identify one of its members to serve t� IV�r�nir��ting ��r�r�itt��f�r on the nominating committee for the th� Exe�utiv�e ���rd �f the 1-Apr-24 5 2 Executive Board of the Cary ��ry IVlern�rial Library �o�rd Memorial Library Board of Trustees, �f Trus���� and respond to the Library Trustees with said appointment by April 12th 2024 Ar�r�ual T��nrn IVl��tir�g -��I�c� �oard �►rticl� 1-Apr-24 3 �is�u��i�r� ar�d P�siti�r�� Follow up from 10/2/2023 meeting PLACEHOLDER- R�vi��r T�►� Recommendations from ad hoc ��� ����t����� �� �� 3-Apr-24 20 1 com m ittee for how to address � p changes to transportation services 2024�r�r�u�l Tc��nrn fVl��tir�g -S�I��t ��ard �►rti�le 3-Apr-24 2 �i��u��i�r� and ���it�ion� as a member to the Fund for Lexin ton Board ��r� c�r�r�itt�e�►pp�ir�trr��r�t 8-Apr-24 0 0 g - Fur�d f�r L�xin t�n - representing the Trustees of the g Public Trusts . s . . _ _ ' � �� � �' it��Il�vv� r��tri�ti�r� ir� fr�nt�f �rc��klir�� �ank IVl�r�day- Frid�y 7 �IVI t� 9 AI�I s 2024�►nn��l T��nrr� fVi��tir�g -�el��t ��ard Articl� �-�pr-24 2 �is�u��i�n �r�d Pc��iti�r�� 2024��nu�l T�wn fVi�etir�g -��I�ct �oard �►rti�l� 10-�pr-24 1 �i��u�si�r� a�r�d ���itic�n� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve and S ign Water and S ewer C ommitments PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.1 S UMMARY: Category:Decision-Making T he Water and S ewer D ivis io n is re que s ting that the S e lec t B o ard ap p ro ve and s ign the fo llo wing Water and S ewer C ommitments: Cycle 9 Billing December 2023 $ 302,399.47 SUGGESTED MOTION: To ap p ro ve and s ign the fo llo wing attac hed Water and S ewer C o mmitments: Cycle 9 Billing December 2023 $ 302,399.47 Move to approve the consent. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type � �,,,,,�II �,�������� �11������r���, ������w��. IC���J��.� ,,,,, �,� � ������������,�������������� � �w�� � �,.��� � "� n� ���������� ��� ������ � �� �� ' , � ��� � � � �� �� � ��� �� ��= � , , � �� � � ��� � ���� � �� ������ �� �.�. ��p ���'�� ��� ������� ����������� ����� �����.�',� �����i�� ������ ; ���'��� � ��������W�� � j ��'��.������� ��� 8 . ... ...... ...... .......... ....... ... . . e ���,.���� ����.,�� ... ..... ��������� i ���f�1�,�� � ��I��w���M�af �. �� �I I� �+��I��w�»�� �� �����!I��� ��� �I',U� ���II� �� ��r���'��'�4.�c�1 l�w �'��� ��� ��r��� �w����r���� �ar�� �����r�� �� I��� ��� ������� �� ��� ��r��n� ����� i� ��� li�� �� ������������ ������� ��r����� ����i���� �� ����� ��� ���� ��� �� �i��"��� r������i�� ����i�r� ����i�r� ��t �+c��r� �� ��� ��� ����� �� ��w�� ��i��. ���� ��,� ��i��: ������ ���������� ��� ��������� ����� ��������� ����� ������ �� ��� � � r�r��' ��w� ���� ����� ���� ��w� �r������ �� t�� �'��r� �� ���i����r� ��� �� �������� ��� ������ �����r���'� b�� I�� ir-� �r����r� �����t�. � �����'���I�� I��u��� ��,, ���� � �� ��� � ���,�!��"�� �F �'��L��'"��F��.� ����a�ur�r���ll���,��r� N��r��t�r�a��w�����"��r����"�t��,���������I��� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve and Sign Proclama.tions PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.2 S UMMARY: Category:Decision-Making T he S elec t B o ard is b eing as ked to ap p ro ve and s ign p ro c lamatio ns rec o gnizing the fo llo wing: • The Lexington Human Rights Committee had previously requested that the Select Board approve and sign a proclamation recognizing the month of April annually as Autism Awareness and Acceptance Month. This proclamation p ledges support and encouragement for all tho s e affected by autism within the community. • N atio nal P ublic He alth We e k to b e c eleb rated fro m Ap ril 1, 2024 to Ap ril 7, 2024. T his p ro c lamatio n rec o gnize s the e ffo rts o f p ub lic health p ro fe s s io nals in L exingto n and the ro le o f p ub lic health in imp ro ving the o verall health o f L exingto n re s id ents and the c o mmunity. • N atio nal Libra ry We e k to b e c eleb rated fro m Ap ril 7, 2024 to Ap ril 13, 2024. T his p ro c lamatio n enc o urage s all c itizens to rec o gnize the s taff o f the C ary Memo rial L ib rary and to vis it the Lib rary to take advantage o f the wo nd erful re s o urc e s availab le. • National Public Safety Telecommunicators Week to be celebrated from April 14, 2024 to Apri120, 2024. T his p ro c lamatio n enc o urage s c itizens to rec o gnize and s up p o rt the P ub lic S afety Telecommunicators of Lexington. • Arbo r D ay to b e rec o gnized natio nally o n F rid ay,Ap ril 26, 2024. T his p ro c lamatio n urge s all c itizens to support efforts to protect trees and woodlands and to support our town's urban forestry program and als o to urge all c itizens to p lant and p ro tec t tre e s to p ro mo te the well-b eing o f p re s ent and future generatio ns. SUGGESTED MOTION: To ap p ro ve and s ign p ro c lamatio ns to annually rec o gnize the mo nth o f Ap ril as Autis m Awarene s s and Ac c ep tanc e Mo nth and to c o mmemo rate Natio nal P ub lic H ealth We ek fro m Ap ril 1, 2024 to Ap ri17, 2024; Natio nal Lib rary Week fro m Ap ri17, 2024 to Ap ril 13, 2024; Natio nal P ub lic S afety Telec o mmunic ato rs Week from April 14, 2024 to April 20, 2024 and Arbor Day on F riday,April 26, 2024. Move to approve the consent. FOLLOW-UP: S elect Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type � :�,���,� �������r�.�,��������������=������.c���������:�,������ ������������c;��-������:���c��� .���c;���:����. IC�:�,�����i�;�,� � �(������-�,��c:���.�����u1��a���;��������� ,�wn�����-��c�c���.�r�������� .�������:�����: �,�.������.� � "�,���,`������������,�.�.:...������: ����������,���������;����� �:��G������.� I[��,�����&��.�,� � � , m , � � � ��ry�, �� .�,��.�,�fi���,�i����:���������:-�����,,,�;y .��,,�c�,,�,,c��������,au�������;���u�� �;����.���°c:��,,��������;����r� ���;���.���� II�:��,������� � �,���,� :������f„�I:�����I..�°���;�������i��c������m �:���f��:����� IC�����;������ ���������G���� ��'`� . �� �� �����. ��� m � ,�� " f �� r� �'U ���p.`I P'i� x.�r ,��9 '�w J `'�,n -.. �°l, � ,�� �: ���� `� � .. ., �' '���� � ���� u,,���yl,,,,� a� .� �D�i�c ot �.�xinc gto�c, ��.���.c�ju�� t� � , � i�. �, �N�'�UN���"� u,�°� �'��������a�iN�W�,�"�J�"�� ��'�"" ��— SELECT BOARD OFFICE PRO CLAMATION Whereas: autism spectrum disorder (ASD) ("autism") is a developmental disability that can cause significant social, communication and behavioral challenges; and Whe�eas: autism can cause challenges with verbal and nonverbal communication, social interaction, and repetitive behaviors, and can affect anyone, regardless of age, race, ethnicity, gender, or socioeconomic background; and Whe�eas: autism is often accompanied by medical conditions that impact quality of life; and Whereas: people With ASD may communicate, interact, behave, and learn in ways that are different from neurotypical people. The learning, thinking, and problem-solving abilities of people with ASD can range from gifted to severely challenged with varying needs for support; and Whe�eas: the prevalence of autism in the United States is 1 in 54 children according to estimates from CDC's Autism and Developmental Disabilities Monitoring(ADDM)Network; and Whe�eas: children and adults with autism are our family members, friends,neighbors, and co-workers; and Whereas: each individual with autism is unique,with their own talents and qualities; and Whereas: individuals with autism benefit from specialized services and community support to ensure their health and safety and full participation in community life; and Whe�eas: individuals with autism, families,professionals, and community members are supported through connections with others and the sharing of resources; and Whe�eas: the resilience of families and individuals with autism is strengthened through support; and Whereas: we value what is important to people with autism and their families,who are striving to live everyday lives; and Whe�eas: positive outcomes increase for individuals with autism when training is provided to professionals across all systems, including those in justice,healthcare, and emergency response settings; and Whereas: the aims for Autism Awareness and Acceptance Month are to inform our community about both the potential and needs of people with autism and to stress the importance of early diagnosis and early intervention, as well as the importance of providing appropriate supports that continue through adulthood; and Whereas: Autism Awareness and Acceptance Month is an opportunity to acknowledge educators specializing in effective teaching strategies, and to celebrate the many achievements of adolescents, students, and adults with autism. NOW, THEREFORE, WE, THE S'ELECT BOARD of the Town of Lexington, Massachusetts, do hereby proclaim the month of April to be recognized annually as Autism Awa�eness and Acceptance Month in the Town of Lexington and pledge our support and encouragement to all those affected by autism. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 11 th of March 2024. JOSEPH N.PATO,CHAIR SUZANNE E.BARRY DOUGLAS M.LUCENTE JILL I.HAI MARK D.SANDEEN „, � � ,��'����` f �a � ` r ��, � r�� �' �� "V` M� _ ��� �`�; �� �,�;:M I��f r ��,,�� , ��� ;�,, �D�11� Ot �.�xtl�gtDl�, ��.�����Li�Ptt� �� � ��, ��, �,��� �� ,,, ���,; � %��' ,�� � �'-� � ” ���f����� SELECT BOARD OFFICE � ��.�����"..��'��, PRO CLAMATI ON Whe�eas: the goal of National Public Health Week is to recognize the contributions of Public Health Officials, and the public health system, in improving the health and wellbeing of ALL people, on a national, state and local level; and Whe�eas: the United States and the global community are responding to the COVID-19 pandemic, which requires support for a robust public health infrastructure and workforce and collaboration among the Federal Government, State and local governments, schools, businesses, and employers to support public health measures to decrease community spread of COVID-19; and Whe�eas: many of the leading causes of death for individuals result from chronic conditions, which are among the most common, costly, and preventable of all health challenges; and Whereas: there were an estimated 107,622 drug overdose deaths in the United States in 2021, an increase of nearly 15 percent from 2020; and Whe�eas: cigarette smoking is the leading cause of preventable disease and death in the United States, accounting for more than 480,000 deaths every year, including more than 41,000 deaths resulting from secondhand smoke; and Whe�eas: e-cigarettes have been the most commonly used tobacco product among youth since 2014, with 10.0 percent of high school students reporting e-cigarette use in 2023; and Whereas: heat-related mortality for people over 65 is estimated to have increased by approximately 74 percent from 2000-2004 to 2017-2021; and Whe�eas: studies show that small strategic investments in disease prevention can result in signi�cant savings in health care costs; and Whe�eas: vaccination is one of the most significant public health achievements in history and has resulted in substantial decreases in the number of cases, hospitalizations, and deaths associated with vaccine-preventable diseases; and health care costs associated with vaccine- preventable diseases; and Whe�eas: public health professionals help communities prevent, prepare for, mitigate, and recover from the impact of a full range of health threats, including disease outbreaks, such as the COVID— 19 pandemic; natural disasters, and other disasters, including disasters caused by human activity and public health emergencies; and Whereas: public health professionals collaborate with partners outside of the health sector, including planners, transportation officials, education officials, and private sector businesses, recognizing that other sectors can influence health outcomes; and Whe�eas: in communities across the United States, due to public health interventions, individuals are changing the way they care for their health by avoiding tobacco use, eating healthier, increasing physical activity, and preventing unintentional injuries at home and in the workplace; and Whe�eas: efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness. NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts do hereby proclaim the week of April 1 to 7, 2024 as National Public Health Week in the Town of Lexington recognizing the efforts of the Public Health professionals in Lexington and recognize the role of public health in improving the overall health of residents and the Lexington community. IN WITNES S WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 11 th of March 2024. JOSEPH N.PATO,CHAIR SUZANNE E.BARRY DOUGLAS M.LUCENTE JILL I.HAI MARK D.SANDEEN �� � �"'w�,��,�:- �. � -�ri� , :� , ����� � ;� ' � "��'� , ,- , � �. ,� N�.. f � � � �`,° . ��f� � � � � �o�ir� ot `�.�xi�cgto�c, ��.���cc�ju��tt� ?�+w II P�.B .,�,�Jl f�� ���r rN„ 1 ��� ��, J��, � � � f�; '��� �� � �;�� f ���"`��"��"� � ������ SELECT BOARD OFFICE �,�'����IN'��� . ������,-��§ PRO CLAMATI ON Whe�eas: libraries create potential and possibilities within their communities, campuses and schools; and Whereas: libraries level the playing field for all who seek information and access to technologies; and Whereas: libraries continuously grow and evolve in how they provide for the needs of every member of their communities; and Whereas: libraries and librarians open up a world of possibilities through innovative programing, access to technology and the poWer of reading; and Whereas: librarians are trained, tech-savvy professionals,providing technology training and access to downloadable content like e-books; and Whereas: libraries support democracy and effect social change through their commitment to provide equitable access to information for all library users regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status; and Whereas: libraries, librarians, library workers and supporters across America are celebrating National Library VVeek; and Whereas: Tuesday, April 9, 2024 has been designated as National Library Workers Day in appreciation of their work; and Whereas: Cary Memorial Library in Lexington,Massachusetts is located in the heart of the Town center and the library and library workers provide an invaluable service to the citizens of Lexington with compassion,understanding and professionalism. NOW, THEREFORE, WE, THE S'ELECT BOARD of the ToWn of Lexington, Massachusetts do hereby proclaim the Week of April 7 to 13,2024 as National Lib�a� Week y in the Town of Lexington and encourage all citizens to j oin us in recognizing the staff of the Cary Memorial Library and further encourage all citizens to take advantage of the wonderful library resources available. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 11tn of March 2024. JOSEPH N.PATO,CHAIR SUZANNE E.BARRY DOUGLAS M.LUCENTE JILL I.HAI MARK D.SANDEEN „� � �-. '"�'�"���� �,„��� � , ° � �r, "� ` � � 's, �,�� __.. , ,. ������� � � �������� �o�ir� �t �.�xi�gtor�, ��.���.c�ju��tt� � � � ��,� �.� �;�i�. ����� � ��� ���. ;,� �' � a 1�� � �,� t ”" °'6 �'' SI ',�'' SELECT BOARD OFFICE .�� � - Y �f, , M �i "" �,I�"�`N�Ip'�� ., ���.�'- ���������, PRO CLAMATI ON Whereas: emergencies can occur at any time requiring police, fire or emergency medical services; and Whereas: when an emergency occurs the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and Whereas: the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who contact the Town of Lexington,Massachusetts Public Safety Dispatch Center; and Whereas: Public Safety Dispatchers are the first and most critical contact our citizens have with emergency services; and Whereas: Public Safety Dispatchers are the single vital link for our police officers and firefighters by monitoring their activities by radio,providing them information and insuring their safety; and Whereas: the Public Safety Dispatchers of the Town of Lexington have contributed substantially to the apprehension of criminals, suppression of fires,treatment of patients and comfort to resident callers; and Whereas: each Public Safety Dispatcher has exhibited compassion,understanding and professionalism during the performance of their j ob in the past year. NOW, THEREFORE, WE, THE S'ELECT BOARD of the Town of Lexington, Massachusetts do hereby proclaim the week of April 14 to 20,2024 as: National Public Sa e Telecommunicato�s Week �Y in the Town of Lexington and call upon all citizens to j oin us in recognizing the Town of Lexington Public Safety Dispatchers whose diligence and professionalism keep our town and citizens safe. IN WITNESS WHEREOF,we have set our hands and caused the seal of Lexington to be affixed herewith on the 11 th of March 2024. JOSEPH N.PATO,CHAIR SUZANNE E.BARRY DOUGLAS M.LUCENTE JILL I.HAI MARK D.SANDEEN ��V� � �� �� '��� ��,. ,� ��` ����� � �; ���" �� � � ,� � �� �„���. �� �'� �' , ��� .��� �W�� ��, �o�i� ot �.�xi� to� �.���.