Loading...
HomeMy WebLinkAbout2017-03-07-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 7, 2017 Location and Time: Town Offices Building, Reed Room (111); 7:30 A.M. Members Present: Jill Hai, Chair;David Kanter, Vice-Chair & Clerk; Rod Cole; Wendy Manz; Charles Lamb (remote participation) Members Absent: None Others Present: Carolyn Kosnoff, Assistant Town Manager for Finance; Sandy Beebee, resident; Sara Arnold, Recording Secretary Documents Presented: Notice of CEC Meeting, March 7, 2017 Draft #3 Minutes of the CEC meeting, February 28, 2017 Draft #2 CEC Report to 2017 Annual Town Meeting (ATM) & Special Town Meeting 2017-1 (STM 2017-1), including CEC Five-Year Capital Plan (FY2018-FY2022) Call to Order: At 7:32 A.M., Ms. Hai called the meeting to order and announced she had authorized Mr. Lamb to participate remotely as he was not local. CommitteeÓs Report to the 2017 ATM and Special Town Meeting (STM) 20171: ATM Article 18, Appropriate for Visitors Center: Ms. Hai reported having had a conversation with Dawn McKenna, Chair, Tourism Committee, about her ATM CitizenÓs Article. Ms. McKenna reported that $152,000 is needed for the full Schematic Design including the site-work schematic design. Site Schematic Design was originally to be included in the Battle Green Plan Phase 3, but that is currently on hold. There is $131,000 available from a previous appropriation; it is anticipated that the balance would be requested under Article 18. The Tourism Committee is meeting next week to determine how they wish to proceed. They had planned initially to request funds for a complete design, including construction documents; the funding source had not been determined. Mr. Kanter noted that, at a previous meeting, Ms. Kosnoff had identified FY2016 funds that could be repurposed and he suggested consideration of that as a source for Article 18. After discussion about the level to which the project should move forward at this time, a Motion was made and seconded to support an appropriation request of up to $50,000, as needed, to complete the schematic design; but no funding at this ATM to go further in the project. A roll call vote was taken. Vote: 5–0 Review of Draft #2 of the Report: A page-by-page review of the draft report was conducted. Special attention was given to the embedded draft of the CommitteeÓs Five-Year Capital Plan; for the Articles being addressed the CommitteeÓs recommendations and the proposed supplemental text; and the still-needed, but nonsubstantial, data and text. A Motion was made and seconded to approve the report with the amendments made during this review and authorizing the Chair and Vice-Chair to make, at their discretion, any additional, nonsubstantive edits or refinements. A roll call vote was taken. Vote: 5–0 Articles/Sub-Articles in the Report as Candidates for STM & ATM Consent Agenda: Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 7, 2017 The Committee discussed which Articles and/or sub-Articles it would suggest to the Town Moderator for possible inclusion in this STMÓs & ATMÓs Consent Agendas. Those included are to be considered noncontroversial and not seen as needing debate. (Many would be ones where there had been no debate at previous Town Meetings.) Thus, they could be bundled in one vote at the Town Meeting, but with each retaining its individual scope and specific authorization(s) or recommended action (e.g., Indefinite Postponement). The ModeratorÓs approach to any such Agenda item has been that inclusion would need the unanimous support of this Committee, the Board of Selectmen, the Appropriation Committee, and, where applicable, and any other entity whose unanimous support for being in that Agenda the Moderator deems necessary. (Any one Town Meeting memberÓs request for removal from that AgendaÏeven just from the floor of the MeetingÏwould be sufficient for the item to be removed and addressed separately by the Meeting.) The following were unanimously supported in a by-voice poll of this Committee for submittal by Ms. Hai to the Town Moderator: STM Article 5: Appropriate Bonds and Notes Premiums to Pay Project Costs and the following ATM Articles: Article 10: Appropriate for the FY2018 Community Preservation Committee Operating Budget and Community Preservation Act (CPA) Projects: (o) CPA Debt Service (p): Administrative budget Article 12(v): Transportation Mitigation Article 13: Appropriate for Water System Improvements Article 14: Appropriate for Wastewater System Improvements (including (a) & (b)) Article 16: Appropriate for Public Facilities Capital Projects (a) School Building Envelopes and Systems Program (c) Municipal Building Envelopes and Systems (f) Public Facilities Mechanical/Electrical System Replacements Article 22: Appropriate Bonds and Notes Premiums to Pay Project Costs, assuming the motion is to Indefinitely Postpone (IP) after the same is presented in STM 2017-1 Article 23: Rescind Prior Borrowing Authorizations Article 25: Appropriate to Stabilization Fund, assuming the motion is to IP Article 26: Appropriate from Debt Service Stabilization Fund Article 28: Amend FY2017 Operating, Enterprise and CPA Budgets, assuming the motion is to IP Article 29: Appropriate for Authorized Capital Improvements, assuming the motion is to IP Approval of Minutes: A Motion was made and seconded to approve the Draft #3 Minutes of the CEC meeting, February 28, 2017. A roll call vote was taken. Vote: 5–0 Adjourn: A Motion was made and seconded at 9:26 A.M. to adjourn. A roll call vote was taken. Vote: 5–0 These Minutes were approved by the CEC at its meeting on April 18, 2017. Page 2 of 2