HomeMy WebLinkAbout2017-02-16-PBC-minTOWN OF LEXINGTON
Permanent Building Committee
Permanent Members
Chairman: Jon Himmel
Peter Johnson, Dick Perry, Carl Oldenburg, Philip Coleman, Charles Favazzo
Project Specific Members
Diamond Middle School Hastings Elementary Fire Station
Margaret Coppe Curt Barrentine Robert Cunha
Edwin Goodell Andrew Clarke Joseph Sirkovich
Clarke Middle School
Lee Noel Chase
Howard Hobbs
Visitors Center
Joel Berman
Peter Kelly
February 16, 2017
Members Present: Peter Johnson, Dick Perry, Carl Oldenburg, Philip Coleman, Charles Favazzo,
Howard Hobbs, Edwin Goodell, Robert Cunha, and Joseph Sirkovich
Members Absent: Jon Himmel, Peter Johnson, Lee Noel Chase, Margaret Coppe, Edwin Goodell,
DPF Staff: Patrick Goddard, Director of Public Facilities, Mark Barrett and Ann Marie Ponzini
7:10 - The meeting was called to order.
Clarke/Diamond Status Update - Paul Kalous (Hill) & Ken DiNisco (DiNisco Designs)
Hill's slide presentation reviewed December/January Schedule Priorities, February Schedule
Priorities, and Budget Information.
• Clarke — December/January Priorities
o Underground plumbing — 100% complete.
o Slab on deck and slab on grade — 100% complete.
o Main roof blocking & install — 100% complete.
o Framing exterior walls — 80% complete.
o Started exterior sheathing and AVB — 60% complete.
o Started overhead MEP rough in — 50% complete.
o Building weathertight — achieved on 2/3/2017 (except stair 5).
o Commissioning punch list for locker rooms — 100% complete.
• Clarke — February Priorities
o Complete exterior sheathing and AVB.
o Complete MEP overhead rough in.
o Install roof at stair 5.
o Complete detailing of main roof.
o Start interior framing.
o Start in wall MEP rough in.
o Start exterior masonry facade.
• Diamond — December/January Priorities
o Underground plumbing — 100% complete.
o Slab on deck and slab on grade — 100% complete.
o Roof membrane installation at classroom addition — 100% complete.
o Tarp installation for temporary heating at cafeteria — 100% complete.
201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420
o Masonry mockup — 100% complete.
o Rough MEP at classroom addition — 90% complete.
o Started framing, sheathing and AVB at classroom addition — 30% complete.
• Diamond — February Priorities
o Start new roof installation at cafeteria addition.
o Start ductwork on cafeteria addition.
o Start wall layout and framing at cafeteria addition.
o Start edge metal at classroom addition.
o Complete AVB and sheathing at both addition.
o Start interior framing.
• Clarke/Diamond December Budget Update
o The approved GMP Encumbered to Date was discussed..
o Bond has allocated more resources and should be on a much better footing. The
work in place is still a concern, and it is not going to be an easy summer.
• PBC inquired about the buyout savings, and has it been used up yet.
• DPF stated it shows in the DPF project budget under the construction lines and it has not
been used up.
• Hill stated it does not show on his budget slide presentation.
• PBC asked if Bond has made any claims. DiNisco stated there are no claims and everything
is cooperative. The issue is really with procurement, scheduling, and closing in the buildings
were a setback due to recent snow storms. We are currently meeting two times a week;
Tuesdays & Thursdays.
• PBC asked about the volume of PCOs. Hill and DiNisco referenced a very slow PCO
process on Bonds part. There are many but they are being addressed and many returned.
• DiNisco commented that it is clear the requisition process is too slow.
• PBC asked if the goal is to have both schools done by August. It was commented to have
both building's additions done with site work to follow.
• It was commented that both sites have a lot of site work and Clarke has the bridge to
complete.
2. Fire Station & Police Station Project Updates - John McElravy (Tecton Architects), Dennis Ross
(Pacheco Ross Architects), John Wilson (Lexington Fire Chief), & John Mazerall (Lexington Police
Captain of Administration)
Jeff introduced Dennis Ross, of Pacheco Ross Architects, who has a lot of public safety design
knowledge; particularly with Fire Stations. Dennis presented the overview of the Conceptual Design
for the Fire Station.
• To keep renovations manageable, the use of a temporary structure for apparatus would be
used at 173 Bedford Street and the existing former Liberty Mutual building at this location
would be modified for temporary use.