� u��tt� o ��� � � � � �r �� �a� � ��� � � � �ti � � �ti���,�,���°t�� ;�"� N ����N�� �� X ��+� SELECT BOARD OFFICE ���., ,�� ^'�`��-X�,���������� PRO CLAMATI ON Whe�eas: in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Whe�eas: this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and Whe�eas: Arbor Day is now observed throughout the nation and the world; and Whe�eas: trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and Whe�eas: trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and Whe�eas: trees in our town increase property values, enhance the economic vitality of business areas, and beautify our community; and Whe�eas: this year the Town of Lexington has once again been recognized as a Tree City USA, the 3 Sth year for this designation. NOW, THEREFORE, WE THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby proclaim Friday, April 26, 2024 as A�borDa y in the Town of Lexington and we urge all citizens to support efforts to protect our trees and woodlands and to support our town's urban forestry program; and further, urge all citizens to plant and protect trees to promote the well being of present and future generations. IN WITNES S WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 11 th of March 2024. JOSEPH N.PATO,CHAIR SUZANNE E.BARRY DOUGLAS M.LUCENTE JILL L HAI MARK D.SANDEEN AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Select Board Appointment of Town Counsel PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.3 S UMMARY: Category:Decision-Making Auno intme nt: Town Counsel T he S elec t B o ard s hall ap p o int eac h year, within thirty d ays after the Annual E lec tio n o f To wn O ffic ers, s o me atto rney-at-law as To wn C o uns el, who s hall s erve fo r the term o f o ne year. T he S elec t B o ard is b eing as ked to appoint Anderson& Kreiger LLP as ToWn Counsel for the Town of Lexington for a one-year term to expire on March 31, 2025. SUGGESTED MOTION: To appoint Anderson& Kreiger LLP as Town Counsel for the Town of Lexington, with Mina S. Makarious serving as Town Counsel, for a one-year term to expire March 31, 2025. Move to approve the consent. FOLLOW-UP: S elect Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Select Board Committee Reappointment PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.4 S UMMARY: Category:Decision-Making Reanpointment: B oa�d of R egist�a�s T he S elec t B o ard is b eing as ked to reap p o int Mark Vitunic to the B o ard o f R egis trars fo r a three-year term s et to exp ire o n Marc h 31, 202 7. T he memb ers hip o n the B o ard o f R egis trars c urrently c o ns is ts o f o ne R ep ub lic an, two D emo c rats and the To wn C lerk. T he L exingto n R ep ub lic an To wn C o mmitte e has no minated Mr. Vitunic fo r re ap p o intment as the R ep ub lic an rep re s entative. S tate C o nf lic t o f I ntere s t L aw O nline Training is complete and up to date. SUGGESTED MOTION: To reap p o int Mark Vitunic to the B o ard o f R egis trars fo r a three-year term s et to exp ire o n Marc h 31, 2027. Move to approve the consent. FOLLOW-UP: S elect Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type �����'������:�����°1���;��������°���������������c�������,���������m������;��.��� „�.::�����i���;��.��1���������1.����;��� � P...., �. �:�c,������� ����������� J�������:������������ Stacey Prizio From: Alan Seferian Sent: Friday, February 2, 2024 11:17 AM To: Kim Katzenback Cc: Mary de Alderete; Stacey Prizio Subject: Re: Request for Nominations for Registrar of Voters USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender,you are expecting the communication and you know the content is safe. Hello Kim: We renominate Mark Vitunic to be our representative on the Board. Thank you, Alan V. Seferian, Chair Lexington Republican Town Committee On Thu,Jan 4, 2024 at 9:44 AM Kim Katzenback<kkatzenback�lexin�tonma.�ov>wrote: Mr. Seferian, Please see attached letter requesting nominations to fill a March 2024 term expiration on the Registrar of Voters. A copy of this Ietter has also been mailed to you. Kindly respond as soon as possible but by February 23, 2024. Reg a rd s, Ki m i �tz� �c ffi�� �r�� er/ xe�utiv �Ier S�I��t ��rd T�vvn �f L�xin�t�r� 1625 I�I�ss�chus�tts Av�r�ue L��in�t�n, n/I� 02420 � �� ....����" Ir � �� � I�I� � ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,� � �....�,,,,....��I�.....�k .......I, �� � ir�ir� m Please note—Town Office Building, 1625 Massachusetts Ave, Hours of Operation are: Mon,Wed,Thurs 8:30am-4.30pm; Tues 8:30am—7:00 pm and Fri 8:30 am—1:00 pm. I lUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/N/U///4/U/F.RR��14Z'N'�N��NP2NlUlUIYlIIU/d/G/Ff4/PlPlf(9 When writing or responding, please►be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Select Board Meeting Minutes PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.5 S UMMARY: Category:Decision-Making T he S e lec t B o ard is b eing as ked to ap p ro ve the F eb ruary 12, 2024 me eting minute s. SUGGESTED MOTION: To approve and release the F ebruary 12, 2024 S elect Board meeting minutes. Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type � ]q::���../'�.�:9rv..�"����:�:�"�������°��.��;�]q:������� IC�:m����,,�� ]q::������:����� IC���.�������� SELECT BOARD MEETING February 12, 2024 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, February 12, 2024, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai were present, as well as Mr. Malloy, Town Manager;Ms. Katzenback, Executive Clerk; and Ms. Axtell, Deputy Town Manager. The meeting was called to order at 6:31 pm. CONSENT AGENDA The Board agreed to address Consent Agenda item#2 separately. 1. Application: One-Day Liquor License—Rotary Club of Lexington,1605 Massachusetts Avenue • Lexington High School Scholarship Fundraiser To approve a One-Day Liquor License for the Rotary Club of Lexington to serve beer and Wine in the lobby outside of, and the hallway to the left side of,Battin Hall on the main level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the Lexington High School Scholarship Fundraiser on Friday, March 1, 2024 from 6:30pm to 10:30pm, and to further allow for guests of this event to be able to consume alcohol inside of Battin Hall. 3. Accept Select Board Committee Resignation • Town Celebrations Committee -B. Gresh Lattimore Jr. To accept the resignation of B. Gresh Lattimore Jr. from the Town Celebrations Committee effective immediately. DOCUMENTS: Resignation Letter-B.G. Lattimore Jr. 4. Application: Battle Green Permit—Lexington Historical Society, Battle Green,0 Massachusetts Avenue • Annual Children's Reenactment of the Battle of Lexington To approve the request of the Lexington Historical Society to use the Battle Green on Wednesday,April 17, 2024 from 10:OOam to 2:OOpm for the purpose of their annual Children's Reenactment of the Battle of Lexington with a rain date of Thursday,April 18,2024 with the same times and locations. DOCUMENTS: Diagram of Event- Children's Reenactment of the Battle of Lexington VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve Consent Agenda items #1, 3, and 4. 2. Approve Collective Bargaining Agreement—Cary Memorial Library Staff Association(Local 4928, MLSA, AFT-Mass,AFL-CIO) Ms. Ba��y�ecused he�self f�om this itejn. To approve the agreement between the Town of Lexington and the Cary Memorial Library Association, Local 4928, MLSA, AFT-Mass,AFL-CIO as negotiated. DOCUMENTS: Library Union Memo VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve Consent Agenda item#2. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Award Sale of General Obligation Bonds Ms. Kosnoff, Assistant Town Manager for Finance, explained that on Wednesday,February 7,2024,the Town sold$9,530,000 of general obligation bonds. Moody's conducted a review of the sale and rated the Bond Aaa which is the highest rating that can be obtained by a municipality. The 10-year bond was issued to finance the ongoing construction of several large proj ects including the Battle Green Streetscape,water and sewer infrastructure, and building improvements to schools and public facilities. Thirteen very competitive bids were submitted for the bonds. The bids,based on a calculation of the true interest cost (TIC), which takes into consideration the amount of the issue, coupon rate,underwriting discount and offering premium, ranged from a high of 2.32%to a low of 2.25%. The low bidder Was Bancroft Capital, LLC,whose TIC of 2.25%included a premium of$1.214M. This premium was applied to reduce the par value of the issuance on the day of the sale,which resulted in a net resized issuance of$8,510,000. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0: We hereby determine, in accordance with G.L. c.70B,that the cost of each of the following school projects, each being financed with proceeds of a portion of the Bonds,together with all other bonds and notes of the Town previously issued to pay costs of each proj ect, does not exceed the portion of the total cost of each proj ect that is not being paid by each proj ect's respective school facilities grant, and we hereby approve the issuance of notes and bonds to �nance each project under G.L. c.70B. Pro'ect Authorization Date Hastings School construction October 16, 2017 (Article 2) Lexington High School feasibility April 11, 2022 (Article 2) And Further: that the sale of the $8,510,000 General Obligation Municipal Purpose Loan of 2024 Bonds of the Town dated February 22, 2024 (the "Bonds"),to Bancroft Capital,LLC at the price of $9,624,557.81 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on February 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Year Amount Interest Rate Year Amount Interest Rate 2025 $965,000 5.00% 2030 $765,000 5.00% 2026 $940,000 5.00% 2031 $760,000 5.00% 2027 $940,000 5.00% 2032 $760,000 5.00% 2028 $940,000 5.00% 2033 $760,000 5.00% 2029 $925,000 5.00% 2034 $755,000 5.00% And Further: that in connection with the marketing and sale of the Bonds,the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated January 31, 2024, and a final Official Statement dated February 7,2024 (the"Official Statement"), each in such form as may be approved by the Town Treasurer,be and hereby are ratified, confirmed, approved, and adopted. And Further: that the ToWn Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a Continuing Disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town,which undertaking shall be incorporated by reference in the Bonds for the benefit of the holders of the Bonds from time to time. And Further: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place,to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and to comply with relevant securities laws. And Further: that any certificates or documents relating to the Bonds (collectively,the"Documents"), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a".pdf' file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. And Further: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates,receipts or other documents as may be determined by them, or any of them,to be necessary or convenient to carry into effect the provisions of the foregoing votes. DOCUMENTS: Moody's Credit Opinion 2.7.2024, Lexington Bids_2.7.2024, Lexington Final Bond Results, Lexington Bonds_2.22.24,No Litigation Statement, Continuing Disclosure Statement, Tax Certificate 2. 2024 Annual Town Meeting • Presentation-ATM 2024 Article 31: Prohibit Single-Serve Plastic Water Bottles (Citizen Petition) Thomas Wanderer, Citizen Petitioner, updated the Board on Article 31: Prohibit Single-Serve Plastic Water Bottles. The proposal is to ban the sale of single use water bottles less than 1 liter within the town of Lexington. The purpose of this proposal is to prevent waste, degradation of the environment, etc. There are 24 other Massachusetts communities with similar bylaws in effect. Ms. Barry suggested that additional outreach to businesses be conducted prior to Annual Town Meeting. Mr. Lucente asked for clarification as to if the ban includes the sale of bottles and/or also the distribution of bottles. Mr. Wanderer stated that the proposals specifies the sale only. Ms. Hai suggested that the proposal be clear that there are multiple bottle filling stations within the Town. Mr. Sandeen expressed appreciation for this idea. He asked about enforcement on behalf of the Town. Mr. Malloy stated that this would likely be carried out by the Health Department during inspections. • Presentation-ATM 2024 Article 40: Integrated Pest Management Resolution(Citizen Petition) Marci Cemenska, Citizen Petitioner,updated the Board on Article 40: Integrated Pest Management Resolution. The Board discussed possible forms of resources to include with this petition. • Presentation-ATM 2024 Article 41: Massachusetts Bay Transportation Authority It was noted that this item will be presented to the Board on March 4tn • Presentation-ATM 2024 Article 42: Digital Publication of Legal Notices (Citizen Petition) Diane Pursley, Citizen Petitioner,updates the Board on Article 42: Digital Publication of Legal Notices. • Presentation-ATM 2024 Article 43: Voting Rights 16 and Older(Citizen Petition) Kunal Botla, Citizen Petitioner,updated the Board on Article 43: Voting Rights 16 and Older. Mr. Lucente and Ms. Hai expressed support for this petition. Ms. Barry asked that the Office of the Town Clerk be consulted regarding the additional amount of work this petition may create, if any. Mr. Botla explained that some municipalities use a system run by the Secretary of the Commonwealth to obtain the necessary information. • Presentation-ATM 2024 Article 45: Indigenous Peoples Day(Citizen Petition) Fran Ludwig, Citizen Petitioner,updated the Board on Article 45: Indigenous Peoples Day. • Select Board Article Discussion and Positions The Select Board took initial positions on the 2024 Annual Town Meeting articles. This list is a dynamic tracking list and Select Board positions may change as they receive additional details regarding the articles. Each Select Board meeting leading up to Town Meeting,the Board will review and update their ositions as needed. # Article Name JP SB DL JH MS 3 Car Lecture Series Y Y Y Y W 4 A ro riate FY2025 O eratin Bud et W W W W W 5 Appropriate FY2025 Enterprise Funds Budgets W Y W W W 6 A ro riate for Senior Services Pro ram Y Y W W W 7 Sustainable Capital Proj ects W Y W Y W 8 Acce t Tucker Ave. Westernmost ortion Y Y Y Y W 9 Establish and Continue Departmental Revolving Y Y W W W Funds. 10 Appropriate the FY2025 Community Preservation Y Y Y Y Y Committee O eratin Bud et and CPA ro�ects. a.Car Memorial Librar Renovation-$4M Y Y Y Y Y b.Archives and Record Mana ement-$20,000 Y Y Y Y Y c.Park Improvements—Athletic fields—Bowman Y Y Y Y Y School-$545,000 d.Lincoln Park fitness stations e ui ment-$160,000 Y Y Y Y Y e.Park Improvements—Hardcourt Services— Y Y Y Y Y Valle Rd.-$492,000 f.Lincoln Park Field Im rovements-$1,145,000 Y Y Y Y N g.LexHAB Support,Restoration,Preservation,and Y Y Y Y Y Decarbonization h.Lexington Housing Authority Exterior Y Y Y Y Y Preservation-$100,000 i.Affordable Housin Trust Fundin -$3,200,000 Y Y Y Y Y '.Pro�ected debt service-$681,200 Y Y Y Y Y k.Administrative bud et-$150,000 Y Y Y Y Y 11 A ro riate for recreation ca ital ro'ects W Y W W W 12 Appropriate for municipal capital proj ects and e ui ment a.Trans ortation miti ation Y Y W W W b.Heav vehicle extrication e ui ment Y Y W W W c.Ambulance re lacement Y Y W W W d.Equipment replacement Y Y W W W e. Sidewalk im rovements Y Y W W W f.H drant re lacement Y Y W W W .Town wide si nalization im rovements Y W W W W h. Stormwater Mana ement ro ram Y Y W W W i.Cemeter Columbarium—desi n Y Y W W W �.Public Parkin lot im rovement ro ram Y W W W W k.Network core e ui ment re lacement Y Y W W W L Munici al Technolo Im rovement Pro ram Y Y W W W m.Network redundanc and im rovement lan Y Y W W W n.Network technology improvements Y Y W W W o. Scannin —Electronic Document Mana ement Y Y W W W .Election e ui ment u rade Y Y W W W . Street Im rovements Y Y W W W 13 A ro riate for water s stem im rovements Y Y Y Y W 14 A ro riate for wastewater s stem im rovements Y Y Y Y W 15 Appropriate for school capital proj ects and W Y W W W e ui ment 16 A ro riate for ublic facilities,ca ital ro�ects a.Public facilities bid documents Y Y W Y W b.Public facilities interior finishes Y Y W Y W c. School avin and sidewalks Y Y W Y W d.Public facilities mechanical/electrical/plumbing Y Y W Y W replacement 17 Appropriate to post Employment Insurance W R W W W Liabilit Fund 18 Resend rior borrowin authorizations Y Y W W W 19 Establish,amend,dissolve,and appropriate to and W W W W W from s ecified 20 A ro riate for rior ears un aid bills W W W W W 21 Amend FY2024,operating,enterprise,and CPA W W W W W bud ets 22 A ro riate for authorized ca ital im rovements W W W W W 23 A ro riate o ioid settlement Y Y Y Y Y 24 Appropriate funding for SemiQuincentennial Y Y Y Y Y Commission 25 Pine MeadoWs Clubhouse renovation W Y W W W 26 Appropriate for design funds for Lexington High Y Y Y Y Y School construction ro�ect 27 A ro riate for renovation of 173 Bedford St. Y W W W W 28 Select Board to acce t easements Y Y W W W 29 Amend the eneral b law—noise control a.Construction noise Y W W W W b.Commercial as leaf blower rohibition dela W W Y W W 30 Prohibit single use food containers.