HomeMy WebLinkAbout2017-04-18-CEC-min 0 Minutes of the
4 Lexington Capital Expenditures Committee (CEC) Meeting
ook
April 18, 2017
'1'
"4 yh
Location and Time Hadley Public Services Building, Training Room (221), 7 45 A.M
Members Present Jill Hai, Chair David Kanter, Vice-Chair & Clerk, Rod Cole,
Wendy Manz, Charles Lamb
Members Absent None
Others Present: Tom Griffiths, Treasurer, Munroe Center for the Arts, Shawn Newell,
Assistant Director, Department of Public Facilities, Melissa Battite, Director, Recreation and
Community Programs, Peter Coleman, Assistant Director of Recreation, Sara Arnold,
Recording Secretary
Documents Presented
• Notice of CEC Meeting, April 18, 2017
• Pending Final Updates & Errata to the Report to the 2017 Annual Town Meeting
(ATM) & Special Town Meeting (STM) 2017-1, Released March 13, 2017
• Ms Manz e-mail, to the Committee, April 15, 2017, Subj Community Preservation
Committee Update
• Munroe Center for the Arts—Accessible Entrance & Restroom Project, Project
Budget Estimate and Lower-Level Demolition and Proposed Plans, April 17, 2017
• Ms Battite Memorandum to Ms Hai, April 17, 2017, Re Article 10m 2017—Town
Pool Renovation
• Draft#3 Minutes of the CEC meeting, March 7, 2017
• Draft Minutes of the CEC meeting, posted for March 10, 2017
• Draft Minutes of the CEC meeting, March 29, 2017
• Draft Minutes of the CEC meeting, April 3, 2017
Call to Order At 7 46 A.M , Ms Hai called the meeting to order
Committee's Report to the 2017 ATM and STM 2017-1
• ATM Article 10 Appropriate for the FY2018 Community Preservation Committee
Operating Budget and Community Preservation Act (CPA) Proiects
o (i) Munroe School Window Restoration
Mr Griffiths reviewed plans to include upgrades to the Munroe Center for the
Arts' basement level to address some Americans with Disability Act requirements as part of
this project. This means increasing the funding request by $55,000 from $620,000 to
$675,000 There was a discussion of how the aggregated cost of building improvements
that exceed $100,000 or 30% of the building's value (something over $3,000,000) over
three years looking backward would trigger, at the lower threshold, the need to address
some current building-code requirements or, at the higher threshold, all those current
requirements throughout the entire building In this instance, while the project, even
considering the applicable work in the prior three years, does not breach the higher
threshold, it does require making a building entrance accessible and providing an
accessible restroom—which implementation of the presented plans would accomplish
Mr Griffiths noted that there are plans to address knob-and-tube electrical wiring in the
near future Ms Hai asked Mr Griffiths to provide a chart identifying expenditures for the
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
April 18, 2017
past three years and projected costs for the next three years for projects that would be
included in determining whether the higher threshold would be reached
A Motion was made and seconded to support an appropriation request of
$675,000 Vote 5-0
o (a) Wright Farm Supplemental Funds
A Motion was made and seconded to support an increase in the funding
request from $37,900 to $87,701 Vote 5-0
o (h) Stone Building Feasibility Study
A Motion was made and seconded to change this Committee's support to
Indefinite Postponement. Vote 5-0
o (m) Town Pool Renovations
Ms Battite reported that the lowest of four bids received for this project was
approximately $300,000 greater than estimated A review of the documents determined
that the gap could not be closed without adversely changing the project scope She noted
that the scope includes a family-changing area that was not included in the estimates It
was primarily the cost of masonry work that caused the increase in the bid—and a new
contingency amount that added to the new requested amount. Committee members
expressed concern about the degree of underestimated costs and the 10% difference
between the lowest bidder and the other bids Ms Battite reported that various sources
indicate that occasionally this can happen, and staff is comfortable with the lower bidder
The increase would be funded by unreserved and undesignated CPA funds
A Motion was made and seconded to support the project with an increase in
the funding request from $1,620,000 to $2,154,350 Vote 5-0
• ATM Article 18 Visitors Center Mr Kanter advised he had received the reason for
the one member's opposition to approving a reduction in the appropriation
• ATM Article 28 Amend FY2017 Operating Enterprise and CPA Budgets
Mr Kanter advised that he has been told the Motion under this Article will not
include any capital-related items
A Motion was made and seconded to change all the header's "TBD"s to
"N/A"s Vote 5-0
Approval of Minutes A Motion was made and seconded to approve Minutes for CEC
meetings, as follows Draft#3 Minutes for March 7, 2017, Draft Minutes for March 10, 2017,
Draft Minutes for March 29, 2017, and Draft Minutes for April 3, 2017 Vote 5-0
Next Meeting It was agreed to meet at 7 45 A.M on May 15, 2017 Agenda items would
include a post-ATM "wrap-up" and developing recommended goals for the Board of
Selectmen
Adjourn A Motion was made and seconded at 8 17 A M to adjourn Vote 5-0
These Minutes were approved by the CEC at its meeting on May 15, 2017
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