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HomeMy WebLinkAbout2017-02-22-TCC-min Town Celebrations Committee Minutes of Meeting February 22, 2017 Parker Room, Cary Hall Members Present Linda Dixon, Acting Chair; June Baer, Suzanne Caton, Kim Coburn, Carol Flynn, Karen Gaughan, Paul Jenkins, Rich McDonough, Julie Miller, Bill Mix, Henry Murphy, Sandy Podgorski. Members not present Glen Bassett, Dick Crogan, Mary Hutton, Cerise Jalelian, Linda Levitt, Sondra Lucente, Lorain Marquis, Wayne Miller, Geetha Padaki, Dave Taylor, Bob Tracey, Sam Zales Business The Chair reported that a quorum was present. The minutes of the meeting of February 8, 2017 were approved. The next meeting will be March 8, 2017. From 3/8 until 4/12, meetings will be held weekly. Patriots Day, Monday, April 17, 2017 The Patriots Day stakeholders meeting has been rescheduled to Thursday, March 9, 10 am, in the Selectmen’s Room in the Town Office building. June Baer reported that she is investigating Patriots Day activities being held by other towns and groups, for Visitors Center use. Bill Mix reported that he has been contacted by an Army group that requested 36 tickets for the re- enactment. The committee suggested that, rather than give them tickets, an area near the bleachers could be reserved for them. Bill indicated that he would have more information about this issue by the next meeting. Rich McDonough reported that Grace Chapel has agreed to make their parking area around the church available for Patriots Day visitors. Also, the upper parking area of the Community Center can be used for Patriots Day visitor parking. After some discussion about the fact that the rest of the parking area near the Community Center belongs to the Masonic Museum and Library, Rich volunteered to ask the museum management if their parking area can be used for Patriots Day visitor parking. Suzanne reported that the sponsorship request material will be ready to mail next week. Julie reported that Doug Orr contacted her to confirm that Orr Homes will provide a truck for use by the Reminisants band in the parade. Kim told the committee that she has sent budget information to Mary Hutton, who will be handling the TCC budget going forward. Kim also told the committee she is ready to order more t-shirts for the parade ambassadors. Linda Dixon will check how many t-shirts remain from the previous order so Kim can put in a new order for this year. Kim reported that no update from the Old Guard has been received yet so we do not know at this point whether they will be in Lexington for the Patriots Day activities. Sandy Podgorski reported that there are 150 parking spaces at Lincoln Field that can be used by Patriots Day visitors. Sandy reported that she has received a quote of $500 from the Town printing facility for printing the Patriots Weekend schedule, which the committee thought was very reasonable. Sandy mentioned that the schedule has not yet been posted on the Town website and that she would contact the webmaster again. Paul reported that he will ask the Fire Department chief if the parade banners can be stored temporarily at the East Lexington fire house for the 2 days before the parade. Paul also said that he expects to be able to get radios from NEMA again this year, for use by the committee during the afternoon parade. Linda Dixon asked for suggestions from the committee on how to recognize sponsors who don’t get banners in the parade. She also suggested that the committee should review the current sponsorship prices and recognition process for next year. Linda reported that parade ambassador recruiting will start soon. Linda and Karen Gaughan are working on the recruiting. Kim offered to post the ambassador request at the High School. Approval of Applications No Fee (11 Units) The Committee approved the following parade units with no fee involved: Arlmont Fuel – antique fire truck Chinese American Association of Lexington – 60 marchers Dance Inn – 40 dancers plus truck for music Lexington Lions Club – 7 ft. lion statue float, plus 1967 convertible (White Tricorne Hat winner) LexPress + Community Center + Human Services – bus plus 20 marchers National Society of Daughters of the American Revolution – 40 marchers, 20 ft. float, 3 vehicles US Submarine Veterans, Marblehead – 12 marchers, submarine float Hanscom AFB Honor Guard – 4 marchers Liberty Ride – trolley, 20 riders Menotomy Minutemen – 10 to 15 marchers, fifes and drums Wagon Wheel – 30 ft. float with 20 ft. tow vehicle Fee Requested (7 Units) – Same as 2016 The Committee approved the following units and fees that represented no change from 2016: th HM 10 Regiment of Foot Reminisants – 5 musicians on flatbed truck (Doug Orr truck) Bedford Minutemen – marchers, plus fife and drum Lexington Police Honor Guard, plus Lexington Police Explorers New Liberty Jazz Band – 7 musicians Massachusetts Maritime Academy US Naval Sea Cadet Corp – 35 marchers nd LTG James Gavin 2 Airborne Honor Guard Tabled for Further Action (1 Unit) Michael Cox military vehicles. Tabled until next meeting when more information should be available. Not Approved The New England Wailers. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Suzanne Caton, Co-Secretary Future Meetings March 8; March 15; March 22; March 29, April 5; April 12; April 26; May 3; May 10; May 17; May 24; June 7.