(Citizens IP IP IP IP IP etition)—IP 31 Prohibit single serve plastic water bottles(Citizens W W W W W etition 32 Old S rin Street name chan e Y Y Y Y Y 3 3 Authorize Affordable Housing Trust to seek Y Y Y Y Y affordable housing 34 Amend General Bylaws—Tree Bylaw-Tree Y W Y Y Y Protection Plan. 35 Amend General BylaWs—Tree Bylaw—require Y W W Y Y miti ation lantin s. 3 6 Amend General B laws-Tree B laW—Exem tions. Y W Y Y Y 37 Im ortance of trees Resolution Citizen Petition Y W W W Y 38 Amend regulation of fossil fuel infrastructure bylaw Y W W Y Y meet de artment 39 Home rule petition to adjust the number of on- Y Y Y Y W remise wine and malt 40 Integrated Pest Management Resolution(Citizen Y Y Y Y Y Petition) 41 Massachusetts Ba Trans ortation Authorit W W W Y W 42 Digital publication of Legal Notices(Citizen Y Y Y Y Y Petition 43 Votin Ri hts 16 and Older Citizen Petition Y Y Y Y Y 44 Amend General Bylaws—Chapter 100,Public IP IP IP IP IP Wa s,and Places Citizen Petition 45 Indi enous Peo les Da Citizen etition) Y Y W Y Y 46 Royal family invitation to 250th Celebration W Y Y W Y 47 Amended zonin b law-si ns W W W W W 48 Amend zonin b law—Short Term Rentals. W W W W W 49 Amend zoning bylaW—permitted uses and W W W W W develo ment standards. 50 Amended zoning bylaw—inclusionary housing for W W W W W Villa e and multifamil . 51 Amend zoning bylaw—maximum height for a W W W W W Villa e Overla District. 52 Amend Zoning bylaw and map—Technical W W W W W corrections. 53 Amend zoning map—507 Bedford St.(owner W W W W W petition) 54 Amended zoning map—509 Bedford St.(Owner W W W W W etition Positions as of 2/12/2024 DOCUMENTS: Art 31 Prohibit single-serve bottles motion, Art 40 integrated pest management motion, Art 40 integrated pest management slides, Art 42 digital publications motion,Art 42 digital publications slides,Art 43 voting rights motion, Art 43 voting rights slides,Art 45 Indigenous peoples day motion,Art 45 Indigenous peoples day slides, Select Board Working Document-Positions 2024ATM 3. Update and Review of Roundabout and Lighting Installation on the Battle Green Streetscape Proj ect Ms. Ba��y�ecused he�self f�oyn this iteYn. John Livsey, Town Engineer,updated the Board on the Battle Green Streetscape Proj ect. He reviewed the work that was accomplished during the 2023 construction season and the planned completion of this proj ect during the 2024 construction season. He also addressed selected concerns raised by the abutter at 9 Hancock Street, such as those regarding lighting and a fence. Ms. Hai expressed concern regarding the design of the bike ramp access areas. These have the same tactile pads as the actual crossWalk entrances and exits. For someone with any visual impairment, if they encounter that tactile pad,they may be led to believe that this is a crosswalk area,but it is instead putting them directly into traffic. Mr. Livsey stated that,by the same token, the tactile pad is needed to notify visually impaired people that there is a roadway access point at these bike ramps. This design adheres to the standards for roundabout implementation per MUTCD. Ms. Hai requested that the Commission on Disability review the design. Mr. Lucente stated that he believes there should be a grass strip installed on the Bedford Street side of the Battle Green,to keep consistency with other grass strips around the sidewalks at the Battle Green. He also expressed concern regarding the brightness of the lighting proposed along the roundabout. Mr. Livsey stated that some dimming of the lights is being explored. This needs to be balanced with safety in the area. Blocking of the lights could be considered. Steve McKenna, 9 Hancock Street, expressed his obj ection toward the rotary. The rotary is loud,bright, faster traffic-wise, and has an urban feel. Dawn McKenna, 9 Hancock Street, explained that there are three sections in their lease with the Town. One is that each party agrees to maintain the areas in a neat and orderly manner, in recognition of the public and private purposes for which the respective areas of Buckman Park are and shall be held and used. She does not feel the Town is doing that. Section 12.2 guarantees a right of quiet enjoyment, and it reads that the tenant shall lawfully,peaceably, and quietly have,hold, occupy, and enj oy the leased premises during the term here rendered, without hindrance, or rej ection by the landlord. This is also not occurring. All of the changes at this intersection have negatively impacted their right to quiet enj oyment. The Secretary of the Interior standards for treatment of historic properties with guidelines for preserving, rehabilitating, restoring, and reconstructing historic buildings states that the following is not recommended: altering the relationship between the building and landscape features in the setting by widening existing streets, changing landscape materials, or locating new streets or parking areas where they may negatively impact the historic character of the setting; removing or relocating historic buildings or landscape features,thereby destroying the historic relationship between buildings and the landscape in the setting. The Town did this when it removed the island in front of the house. The lease also has a requirement to preserve every rock dug up without permission from the HDC,which did not happen during construction. The big rock at the head of the island was removed and nobody knows what happened to it. One of the most sensitive items for the Battle Green Master Plan was the lighting. The design recommended careful selection of a dark sky friendly features with a full cut off light source to enhance the nighttime experience of the Battle Green and not compete with the special lighting dedicated to illuminating the Minuteman Statue and the flagpole. `1Vhat was selected completely ignores that. There are now 46 lights in the Battle Green Master Plan area,replacing the original 13 lights. There are noise issues due to trucks hitting the apron and blaring their horns. There are eight vehicle entry and exits,plus the multiple pedestrian and bicycle entries. The increased length of the driveway has made the access into their home more difficult. Traffic backups still occur; instead of coming from Hancock Street,traffic now runs on both ends of Bedford Street. It is now difficult and unsafe for them to come in and out of the driveway. The new design directs people to ride their bike on the Battle Green, which is prohibited. It also directs people to ride on the sidewalk, which is also prohibited. No one ever contacted them about the lease, and there needs to be lease modifications, as the language of the lease defines responsibilities based on the location of the driveway, The Town changed that location. The Town also did all kinds of work on their property without getting HDC approval. The recommendation from Staff to make no changes is not surprising. However, it does not mean that it is the right thing for the Town, or for this National Historic Landmark, or them,the lease holders. It was impossible for anyone to understand the dramatic impacts the Work Would have on the Battle Green Master Plan area. It was never anticipated that the Battle Green streetscape work Would change the Battle Green Master Plan work that had already been completed or was in progress.Nor could it be expected that decisions made since the public hearings or in the field would result in the changes that are inconsistent with the Battle Green Master Plan and are unacceptable. the Battle Green Master Plan explicitly envisioned returning extraneous areas to grass,to greatly improve the appearance. It also states that paths should only be located in areas where they are most needed and eliminated from areas where they are not useful. Instead,there are noW signs and poles that sit in the middle of the pathtivay,which is a walking hazard. Some of the work completed does not meet the goals of the approved Master Plan. Some changes must be reconsidered,particularly changing the landscaping, and placing lights and electric boxes in a way that does allow for an unobstructed view of the historic assets. The proj ect led to expanding the width of the sidewalks and removing grass when the goal was to reduce the size of the sidewalks and add more grass. The proj ect used stone dust,which tracks into the historic buildings. Also, building the wall at the base of the belfry that matches Cary Library is not what was supposed to happen. This should have been the same coloring as the Minuteman Statue. Adding plantings to the roundabout will detract from the Battle Green itself, which was never the intent. Mr. Lucente asked for the McKenna's top concerns they would like to see addressed. Mr. McKenna stated that the most maj or item would be to have the rotary removed. Ms. McKenna stated that the number one item for her is the safety concern of using the new sidewalk. Second is the lighting. In the long run,the only way to resolve these issues may be to remove the rotary. She would like the Board to allow DPW to work with them on certain issues as best as possible. In answer to a question from Mr. Sandeen,the McKennas confirmed that the primary safety concern about the crosswalk was falling down due to the sidewalk ramping up and doWn at the crosswalk. Mr. Sandeen stated that he would hope that the Town would support the McKennas through any HDC approval process regarding the proposed fence work. The Town Manager indicated that the Town would do that. The Board thanked the McKenna's for their presence and agreed to continue discussion on this topic at a later date. DOCUMENTS: Presentation The Boa�d took a b�ief�ecess f�ojn 9:22pm—9:27pm. Ms. Ba��y�ejoined the Yneeti�g. M�. Pato amended the o�de�of the agenda to take up item S followed by item 4. 5. Approve FY2025 Recommended Budget and Financing Plan—The Boa�d took up this item at this time. Ms. Kosnoff explained that this item seeks the Board's approval of the FY2025 Recommended Budget and Financing Plan as proposed by the Town Manager(the Brown Book). The Preliminary Budget (White Book)was released on January 19th and was presented to the Board at Budget Summit III on January 25th. Since that time, Staff have incorporated changes based on comments from the Board, other stakeholder feedback, and new financial information including the following: Revenue: • Updated Free Cash from$16,500,000 to $17,032,132, as certified by the Department of Revenue • Revised State Aid based on the Governor's proposed budget/preliminary Cherry Sheet(decrease in Chapter 70 from$60/student to $30/student,plus adjustments to other categories) Expenses: • Final Minuteman Regional High School Assessment for FY2025 as voted by the Minuteman School Committee • Revised Debt Service for General Fund, Water and Sewer Funds based on the February 7th bond sale • A reduction in the capital request to renovate 173 Bedford Street from$6.0 million to $4.2 million(remove all-electric heating system) • Adjustments to the capital financing plan based on the items above • Adjustments to recommended municipal Program Improvements based on Board feedback- remove Tyler Cashiering module and add consultant for General Liability Insurance. • A reduction in'Unallocated'Free Cash set-aside from$1,000,000 to $955,166 to re-balance the budget. Ms. Kosnoff stated that the overall budget is still balanced and incorporates many of the Board's goals and priorities, along with a few Program Improvement Requests. Regarding 173 Bedford Street,Mr. Sandeen stated that he believes the Town should be complying With the Board's goals to transition to 100%renewable energy and to be electrifying its buildings in moving forward. He is concerned about the proposal to change the capital request from$6M to $4.2M by removing an all-electric heating system. He prefers leasing if the swing space needs are expected to be less than 10 years. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the FY2025 Recommended Budget and Financing Plan as shown in Column D of the Program Summary and authorize staff to make non-substantive changes in preparing and finalizing the full Brown Book. DOCUMENTS: FY2025 Recommended Budget-Program Summary, FY2025 Recommended Budget_Blackline from WB_2.9.24 4. Confirm FY2024-FY2025 Select Board Goals Mr. Pato explained that, at its February 5, 2024, meeting, the Board initially reviewed the collected Select Board's FY24-FY25 goals and proposed actions. The Board is now being asked to review and confirm the updated collected goal sets and proposed actions document. This document will be published to the Select Board webpage once confirmed. DOCUMENTS: Draft FY24-FY25 Select Board goal sets and proposed actions, Draft FY24 -FY25 Select Board goal sets and proposed actions—redlined,Draft FY24-FY25 Select Board Goals to post to SB Webpage ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at 9:55 p.m. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Application: One-Day Liquor License - Lexington Friends of the Arts d/b/a Munroe Center for the Arts, 1403 Mas s achus etts Avenue PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair C.6 S UMMARY: Category:Decision-Making L e xin�to n F rie nds o f the Arts d/b/a Munro e C e nte r fo r the Arts: The Lexington Friends of the Arts d/b/a Munroe Center for the Arts has requested a One-Day Liquor License fo r the p urp o s e o f s erving wine in the Art R o o m o n the mid d le flo o r o f the Munro e C enter fo r the Arts Building, 1403 Mas s achus etts Avenue for the purp o s e o f an Artist Meet Up on T hurs day,Apri125, 2024 from 6:30pm to 8:30pm. T he reque s t has b e en reviewed b y the P o lic e D ep artment, F ire D ep artment and To wn Manager's O ffic e with no c o nc erns. T he To wn Manager has granted p ermis s io n fo r the ap p lic ant to have the event p er the terms o f their lease. SUGGESTED MOTION: To ap p ro ve a O ne-D ay L iquo r L ic ens e fo r the L exingto n F riend s o f the Arts d/b/a Munro e C enter fo r the Arts fo r the p urp o s e o f s erving wine in the Art R o o m o n the mid d le flo o r o f the Munro e C enter fo r the Arts Building, 1403 Massachusetts Avenue for the purpose of an Artist Meet Up on Thursday,Apri125, 2024 from 6:30pm to 8:30pm. Move to approve the consent. FOLLOW-UP: S elect Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 ATTACHMENTS: Description Type � . ����c����m��,���.������:���u����; :���.��;�c�,����;�.::...���,����:����r� I[����,� ���:������� ����������� or e 1403 Massachusetts Avenue 781 .862.6040 , � � 318 0 � 304 310 312 316 �� 320 O �� � J � LL 300 ; 322 � ��� �:��_ � � 301 ,303 313 � � O y , � 325 324 , , � � ; ��,������� �� ��iiiiiii�°�iii�������iiiiiii������������� MCA ��° ���������� OFFICE ������������ ' � ��� � I 0 ' 206 216 O 204 210 212 214 222 J 202 : LL u � W 200 224 � � � � 201 213 215 223 203 211 0 0 � � I i � � 0 � 114 118 O � � � � J � 100 �� LL 104 ��������� ���� 122 ��� 124 0 120 Z � = 101 103 123 O � 111 � 121 � � ' ,� �� � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Request for Proposal (RFP) Conditions for 2024 Annual Town Meeting Article 33: Authorize the Select Board to Seek Affordable Housing PRE E TER• ITEM S N . NUMBER: Board Discussion I.1 S UMMARY: C a te g o ry: B rains to rming The Select Board will discuss Request for Proposal(RFP) conditions for ATM 2024 Article 33:Authorize the S elect Board to S eek Affordable Housing. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 6:45pm ATTACHMENTS: Description Type � �.���.�".����:�,������,.���°���������=��;��:����.::����r��������,,,,, ���i�:,������ .��.