HomeMy WebLinkAbout2017-03-09-PBC-minLexington Permanent Building Committee Meeting
Maria Hastings Elementary School Building Project
SBC MEETING MINUTES
DATE OF MEETING: March 9, 2017 at 7:OOP.M. at 201 Bedford St, Lexington MA
PROJECT: Maria Hastings Elementary School Building Project
Dore & Whittier Project #MP16-0112
SUBJECT: School Building Committee Meeting (D&W#8)
ATTENDING:
Jon Himmel
Andrew Clarke
Richard Perry
Charles Favazzo
Peter Johnson
Carl Oldenburg
Pat Goddard
Mark Barrett
Louise Lipsitz
Judy Crocker
Trip Elmore
Rachel Milaschewski
Donna DiNisco
Lexington PBC Chair
Lexington PBC
Lexington PBC
Lexington PBC
Lexington PBC
Lexington PBC
Lexington DPF
Lexington DPF
School Principal
School Committee Liaison
DWMP
DWMP
DiNisco Design
1. Approval of January 26, 2017 PBC/SBC Meeting Minutes — PBC
Motion to approve the January 26, 2017 meeting minutes by D. Perry, 2nd by C.
Favazzo. VOTE: Unanimous to approve.
Discussion: None.
2. Budget Updates:
T. Elmore reviewed the copy of the budget that was distributed, pointing out what has been expended
to date and what currently remains. He added that the Environmental & Site, Geotechnical, and
Survey work that was recently amended to DiNisco's contract was an expected expense, and there
will likely be more testing going throughout the Schematic Design Phase.
3. CM Selection Update:
T. Elmore stated that the CM Selection Committee met prior to this meeting to review and discuss
their evaluations of the qualifications received from interested CM Firms. He pointed out that they
received 8 statements of qualifications from a great pool of Construction Managers, of which only one
firm did not meet the minimum grading criteria. He added that the 7 qualified firms will receive a copy
of the RFP on Monday to invite them to submit a proposal for the MHES Project.
Furthermore, he stated that the SBC needs to establish and vote on the CM Selection Committee for
the proposal review stage, though it is common the members stay the same as the qualifications
review stage.
After discussion, the SBC agreed that the members of the Selection Committee should stay the same,
with the addition of Louise Lipsitz, the MHES Principal.
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Motion to keep the members of the CM Selection Committee the same for the proposal
evaluation phase, with the addition of Louise Lipsitz by C. Favazzo, 2nd by C. Oldenburg.
VOTE: Unanimous to approve.
4. Designer Updates:
D. DiNisco spoke to their presentation, updating the committee on the most recent design
evolvements, sustainability decisions and schedule (presentation attached). She pointed out that
many stakeholders felt strongly about an all -electric geothermal system, which the School Committee
agreed; DiNisco is currently working these design decisions into the design of the building.
Additionally, she said that the project team had met with the MSBA in February prior to Lexington's
invite to the Schematic Design (SD) Phase for the MHES Project; the meeting went well, and the
invite occurred when anticipated, keeping the project on schedule for the SD submission at the end of
June, 2017, and a winter 2020 occupancy.
5. Upcoming Meetings & Public Forums:
a. Scheduled meetings —
i. TBD 2017 — PBC Meeting
6. Hastings Discussion adjourned at 8:25 PM — Minutes provided by R. Milaschewski, Dore & Whittier
management Partners
7. BOS Sustainability Policy Discussion
Pat Goddard distributed four documents for review and discussion
• The Stakeholders Integrated spreadsheet with final stakeholder input that was discussed at
the joint BOS SC meeting on 2-27-17.
• A draft of the 2005 BOS Sustainable design Policy updated by Pat Goddard to include the 3
out takes for the 2-27-17 mtg.
• A draft of the 2005 BOS Sustainable design policy updated by the Sustainable Lexington
Committee.
• An updated draft of the 2005 BOS Sustainable design policy updated by the Sustainable
Lexington Committee.
Pat briefly updated the PBC on the discussion points at the 2-27-17 BOS/SC meeting with regard to
the stakeholders Input Table and the three issues from that table that were acted upon.
Hastings project would have level 4 building resiliency not level 3.
Hastings project would employ an all -electric HVAC model utilizing geothermal wells.
Hastings project would not require 30% increase in ventilation to reduce CO2 ppm, but distribution
modifications to enhance dilution of CO2 perhaps 10% better than Estabrook.
The purpose behind the draft policy update was to formally update the 2005 Policy based upon the past
two integrated design processes that have been followed for the Clarke & Diamond Project and the
Hastings Project, with very similar outcomes.
There was discussion on the specifics of some of the draft update language.
It was noted that there was not a quorum of the core PBC committee and that this particular issue needs
to be discussed by the core committee so in-depth discussion at tonight's meeting should be deferred
until the core PBC had a quorum.
It was agreed to continue this discussion at another meeting.
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8. PBC Membership
At the request of Jon Himmel PBC Chairman, Pat verified with the members present that the
nomination of Howard Hobbs be made to the Town Manager for the open slot on the full PBC core
committee. The members present agreed.
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