Loading...
HomeMy WebLinkAbout2017-04-12-LHA-min (Regular) LEXINGTON HOUSING AUTHORITY REGULAR MEETING – APRIL 12, 2017 MINUTES 1.ROLL CALL The meeting was called to order by Chairman Weidong Wang at 6:11 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang NONE Caileen Foley Melinda Walker Dan McCabe Nicholas Santosuosso Richard F. Perry Robert D. Peters 2.PUBLIC COMMENT Dan McCabe stated that Greeley Village tenants do not want the back door project, they would rather a bathroom, sink or front step project. He mentioned that a glass sliding door at the Greeley Village community room shattered this weekend. He and another tenant spent time cleaning up. Our on-call maintenance staff was also called in. Caileen explained that the door project is a mixed funding project by CPA and DHCD Formula Funding and has been in the making for many years. 3.MINUTES Approval of Minutes of Regular Meeting of March 8, 2017 Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of March 8, 2017, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 4. BILLS & CHECKS Approval of Bills and Checks paid in March 2017 March 2017 REVOLVING FUND Check Numbers 14750 through 14811 689-C MANAGEMENT Check Number 2230 PARKER MANOR Check Number 2023 BEDFORD STREET Check Number 1218 MRVP VOUCHER Check Numbers 4024 and 4025 SECTION 8 Check Numbers 17746 through 17771 Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted to accept the Bills and Checks as presented for March 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE Nicholas Santosuosso NONE Melinda Walker Richard F. Perry Robert D. Peters 5.EXECUTIVE DIRECTOR’S REPORT A.Public Hearing for Agency Plan The Executive Director requested that the Board adjourn to the Public Hearing for the Agency Plan. Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to adjourn to the Public Hearing for the Agency Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters Tonight is the Public Hearing for the Agency Plan. We are still in a 5 Year Plan that ends next year. We have not received our FY17 Capital Funds allocation yet. Due to administrative changes, HUD is unsure when this will be coming out. We still have funds in our FY15 and FY16 grants which we plan to use for tree work and exterior improvement to Scattered Sites. Most likely we will combine multiple und years to do a larger project when we begin our new 5 Year Plan next year. 2 We have not received our Annual Contributions Contract for Section 8 either. Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to approve the Annual Agency Plan for 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to adjourn the Public Hearing and reconvene to the Regular Meeting. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters B.LHA Financials, Budget Revision We are 8 months into the current budget year and continue to be in good standing. DHCD has a new rule this year. Budget revisions need to be prepared if groupings are over or under by 10%: Legal-nothing was originally budgeted, spent $3,800.00, revising to $4,000.00. Maintenance Labor- currently down 2 staff so temporarily reducing as not to be below 10%. Materials & Supplies-increasing to cover need. Non-routine Expenses- a.)Extraordinary Maintenance-reducing to actual. b.)Betterments & Additions-increasing to budget for lightning strike repairs. The Operating Reserve is still projected to be in excellent shape. 3 Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to approve the FY17 Budget Revision #1. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters C.Project updates 87 Hill Street rear porch is out to bid. 561-563 Mass Ave exterior renovations-out to bid. Greeley Village back door-contract awarded, waiting for DHCD to get paperwork to contractors, kick off meeting will be in a few weeks. D.Pine Grove update Caileen updated the Board on the 5 affordable units the housing authority will be receiving from the Town. Town Meeting approved CPA funding to purchase the 5 units as well as keep the remaining 11 units affordable. The 5 units will be deeded to the LHA to own, operate, maintain and complete capital improvements. The 5 units currently have rental subsidies attached to them. They hope to close on the deal in the beginning of July 2017. Caileen has hired an attorney to represent the LHA during this process. The attorney, Kurt James, provided the LHA with an engagement letter outlining fees and expectations. The Board tabled approving the engagement letter until the May meeting. The Board invited Mr. James to the May meeting to update them on the transaction process, expected time and anticipated fees/hours worked on this. Caileen has a few scheduled calls and meetings in the next few weeks with key stakeholders regarding this process. She will update the board at the next meeting. E. CPA update The Town voted to award $56,712.00 in additional funding for porch decking material. F. Mandatory online Board training Mandatory training is due by 6/19/17. Members can complete on their own or do as a group. 4 G.NAHRO Sea Crest Program ad The NAHRO Sea Crest Conference is May 21-24, 2017. In all past years the Board places a full-page ad in the amount of $125.00. Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to place a full-page ad in the amount of $125.00 in the NAHRO Sea Crest Conference booklet. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters H.Any other new business that may come before the Board We are in the process of hiring a maintenance laborer. Applications are due 4/21/17. 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8.ADJOURNMENT 7:05 P.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 5