�c;���:��,��. IC�:�,�����i�;�,� Stacey Prizio From: Select Board Sent: Wednesday, March 6, 2024 4:13 PM To: Stacey Prizio Subject: FW:Article 33 From: Elaine Tung Sent: Wed nesday, M a rch 6, 2024 1:52 P M To: Glenn Parker ; Sanjay P Cc:Select Board <selectboard@lexingtonma.gov>; Carol Kowalski ; Elizabeth Rust Subject:Article 33 USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender,you are expecting the communication and you know the content is safe. To the Appropriation Committee: Glenn,you asked if a nonprofit affordable housing developer building an all affordable housing development such as that envisioned for Parcel 68-44 would be subject to paying real estate taxes. Tara Mizrahi who is on the LexHAB board and also is Executive Vice President of Affirmative Investments, an affordable housing developer sent me an email explaining the following: "In a Low Income Housing Tax credit project, even if it is sponsored by a Non-profit,the structure requires the "ownership entity" be a for-profit-as that is how you get the benefits of the tax-credits. The non-profit is what is called the Managing Member of the for-profit entity. Even if the land is leased, if it is a long enough lease like 75 or 99 years it is treated as an effective sale so you can still be taxed on the land and buildings. While you certainly can do a PILOT, most do not. The taxes are based on the value of the property assuming all of the deed restrictions in place which reduces the value of the property. Obviously depends on the town and the tax rate but affordable units might pay about$1,000 to$1300/unit per year in RE Taxes. If Lexington would rather do a PILOT they can." PILOT= Payment In Lieu Of Taxes I also spoke with another nonprofit affordable housing developer yesterday who has been around since 1987. She confirmed that they pay real estate taxes on their developments and these are built into their applications for financing and noted as a line item. Finally, Elizabeth Rust from Regional Housing Services Organization (RHSO) also confirms that"[t[he developer pays property taxes, based on the value of the property." The Tax Assessor office and the Board of Assessors should be contacted for further information. Please let me know if you should have any further questions. Thank you. Elaine Tung Chair, Affordable Housing Trust � IIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/4I11U1ti When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Application: Common V'ictualler License - Tatte Holdings LLC d/b/a Tatte Bakery & Cafe, 1777 Massachusetts Avenue PRE E TER• ITEM S N . NUMBER: Joe Pato, Select Board Chair I.2 S UMMARY: Category:Decision-Making Tatte Holdin�s LLC d/b/a Tatte B akery& C afe: The Select Board is being asked to approve a request for a Common Victualler License for Tatte Holdings LLC d/b/a Tatte Bakery& Cafe, 1777 Massachusetts Avenue, for the hours of 7:OOam to 8:OOpm Sunday thro ugh S aturd ay fo r s eating in a new, c afe-s tyle eating e s tab lis hment. T he ap p lic ant has wo rked With the D ep artment o f P ub lic H ealth, B uild ing D ep artment and Z o ning D ep artment fo r their re s p ec tive required permits and inspections. T he ap p lic ant, Mr. D aniel B rennan, and the o n-s ite manager, M s. A s ma L azzo uni, have b e en invited to attend the S elect Board meeting to answer any questions. SUGGESTED MOTION: Move to (approve/not approve) a Common Victualler License for Tatte Holdings LLC d/b/a Tatte Bakery & C afe, 1777 Mas s achus etts Avenue, for the hours o f 7:OOam to 8:OOpm S unday through S aturday. FOLLOW-UP: S elect Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 7:OSpm ATTACHMENTS: Description Type � "�f"���,�,�;.�������,�:� ..,��:.��1���,��������������:����;���;�:i��� ����;�����I:� ���,�;��&���� EXIT#1 MAIN EXR-UNOBSTRUCTED EGRESS TO PUBLIC WAY DOOR TO REMAIN UNLOCKED AND UNLATCHED DURING OPERATION HOURS 69"CLEAR=460 PATRONS I MAIN EGRESS MUST ACCOMMODATE EGRESS FOR 1/2 OF TOTAL OCCUPANTS TOTALOCCUPANCY:100 II I I I HALF CAPACITY 50 ��—� ——— —————————— — — —— ��- — ——————————— ——— ` .` I ��`_ _ �; - u�r � __ .���F �� I �p �p� � OMPANION SEATS �-�--------- - _ - — - — — ' -- - - -- ------ — --U . - -- U,�-- �,-- r—�� — I ! - �_ � `�~ �� � � '�� ��, . , \ �BARISTA ,, , � _� MAIN � , � �:,d � �� . .. � ... 103 COUNTER � /I 1 I �� �--- �- KITCHEN � T �����,,���� I � I 102 ���. ' // �5,�„ Yf� 105 ��� , � , I ✓' " I � a � " - �'� � I � n - � I ADA �_� �-�4 ---- ------------- --6---- ----� �-� � � , \ ,i/ u _ ,{ o ` RESTROOM � ° `�' ;� ., PATH C', � !!- 1 ��. � �— � I [ %�'�-— RF4u� �,� � _ , '—�_ ' � � ,— ����__MIN.F OCCUPANT I — I I _� N , 107 \ RF�EGRESS I �11' ' LOADSIGNAGE RESTROOM ° �w —— � CORRIDOR ' SEPql�qT��,' LOCATION Q � 109 I� P ���``N,1/3nqAkDIAGONALc3�,, C�. � C �PATHA ,� I4 U Q .�7� ��,�_�a Q COMPANION �—� ��� 2 m m 'C�Q' ..� D� v I�� F e �a_ �--: a �.0� ... . . ... ,.. . � -_- ` -°- - .. . . . �v.M . . -z_. — —.�—_, DN = SEAT ...� . .. . . . .... . w � - - UNISEX I I I _ RI� .M -� — 4— — LL a - ae __ _ � RESTROOM � � I ' a�. _.-- •� I � � � mm`'m mmmm m. aoa� one eeo m@ m@ _ m mmmm o e �� «...- - " ' �� :�•-••.•� . � .�. = NORTH ARROWS: �6 A , . ��. '. ' . ' . ..�.-��..-... � . .. °�a . .. .. : ......:............. ' � LL LL.. U ��...-- ' Q �a����.. RAISED 106 �a EXPO �� / 5 \ EGRESS SEPARATION 105-9" �� � CAFE �RAISED CHARACTERAND ���.:,_ rn UNISEX � •""'' CHARACTER 104 � ^-'^""'"�� ��—�� �RESTROOM A d� � - � _ AND BRAILLE � ,. . . , , , � ..- , �� NIN EXR SIGN � EXITSIGN 108 F � .I� . ..C ..;... . : . �:.�„""'- "'"�..�� .. �: ` I — ��__ ` DI101G LELOCATION I NORTFi .. C n. � ._ '»\...-.. -�'�"" �� _ BRAIL � `` �� { _ Q LOCATION . .,. . .. ,.. � LL e000e��000e000�? o��.«„«.w•:e_mao_a_.o_�oo_oo.o�o�oo�0000 0000004000 o mo oeo e✓o on. � TRLIE : : � -..... � � , o0 000e..e.a_awa�a��oom �� NORTH .. ...m . i:. -f—PATH B/GD� �.`. ` ��m`-i,,.'�'a`"s•"...«.-« 'PATH B.' '�'I� — I. PATH A-- � __ �.�•M ~:�� PATH 6/C 1 � . � � _„�...--r.. �,y�� � , . .. � � � � ` � '6:d�1 „_.� �'} ° eememsmememmm.em�000eo.00,.o m,.oaeaaay�� m.' . . ..�.€GR�S�' .�J.�-.,a.,ae . � � . ��.� ���GORRIDOR' � � . 110 . ...... � . ; � I;� ; EXIT#2-EXIT ONLY-UNOBSTRUCTED EGRESS TO PUBLIC WAY 1 2 3 4 5 DOOR TO REMAIN UNLOCKED AND UNLATCHED DURING OPERATION HOURS 38"CLEAR=253 PATRONS REQUIRED EGRESS CAPACITY BASED ON MAIN EXIT:50 1 EGRESS PLAN-FIRST FLOOR Scale:1/4"=1' SCALE:1/4"=1'-0" 0 4' 8' EU';RESS LE�END APPLICABLE CODES BUILDING INFO STATE BUILDING CODE: 780 CMR MA STATE BUILDING CODE,9TH EDITION- TOTAL BUILDWG AREA-FIRST FLR 13,713 SF ISSUES 44"EGRESS PATH-PRIMARY _____________ LONGEST PATH oF Wt AMENDMENTS TO THE 2Q15 16G TENANT SPACE PROJECT AREA-FIRST F�R 2,688 SF a' FRONT OF HOUSE EGRESS TRAVEL TENANT SPACE PROJECT AREA-BASEMENT 2,4aQ SF DATE # DESCRIPTION FIRE(�IFE SAFETY CODE:527 CMR 1.Q0 MA FIRE PROTECTION CODE& TOTAL PROJECT AREA 5,088 SF ELECTRICAL REGULATIONS-Wt AMENDMENTS Fl00RS IN THE PROJECT AREA 1 FLOOR+BASEMENT 36"EGRESS PATH- _ EXIT DOORWAY/EXIT TO 2Q151BC OVERALL BLDG HEIGHT +(-1&'-0" 2024-02-01 1 ISSUED FOR PERMIT M SECONDARY TOTAL NUMBER OF FLOORS FOR BLDG 1 FRONT OF HOUSE AGCESSIBILITY CODE: 521 CMR MA ARCHITECTURAL ACCESS BOARD, � PROPOSED FIRE EXTMGUISHER 201Q ADA STANDARDS FOR ACCESSIBLE DESIGN LOCATIONS:EVERY 75' 36"EGRESS PATH M BACK OF HOUSE PLUMBING CODE: 248 CMR 1Q.�Q MA STATE PLUMBING CODE � EXIT SIGN 48. MECHANICAL CODE: 20151MC 5%TABLES TO BE o�� ACCESSIBLE�*Nor ELECTRICAL CODE: 527 CMR 12.�Q MA STATE ELECTRICAL CODE, c' INCLUDWG EMPLOYEES ygy EXITSIGN WITH �_ DIRECTIONAL NFPA 70,NATIONAI EIECTRICAL CODE 2023 �9 ENERGY GODE 2021 IECC.&STRETGH CODE 2023 UPDATE �F PULL STATION � EMERGENCY LIGHTING S�SyE4ARCy� � STROBE GENERAL ����O���Q RqOr�,�T � EMERGENCYLIGHTWG w c<` ' �� CEILING MOUNTED DESCRIPTION CODE REF. REQUIREMENT PROPOSED iov u � HORN STROBE CONSTRUCTION TYPE TABLE 601 ��g � J USE GROUP IBG 3Q3.3 ASSEMBLY A-2-RESTAURANT&BUSINESS B SA�� � MAXIMUM LENGTH OF SPRINKLERED IBC 903.2.1.3 REQUIRED IF OVER 5,000 SF OR 1QQ OCGUPANTS YES qt�o�R'P� TRAVEL FIRE AIARM IBC 9Q7.2.1 REQUIRED IF ASSEMBLY OGCUPANGY OVER 30Q YES OCCUPANCY PROJECT NAME DESCRIPTION GODE REF. AREA FACTOR(SF PER PERSON) OCCUPANTS TATTE BAKERY&CAFE T�T�L E�1�ESS 1�TH LE��TH� ASSEMBLY(FIRST F�OORj TABLE 1Q04.1.2 2,450 SF SEAT GOUNT TOTA�INTERIOR SEATS 68 OCCUPRNTS PnTH �ENCTH oF rRavE� TOTAL EXTERIOR PATIO OCCUPANTS 24 OCCUPANTS EMPLOYEES ON dUTY 8 OCCUPANTS PATH A se'-o" �PLUMBING FIXTURE GOUNTS ARE DESIGNED FOR A TOTA�OCCUPANT�OAD 100 OCCUPANTS PATH B sa'-s" �KITCNEN,COMMERGIAL(BASEMENT)TABLE 1004.1.2 2,400 SF 20�GROSS 12 OCCUPANTS PATH C-BOH 56'-7" . PATH D-BOH(BASEMENT) 97'-6" PROJECT ADDRESS PATH P1-PATIO Zo'a° EGRESS PATHP2-PATIO Z3�-9 1777MASSACHUSETTSAVE� DESCRIPTION CODE REF. REQUIREMENT PROPOSED (�TE�'I�R�E�T L.�H��T STORIESWNONEEXOFEXITS TABLE1�06.3.2(2)1Q0'BOCC�WFSPRINK�ERUSYS EM2FOR50-5QOOGC. 976 LEXINGTON�MAOZ4ZO MAXIMUM TRAVEL DISTANCE TABLE 1�17.2 25�'W!SPRINKLER SYSTEM SEE"EGRESS PATH LENGTHS"GHART; AREA&CIUANTITY TOTAL EXIT ACCESS DOORWAY DIST 1�07.1.1 113 OF MAXIMUM DIAGONAL DISTANCE 111'-4"DIAG 105'-9"EXIT SEPARATION; MINIMUM AISLE WIDTH 1�29.9.1 36"WHEN AN AISIE SERVES�ESS THAN 5Q 36" UNCONCENTRATED 24 GORRIDOR WIDTH TABLE 1Q182 44"MIN;36"MIN IF OGCUPANCY IS IESS THAN 50 44" FIXED SEATING 38 DOOR WIDTH tOQ8.1.1 32"MIN.GLR QPENING(OR 36"DOOR) MAIN ENTRY 72"QTHER 41" D RAW I N G T ITL E COUNTER SEATING 06 MAXIMUMINTERIORSEATINGCAPAqTY s$ FIRE RESISTIVE CONSTRUCTION EGRESS PLAN&CODE EMPLOYEEs(FIRST FLooR) 08 DESCRIPTION CODE REF. REQUIREMENT PROPOSED ANALYSIS-FIRST FLOOR 70TAL INTERIOR OCCUPANCY: 76 BUILDING ELEMENTS TABLE 601/602 PRIMARY STRUCTURAL FRAME 0 HR BEARING WALLS-EXTERIOR 0 HR BEARWG WALLS-INTERIOR 0 HR NON BEARING WALLS&PARTITIONS-EXT 5<X<10 1 HR S CALE NON BEARING WALLS&PARTITIONS-INTERIOR 0 HR FLOORCONSTRUCTION OHR As indicated ROOF CONSTRUCTION 0 HR PLUMBING FIXTURE COUNTS 5 H E ET N U M B E R DESGRIPTIQN GODE REF. REQUIREMENT PROPOSED WATER CLOSETS 10.10 TABLE 1 FEMALE:1 PER 25;MA�E:t PER 5� FEMALE=2 MALE=2* LAVATORIES 1�.10 TABLE 1 1 PER 2QQ 4 OTHER 1�.10 TABLE 1 1 SERVICE SINK 1 *EMPLOYEE BATHROOM PROVIDED IN BRSEMENT KITCHEN EXIT ACCESS DOOR TO REMAIN UNLOCKED AND UNLATCHED DURING OPERATION HOURS 69"CLEAR=220 PATRONS I ����. . . . . � : . . . . . . . . . . �; REQUIRED EGRESS CAPAqTY=12 - -— —- -—-—-�—-—- - -—- -—-—�—-—-— I- '�-—-— —-—-—-—-—-—-—-—-—-—- -—-—-—-—-—-—-—-—-—-—-�-—-—-� �------ _ F_ _ ----- - =� � � - = h � : I ; I ; I I - � , , , , , � + UP`W ,!� = J — � 1� � �U /��`������.8 _i�= < ._a l�. .; \/� _ � I I � L e —�= s m , �.: , .a , � _j" 2;J = , , M e o ... I ._�� i I �:: ...I �..: _ I I � ,": :\ r,—wh. ° i � �a� � ;�.. �� �___�______----��-�-----------------------------------C I---------------------��--�--------------- ��___----------------------------------C I � ---------PATH D-BOH(BASEMENT) ; I : �- .e: - ------------ -�--- . _ .. �-------------------'------------ � ---_�___ ��;-�-------------------________ � � — � ✓" t j, ; : `,,, z«� ���': t ? _'�. `---,__ .:` . :e1 :� _��� t` u: �� ` - .�`� ��,� a < <:s ,, , = F �.. � ,—�/':�� I.;�/ : F I F _ - /�.:,; - -- � 7 �� . ...�..... . . � , .�, . .. � - -- , . � , .�. . . J� 1��� . 6 S- �-- ' , r1� , � � l ��, , . , n' r—y t ; � � ,�_ 0 ; =,.� u=��: ; ,:� � ��s�' r=�L 1�,� t-_ - t--��-., ; �_ � �; _ _� � �� ✓ J z`°` _ � �.: �: f:", .. ���,' .` : EXISTING � ..... .. _ , ? / �„ „� �'--�_ -_�� _- -—y� � � t- BREAK OCKER e.; � i� ;� ., .'. " ' _ — / �yy � �O ; EMPLOYEE ����.. ����, � � �, EXISTING I '� � OFFICE ROOM < I LROOM T.,� STORAGE I NORTH ARROWS: RESTROOM -- WIC � � � � � - � EXISTING PLAN :� ��� `�'' L"' ,�- EXISTING ` 004 � = 006 007 008 009 010 �f _ _ DISH � ���� EXISTING "/,�� ��� MECHANICAL `.. �, PREP � I���.. _ ! I s: ' ; I = I WIC 001 � � W�C � ROOM j _� 005 � � � , �� � ��� NORTH =; � 003 � Q-, � � --- T R LJ E '�' v£ = m „ �—` I I :�. — — — ���.�. .: . — 002 �----� �u u P�:�T�.���. �'��. .'�.: �_;�.��:�I._ �� : � I I N O RTH � � y _._ ,� .,;. � ,_ . .�_, , . � y ',..�� '- ' , a � v � -� I£,1tr� —� I � �_ / I = > —.� - .�c �4'- I � � � —� � s, - � �:ae� ' �/ .,z. ��h< :�. ---_ -- ;�v, � �._ ��., — _ � _✓ zez�;�- c�� fi J�i' y � : �� ,: , , , , j ��s���' r�/ 1 2 3 4 5 1 EGRESS PLAN-BASEMENT Scale 1/4"=1' SCALE:1/4"=1'-0" 0 4' 8' EG;t 1 E�S LE�EN Q APPLICABLE CODES BUILDING INFO STATE BUILDING CODE: 780 CMR MA STATE BUILDING CODE,9TH EDITION- TO7AL BUILDING AREA-FIRST FLR 13,713 SF ___________ LONGEST PATH oF Wt AMENQMENTS TO THE 2015 BC TENANT SPACE PROJEGT AREA-FIRST F�R 2,688 SF � aa"EGRESS PaTH-PRInnaRv -- TENANT SPACE PROJECT AREA-BASEMENT 2.40Q SF a FRONT OF HOUSE EGRESS TRAVEL ISSUES FIRE(�IFE SAFETY GODE:527 CMR 1.Q�MA FIRE PROTECTION CODE& TOTAL PRdJECT AREA 5,�8&SF ELECTRICAL REGULATIONS-W/AMENDMENTS Fl00RS IN THE PROJECT AREA 1 F100R+BASEMENT DATE # DESCRIPTION � 36"EGRESS PATH- _ EXIT DOORWAY/EXIT TO 2�15 IBC OVERALL BLDG HEIGHT +(-18,_Q„ M SECONDARY TOTAL NUMBER OF FLOORS FOR BLDG 1 FRONT OF HOUSE ACCESSIBILITY CODE: 521 CMR MA ARCHITEGTURAL ACCESS BOARD, 2024-02-01 1 ISSUED FOR PERMIT � PROPOSED FIRE EXTINGUISHER 2Q16 ADA STANDARDS FOR AGCESSIBLE DESIGN LOCATIONS:EVERY 75' 36"EGRESS PATH M BACK OF HOUSE PLUMBING CODE: 248 CMR 10.QQ MA STATE PLUMBING CODE � EXIT SIGN 48„ MECHANICAL CODE: 2015 IMC 5%TABLES TO BE o� ACCESSIBLE**NOT ELECTRICAL CODE: 527 CMR 12.60 MA S7ATE EIECTRICAL CODE, °' � WCLUDING EMPLOYEES ygy EXIT SIGN WITH NFPA 70,NATIONAI EIECTRICAL CODE 2023 �_ DIRECTIONAL 19�� ENERGY CODE: 2021 IECG.&STRETCH CODE 2023 UPDATE ❑F PULL STATION � EMERGENCY LIGHTING GENERAL 5iE4qA � STROBE C EMERGENCY LIGHTING �65� CF/ir �� CEILWG MOUNTED �DESCRIPTION CODE REF. REQUIREMENT PROPOSED ��,��p.d14 RqO F�T CONSTRUCTION TYPE TABLE 601 ��B R` ' � HORN STROBE �USE GROUP IBC 303.3 ASSEMBLY A-2-RESTAURANT&BUSINESS B W�ov u � MAXIMUM LENGTH OF �SPRINKLERED IBC 903.2.1.3 REQUIRED IF QVER 5,QOQ SF OR 100 OCCUPANTS YES � ��� TRAVEL FIRE AIARM IBC 907.2.1 REQUIRED IF ASSEMBLY OCGUPANCY OVER 300 YES 5�. qC)1i pF F1P'S OCCUPANGY DESCRIPTION CODE REF. AREA FACTOR tSF PER PERSON) OCCUPANTS T�T�L E�l\E��r�TH LE��TH� ASSEM6�Y(FIRST F�OOR) TABLE 1004.12 2,450 SF SEAT COUNT P R O J E CT NAM E TOTAL INTERIOR SEATS 68 QCGUPANTS TATTE BAKERY&CAFE PnTH �ENGrH oF Tw�,vE� TOTAL EXTERIOR PATIO OCCUPANTS 24 OCCUPANTS EMPLOYEES ON DUTY 8 OCGUPANTS PATH A 58'-0" PLUMBING FIXTURE COUNTS ARE DESIGNED FOR A TOTAL OCGUPANT LOAD 1Q0 OGCUPANTS PATH B 54'-6" KITGHEN,GOMMERCIAL(BASEMENT}TABLE 1�Q4.1.2 2,400 SF 2d�GROSS 12 OCCUPANTS PATH C-BOH 56'-7" . PATH D-BOH(BASEMENT) 97'-6" PATH P1-PATIO zo'a° EGRESS PATH P2-PATIO 23'-9" DESCRIPTION CODE REF. REQUIREMENT PROPOSED P R O J E CT A D D R E S S REQUIRED NUMBER OF EXITS TABLE 1006.3.1 1 FOR 49 OR FEWER OCGUPANTS,2 FOR 50-50Q OCC. 2 STORIES W10NE EXIT TABLE 1006.3.2(2j 1QQ'B OGC W1 SPRWKLER SYSTEM 97'-6° 1777 MASSACHUSETTS AVE� MAXIMUM TRAVEL DISTANCE TABLE 1�172 25a'WI SPRINKLER SYSTEM SEE"EGRESS PATN IENGTHS"CNART; EXIT ACCESS DOORWAY DIST 1007.1.1 1(3 OF MAXIMUM DIAGONAL DISTANGE 111'-4"DIAG 105'-9"EXIT SEPARATION; L�I NGTO N�MA OZ4ZO MINIMUM AISLE WIDTH 1029.9.1 36"WHEN AN AISLE SERVES IESS THAN 50 36" CORRIDOR WIDTH TABLE 1018.2 44"MIN:36"MIN IF OCCUPANGY IS IESS THAN 50 44" DQOR WIDTH 1�08.1.1 32"MIN.CLR OPENING(OR 36"DQOR) MAIN ENTRY 72"OTHER 41" FIRE RESISTNE CONSTRUCTION DRAWING TITLE DESCRIPTION CODE REF. REQUIREMENT PROPOSED EGRESS PLAN&CODE BUILDING ELEMENTS TABLE 601I602 PRIMARY STRUCTURAL FRAME 0 HR BEARING WALLS-EXTERIOR 0 HR ANALYS IS-BAS EM ENT BEARING WALLS-INTERIOR 0 HR NON BEARING WALLS&PARTITIONS-EXT 5<X<10 1 HR NON BEARING WALLS&PARTITIONS-INTERIOR 0 HR FLOOR CONSTRUCTION 0 HR S CALE ROOF CONSTRUCTION 0 HR PLUMBING FIXTURE COUNTS As indicated DESCRIPTION GODE REF. REQUIREMENT PROPOSED 5 H E ET N U M B E R WATER CLQSETS tO.tQ TAB�E 1 FEMA�E:1 PER 25;MAIE:t PER 5� FEMA�E=2 MALE=2* LAVATORIES 1�.10 TABLE 1 1 PER 20Q 4 OTHER 1�.10 TABLE 1 1 SERVICE SINK 1 *EMPLOYEE BATHROOM PROVIDED IN BASEMENT KITCHEN ����. ����.�������������.�������� ���. ����. ����. ���_���� CODE MANUFACTURER MODEL FINISH DESCRIPTION SIZE COMMENTS COUNT Image LIGHT POST I I EXISTING jPLANTER BEER GARDEN U BISTRO NUT BROWN WOOD SLAT - BEER GARDEN W ITH APPROX 18"W X C1 FURNITURE CHAIRS WITH WITH BLACK PQWDERCOAT 20"D X 33"H ZZ 3BACKREST FRAMES ED METALBASE o SLATS �� v PATIO EXR#2 C1 VERTICAL LINE MATTE ECOFRIENDLY 39.4"W X 13.8"D X P1 VASE SOURCE BLACK MATTE BLACK COMPOSITE Zy.�°H P�NTWG BY OTHERS 16 RECTANGULA R --_ _ EXISTING _ q_g�. _ EXISTWG = -_ 'TREE BOX' T2 � _TREE BOX _;� RECTANGLE NUT BROWN W�OD SLAT ADA TABLE TO HAVE BEER GARDEN WITH ADA CRONER MOUNT T� FURNITURE BEER GARDEN WITH BLACK PQWDERCOAT 4�.5"W X 27.6"D LEGS FOR PROPER 4 . �..� BISTRO TABLE FRAMES ED METAL BASE CLEARANCE � C1 C1 P1 � o a � M C1 M� WOOD SLAT ADA TABLE TO HAVE 3'-0"TYP. � p� SQUARE BEER NUT BROWN — I BEER GARDEN WITH ADA CRONER MOUNT TZ FURNITURE GARDEN WITH BLACK PQWDERCOAT 2�.6"W X 27.6"D LEGS FOR PROPER 5 C1 T1�._�.. �¢O.� �-T1 BISTRO TABLE FRAMES ED METAL BASE CLEARANCE ���. ���. ��.ADJACENTBUILDING� P� e� �� �� � ,� �.a *NOTE:IMAGE TENANT o, �.y 6 S_ �.; COMMERCIAL FOR REFERENCE ' / - P� t_ ,-= t��_,_ 9'-0"DIAMETER. , , = C1 L WOOD ONLY.NOTTO ` U1 IPATIO MARKET ASUNCRYLIC WHITE g_0"DIAMETER DEPICT FINISH 2 ��`�� f C1: C1 = UMBRELLA SC24WHITE SUNBRELLA � � � � NORTH ARROWS: UMBRELLA COLOR.MINIMUM 6'-8" SUNCRYLIC FABRIC. CLEARANCE UNDER \ C1"' C1 `� � UMBRELLA 3-0".�. Q PLAN � N O RTH 10'-10" � U1 Pi H EGRE55 LEGEN[� P, � TRIJE � � MAXIMUM LENGTH OF \.. �T1 = N O RTH � 44"EGRESS PATH-PRIMARY a FRONT OF HOUSE TRAVEL 1 r � �� U - \ Pi �Q ���.. ��.. P1 I «.i �:�¢: 0 2�_��, N � ---------- LONGEST PATH OF � �2 m Q 36"EGRESS PATH- -- ADJACENT BUILDING. �� L � M SECONDARY EGRESSTRAVEL TENANT T1'��. � �.a C1 C1 � FRONT OF HOUSE _ EXIT DOORWAY/EXIT �Z A T� ����C1 � 36"EGRESS PATH : , EXISTING a� EXISTING �Z�_g�� � � � BACK OF HOUSE _ _ � TREE BOX 2� TREE BOX ��� [n PROPERTY LINE � � � ~ ���� '. ��.