• No real construction would be required, with most work being done on the inside of the
building. The basement and first floor would only be used.
• Existing offices and restrooms would be modified.
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• The existing basement lunch room would be used as an exercise room. No construction will
be required, however; HVAC in the exercise room will need to be assessed.
• Interior modifications would also include bunk rooms, lockers, training and kitchen space.
• PBC: Asked about staffing numbers for Fire. The committee was informed there are 17-18
daytime staff and 10 suppression overnight staff.
• A discussion on codes allowed for keeping one handicap bathroom and adding a shower due
to this being a temporary location for Fire.
o Walls in living spaces, doors and floors need to be renovated for code.
o Sprinklers need to be reviewed
o Basement use is not being effected.
Traffic Study and Estimates at 173 Bedford Street Location
Jeff discussed his Engineer's Traffic Study Findings.
• To improve traffic flow during emergency response, it was recommended that a traffic signal
be installed at this location.
• It was recommended to add enhancement of the Opticon System already in use by the Fire
Department for earlier activation.
• PBC brought to attention the light at the bike path, and traffic backups on Bedford Street, and
whether an Opticon System should be used.
• The project cost is estimated at $2,092,121.
• Hazardous materials reports show possible asbestos in ceiling tiles. Additional money is
built-in if abatement is needed.
• PBC asked if other non ACM is in the building. Jeff stated it is not known, however; duct
wrap in the attic and ceiling tiles are suspect.
• PBC asked if the life span of the roof is known, when it was last done and that it might be
prudent to inspect.
• PBC inquired about the apparatus building exhaust system. It was informed that a fan
system would be used in the temp bays.
• PBC inquired about the limited number of shower stalls at the facility. The concern being is
when coming back from an incident and everyone needing to clean up. Dennis suggested
reversing the men's and women's space which would allow for additional showers in the
men's room.
Police Proiect Overview
Jeff presented the Conceptual Design Options for staying at the current Massachusetts (Mass.)
Avenue location or relocating to the 173 Bedford Street location. Key features are noted below:
Mass Ave Location
• The Mass. Avenue location removes a lot of the existing building. Another schematic for
using/saving more of the building will be looked into.
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• Height of the ceiling for basement use is a concern. Placing cell blocks in the basement
requires at least 10 foot ceiling height. The current height is 8 ft.
• For locker use in the basement, it is recommended to have a higher floor to ceiling height
for ventilation.
• How best to preserve the amount of parking, changing the direction of the building and
use of the Hosmer House, (possibly relocating closer to Mass. Avenue), are all factors to
consider. Keeping the historic face of the building as well.
• The existing building will not meet code.
• Per the Historic Districts Commission, additions added to a historic building should be
scaled down in height from the original building.
• Sallyport and Prisoner areas would all be kept on one side of the building.
• The option presented for Mass. Avenue has not lost any parking count.
• Training room would have a separate secure access for possible public use.
• The 2nd floor would house administration, investigation and an evidence room.
173 Bedford Street Option
• Tear down existing building on the site, and build a new Police Station.
• Lower level would house lockers, fitness center, computer equipment, armory, and locker
rooms.
• PBC asked how the square footage compares. It was stated 173 Bedford is a little
smaller, looking to send out options for costing.
• Officer Mazerall commented he feels the current location works best for access. Better
operational location with traffic and existing radio tower. Being close to the town center
benefits the public. Officer Mazerall also commented on the need to have some under
cover parking for cruisers. New concepts would also need to factor in some type of
storage for trailers and bikes.
• PBC asked if one Sallyport is enough. Tecton informed the committee that he has
designed stations with two Sallyports; with one side doubling as storage.
• DPF stated that Board of Selectman (BOS) will be looking for more information, (pros and
cons, cost ect..), on the proposed locations. The meeting is scheduled for March 10tH
Potential PBC meeting on March 9th to review.
• PBC inquired as to whether the Selectmen's decision will be based more on cost and
location, and not from a construction/design decision.
• DPF stated a final report will be worked on after the March 10th meeting. March 20th the
BOS discusses all major capital projects. Cost for the Fire Station Design, Lexington
Children's Program and Hasting Elementary are the three major projects for approval. A
debt exclusion vote will be needed. The fourth major project being Police.
• PBC asked what would happen if the Police station relocates.
• DPF informed the committee the School Department will be looking at vacant sites for
use. School Administration needs to move out of Harrington.
Motion to adjourn was made and seconded: Meeting adjourned at 8:30pm. - APPROVED
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