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Home My WebLink About2017-03-08-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – MARCH 8, 2017 MINUTES 1.ROLL CALL The meeting was called to order by Chairman WeidongWang at 6:04 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang NONE Caileen Foley Melinda Walker Dan McCabe Nicholas Santosuosso Robert D. Peters Richard F. Perry 2.PUBLIC COMMENT Dan McCabe once again thanked Caileen for her good work. The residents are very happy. He would like to expand the garden and possibly add planters as well as have the Community Room piano tuned. 3.MINUTES Upon motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to approve the revised Minutes of the Regular Meeting of February 8, 2017, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry 4.BILLS & CHECKS Approval of Bills and Checks paid in February 2017 February 2017 REVOLVING FUND Check Numbers 14683 through 14749 689-C MANAGEMENT Check Number 2229 BEDFORD STREET Check Number 1217 PARKER MANOR Check Number 2022 MRVP VOUCHER Check Numbers 4022 and 4023 SECTION 8 Check Numbers 17719 through 17745 Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for February 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry 5.EXECUTIVE DIRECTOR’S REPORT A.LHA and Parker Financials The Board reviewed the LHA February Financials. We continue to be in good shape. Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to approve the February LHA Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry B.Pine Grove Village update Caileen is attending a special Selectman meeting on Friday 3/10/17 and Town Meeting on 4/3/17 regarding these units. She will follow up with a memo to the Board after. C.FISH# 155090 Vynebrooke Village GFCI low bid approval This project consists of installation of new surface mounted GFCI duplex in existing bathrooms and new wiring from unit electrical panel in surface mounted conduit at the 48 units at Vynebrooke Village. The wire will need to go through walls in locations as shown on the drawing plan. The work has been estimated at $18,000.00. The low bidder is Sanibel Electric in the amount of $15,700.00. We have worked with Sanibel Electric on numerous occasions and their work is excellent. 2 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to approve the low bid of $15,700.00 from Sanibel Electric for the Vynebrooke Village GFCI upgrades. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry D.FISH# 155093 Greeley Village rear door low bid approval This project consists of replacing100 exterior rear unit doors and frames and removing and replacing existing porch railings. Also, removal of 100 existing welded metal and wood stairs at first floor deck and install new pre-cast units. The work is estimated at $333,948.00. The bid is due 3/9/17. Due to the timing of this Board Meeting, Caileen has suggested that the Board approve the most responsive and responsible low bid, not to exceed bid total, pending reference checks and all other bid requirements as conducted by the architect. The Board also authorized the Executive Director to execute the contract. Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted to approve the low bid for FISH# 155093 Greeley Village Rear Door and Porch Replacement Project to the low bidder with the most responsive and responsible bid, pending reference checks and all other bid requirements as conducted by Richard Alvord Architects. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry E.FISH# 155095 roof low bid approval Hill St, Tewksbury St, Forest St; This project consists of roofing replacement including, but not limited to replacement of all asphalt roof shingles, drip edge, water shield, flashings and any damaged sheathing. Gutters and downspouts are also to be replaced. The work is estimated to cost $77,600.00. Bids were due 2/15/17. JD&D Construction Inc. from Webster, MA, was the low bidder of $65,000.00 including alternates 1 & 2. Both the architect and director checked references and received favorable reviews. 3 Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to approve the low bid in the amount of $65,000.00 including alternates 1&2 to JD&D Construction Inc. for FISH# 155095-27 Tewksbury St, 87 Hill St. and 45 Forest St Roof Replacement Project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry F.Project updates The 9-month warranty inspection was done last week at the Greeley Village 4 new units. In attendance were: The general contractor Construction Dynamics, architect Tom Chalmers, DHCD staff John Guibilo and Mike Leach along with Caileen. Bath fans in 3 of the units were not operating as intended. Leaks in unit C continue to be a problem. The most recent leak is suspected to be coming from the hood vent in unit D, similar to the issue from September with the hood vent in C. There is also a leak in the bathroom whenever a tenant uses the hand-held shower piece. The contractor is scheduling with the file sub bids to return and correct the issues. Smaller projects are the rear porch at 87 Hill St out to bid today and exterior renovations at 561/563 Mass Ave out to bid 3/15/17. G.DHCD PHN 2017-05 Mandatory Board Member Training This must be completed by Board members online by 6/19/17. Members can complete this on their own or schedule as a group in the office. H.Update VAWA Policy The VAWA Policy has been updated by our attorney. The Board reviewed the changes. Upon a motion by Richard Perry and seconded by Nicholas Santosuosso, the Board voted to approve the 2017 VAWA Policy updates as presented. The roll call vote is as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry 4 I.Any other new business that may come before the Board John Ross has completed the FY 16 Audit with no findings. It has been submitted to HUD. 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8. ADJOURNMENT 6:40 P.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 5