` c� `�. , a, ; 4,_y.. 48" : ��...; -T2 �'�'� 5%TABLES TO BE o � ACCESSIBLE"'NOT .U1 r �"> INCLUDING EMPLOYEES P1 �� P1 � 1- � 19" .,_ ,.; :._a T�TAL ECRESS PATH LENCTHS P� T2 4'2„ �`l— P1' PATH LENGTH OFTRAVEL �ry " : C1 - � PATH A 58'-0" `� ISS U ES PATH B 54'-6" �'x-���� PATHC-BOH 56'-7" �q P�� f DATE # DESCRIPTION PATH D-BOH(BASEMENT) 97'-6" �a M� T2 P1' PATH P1-PATIO 20'-7" PATH P2-PATIO 23'-9" MAIN PATIO EXIT#7 2024-02-01 1 ISSUED FOR PERMIT ENTRANCE C1 2�_Q�� FIRST FL�t}R SEAT CHART P, C1 , LIGHTPOST AREA&QUANTITY TOTAL T2� PATIO MAXIMUM INDOOR SEATMG CAPACITY 68 ,- 570 SF PATIO SEATING(1 ADA SEATS INCLUDED) 24 p� C1 .� � •SQUARE FOOTAGE:570 SF •25X0.05=125 •2 ACCESSIBLE DINING SURFACES 11'-10" 8'-0' 2-0 _ o REQUIRED-2 PROVIDED � MAXIMUMTOTALSEAT/NGCAPAqTY 92 EXISTWG ZW STREET 5-1' PATIO 7�EXIT#2 TREE BOX F PARALLEL 11,_6„ N Q PARKING ... . \�S�aEoqA�Hr EMPLOYEES(FIRST FLOOR) pg ,iX a, STALLS __ R .: � -; �V d14 c� � e-O� "�O��r —: i TOTAL FIRST FLOOR OCCUPANCY: 100 � �- - - - - - W'�� ��� ��� tOv�L '�� U J ADJACENT = �'� PATIO PLAN Scale�1/4��=,' BUILDING qZ�o��1P5�A 1 TENANT SCALE:1/4"=1'-0" 0 4' 8' W PROJECT NAME � }= a TATf E BAKERY&CAFE : .� � ADJACENT� �;a � BUILDING,: ��� w ����TENANT���. .... -� .. (n � a: 2 x� U �i�` � V; � � Q� � 1 - '= — _ : ..„ , � : :w. �— d _ : , _ �� , '� � � � �- ��P =�- Q PROJECT ADDRESS � � �� � / .�� � a � . � ._. PATH C � �,,,.� � PATIO - -. 1777 MASSACHUS�S AVE I � �.;�„ �:�+�'� U EXR#1 � � ���'� ' -������ �° ���� � �� LIXINGTON,MA 02420 , Z � � o —� , : _ � ___e� N °s_ ° `� o - �_—_ ��= w I� .. �� / . . . . . .. . .. .. . . . . . ... . . .. ........ - � DRAWING TITLE � PATH B�..��PATH A .. ... PATIO PLAN n; . EXIT#2-EXIT ONLY-UNOBSTRUCTED EGRESS TO PUBLIC WAY EXIT#1 DOOR TO REMAIN UNLOCKED AND UNLATCHED DURING OPERATION MAIN EXR-UNOBSTRUCTED EGRESS TO PUBLIC WAY HOURS DOOR TO REMAIN UNLOCKED AND UNLATCHED DURING OPERATION HOURS S CALE 38"CLEAR=253 PATRONS 69"CLEAR=460 PATRONS MAIN EGRESS MUST ACCOMMODATE EGRESS FOR 1/2 OF TOTAL OCCUPANTS As i n d i cated REQUIRED EGRESS CAPACITY BASED ON MAIN EXIT:50 TOTAL OCCUPANCY:100 5 H E ET N U M B E R HALF CAPACITY:50 2 PATIO EGRESS PLAN Scale:1/8=1" � SCALE:1/8„=1'_0" 0' 4' 8' 16' 32' AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Presentation- Cary Memorial Library Project Construction Documents to Bidding Phase - The Children's Room Renovation PRESENTER: ITEM Mike Cronin Director of Public NUMBER: � F acilities; J. S tewart Roberts, Johnson Roberts Associates Inc. I.3 � S UMMARY: Category:Decision Making Attac hed p leas e find the info rmatio n o n the lib rary p ro j ec t(c hildren's ro o m and meeting ro o m). T he arc hitec t will b e at the S e le c t B o ard me eting to p re s ent the p lans and re s p o nd to any que s tio ns the B o ard may have. The Department of Public F acilities is seeking approval from the S elect Board to continue the design work to put this project out to bid. SUGGESTED MOTION: Move to approve the design plans for the library renovation as attached and dated March 2024. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 7:l Opm ATTACHMENTS: Description Type � �������c„����,�;����� �.:������ IC�,���r��� c � c _ _ � - � - - � - , �� _ __ - � � ■ �n� ��� 1�� ����'�� ��� � - c �rc - -- � -- _ � -� �� �- - � -- ■ ■ — -- - - - a emor�a � ra - - -_� - -- �te cur�os� • E M�nds • Connect Commun� - I n� � �t n a e � �t - - - - - - _ _ ______ _ _- �-�  - �- Lower Level - Existi n March 2024 - - - g PROJECT GOALS: rz ��.F� " �� �f�: � � F �; ����;� �f r;�$�� �, ,.�.-� ,� F � ,� _ a � .� R _ .,� � . - - ; �- - - � .- �.: � i . ��� �; _:. � ���I � � � ' � ����� _� v — ���������. E�{`aTIPiG$L�T NEjN i3ONS7R�1G71QN I `' �����g �_ , � � �--r-�:=I `�—�a �1 � : , ; � � ��'�` , �(R }t. � _. ��vw� � �'Zn7�� I �� 4�� •Improve safety and oversight throughout the _ �� � __ � F;��� = � - ��� _� ,������� _��� _` �An, �� �� ___--__----- �� � � � ��, - =�r� _ � � �. �� - �,������ :�� �� °�- ��- --- �- � � � �= � ��� ��� Children's Room space. . � � � �� �� �� : �� _� � - - - �.��= ��_�� -- - � f � � � E �9 � �� _� _ %� � � ,�"" �3 � �-�� �.� � �-v` �' : ; �n � _��! �� �u� � �� �•���� � z- : rU�`r'�t:' � - '. .���� . - �`�-cn ', . �i'..,-t, t�t�..i ���� —-- -- -- -_ � ---- --. .....— .. � 1t�`k.r�� � �'L � - _ �� � ��r� �_��-� 39, '-,��' ` ' _ _ �_ .. �� _ � . . = ' . ..,�� �',m ! �: f—'f ,-'.: �.��-�i r—- — ^- -A� �-. •Space to be designed using inclusive, people-centered -�-= ��� - ;,F�= -_ -�. 'P �� � � � � E� = �`� � - $ �' � � , _ � -�. -__—__ L �__�___ =E_>.� —__—__-�"E .. - . p_ - �� ' - - �r . -- � � 8.1 � .3K �{ � �' � . . 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' �,_ Gtt1C�E1. �A � �E , , •Service desk and workroom space re-designed to � � � - � �� , � � �u t ��� 3,� � .��, ���� ; ��rt f �� �. ��,�� 3 ��. s _s _ _ .� � � � better accommodate library work. � F�"�'�� f`�,���� f'� � � � �:� �`��� � _ ,� ,�. � s , E� � � � � ;� � � � �� � � : ���� : : : q' � � 3 t__ I � . < 3 i��; " �n,�'�� �.� '€�s_- _w-..����Gnd,'ke } �-- , : I � 2� I •Focus on analog,tactile, natural materials,and , � � � 3�� � !' �= -_� ��= : - ` � _:� � , � �,� � � �- _ �e� } F�rw��a^�s4�*s,e� ��; f� ;� E€'ws �, ��� � �, _. � _ j�'�� � ���� e-� f f �� � . �` . �- �', �^� �yg `-�-n^'-fs- _ .� (� i . .. . . � � " ..ti activities in the Children's Room ��„ � .� �_ ___ _ ��--�, _ - ti _ �__ - ��, , ��. �. �: �,� �,-� � � � �; � _�ry � � P �� �� � � , . _ , � � �: _.� � � �� �- � � , � £ �,� �� x. �. �_ ,. ,�---��� ��� I i =��+� �l3Fl £_, t � i n - �a. . -_.t.ar,..�.-.>�..,�- - R I �`F! F,_ >./ �.� g ' . �- < L� � , < .. 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E s�� � ���� � ` �a � ���� �,___ : �� �.� �. , �,�"^,�y�' ��-� F� r� ,� � �N W��(dSTRUGTIQN � - _ � ' _— £ —- ���� - � �, �'";�� -� �� �".s °� l �__ � � � v; "^' -- __ _ " � _ � �I i ; � � . .. � �,,� � _-, # ' ` �un�w_�aa , ' �s e _ _ children and families. f� . ' -��� g �'- � x � _� = - �_______ _ � �� «� � _.e��.�.� � �- 4 _ � ���_� � � o. : i�`�) <�� �' �a��un� �- ���c�,� �'� ��� � � :,,•,� �EX(ST7P!{�BLl?("a � [ � : 't� i ' �7,g� +�, ns. €,� f �- ,_... � �r����� �.,=,ro�'r '� "F" E ._,__�-.-�- - ��' \,-�hrn� + - �� � Efl� ;.. �#.-�.��� . .. � .�.� ��� � _ x.,. c� _ I �� •The Lar e Meetin Room ro'ect to feature - RA� ��__� 3 �-: �� ��� y� - � ��'µ {�� -� �=��E� � .� g g p J �.� ��e� �� � �� � , �- � �� �� �- --� ,.,� --- --6 �:;���' � ��� x� � ! - f ' ' �„ �,���,,�� �-f �� � � �� � � ;� �_ . ..� : z��� �F � . . . . -� � `, ��,, ��� ; �. �� -- e � ' _ � .�sw�.cu �"������ I �F.� : � .� �� technology making cooking innovation � - jII"� � ��� � s > > > � �� � � i ��_ P �,� � �,�°`" � �� ��- # �.,�_�.' - ��uF�.�� � �—= ���'�` � � �,,��-�. � —�; � ` ... . . . .. �"—� `- _�,� �; � ��� _ t._ _ �, capabilities and built-in flexibility. ` _ - __ --- -� -� � _ � � � � , �Q_ _�- --�- - � . � � ; ,__ � ;�: —�T_�_~- �,.' � � �� ' � � _ �� /� � ��; E � � {,-�� f i �; / ,�/�'' et�,�rnnc � �--.. t�',-s`�"��.+ea ,`�. ��f�� 1 -- �� � Y- , �.,.._ � • � �� ¢ .�� „� _�� HVAC system replacement for the whole floor. ����;��� f � � ���� F� �� C �,� ���� �!��� � �*�� �,A• v � ���' �,.� E�� �a '� � ;' i � , �a __ � r ��.���� � � � � •Design with Sustainability Goals in mind. � � _ _ �'� �� � � �"�" _ � �� ___ _ "_' S � � , � r`f l , � �,�.- '� a��,��z���.' ',P3. sl� 'C;..-�' ' �'- ` ,� ?�sca� � `t.. . .� �a , _ �_ �-a . �c�•cf. 3� y r��: `�`. �i . �=i . , \ :�-_. , ,. - -- � -- _ � -� �� �- - � -- ■ ■ - -- - - - a emor�a � ra - - -_� - -- �te cur�os� • E M�nds • Connect Commun� - I n� � �t n a e � �t - - _ --=- - = -- C h�I d re n's L�b E � t� M h 2024 - �_� ----- -- -�_ ra y - g r - i i r xis in a c �� �� ���� �� � �����, � � '� �� � , � � _, � � � � � � � � � _ _ .�,�,-. � 1. Recar�fi�ure er�tra�ce tt�Children`s�ibrar-��o pro�id�mt�re visil�ilit�r � : � � ,e � : � � � � �r�d mc�re efficient case caf space, � ������ ����� � _ � �� ,. � � . �� �. �. �� ; _ � � : { _—_ — , : _ � § � • { �� 2. Recc�nfigure s�ac�Cs t��Ilow for�etter access�bili�}��r�d��si�i�ity,�dc� � � � � „,� � ; � � � � �� , � � s { � � � : = � � ° � ��; � � �� �� � ' � � � � � �r_��.� patr€�r�-frie�dly boc�k sol�tivns�c�r your�ger re�c�ers. � � : `� • t� � : � � ' -, g� � �� �� - � � � � � _ : � �_ � �. � : ;_ �� � � : ,� �� �s �2 A�- � 3. Use�olc�rs tc�ider��ify differe�t boc�k cc��lections. �� �� �� �_ � � � . � �� � � � - �� � ,� �. Ide�tify Ic�c��tic��ts fc�r hanc�s-or��e�rnir���reas. � : �� � ,. fm � . � � _ ; ` :E � _� ._� ., � a� 5. R�cc�nfigur�St�ry ar�d Gra�area t�ir�prc�v��fficiency ar�d pr�v�d� � � � ' � � � _,� �e , . � � . � _ �_ �� � � � � �d�q��te craf�sp�c�. � � ,�� -=w.��� E u _��_�:� � _ � � � .��,�.�;_�,= • ' �; : � ' �a�y �. Prc�vide acc�ssiE��e sir�ks in Cr�f�area s�i�ed for differe�t a�es. � �� � � � � � � � -� - � - E__ fi _ _q t_ _� � � � � � � ��_ � �y� _ _ � �� 7. Add sc�ft se�tin�ar�d study s�a�in�. `_. _ _� �; � � _- � __ � .-. z_� „ ,__, �� � � E E �; - � �� _, � �. RelQcate�r�d i rn�rc�ve restrc�€�ms. � ��� �� �-� � _ .�� �:�: �- � � --�� z_ � _ _ __ , � __., _� � . � .,- _ .r - --�� � �s ��� � � � ;� ___ _-� _ � a _- �,�� � 9. �vcaid creating permaner�t barriers witl�ir�the space. . : � t_� ��� � _ ;,� F� � ���� �� �� �f� � � � ��� � r � E 1Q. 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; • �EE�accr�c�itec��rc��e�s�c�r���—�vail�b�e�b�t r�c�t ap�lic�ble�s t�is�s��aartial ir�t�ric�r . , � �.� F�,����� �t �a��.�}_ .-�.���-��.�� ; ..�� ... �tra- ,�-"`=��� :F�i�E- i-4 c °�..- rr.�s-�a_ � �^p ['��J }(� � � 11..�VY�C�V�: - .�-��_,.'�_` ��>�'_�t'���i-�_�'�v�w�_a��;�-,� ��.=��-_ - '¢ � � :�` ._�� +a� €^�.���'_�-�. �� "°,a.. �'�s�`� �=-��_t.��t,C���-�..;��Y� �-���b.r-,,.S�C�-�€1�.��t-e� , ��� . • ��g�c�r�a��r�c�i�s.N��--partial ir�t�ric�r rer�c�va�i€�r�c�r�l�. . � ,� . � �za; ,��.��u�._�_� , _.�,���. �.,� ���_�.����d��_���{ - -- � -- _ � -� �� �- - � -- ■ ■ -- - . -_�-- _- a emor�a � ra _ - -_ Lexin ton, MA �-� _ .� March 2024 ,--- _ Esti m ate of P ro ba b�e P ro j eet Cost �esi�n�e��lc�prr��n� ��°1c��c�n�tr�u�ic�n�3c��urn�n�s , C?c�-2� ��,��2 5�' J�r�-�� �2,�'��S�' i Construction �onstruction $3,59�,859 $3,b30,3Q4 Expanded NVAG scc�Pe included in cc�nstructrc�n r`ncluded in canstructran Genera)Conditions 1 Q.Q°f� $3�9,4$b 10.Q°Ifl $363,03t} 4verhead&Profit 1(}.0°la $3�1�,43� 10.t}°I� 9�399,333 �onds&Insurance 1.�°IQ $fi�,2�7 1.�°la �1�5,89Q �stimating Contingency 1Q.0°lo $441,�03 Tota)Construction(Rounded� $�,$5b,529 $4,�5$,558 Escalation 5.Q°falYear 12 mos $242,826 5.0°lolYear 1 Q mos $185,773 Tc�ta)Constructian $�,Q�19,3�� $4,��4,331 Furnishings and EquiRment �urniture&Bookstacks Allow $420,000 Allow $342,OQt} Com puters AI I ow $20,000 A)law $20,OQ0 AV Equipment Allow $8,000 Allow $8,OQQ Signage Al low $20,Q00 A)low $�O,OQQ $4b8,000 $390,000 Fees Architecture $4b1,970 $�61,97t} �urnishings $4�,t}00 �45,OQQ ����f f I� ����t f 7� Project Expenses Distribution Bid D4cs Allow $10,000 Allaw $10,OQ0 �ommissioning Allow $25,000 Allow $25,OQQ Legal Al IQw $10,Q00 A)low $10,OQ0 T�St��,� a�iow ���,�oo Ai�QW ���,o�� Total Estimated Praject Cost $6,271,800 Unsuitable Materials Allow $50,t}00 Allow �5Q,OQQ Moving&Storage Allow $fiQ,OQQ Allow �1�Q,tlQQ Misc Allow $1�,000 Allow $15,OQt} �t1��C1�;?���C��I�t �i�,J��Q,QQ� ��os,000 ��o�,000 �or�eept�S��ady F�anding $�C}Qj{}QO Gontingencies Construction Contingency 10°la $509,93b 10°l� DPF�ech Fur�ds �i�?7�j�Q� $�b4,�33 Project Contingency 5°fa $58,999 5°l� $b1,099 �5ss,��� ����,��� Balance af F�anding I�eeded $4,000,000 iT4ta)Budget Estimate of Probable Project Cost(Roundedj $b,$4$,000 $b,271,8Q0 - -- � -- _ � -� �� �- - � -- ■ ■ -- - . -_�-- _- a emor�a � ra _ - -_ Lexin ton, MA - - - - - - - _ ___=__ _ _ _- P ' t �-�  - � ro ec Sched u le March 2024  -  J Town Start Meeting Go to Bid 6 weeks Bids Open Construction Finish �.��� �,�� . - _ � Construction � - -- � -- - - -- _ - -- ■ ■ _ � � �� �= - = a emor�a � ra - t t= - _ Lex� o MA - -�� _ .ngt n, - - -- � --- _ =- -=- arc - = - = - M h 2024 -�-_ =-� _ �_� _�__ _ . • ues �ons - -- � -- _ � -� �� �- - � -- ■ ■ -- - . -_�-- _- a emor�a � ra _ - -_ Lexin ton, MA - - - - - - - - -- -- - Int ated Des n • Sustainabilit Measures March 2024 - -_-� - -_� eg r i g y - �_�- ---- _ • With potential up to 79 points,this renovation could achieve LEED Gold in LEED ID+C: Commercial Interiors (if LEED -���� ���� � � � �� � �� certification is pursued) ���- � �� � � � �� -� � � • Installing an energy recovery unit to minimize energy used to condition outside air. _��������� ��_� � ���� �,� � _� _ • Utilizing new demand control ventilation (DCV)strategy to reduce outdoor air and energy as much as possible. ��_��� �� y � � ��� � -� _ �� _ • Installin hi h-efficienc air-source heat um s with ener recover ca abilities to reduce ener use. =� �� _ g g Y p p gY Y p gY �^ _ ��_ _ • No changes to existing solar,will remain operational during construction. . � _ • New energy efficient dimmable LED lighting will be installed to reduce the building's lighting energy use. • The lighting is designed using dimming lighting control stations,which control each room's fixtures in multiple independently dimmable lighting control zones to maximize controllability. � — � � � � • All rooms are designed with occupancy/vacancy sensors to automatically conserve energy for both lighting and receptacles ��� � � � when the space is unoccupied. __ �� � • All rooms with exterior windows are designed with daylighting system photocell light sensors to automatically conserve - � � �� ener b com ensatin for natural li ht with lower li htin levels whenever ossible. gY Y p g g g g p � �_ _ • Red List Compliance,targeting materials from: • Division 3: Concrete • Division 7:Thermal • Division 9: Interior Finishes � ��� � • Division 12: Furnishings - AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Transportation Safety Group Recommendation for Amendment to §192 Traffic Rules and Orders PRESENTER: ITEM NUMBER: S heila P age,As sistant P lanning Director I.4 S UMMARY: Category:Decision-Making Attac hed p leas e find the p re s entatio n, memo randum and rec o mmend ed ac tio n fro m the Trans p o rtatio n S afety Group (T S G) on this request to add a stop sign at Anthony Road & Lillian Road. S heila P age,As sistant Planning Director will present this request. SUGGESTED MOTION: In accordance with the provisions of Chapter 689 of 1986 of the General Laws, the Traffic Rules and Orders of Lexington,Adopted by the Board of S electmen on November 13, 1967, Now Chapter 192 of the Code of L exingto n, are hereb y amend ed b y ad d ing the fo llo wing to: § 192-10 S CHEDULE 7: S TOP S IGNS AND YIELD S IGNS Street Location Regulation Anthony Road at Lillian Road S top FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 7:30pm ATTACHMENTS: Description Type � �������m��,�-��;����� �..�.���� II�w����.� � �����ai�����,��������� ��.:������� IC�n�����:� � ���;�,, �:����,,�° �,������ � �� � �$e �. �`� • ��`" �� , :� � � '�-- �`_ `4� ;� €a� � , „ �� . - £ � _ _ � E„ A ` � . � - e � ; � �� e� � � � � _ � � � �,� ,� � , � � -� � s E �} Y $£ � ,£ � � � � ���� �� ` �� � _,E � ��� � _,, F , � - � � � � � � � � _ F � -�� � -�� � � � - � sil � � � a � � _. m� � , _ e � ,� � � -� �� � � � � - ��, _ :� ������F� �T. � � ;= �� ��._ � �, , � :�£� . . . � , �a. � �� . �c` � ` ` � �� � � , � s � F � ; � , � � _ ; � s �� � � � � -- �������� � :�. �E �. _� � �: -_ � �� e .� ; � _� �� -� � � � � �:� -� _ � '� `� � _� � '�, _ _. . ,� � �� a� � �� , . , E � � , �_ �_� , � . a s � t _ , � , - = s. - � � � � � . _ a � „ , � . _ , , . � � , , � . � a - � -- 9 _ - � ,- _ � � - � ; . . � � _ _ -. , _ - � _ � �� _�� _ ,� � ' �� � �,��-: � '. �� -��-_ ° � - �: _ � � ,� �. � �= � �°`� � �, � � � �_ � _,. , � � �� � -_ �;� �  6� _� _��_ � ; �, � s -� = e�= �' -� �_ � , , _ ... �-=a�- _ _ _ .� �__ F . _ � -� - � � � � � . , � � � -, ,_, _ � � s , � � ; � _ £. �; � � . z�. �. � ,- —� .- � , : �. , . , �_�= � �,a _ , ,a�.== __— �� _ � � � � �,,. e. -�_ _ � �� �e�- � �� <� �a x �. � � : -� ��- }�� :.. }'. �; ��� ....iriui�' '///i,.!;,. „ ..�.�t i. ., .�m,,... ii.I i,.., .,. � ,ii. � �iq.,�.,:,ui �'i/'i i'//i //���.,',�f i�./i: ,S .V. ;;. .� ���dl I� N,I,VI 1 I�n��,,i O;y�N P V//.( i., ���i � /�� I�.,II II i �. ,ir�l� <> 1....//1/�,/ // . ... ll,i, / i„ � .,, i W,�i � l� Di/ �Y� (m N<ll ��i ��,!, I �f I � i„ W+ �`,�jW,l,/ �J,1�.� ��r,. 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I� ,�� r i;, `' , Ir/��°,�� !�, !�� ��i ��i���f�Ji.J�/%���� �I (i/J , i r�� i�i� , i, ^ ' /i �r�� U;r- y��. f 4 ,��'/ f��, i ,,� �J�,f/� /i/ i�� _!!i,ii, � � ,1. ��i/ r I�i�, � � ,�J,i� �i�,; ,U (��%;'��//�ii,, „',;. d�''.�/�r;�✓��,,�',i,,�%rr���%i�^ .���y' G p='�If,�� ;,J..+ � Mr � �- %,, �i/- r Oi /��� ..