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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
April 3, 2017
Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M.
Members Present: Jill Hai, Chair;David Kanter, Vice-Chair & Clerk; Rod Cole;
Charles Lamb; Wendy Manz
Members Absent: None
Others Present: Dawn McKenna, Chair, Lexington Tourism Committee; Jon Himmel,
Member, Lexington Tourism Committee
Documents Presented:
Notice of CEC Meeting, April 3, 2017
Draft #7 of Updates & Errata to the CEC Report to the 2017 Annual Town Meeting
(ATM) & Special Town Meeting (STM) 2017-1
Draft Community Preservation Committee (CPC) Update #1 to the Report to the
2017 ATM, Article 10 CPC Community Preservation Act Projects,
Draft #3 Minutes for the CEC Meeting, March 7, 2017.
Draft Minutes for the CEC Meeting, posted for March 10, 2017
Draft Minutes for the CEC Meeting, March 29, 2017
Call to Order: At 7:00 P.M., Ms. Hai called the meeting to order.
CEC Reporting to the 2017 ATM
Take or Revisit Committee Positions on Articles/sub-Articles Yet to be Brought to Town
Meeting:
Article 16(d), Facility and Site Improvements: The Committee discussed the
Substitute Motion that Mr. Kanter would be moving with the goal to eliminate
Committee-opposed merging of funding for the included three programs. A Motion
was made and seconded to reaffirm the Committee’s opposition to merging the
funding for the three programs and also to support the Substitute Motion to unmerge
that funding: Vote: 5–0
Article 18, Visitors Center: Ms. McKenna and Mr. Himmel presented information to
make the case for this Committee reversing its position that the project should only
be funded under this Article through Schematic Design and, therefore, not move an
Amendment to reduce the funding to $21,000, versus the $100,000 being requested
to carry the project through Design Development (without Construction Documents).
After further discussion, a Motion was made and seconded to sustain its position to
only fund through Schematic Design and also to support the Amendment to reduce
the funding to $21,000. Vote: 4–1
Article 10(m), Town Pool Renovation:
a. Ms. Hai advised that she had just been told that afternoon by the Town
Manager, Carl Valente, that the bids for that work had been opened and at least
$300,000 more in funding (over the $1,620,000 that was planned to be requested at
this ATM by the Community Preservation Committee \[CPC\]) would be needed to
allow an award. He said the sources being considered for the additional funding
were Community Preservation Fund (CPF) cash (the same source as the planned
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
April 3, 2017
request), Recreation & Community Programs Enterprise Fund cash, and financing
funded by that Enterprise Fund.
b. This Committee discussed the critical importance of the renovation and its
earlier advice, along with that of the Appropriation Committee, to the CPC that Town
projects eligible for CPF funding should be so funded and only a very modest
balance need be maintained in the CPF. If all the projects currently recommended
by the CPC for funding were approved by this Annual Town Meeting, the CPF
balance would then be $2,270,685.
c. This Committee agreed that if the CPC agreed to recommend CPF cash as
the preferred funding source and it could accommodate the need, this Committee
would not need to revisit the position it would now take.
d. A Motion was made and seconded to recommend to the CPC that CPF
cash should be, to the extent it can, the only source for the additional funding.
Vote: 5–0
Updates & Errata to the CEC Report to the 2017 Annual Town Meeting (ATM) & Special
Town Meeting (STM) 2017-1:
The Committee discussed the Draft #7. A Motion was made and seconded to
approve it with the Chair and Vice-Chair being authorized to make further changes
either to ensure internal consistency or to address any further updates that occur or
errata found before publishing the document in time to be received and placed on
file at this ATM. Vote: 5–0
A Motion was made and seconded that if the Committee’s report to the 2017 ATM &
STM 2017-1 incorporating the changes and corrections were also to be available to
be received and placed on file at this ATM, it should be. Vote 5–0
Approval of Minutes: Consideration of the three drafts that are available was deferred to a
future meeting.
Adjourn: A Motion was made and seconded at 7:30 P.M. to adjourn. Vote: 5–0
These Minutes were approved by the CEC at its meeting on April 18, 2017.
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