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HomeMy WebLinkAbout2017-04-03-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting April 3, 2017 Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M. Members Present: Jill Hai, Chair;David Kanter, Vice-Chair & Clerk; Rod Cole; Charles Lamb; Wendy Manz Members Absent: None Others Present: Dawn McKenna, Chair, Lexington Tourism Committee; Jon Himmel, Member, Lexington Tourism Committee Documents Presented: Notice of CEC Meeting, April 3, 2017 Draft #7 of Updates & Errata to the CEC Report to the 2017 Annual Town Meeting (ATM) & Special Town Meeting (STM) 2017-1 Draft Community Preservation Committee (CPC) Update #1 to the Report to the 2017 ATM, Article 10 CPC Community Preservation Act Projects, Draft #3 Minutes for the CEC Meeting, March 7, 2017. Draft Minutes for the CEC Meeting, posted for March 10, 2017 Draft Minutes for the CEC Meeting, March 29, 2017 Call to Order: At 7:00 P.M., Ms. Hai called the meeting to order. CEC Reporting to the 2017 ATM Take or Revisit Committee Positions on Articles/sub-Articles Yet to be Brought to Town Meeting: Article 16(d), Facility and Site Improvements: The Committee discussed the Substitute Motion that Mr. Kanter would be moving with the goal to eliminate Committee-opposed merging of funding for the included three programs. A Motion was made and seconded to reaffirm the Committee’s opposition to merging the funding for the three programs and also to support the Substitute Motion to unmerge that funding: Vote: 5–0 Article 18, Visitors Center: Ms. McKenna and Mr. Himmel presented information to make the case for this Committee reversing its position that the project should only be funded under this Article through Schematic Design and, therefore, not move an Amendment to reduce the funding to $21,000, versus the $100,000 being requested to carry the project through Design Development (without Construction Documents). After further discussion, a Motion was made and seconded to sustain its position to only fund through Schematic Design and also to support the Amendment to reduce the funding to $21,000. Vote: 4–1 Article 10(m), Town Pool Renovation: a. Ms. Hai advised that she had just been told that afternoon by the Town Manager, Carl Valente, that the bids for that work had been opened and at least $300,000 more in funding (over the $1,620,000 that was planned to be requested at this ATM by the Community Preservation Committee \[CPC\]) would be needed to allow an award. He said the sources being considered for the additional funding were Community Preservation Fund (CPF) cash (the same source as the planned Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting April 3, 2017 request), Recreation & Community Programs Enterprise Fund cash, and financing funded by that Enterprise Fund. b. This Committee discussed the critical importance of the renovation and its earlier advice, along with that of the Appropriation Committee, to the CPC that Town projects eligible for CPF funding should be so funded and only a very modest balance need be maintained in the CPF. If all the projects currently recommended by the CPC for funding were approved by this Annual Town Meeting, the CPF balance would then be $2,270,685. c. This Committee agreed that if the CPC agreed to recommend CPF cash as the preferred funding source and it could accommodate the need, this Committee would not need to revisit the position it would now take. d. A Motion was made and seconded to recommend to the CPC that CPF cash should be, to the extent it can, the only source for the additional funding. Vote: 5–0 Updates & Errata to the CEC Report to the 2017 Annual Town Meeting (ATM) & Special Town Meeting (STM) 2017-1: The Committee discussed the Draft #7. A Motion was made and seconded to approve it with the Chair and Vice-Chair being authorized to make further changes either to ensure internal consistency or to address any further updates that occur or errata found before publishing the document in time to be received and placed on file at this ATM. Vote: 5–0 A Motion was made and seconded that if the Committee’s report to the 2017 ATM & STM 2017-1 incorporating the changes and corrections were also to be available to be received and placed on file at this ATM, it should be. Vote 5–0 Approval of Minutes: Consideration of the three drafts that are available was deferred to a future meeting. Adjourn: A Motion was made and seconded at 7:30 P.M. to adjourn. Vote: 5–0 These Minutes were approved by the CEC at its meeting on April 18, 2017. Page 2 of 2