� u/� �tliii�� "�I� ���« � i yl � �; ���,j +�1 � �%��� ��✓�I�� "��i�// F �H/J ��s�„ ," �j � �l�r � a, ol �i u�"II��� i 1� f ��r,� �,, �i�,i�� � ;//�i�rrfi ��,.,�1 F..�, �.,�if����i��,,.:,il",�. �� L��, ��i'��i'L�y"��. ���r�f�l��., I':�(„`;" ,, �l� �ri�,,,,,�i/�%�i%�����j� `f��///,� �,!,�,i � :..� �, , ` ��i o,. ,.J ,„"!,:. . �� y(�i� � �� ' /l�� � J r i 1 n i,w, u�' i�,,,i,".� Wh �r� � f'" ,��rJ�;���i��,>/ y���j/��r � ��� � t�;� , Y � yr � ` �,l ����,�� �a j �u f, �, �, ��, r. �ei i D ��i ��,�� �� ��2, / �� � „ �, i i /� �, "�� � ; � ,�� � / �, .)'r f .;f„ i��� �Y,. f � 1�/i )�i. i}� i � / /J,.fl .�.` �l��iYi�, / + l. ii �� ,u,� �i 'y° I ��� " ri,,, �� � i� "U�r 1���(„� r��V�,/ ���� ��ii�., � �,�",r�(� 1�r� �� I ;� .,. ; J ��fil:.,��f�� �'f, „� ,.iJl) JI ,I , ' : / � � �������� � ..�� '�, i��l�"f�� 1 r�I7,r:. �,�,.���,'",�'r�7 �l� ir��� �a����Gi,.,.�)�i��l,� ����i�r���^!G�������I IIIIIIIIIIIIIIIVIJJJJJJJ,�, iier„/fl ia ir ii iii i ,��������;� TOWN OF LEXINGTON �w Y�������„�......� ���� "Y. ��y�" �� TRANSPOR TA TION SA FE T Y GR O UP ��� � �r ���,. �� .� ��, �q°'� Y�; `°' °4,�V°� � ��� ��- w � ��`��'I �� ��6� �"�"��� �' � �� #��q° 1625 Massachusetts Avenue �� � � �� ,4� ��'�� ��'��"�;��� �� Lexington,Massachusetts 02420 Contact: Sheila Page ����.� ,,. � �°`����",�������"''� 781-698-4560 ���e.��� Assistant Planning Director https://www.lexin tonma.�ov/transportation-safet� r._� oup spage(a�,lexin�tonma. o�v Date: March 6, 2024 To: Jim Malloy; Town Manager Cc: Kim Katzenback, Executive Clerk Select Board John Livsey, Town Engineer Ross Morrow, Assistant Town Engineer Carol Kowalski,Assistant Town Manager for Land Use, Health and Development Chief Mike McLean, Police Captain Chris Barry,Police Fr: Transportation Safety Group - Sheila Page,Assistant Planning Director RE: Recommended Traffic Regulation Amendment Stop on Anthony Road at Lillian Road Requested Action: Vote to amend T�affic Rules and O�ders: Chapter 192-10 Schedule 7 Stop Signs and Yield Signs to add a stop sign on Anthony Road at Lillian Road. Background: In response to a safety request TSG recommends that the Select Board amend the T�affic Rules and Or�de�s Chapte�192-10 Schedule 7 Stop Signs and Yield Signs to add a stop sign on Anthony Road at Lillian Road. Anthon Road The idea of the stop sign originated by a resident request. The resident noted and TSG observed drivers travelling south on Lillian then making a left turn onto Anthony Road were cutting corner. At the same time, drivers travelling west on Anthony Road do not stop and roll through the corner. Because this is a "T" intersection there is an implied stop. Drivers are instead treating this intersection of Anthony and Lillian Roads as a single roadway. This situation makes it difficult for drivers to safely stop when trying to make a left turn off Anthony Road onto Lillian. TSG recommends a stop sign at this location. In addition, TSG is proposing a short double yellow center line along Anthony Road with a tear drop at the intersection 1 VOTED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED BY ADDING THE FOLLOWING TO � 192-10 SCHEDULE 7: STOP SIGNS AND YIELD S/GNS STREET LOCATION REGULATION Anthony Road at Lillian Road Stop DATE OF PASSAGE SEL EC T BOARD A TTEST TOWN CLERK AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2024 Annual Town Meeting PRE E TER• ITEM S N . NUMBER: Board Discussion I.5 S UMMARY: C ategory: Informing 2024 Annual Town Meeting The S elect Board will discuss articles and take positions for 2024 Annual Town Meeting. • Article 45 —Indigenious P eoples Day. Consider if the Board intends to remove any reference to anything other than indigenous people; to retain Columbus Day as associated with that same day, or to move to do something like recognizing that day also as I talian H eritage D ay in L e�ngton. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 7:40pm ATTACHMENTS: Description Type � �,(��,��m��������ar��.f��,�����:���� �::������:������ IC�����;������ � ����c��;�I�:����°�:� .�.���°���:�����I.�������,�a� .�,m��,,,,,��c����i�;�i�.������:����� �J�� I[ ���c������:� Il���,�;��u�i��� Town of Lexington PROPOSED CONSENT AGENDA 2024 Annual Town Meeting ARTICLE 6 Appropriate for Senior Services Program APPROPRIATE THE FY2024 COMMUNITY PRESERVATION ARTICLE 10 MMITTEE PERAT B D ET A D PA PR E T CO O ING U G N C OJ C S b) Archives and Record Management-$20,000 Projected Debt Service-$1,788,900 k Administrative Budget-$150,000 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL a) Transportation Mitigation c) Ambulance Replacement; d) Equipment Replacement; e) Sidewalk Improvements; f� Hydrant Replacement; g) Townwide signalization h) Stormwater Management Program; j) Public Parking Lot Improvements; k) Network Core Equipment Replacement; 1) Municipal Technology Improvement Program m) Network Redundancy & Improvement Plan; n) Network Technology Improvements o) Scanning - Electronic Document Management; q) Street Im rovements ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS a) Public Facilities Bid Documents; b) Public Facilities Interior Finishes; c) School Paving and Sidewalks; d Public Facilities Mechanical/Electrical/Plumbin Re lacements; ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS (IP) ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS (IP) ARTICLE 28 SELECT BOARD TO ACCEPT EASEMENTS ARTICLE 30 PROHIBITION OF SINGLE USE FOOD CONTAINERS (Citizen Petition) (IP) ARTICLE 44 AMEND GENERAL BYLAWS — CHAPTER 100 PUBLIC WAYS AND PLACES Citizen Petition IP ARTICLE 53 AMEND ZONING MAP - 507 BEDFORD STREET (Owner Petition) (Refer to PB) ARTICLE 54 AMEND ZONING MAP - 509 BEDFORD STREET (Owner Petition) (Refer to PB) 03/08/2024 Select Board Positions Working Document ARTICLE # UPDATE AT SELECT SELECT BOARD Article Name BOARD MTG PRSNTR CONSENT IP JP SB DL JH MS 1 Notice of Election - 2 Election of Deputy Moderator and Reports of Town _ Boards,Officers and Committees 3 Appointments To Cary Lecture Series, - � � � � � Finaneial Articles 4 Appropriate Fy2025 Operating Budget Jp � � � � � � � 5 Appropriate Fy2025 Enterprise Funds Budgets DL � � � � � 6 Appropriate For Senior Services Program SB C � � � � � 7 Sustainable Capital Proj ects MS � � � � � 8 Accept Tucker Ave(Westernmost Portion) DL � � � � � 9 Establish And Continue Departmental Revolving Funds DL Y Y � Y � Appropriate The Fy2025 Community Preservation Committee Operating Budget And CPA Proj ects a.Cary Memorial Library Renovation—$4,000,000 � � � � � b.Archives and Records Management—$20,000 C � Y � � � c.Park Improvements—Athletic Fields—Bowman School � —$545,000 � � � � � d.Lincoln Park Fitness Stations Equipment—$160,000 � � � � � 10 e.Park Improvements—Hard Court Surfaces—Valley Rd— � � � � � $492,000 1/22/2024 MS f.Lincoln Park Field Improvements—$1,145,000 � ����� � ���� ��� ���� ��� ���� g.LexHAB Support,Restoration,Preservation,and � Y � � � Decarbonization—$482,365 h.Lexington Housing Authority Exterior Preservation— � � � � � $100,000 i.Affordable Housing Trust Funding—$3,200,000 Y � � � � '.Projected Debt Service—$681,200 C � Y � � � k.Administrative Budget—$150,000 C � � Y � Y 11 Appropriate For Recreation Capital Proj ects SB C � � � � � as of March 6,2024 Select Board Positions Working Document ARTICLE # UPDATE AT SELECT SELECT BOARD Article Name BOARD MTG PRSNTR CONSENT IP JP SB DL JH MS Appropriate For Municipal Capital Proj ects And Equipment a)Transportation Mitigation C � � �� � � b)Heavy Vehicle Extrication Equipment � � � � � c)Ambulance ReplacemenT C � � � � � d)Equipment Replacement C � � � � � � e)Sidewalk Improvements C � � � � � �Hydrant Replacement C � � � � � g)Townwide Signalization Improvements C � � � � � h)Stormwater Management Program C � � � � � 12 MS i)Cemetery Columbarium-Design � � � � � j)Public Parking Lot Improvement Program � � � � � k)Network Core Equipment Replacement C � � � � � 1)Municipal Technology Improvement Program C � � � � � m)Network Redundancy&Improvement Plan C � � � � � n)Network Technology Improvements C � � � � � o)Scanning-Electronic Document Management C � � � � � p)Election Equipment Upgrade � � � � � q)Street Improvements C � � � � � � 13 Appropriate For Water System Improvements MS C � � � � � 14 Appropriate For Wastewater System Improvements MS C Y � � � � 15 Appropriate For School Capital Proj ects And Equipment DL C Y � � � � as of March 6,2024 Select Board Positions Working Document ARTICLE # UPDATE AT SELECT SELECT BOARD Article Name BOARD MTG PRSNTR CONSENT IP JP SB DL JH MS Appropriate For Public Facilities Capital Proj ects a)Public Facilities Bid Documents C � � � � � 16 MS C � � � � � b)Public Facilities Interior Finishes c)School Paving and Sidewalks C � � � � � d)Public Facilities Mechanical/Electrical/Plumbing Repl C � � � � � � 17 Appropriate To Post Employment Insurance Liability Fund DL C � R � � � 18 Rescind Prior Borrowing Authorizations JH � � � � � 19 Establish,Amend,Dissolve And Appropriate To And From SB � � � � � Specified Stabilization Funds 20 Appropriate For Prior Years'Unpaid Bills SB C � � � � � 21 Amend Fy2024 Operating,Enterprise And CPA Budgets JH Y Y � Y � 22 Appropriate For Authorized Capital Improvements DL C Y � � � � 23 Appropriate Opiod Settlement MS � � � � � 24 Appropriate Funding For Semiquincentennial Commission 2/5/2024 SB � � � � � 25 Pine Meadows Clubhouse Renovation SB � 26 Appropriate for Design Funds for Lexington High School Jp � � � � Construction Proj ect � 27 Appropriate for Renovation of 173 Bedford Street JP � � � � � General Articles 28 Select Board To Accept Easements DL C � � � � � Amend the General Bylaw-Noise Control 29 a)Construction Noise JP � b)Commercial Gas Leaf Blower Prohibition Delay ����� � ��� �� ��� 30 prohibit Single-Use Food Containers(Citizen's Petition)- JH C I I as of March 6,2024 Select Board Positions Working Document ARTICLE # UPDATE AT SELECT SELECT BOARD Article Name BOARD MTG PRSNTR CONSENT IP JP SB DL JH MS 31 prohibit Single-Serve Plastic Water Bottles(Citizen's 2/12/2024 JH Petition) 32 Old Spring Street Name Change SB Y � � � � 33 Authorize Affordable Housing Trust To Seek Affordable 2�5/2024 MS Y � � � � Housing 34 Amend General Bylaws-Tree Bylaw-Tree Protection 1/22/2024 JP � Y � � � Plan 35 Amend General Bylaws-Tree Bylaw-Require Mitigation 1/22/2024 JP � Y Y � Planting In Certain Instances 36 Amend General Bylaws-Tree Bylaw-Exemptions 1/22/2024 JP � � � � � 37 Importance Of Trees Resolution(Citizen Petition) 1/22/2024 JP � ����� � ��� ���� � ����� Amend Regulation Of Fossil Fuel Infrastructure Bylaw- 38 Meet Department Of Energy Resources(Doer)Requested JH Y � � � � Chan es 39 Home Rule Petition To Adjust The Number Of On-Premise DL � Y � Y � Wine And Malt Alcohol Licenses 40 Integrated Pest Management Resolution(Citizen Petition) 2/12/2024 MS � � � Y Y 41 Massachusetts Bay Transportation Authority 3/4/2024 JH � � � � � 42 Digital Publication Of Legal Notices(Citizen Petition) Y � � � � � � 2/12/2024 JP 43 Voting Rights 16 And Older(Citizen Petition) Y _ � � � 2/12/2024 DL 44 Amend General Bylaws—Chapter 100 Public Ways And I Places Citizen Petition I SB C 45 Indigenous Peoples Day(Citizen Petition) � � � � 2/12/2024 JH 46 Royal Family Invitation To 250th Celebration DL ��� � �� � ��� � Zoning Articles 47 Amend Zoning Bylaw-Signs Y � 2/26/2024 JP 48 Amend Zoning Bylaw-Short Term Rentals 2/26/2024 DL � � � 49 Amend Zoning Bylaw-Permitted Uses and Development � � Standards 2/26/2024 MS 50 Amend Zoning Bylaw-Inclusionary Housing For Village � � � And Multi-Famil Overla Districts 2/26/2024 JH ���� �� 4 Select Board Positions Working Document ARTICLE # UPDATE AT SELECT SELECT BOARD Article Name BOARD MTG PRSNTR CONSENT IP JP SB DL JH MS 51 Amend Zoning Bylaw—Maximum Height For Village � � � Overla District 2/26/2024 JH � 52 Amend Zoning Bylaw And Map-Technical Corrections 2/26/2024 SB � � � � � 53 Amend Zoning Map-507 Bedford Street(Owner Petition) � � � � � � � JH C � p � � -� � ����� �� - a� � 54 Amend Zoning Map-509 Bedford Street(Owner Petition)- � � � � � �_ s� � JH C as of March 6,2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Request to Approve Plaque on Base of Tree on Buckrnan Tavern Grounds in Commemoration of the Semiquincentennial PRESENTER: ITEM Cind Woolworth Treasurer of NUMBER: y � L exingto n C hap ter o f D aughters o f the Americ an R evo lutio n I.6 S UMMARY: Category:Decision-Making T he L exingto n C hap ter o f the D aughters o f the Americ an R evo lutio n p lanted a tree at the rear o f Buc kman Tavern o n Arb o r D ay,Ap ril 2 8, 202 3, fo r the c o mmemo ratio n o f the up c o ming S emiquinc entennial c e leb ratio n (Lex250). They now seek approval to install a bronze plaque at the base of the tree on a beveled slab of granite, approximately 8"x 14" . F ro m June 1, 202 3 to J anuary 17, 2 024, L exingto n D AR met in p ers o n and b y email, us ually mo re than o nc e, with the Department o f Public Works, the Historic Districts C ommis sion, the C ommis sion on Disability, the Tourism C o mmitte e, the L exingto n H is to ric al S o c iety, and the Mo numents and M emo rials C o mmitte e and o b tained necessary approvals and/or favorable responses. SUGGESTED MOTION: Mo ve to (ap p ro ve/no t ap p ro ve)the reque s t fro m the L exingto n D aughters o f the Americ an R evo lutio n to place a plaque, as proposed, at the base of the Lex250 commemorative tree located at the rear of Buckman Tavern. FOLLOW-UP: L exingto n C hap ter o f D aughters o f the Americ an R evo lutio n DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 7:SSpm ATTACHMENTS: Description Type � ��������a����;������� I[�:;��'�������(.:..������;�,���,�����,�����r���'��������;�i�:�������������,: �~��cf������� ���,�,���°��� ; _..��.:. ���" �� , ; � _' h�`�„�� • �� �� � ����.. To�n of Lea�ington � �, � °' � � d�"°y �Y� ��r ��,A I� • • � '� � Y°� y p����aY Monu�ents dnd Me�o�dls Co��2ttee :.� � � ,�� �il,.. `� �,,� '� ,�p f—,p�p. )�. �,� '`'�r�. " �., d��.��«� :.,'� °,.� ����l.l.����p%_..�...:..�: TO: Members of the Select Board, Town of Lexington FROM: Linda J. Dixon, Chair, Monuments & Memorials Committee DATE: February 1, 2024 SUBJECT: Recommendation for Approval of Lexington DAR Proposed Plaque Executive Summary The Lexington Chapter, Daughters of the American Revolution, planted a tree at the rear of Buckman Tavern on Arbor Day, Apri128, 2023, as part of the upcoming Semiquincentennial celebration (Lex250). They now seek approval to install a bronze plaque at the base of the tree on a beveled slab of granite, approximately 8"x14" and modeled after the memorial plaque for Marj orie Milne Battin, in front of the Town Office Building (See Attachment 1, Photo #1). Funding is in place to create this new bronze plaque. From June 1, 2023 to January 17, 2024, Lexington DAR met in person and by email, usually more than once, with the Department of Public Works, the Historic Districts Commission, the Commission on Disability, the Tourism Committee, the Lexington Historical Society, and the Monuments and Memorials Committee and obtained necessary approvals and/or favorable responses. What is Being Proposed A bronze plaque, approximately 8"x14", mounted on a rectangular granite base with bevel slant, inscribed as follows: THIS AMERICAN ELM PLANTED BY LEXINGTON CHAPTER NATIONAL SOCIETY OF THE DAUGHTERS OF THE AMERICAN REVOLUTION COMMEMORATING THE SEMIQUINCENTENNIAL OF THE BATTLE OF LEXINGTON 1775 - 2025 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)698-4640�Fax: (781)-863-9468 Email: monumentscmte@lexingtonma.gov Location The plaque will be installed at the base of the American Elm tree previously planted at the rear of Buckman Tavern (See Attachment 1, Photo #2). It will be accessed from the existing footpath by a short cinder path. Cost Lexington DAR has planned for this expense, and has adequate funds on hand to pay the full monument cost from its unrestricted funds. The fabricator, Newton Memorial Arts, cannot provide a �nal cost until a few final details of font size and letter spacing have been resolved, but the cost for both the bronze plaque and granite base will not exceed $2,590. As an extra security measure, a Chapter member has pledged to make up any shortfall in funds in the unlikely event that this will occur. Per Lexington DPW, the Town will install the plaque at no cost. Maintenance DPW anticipates no additional maintenance costs or difficulties if the marker were to be installed. There is an underground watering system on the Buckman Tavern grounds. Approval from Other Agencies Monuments and Memorials first met with Lexington DAR on June 1, 2023. Noting that their proposed site lies within the Battle Green Historic District and is therefore within the jurisdiction of the Historic Districts Commission, the Committee recommended that Lexington DAR meet with the HDC to obtain any necessary approvals. We also recommended meetings with three other organizations: 1) The Commission on Disability, to receive feedback and ensure that the proposed memorial will be accessible to all 2) The Tourism Committee,because of the Battle Green location, to inform, discuss, and request a non-binding "sense of the committee" vote 3) The Lexington Historical Society, for feedback and comment since the proposed location is adj acent to one of the historic houses that LHS partially owns or controls. Lexington DAR(LexDAR) received administrative approval from the Historic Districts Commission on July 13, 2023, along with the suggestion that they replace the abbreviation "NSDAR" on the plaque with the complete words "National Society Daughters of the American Revolution". LexDAR implemented this suggestion. In the summer of 2023, LexDAR received verbal approval from the former Executive Director of the Lexington Historical Society; in January 2024, they received written approval from the Society President. In the fall of 2023, the 2 LexDAR consulted in detail with Christopher Filadoro, Public Grounds Superintendent at the DPW and received DPW approval of the proposed monument's design and location. They received a unanimous vote of approval from the Tourism Committee on December 5, 2023, and an acceptance letter from the Commission on Disability on December 29, 2003. See Attachment 3 for details. Final Meeting and Committee Decision After the initial meeting on June 1, 2023, the Committee kept in touch with Lexington DAR, monitoring their progress and answering questions. Lexington DAR was ready to seek �nal approval by year's end, and met with the Monuments and Memorials Committee for a final vote on January 4, 2024. After a thorough discussion, in a unanimous roll call vote of those members present, the Committee took the following vote: The Monuments and Me�no�ials Committee app�oves, and�ecommends fo�app�oval to the Select Boa�d, the installation of a plaque and g�anite base to commemo�ate Lexington's Serniquincentennial annive�sa�y of the fi�st battle of the Ame�ican Revolution nea�the�ecently planted Ame�ican Elrn t�ee in the�ea�of BuckYnan Tave�n, as p�oposed by the Lexington Chapte�, Daughte�s of the Ame�ican Revolution. After reviewing the Chair's summary report of this action, on February 1, 2024, the Committee voted unanimously by roll call vote to approve the report and to forward it to the Select Board. Respectfully submitted, The Monuments and Memorials Committee Linda J. Dixon, Chai� Av�ayn Baskin Cha�les F�ench Glen Bassett Geo�ge Gaynota Bebe Fallick Leslie Mczsson Attachments Page Attachment 1 —Photo s 4 Photo #1 -Margery Battin Plaque, in front of Town Office Building Photo #2 -American Elm tree, planted April 2024, site of proposed plaque Attachment 2—Monument Submission Form 5 Attachment 3 -Approvals from Town Organizations 8 3 Attachment 1 Photos �' ���'�� Y��,;�� , � �;i� � � � G���'�A�� Photo #1 � � � ��� �t � u,. � � ��. � � � �h Plaque honoring Margery � ` y �� "'�� a � Milne Battin located in front '� � �,��� f ���� , r �p ��. 7�.. i a �ry W'��,-��� � il� 1 a i, � k�„„� of Town Office Building �: ��� f �� a �° � , � � � ���.� �� ��.,; � , � �„ � � �, "�K ,� ii� �y�i�) u �"�� r' � � i , ,� � ; � in n r h .������ � � ��� r d te ded to se ve as t e /� ���,{ �t� �a, �„ �„gr& K )� �. ���, W� }M ✓J� �r�� i A�, rf ''��/i': model for the proposed DAR m�-��°� �� �� w �-� ��,� .� . �, � P ��N ,�� Ny.,�� �� z� ����� �`/�'! � � q. 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J,���i�`Y51���1�1\�0������VS`�lll���1WN, k,'�� u B"�, 1tl,��u � ' � u� ,��� Photo #2 �� ���� 1 , : � , .. .�� a � ��� a �o 4 , � � � American Elm Tree lanted , � ,;�, �� p ��� � � � ,� �� , ���� ������ � . , � April 28, 2023 in rear of �� � , � ;, ��� � ,, ���,,, � I . , , ��, Buckman Tavern by � � � �� � � � � , a� ,�,���,�. L exington DAR. ��� � �����; �,;; ,�� ;;, �� � � ,�i, � �� _ �-- � �� � �� . , �� �,� � ,� ��/ �ii � � Proposed plaque to be ,;,;;;/� f ,�' �!��„� � �%� : , installed at base of tree, exact � �_ _ '����'���������� ��� �' �� � _ �� �_�_�--�.-�� ��� location to be determined by � _��� ������� '� ...,��� IY ,�,`^� ,y..'^�---�"'_�.� '...�.......�.„�. �•�;��� I I� b� ,,:..� �'I��i DPW. ., ����'' . d� «,�,�« � �a � � � �� �, �'� , ���� � i^" r�u�4m�V T �,.1�"�ji����'Ori �j i��/j � �',�;,I�n�� � �„ ,'^'�✓'PJvb, /�>',v�//„rva y�.��I��9�'7����l%r///t�� ^✓i NI Fri�1G%i�i�� /i�. „ ' �` �rri' :,�°�', dV n ��;,/r� %1a��,,.,��1-�'ir� �!„ f/�i i�� �,����/�i i ;�.,. .,J�:�N��/„', If�p�a�'� ..�,�w�-i�r�,��,,..u��r,�✓,�.!r�w i�d�,/��l�r/.�,���if��� ..�/��G.rl',��,�/f„w;.,�,�,/� d,,,�,�i„�.:,,,,,, ,�,r„,,,,,,i<��.,,, .��,;;�:, . - � � ,,,,,, - 4 Attachment 2 Monument Submission Form Resubmission May 24, 2023 Name of Organization Lexington Chapter NSDAR Date May 24,2023 Individual Submitting this Proposal Cindy Woolworth Title Tree Cmte Chair,Treasurer Email cindress@gmail.com Cell Phone 781 244 2129 DESCRIPTION .. � � ... .. ... "� ... .. . ... . . . ... : . . . . .: .. ... � . � �,. ... ,. � ... � � . , � . .. ... .� .� . . �.. .... ..,� � � �. � �� �. � �.. �� .:� .,, ,.� .�..� ..� �, � ��.�..�,..� . � ..� m��,m i� . ° ill 1u ,,. ,, i m �w�� i il�"� ,,ili,,�� i �II�"'�I�� ,,. �i�� � pl f i ill�li�i�� ill"'� �� , � , i,� �, �i�.,.m�ii,�' I � �m ii �` � � I�'� I � � ;, �I o �, �, , � � I � �� ����, II �, � � II i���„ � I�� �, �„� �,,, ���„�� ��I � i.. �, � i„ � �, � „� �, � I � � � i � �����.�.�����.��iiii� � ...�� � .... ������� �.� �...��iiii�.��� �iiii ��.����������� .IIII. �����..� �������iii�.��.� u � ii.�iiii ������iiii, �� �.�.�.ii���� iiii�.����� .�..�.��.�.�.. ��� �� ��������� IIII� ��.�.� ��iiii�,� �W �iiii IIII�.��.�.�.�� ���W � �i„....,+ � �i�� �i�,w i� ,., � «, , ,, . ,.,, . .. ..,. ,,. w.„, ,.,, ,,.,. , ..... ,.,�.„. ,..„, J�.,., ..'„ � ,,.,,,.,.„..,,, .,.� ,.,. �,.,, ," . .,,, ..,. , .,...,. ........ ....... ....: �III. �II����W ���,. � , Ill.,.�o �II����� ill IIII � �;���,. �tli��� �II III ,.� ���'lll� �..�u�tli��� � Ill...,.0 ..�m � I. ��., �;���,...IIII��I�i����,., �,. ° m��.� ��������iiii���iiii �.������������.�.��iiii��.�� ���� �.�t��iiii������iiii����,��� iiii iiii� ���������� iiii �� ���������t���.�.i��iiii�.����W��.�.iiii�� ��.�� ��_��.�ii.�� ��iiii�.���� �ii��.�.�.�,� III�.�� ���..�i������ �.���� Please note this is a 5/24/23 resubmission (V2) of the original submission on 3/13/23. Lexington Chapter NSDAR has collaborated with Lexington DPW to plant, on Arbor Day April 28, 2023, an American Elm tree"Princeton"on the grounds of the Buckman Tavern in Lexington, Massachusetts to commemorate the semiquincentennial anniversary of the �rst battle of the American Revolution. The Buckman Tavern was the location where the Lexington militia awaited the British regulars in the predawn hours of April 19, 1775. The reason for this M&M application is that we hope to include a commemorative bronze plaque at the base of the tree, and if that is approved,we plan to conduct a dedication ceremony in concert with Lex250 events. A picture of a plaque that is currently near the Visitor Center is attached; we are planning for the new plaque to be very similar,but without the granite base. The text is: THIS AMERICAN ELM PLANTED BY LEXINGTON CHAPTER NSDAR COMMEMORATING THE SEMIQUINCENTENNIAL OF THE BATTLE OF LEXINGTON 1775 -2025 BACKGROUND AND RELEVANCE ,...�� . � � .... .. . . . . .: . .. . .... . .... . . . ,. .. . . .. . .. .. .. . .... .. . . . ... . .. . .. . . . r � � .� � . , , � �. � � �,. �� , , . , � ,� � � � � � .j� . . �r.,.�m wm u,., �^ �III IIV �,,., � �C�r ....uu �f �,,., �� ' "�1� �° I � I .,.�m m,, ....uu �,. � �I q ,� �,m,,,. � I , �� ,, p Q � il� II � � i h ��� � I� I�, I � � I� h� i,, ill V ill� .,.��II t.,.�u �fq��'� h�� � � � �9� I �` �I, ....um � I I � I�„ � I �� �� �� i �, ,�„ � i"�, �II I� ir ��, ��� � � �� �„.�� � i�� � � � i� �� � � I � � � � � � � � �� � � � � � � .� �IIII� . ��� � . iii��. � iiii� ���. .iiii .� �� iii iii�� iiii iiii� � � � �. � � . .iiii �m� � � �� . iiii��iiii.�ii�� iii�.ii�� iiii�. � � iiii�. .�.i��� ��� iii �. �� iiii�� � ��� � ����� ,��������� � ��.� ��� ���� �� �.�. ��������,� . � � �� � �.��.��� ������.,���,,,, ������ . ��.���� � ��� � ��������,� � ��.� >> � �� �� � � ����� �� �� � � �u � � � �� w� w� „��..:.`.. . . . .. . �.. ,. . �� ����. m�.. , � ,. .. ,, , . .. ,.. . ....� �.�.. "...���� ����.,. ,.�.�.„��,��II,��.,� .,�,. ,....m�., p�.,w,.,��,�� '�u�.,�,. � ,,��,.,ui �,..,��� �:.,.1uo"��...,„i�.. �� .,� � �,��,� �� r'� '�i��"i�,.„.� II""'...'pi..'Vu.����-,� �r,,w�,�, i..,�����.,�� .Jw,ii�,.mm�,..,��. ,., .,� e�� ��� I, '�i '�II,I� �i✓ ,IIII IIII �i���� �Illi� ��� ��r,�I II�...��,��illl III��I� ��I�������� ��II�III�IIII,., ��d Illi�,�p ����� ,, ml� , �Ili��I r��i��II�� I��� i �.� ������.. �ii����iiii��������iiii��. �iiii ��� iiii���.iiii���� �.�� IIII �.����iii�.��� ����� �..� ���� IIII ���.�����iiii������ iiii.��_�������.� iiii�. � .p i„., � IIII�.� V u � This anniversary celebrates our Patriot Ancestors and their courageous actions in the first battle of the American Revolution in 1775. The gift of an American Elm to the Town could be widely appreciated for many years. This proj ect will be our Chapter's contribution to the calendar of events of the Town's Semiquincentennial Commission(Lex250). The Lexington Chapter NSDAR has a history of planting trees on Buckman Tavern grounds—if approved, this will be the fifth one. The previous trees were planted in 1929, 1932, 1936, and 1975. The tree planted in 1975 was to commemorate the bicentennial, and it is still there today near the Visitor Center. Please let me know if ou would like to see the Lexin ton Minuteman articles about the revious lantin s. 5 LOCATION � .� � � ����, .w � . . .. .. ... . ... .: .... .. . .. . . .. . .. . ... .. .. � .... .. . .: . .. . .... . . . . ,� .�.� � .� � . ..� � . .. ... .... .... ���1�r, ��,.. �� ....� � .� ,..� .,.,.,� i j ..� i w���,., � � �ilp r li I il i ..m�, � .,.� � �,., ,� �i�� �w � �ji,,�w, ...m� i�fi,r ..��, �ji����,r- �p �...�'!iu��" ���",� h�le � � � ����� �,II ��'� �'� �o��l l, II , ��; I �� � �� � II ��i��� �� ��; ��i�i+ �I tl � �� �, � � � I � I � � , � � � � � � , � �..m� iiii. ��. iiii. � iii�. �. �.I� .�.ii� �. iiii i iiii �.�.iiu. ��. .�m ii�� .�.ii�I iiii ���� �.��� iii�� �� .�. 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We worked with Chris Filadoro, Lexington Public Grounds Superintendent, and Jim Wood, Lexington Tree Committee member, and I went before the Lexington Select Board to obtain permission for the planting. The Lexington Tree Committee voted in favor of our proposal. We presented to the Lexington Tourism Committee on March 23 2023 but there was not enough information or voting members present to make a decision at that time, so we plan to go before them again to obtain agreement for this plaque. The tree has now been planted and therefore We are making this application to the Monuments and Memorials Committee for the new plaque. A map is attached that shows the site. It is in an open spot next to the path that runs behind Buckman Tavern. Therefore,the tree and la ue will be visible from the accessible ath, et not blockin an foot traffic. 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"�Im �.�,.,����..�. ., �,..;����� � � �i II °,., ��� � � �� �, �i� � � ,.,I "� � uo�II��ill � �, �I�.,� �° III �i�� � � i �� „ � i �� i„ � Ii„ � �� � I� i i � � �, �� i I, i � i �, I i � � � � � , � iiii��.� � iiii�� �. iiii�. �.� iii� � � �i��� .� �.�� iiii��. �ii� iiii��� �ii��.. .� ���� .�.���� iii�� III. iii. �.� ��.�� �� �.� �I� iiii� �..�. �� iiii�� ���� ��.��.iii iiii�. � iiii� iiii . ������ �.iiii. ���� ��.�. �� �� ��� ���� . . � � �� � � . � � �� �� � � �,�� �W��� ��I . � � ���� � � � � ��� �� �u �IIII �� ���.� . . � � ,�,.,ii. ,��i...�,.,.�.,� , ..,� ,., �^rm w,,,.• '^^',:� ..„�,�.,u ,.�.�..Vi �'°'"' �'::�Im w,.,.� ,,.,� w� ,,.m,.� �.Jw,��.�•w. ��i,.,�.„� '�:'��,.,,,., ,.w p':,'��..„w ,..,.,, ��il� ��i������.IIII����..����.,.���ii���IIII�..��������� �.�:����i���"�:Illl.����i����� �������'��,IIII�.��i�,�.��� ������..�.�i IIII�����.��� III��i.���������.,��i���������..IIII.���i������������������i����..��.IIII�������������IIII��;��� � � ���u���������.� ��III�.III�.���,��� �, ������.�..�����������..��'���.��� We paid$675 for the 3-4"DBH American Elm tree"Princeton"to Village Green Nurseries. They delivered it to Lexington DPW for no charge. Lexington Department of Public Works agreed to plant the tree free of charge. From Newton Memorial Arts,we have an unofficial cost estimate for$777 for the proposed bronze plaque. FUNDING&MAINTENANCE � . .w � � .� � � � . ... .. ... ... . . . .. . . .. . .. � : ... . . . .. .. . IIII� ,. . � � , .. , . .. ,. . . .. �. . ��� . ... , . . .:.. . .. . . � ,. �i, ...m ...m � i�....un �j�j,���, , ,� i �� i �i�° �,,.��w,. w,,, � ���II��IIII d� � �f�h'� I+ , tl "� � � �,,, �,,, il....Vu, j I �II� � I I r �� II il....Vu �i,r I� .,.�,� , II � I � � , � � �' "�i �, I � I� �" ". � � I �II I���" � i � I I I �'� I � �' � i � � � I I „ „ „ � � � � � i„� � � � „ i � , � � � � � I � � �. � � � � � � � � � � ��u�.��� �u iiii�.� �.iiii .. ��iiii���� ���� .���iiii�.���. ���.. ���iii.llll����� �.����..����.IIII ������.�.�.�������iiii����iiii iiii� ���.� �.iiii �. ��. ��..� ��� �iii������� ��������iiii.� � �.� .��iii.� ���iiii��.��.. �������.�..�.������ ��iiii �IIII�.� �. � � .�. � �u �. ,.m . � . . ,,, .��. . .. ... . .. . . .. :... . . .. � . .� ... . .. . . , . .. . .. . . . . ... � f� � y ,� � . �� �. � � ����. , �. �, .� .� �� ..� �. � . �... ,. . ,� � ���V I pi �p �f, ..�o I �„�..��u �Iji �� " II �I ��r , q� i �.� � II�I ��� �� � � � i � � ,,. �II ���„ i�+ �� �� �+ I II�,� �` � � i , �; i�� ° � ,,. � , � � � �� �i I �„ i � I.� I � �, ��'i� � � „ �, � � i � � � � ��. iiii . .� � � �� � �.�. .iiii iii. �. iiii�. iii�.IIII . i �� ����. ��� .� �.i��� �. .�.ii�� ���. iiii� �iii����� �.� �� � �� �� �.� iii � iiii iiii�. �� iiii��� _ ..�.� _������������ ���� ��������. ���� � �� ��� ���� �. � �.A � � � >> ��.�� _ � � �� � ,�, �� �� ��� �� �� �������,� �.� �� �� � � �v ���� ������ IIII� IIII � IIII� � I �v i�. �, ���: ������������ .� u.,, � ,� � . � ,.,. . � �,;. m`:�m ' ��� .,..,..� � �iI�m� ,..m i�..il"' "i„�m� �, I,: , y `no,�• `m.. �.u'�' �����������:������� .iiii� ��,,��������� ��.���iiii�.��������iiii��.�����������,����IIII�������.�� .IIII..IIII.������������ ������iiii.�.� ���.���..������.����������������.�.� ���������,Illl���.ii���� ���.Illl������iiii����;���������.����.�i�l�,,,������ We received a$500 "America 250! Celebration Grant"from National Society DAR to assist with the cost of the tree purchase. The Lexington Chapter NSDAR has money saved for this proj ect,but the exact amount of the chapter's contribution for the bronze plaque has not yet been decided,beyond the $175 for the tree itself which is already covered. A chapter member has promised to make up any difference, if necessary. Chris Filadoro and his team have informed us that Watering is taken care of,thanks to the underground watering system on Buckman Tavern grounds. A bronze plaque will be very durable; Lexington Chapter will consult with Newton Memorial Arts and record any necessary long-term maintenance in the Standing Rules of Lexington Chapter NSDAR. 6 COMPLETION DATE ,, . . ,,� . .. � . w� � � � � � w � � � � � ..� � ,, ,,, , , � , � ,i � � .. i i i .. i.....� .. .....m ....� �„„ .. ... � .. i ...� .. � �....� W „� , „ � � , q 4� 41 �I V�� � '�;' IV � �I � ,I°.� , , :°� �,���":°. ui IIII����� iiii�� '���u�����������u iii������w�iii��.��������w���� I���iii �III���. iii iii���������IIII IIII��w��iiii�����iii����w�iii����.��,,� ���iii��.���w.���iiii��������iiii����iii����������IIII���� iii��������iii����iii�ii������������iii�iii��m�����iii��ii���������w�III� The tree was planted on Arbor Day,Apr 28 2023. We would like to have a celebration and dedication in 2024 or 2025 and add that event into the Lexington 250 calendar of events. That date is not yet final and depends on when the plaque becomes available and when our State DAR organization can attend. ADDITIONAL INFORMATION � � � � � �mm� �� � III�IIII������������iii� �III��iii�. �III���� iii iii��III���iii iii� iii iii���;, ����������� ���� ���iii��m��iii�����Ilh����� ��Ilh��iii�III� ��w���.� III��..... III���III III���III������ III III ��iii��iii�m������� � ����III �iii��������������iii�liii�iii���III ��������� I've attached the map with the location of the new tree, and a picture of the plaque at the previous DAR- planted tree,which is still in place. Send completed fo�m to:monurnentscrnte@lexingtonma.gov 02/2023 7 Attachment 3 Approvals From Town Organizations Historic Districts Commission 07/13/2003 From: Siqing Pan<�����"�>�����,�����������.�r> Date:Wed,Aug 2,2023 at 3:14 PM Subj ect:RE: Online Form Submittal: Contact Us-Historic Districts Commission To: Cindy Woolworth<�������.�..�...��...�„�.����.��w����> Hi, I am not sure have you ever received any feedback from us. HDC reviewed your plans on July 13th HDC meeting,and administratively approved your plans.HDC suggested to fit the entire word without using the abbreviation that would be nice. Thank you. Best Regards, Siqing ' ������������:�������������> From: Cindy Woolworth<,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,���,,,,,��,�, Sent:Wednesday,July 12,2023 1:01 PM __. To: Siqing Pan<,�.,����� ����������.�W �:��r> �,,,..:................................................... Cc:Historic Districts Commission(HDC)<�����c���„����,����,��� ,,,,,,��������.���� �:��������� � �> Subj ect: Re: Online Form Submittal: Contact Us-Historic Districts Commission Hello all, I am happy to give you more information.I have included the plaque text below,and attached 3 files which should summarize the proposal. "battin-plaque.jpg" is how we would like it to look,if that is acceptable to the DPW. This Margery Battin commemorative tree is in front of the Lexington Town Offices. "existingDARplaque.png"is a currently existing DAR-sponsored plaque next to a maple tree between the Visitor's Center and the corner of Meriam and Mass.Ave-this is our inspiration.This plaque is 6"x14". We do not wish to replicate the tall granite block. "2023_Amer Elm_DAR.jpg" is the new tree in place. We hope to place the plaque near the tree on the path side. The text for the new plaque: THIS AMERICAN ELM PLANTED BY LEXINGTON CHAPTER NSDAR COMMEMORATING THE SEMIQUINCENTENNIAL OF THE BATTLE OF LEXINGTON 1775-2025 Please let me know if you have further questions.We do have an application in with Monuments&Memorials;the plaque was discussed but not yet voted on by the Tourism Committee;and we intend to check in with the Disability Commission as well. We previously Worked with the DPW and the Tree Committee in preparation for going before the Select Board to get the tree planting approved-the tree was planted on Arbor Day this year. Thank you for your time, Cindy Woolworth 781-244-2129 240 Lincoln St Lexington 8 Tourism Committee 12/05/2023 Margaret Coppe ����rc''���r°���������� mecoppe��gmail.com '"1111 V4����, Linda Dixon N�.� ..... � � �� ��:� �� � .��� �"� � . Linda, Here are the minutes from the December 5, 2023 Tourism Committee meeting. They are still in draft form and will be approved at the January 2024 meeting. Is this what you are looking for? If you need anything more please let me know. 1) DAR Plaque for Tree on Buckman Tavern grounds. Cindy Woolworth and Marjunette de Magistris representing the DAR, asked for a vote of approval for a proposed plaque on the ground for the tree planted by the DAR. The Historic District Commission has given administrative approval and the monument subcommittee is waiting for the DPW to weigh in. The Disability Committee will need to review the plan. The Select Board will have the final say. Marsha Baker moved, and Kerry Brandin seconded, approval. The vote was unanimous. Baker Aye; Brandin Aye; Coppe Aye; Desrouleaux, Aye; Fallik Aye, Xu, Aye Happy Holidays, Margaret Coppe Chair, Tourism Committee On Tue, Dec 19, 2023 at 11:31 AM Lin a Dlxon<.:...::.�:::�:......::.......�.................:�::::.:...:...::.................:��:..................................���.�������w...... ������>wrote: Hello Margaret, I understand you are now Chair of the Tourism Committee, congratulations. This is just a quick clerical matter involving the Lexington DAR who met with Tourism on December 5, and I believe received a favorable vote for their proposal to place a plaque on a boulder beneath their newly planted tree behind Buckman Tavern. I'm Chair of Monuments and Memorials, and LexDAR will meet with us for a final favorable vote on January 4. Could I ask you to send me a brief statement summarizing the action the Tourism Committee took re LexDAR on December 5? I need this for my committee's records. Many thanks, and have a great holiday season. Best, Linda 9 Commission on Disabilit_y 12/29/2023 To: Linda Dixon, Chair, Monuments & Memorials Committee CC: Cindy Woolworth, Lexington DAR RE: Proposed Tree Plaque Behind Buckman Tavern Date: December 29, 2023 On August 15, 2023, the Commission on Disability met with Cindy Woolworth of the Lexington Chapter of the DRA to discuss the placement of a plaque near their newly planted tree that commemorates the semi-quincentennial of the battle of Lexington. This tree is located on the path behind the Buckman Tavern. The Commission voiced several concerns about visibility and accessibility; including the size and contrast of the lettering, whether the plaque could be mounted on a boulder, and whether a pathway could be installed to be able to get close enough to read the plaque. These considerations were brought to the attention of DPW. DPW recommended to follow the design of the Battin Plaque with similar in-ground placement since anything taller like a pedestal or boulder would cause root compaction. The granite base will be beveled and the plaque will have bright metal lettering on a contrasted background to increase readability. A small extension of the cinder path will be created to bring individuals closer to the plaque to read it to address accessibility. The Commission accepts all of the proposed changes that DPW suggested. Thank you for requesting the review by the Commission on Disability. Sincerely, Victoria Buckley Chair, Commission on Disability 10 Lexin�ton Historical Societ_y, O1/18/2024 Anne Lee ��i���������������anj amlee@aol.com °����J�������:������ Linda Dixon ��;����"�A�°��,;president@lexingtonhistory.org � ��;���� �� ����� , ,..��.������.� ����.:��� ���� �������������m�n�� Hi Linda: Thanks for reaching out, and for filling in the background about the plaque. Carol is correct that the land around Buckman does not belong to the Historical Society-which is why I especially appreciate being consulted! I think the plaque would be most appropriate and the Society is fully in support. All my best, Anne Anne W.Lee 617.962.3135 On Wednesday,January 17,2024 at 12:34:02 PM EST,Linda Dixon<lindadixon70@verizon.net>wrote: Dear Anne, Hi, it's Linda from Monuments and Memorials. We are working with Cindy Woolworth of the Lexington DAR(not to be confused with the Massachusetts DAR,with whom you have already been in contact). Lexington DAR planted a tree in the rear of Buckman Tavern back in April. They want to install a plaque similar to the plaque for Marjorie Battin at the Town Office Building(see attached photo)under their new tree. They have received favorable votes or comments from HDC, Tourism, Disability, and M&M. The Historical Society,having a major interest in Buckman Tavern, should have an opportunity to comment on the installation of this plaque. If you wish to comment on this proposed marker, I'd be pleased to receive your information. Many thanks and Happy New Year. Best of luck on your upcoming renovations;this will be an exciting year! Linda Linda Dixon, Chair Monuments and Memorials Committee Cindy Woolworth ���i��������������kcindress@gmail.com °����J����'�������,� Linda Dixon . � �� � � ���:,� �� � ��� � �w � ���.��"� � ���..��� Yes, early in the process,when I was working with Jim Wood, I spoke with the director Carol Ward on the phone. As far as I recall, she said that the Lex Hist Soc did not(want to`?need to?)have any say over the grounds. She was also heading the Tourism Committee when I went before them the first time, so she knew all about our proposal. -cindy 11 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on Participatory Budget Proj ects PRE E TER• ITEM S N . NUMBER: John Livsey, Town Engineer I.7 S UMMARY: C ategory: Informing The Select Board approved four projects as part of the Participatory Budgeting Program, which included: RRFB's at Crosswalks on the Bike Path - $250,000 C o ns ervatio n Land Imp ro vements - $100,000 Benches - $70,000 Dog Park- $85,000 Total- $505,000 T he fo llo wing are the up d ate s to eac h o f the items ab o ve: RRFB's at Crosswalks on the Bike Path- $250,000 was allocated for designing and installing Rectangular Rapid F lashing B eacons (RRF B s) along the unsignalized intersections of the M inuteman C ommuter B ikeway (M M C B). This includes 8 roadway and 2 major driveway crossings. To date, Engineering has: • C ontracted T EC, Inc. to design the RRF B s • C reated b as e map p ing/exis ting c o nditio ns to lo c ate the R R F B equip ment • TEC is currently working on ranking the intersections based on need for the RRFB. It is anticipated the allo c ated fund ing will no t c o ver all 10 c ro s s ings. T he ranking will b e us ed to p rio ritize the ins tallatio n locations. T EC will provide the ranking by 3/14, and the LBAC will review at their 3/14 meeting. • T EC is concurrently working on the design o f the RRF B installation locations. • We antic ip ate b id d ing the p ro j ec t this s p ring, ho wever the c o ns truc tio n s c hedule will b e driven b y the manufac ture and d elivery time o f the R R F B equip ment. Conservation Land Improvements - $100,000 was awarded to Conservation for conservation land management activities across Le�ngton. In turn, Conservation contracted with P arterre for the full amount to conduct meadow preservation and management activities, including invasive species management and native plant restoration, on approxirriately 20 acres including areas at P arker Meadow, Idylwilde, Dunback Meadow, P oor Farm, and Chiesa Conservation Areas. P arterre, met with staff and Conservation Stewards in the fall of 2023 and are preparing a necessary Notice of Intent Wetlands Protection permit application to be reviewed by the Conservation Commission Spring 2024. On the ground field management activities are expected to begin at the appropriate time in summer 2024. B enc he s - D P W is getting quo te s fo r the b ike rac ks and b enc he s and will p urc has e and ins tall in the next few months. Additional picnic tables were ordered and have been delivered. Dog Park- WithdraWn and closed out due to lack of adequate town property to support a dog park. SUGGESTED MOTION: T his is an up date, no mo tio n required. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 B:OSpm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Expenditure of Funds for Gift of Cash Received for Sewer Line Repairs PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager I.8 S UMMARY: Category:Decision-Making A s the S e lec t B o ard is aware, there has b e en two s ewer line b reaks o n Taked a's p ro p erty and the To wn has b een wo rking with Taked a o n und ertaking emergenc y rep airs s inc e we have the exp ertis e and emergenc y c o ntrac ts. S inc e this is o n p rivate p ro p erty, Taked a has agre ed to p ay the c o s t fo r the rep airs, the mo s t exp ed itio us manner to manage this trans ac tio n is fo r Taked a to gift the fund s to the To wn. D P W's e s timate fo r the full rep air is ap p ro ximately$3 00,000. S taff s rec o mmend atio n to the S elec t B o ard is that the B o ard ap p ro ve the us e o f the gift fund s fo r the p urp o s e o f rep airing the s ewer line o n Taked a's p ro p erty. I have attac hed M G L C h. 44, S ec. 5 3 A whic h autho rize s any to wn d ep artment to ac c ep t fund s, b ut require s the S elect Board to approve the use or purpose of the funds. SUGGESTED MOTION: Mo ve to ap p ro ve the us e o f the Taked a G ift F und s fo r the p urp o s e o f rep airing the s ewer line o n Taked a's prop erty. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/11/2024 8:20pm ATTACHMENTS: Description Type � II���...�`�,���fm�� �:�:���� ���°��:� 1/31/24, 11:44 AM General Law-Part I,Title VI I,Chapter 44,Section 53A Part I ADMINISTRATION OF THE GOVERNMENT Title VII CITIES TO�►�NS AND DISTRICTS Cha ter 44 MUNICIPAL FINANCE Section 53A GRANTS AND GIFTS• ACCEPTANCE AND EXPENDITURE , Section 53A. An officer or de artment of an cit or town or of an p Y Y � Y re ional school or other district ma acce t rants or ifts of funds from g � Y p g g the federal overnment and from a charitable foundation a rivate g � p co oration or an individual or from the commonwealth a count or � � � � y munici alit or an a enc thereof and in the case of an rant or ift p Y g Y � Yg g iven for educational u oses ma ex end said funds for the u oses of g p � Y p p � such rant or i ft with the a roval o f the s cho 01 c ommitte e and in the g g pp � case of an other rant or ift ma ex end such funds for the u oses of Y g g Y p p � such rant or ift in cities havin a Plan D or Plan E form of overnment g g g g with the a roval o f the c it mana er and c it c ounc i 1 in al1 other c iti e s pp Y g Y � with the a roval of the ma or and cit council in towns with the pp y y � a roval of the board of selectmen and in districts with the a roval of pp � pp the rudential committee if an otherwise the commissioners. In the case p � Y� of rants from the federal overnment or from the commonwealth a g g � count or munici alit or a enc or instrumentalit thereof u on recei t Y p Y g Y Y � p p of an a reement from the rantor to rovide advance a ment or g g p pY re imburs ement to the c it town or di stri ct the o ffi c er or de artment ma Y� � p Y https://maleqislature.aov/Laws/GeneralLaws/Partl/TitleVll/Chapter44/Section53A 1/3 1/31/24, 11:44 AM General Law-Part I,Title VI I,Chapter 44,Section 53A s end the amount o f the advanc e a ment or the amount to b e p pY � reimbursed for the u oses of the rant sub'ect to the a rovals � p � g � J pp re uired b this section. An advance a ment or reimbursement shall be q Y Y pY a lied to finance the rant ex enditures• rovided however that an pp g p � p � � Y ex enditures outstandin at the close of the fiscal ear after the fiscal ear p g Y Y in which the rantor a roved the a reement shall be re orted b the g pp g p Y auditor or ac c ountant o f the cit town or di strict or other o ffic er havin Y� � g similar duties or b the treasurer if there be no such officer to the , y , as s e s s ors who shall inc lude the amount s o re orte d in the determination � p of the next annual tax rate unless the cit town or district has otherwise � y� made rovision therefor. Notwithstandin the rovisions of section fift - p g p Y three an amounts so received b an officer or de artment of a cit town � Y Y p Y� or district shall be de osited with the treasurer of such cit town or p Y� district and held as a se arate account and ma be ex ended as aforesaid p Y p b such officer or de artment receivin the rant or ift without further Y p g g g a ro riation. If the ex ress written terms or conditions of the rant pp p p g a re ement s o sti ulate intere st on the rant funds ma remain with and g p � g Y become a art of the rant account and ma be ex ended as art of the p g Y p p rant b such o ffi c er or de artment re c e ivin the rant or i ft without g Y p g g g further a ro riation. An rant subvention or subsid for educational pp p Y g � Y u oses received b an officer or de artment of a cit town or school p � Y p Y� district from the federal overnment ma be ex ended b the school g y p Y committee of such cit town or district without includin the u ose of Y� g p � such ex enditure in or a 1 in such amount to the annual or an p � pp Y g � Y su lemental bud et or a ro riation re uest of such committee• pp g pp p q � rovided however that this sentence shall not a 1 to amounts so p � � pp Y received to which section twent -six C of cha ter sevent -one of the Y p Y General Laws and cha ter six hundred and twent -one of the acts of � p Y https://maleqislature.aov/Laws/GeneralLaws/Partl/TitleVll/Chapter44/Section53A 2/3 1/31/24, 11:44 AM General Law-Part I,Title VI I,Chapter 44,Section 53A nineteen hundred and fift -three as amended and cha ter six hundred Y � � p and sixt -four of the acts of nineteen hundred and fift -ei ht as Y Y g � amended a 1 • and rovided further that notwithstandin the � pp Y� � p � g fore oin rovision this sentence shall a 1 to amounts so received as g g p � pp Y rants under the Elementa and Seconda Education Act of 1965 g �Y rY � Public Law g9-10 . After recei t of a written commitment from the p fe deral overnment a rovin a rant for e duc ati onal u o s e s and in g pp g g p � antici ation of recei t of such funds from the federal overnment the p p g � tre asurer u on the re ue st o f the s cho 01 c ommitte e shall a from the � p q � pY General Fund o f such munic i alit c om ens ati on for s ervic e s rendere d p Y p and oods su lied to such federal rant ro rams such a ments to be g pp g p g � p Y made no later than ten da s after the rendition of such services or the Y su 1 in of such oods• rovided however that the rovisions of such ppY g g � p � � p federal rant would allow the treasurer to reimburse the General Fund for g the amounts so advanced. https://maleqislature.aov/Laws/GeneralLaws/Partl/TitleVll/Chapter44/Section53A 3/3