HomeMy WebLinkAbout2017-04-21-CEC-ATM-STM1-rpt (Errata) UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
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APRIL 19•
UPDATES & ERRATA TO THE REPORT TO THE
2017 ANNUAL TOWN MEETING (ATM)
&
SPECIAL TOWN MEETING 2017-1
(Released March 13, 2017)
Released April 21, 2017
Submitted by:
Jill I. Hai, Chair
David G Kanter, Vice-Chair & Clerk
Rodney Cole
Charles Lamb
Wendy Manz
UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1
This document provides updates and corrections to the Committee's report. The updates reflect the
changes that have come to the Committee's attention as of the publication of this document or
revised Committee positions and explanations that were either verbally made to Town Meeting
during its deliberations or that are expected still to be presented to the 2017 ATM. (If an update is
material to the Committee's position as verbally presented to the Meeting, the change from the
original report was or will be identified at the time of that presentation.)
Page 1 In the 3rd paragraph, last sentence Change "different, but our current enrollment is 2 185" to
"different;but our enrollment as of October 1 2016 and submitted to the State is 2 185"
Pages 3 & 4 Substitute the first two of the eight attached pages. For Article 10(d) CEC Difference has
been removed, Article 10 CPF dollar amounts revised as addressed below (including changes to
"Indefinite Postponement" (IP)), Article 18 dollar amount has been added, and for Article 12(k) while
total dollar amount is unchanged, it has been divided between two columns.)
Page 10 2nd Bullet: Replace in its entirety with.
Excluding the many tens of millions of dollars of to-be-determined (TBD) entries, the total in this
Committee's Plan for FY2019–FY2022 is almost $116 million. The TBD entries include future
construction phases and yet to be determined elements of projects for which there may be
additional phases not yet specified or significant unknowns in the cost estimates (e g. the
Lexington Public School Educational Capacity Increase or Center Streetscape Project) In
addition, there are several items on the Projects Agenda for which planning does not yet allow
reliable estimates, even for peacekeepers (including renovation to the Hosmer House eventual
repurposing of Town-owned unit in the Muzzey Condominiums)
Pages 11-13 Substitute the third through fifth of the eight attached pages. In FY2018 CPF dollar
amounts have been revised (including changes due to IP), the Visitors Center now has the requested
amount—with that footnote text rephrased and updated for an amendment—and an adjusted FY2019
amount; the Parking Lot for Community Center now has the requested amount; and the Community
Center Sidewalk's request has now been deferred with a new footnote addressing the amount now being
in FY2019 In the out–years, the Police Headquarters Replacement amounts have been increased and the
Municipal Technology Program amounts have been corrected.
Page 39•
a. In the Article 4 quoted text, next-to-last line after"this goal" add"for the school portion of the
facility"
b In the Article 5 header table
(1)Under Funds Requested. Change "$2,315,343"to "$1 948,287"
(2)Under Funding Source Replace its entirety with.
Bond Premium net Underwriter's Discount, Issuance Costs, & Set-Aside for
Future Appropriation
(3) Supplemental text, 2nd paragraph. Change "all the premiums (for both bonds and BANs)"
to "all bond premiums"
Page 40• In the Article 10 header table under Funds Requested. Change "$6 775 140"to "7 169,291"
Page 41 In sub-Article (d)
a. In the header under Committee Recommends, replace the "TBD"with"Approval(5-0)"
b Replace in its entirety the quoted text with this quoted text:
This capital request will allow all 16 units at the Pine Grove Village housing
development (located on Judges Road) to remain on the Town's Subsidized Housing
Inventory (SHI) The affordable deed restrictions on 11 ownership units are set to expire
in 2019 and this funding request enables the Town to purchase those restrictions. Funds
1
UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1
will also allow the Town to acquire five rental units (to be subsequently conveyed to the
Lexington Housing Authority) and provide renovation funds for those five acquired units.
c Replace in its entirety the supplemental text("At the time Pine Grove Village ")with.
To achieve those purposes, this is the application of the requested funds
Application of Requested Funds
Purpose Amount
Payments to Existing Co-op Owners for New Affordable-Housing Restrictions $703,687
Purchase by the Town of 5 Rental Units $4,875
Renovation of those 5 Rental Units $323,438
Legal and Ancillary Expenses of the Town Related to this Transaction $16,000
TOTAL $1,048,000
Page 42
a. In sub-Article (g) header table under Amount Requested. Change "$37 900"to "$87 701"
b In sub-Article (h)
(1) In the header table
(a)Under Amount Requested. Change"$25 000"to "N/A"
(b)Under Funding Source Change "CPF (Cash)"to "N/A"
(c) Under Committee Recommends. Change "Approval (5-0)" to "Approval of
Indefinite Postponement(5-0)
(2) Add as supplemental text: "The Board of Selectmen has proposed to accomplish this
study instead,with a committee of citizens."
c In sub-Article (i)
(1) In the header table
(a) Under Project Description. After "Restoration" add "and Handicapped
Access Improvements"
(b)Under Amount Requested. Change "$620 000"to "$675 000"
Page 43
a. In sub-Article (k)
(1) In the header
(a)Under Amount Requested. Change "$220 000"to "N/A"
(b)Under Funding Source Change "CPF (Cash)"to "N/A"
(c) Committee Recommends Change "Approval (5-0)" to "Approval of
Indefinite Postponement(5-0)"
(2) Replace the supplemental text("While that this sub-Article") in its entirety with.
The Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of
Free Masonry—which organization owns the roadway right-of-way between
Marrett Road and the Lexington Community Center—has agreed to have the new
sidewalk be re-aligned to be adjacent to the roadway The Town considers that a
preferred location. DPW's Engineering is re-designing the proposed sidewalk to
that alignment. A funding request for the construction is expected to come before
a future Town Meeting.
b In sub-Article (m) In the header under Amount Requested. Change "$1 620 000" to
"$2 154,350"
1
UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1
Page 53
a. In the sub-Article (o) under Funding Source Change "Cemetery Special Revenue Account" to
"Sale of Cemetery Lots Special Revenue Fund"
b In the sub-Article(p) under Funding Source Change "Cemetery Sale-of-Lots Special Revenue
Account"to "Sale of Cemetery Lots Special Revenue Fund"
c In the sub-Article(q) Supplemental Text: Replace it, in its entirety with "Two members are
opposed because the additional justification provided was not found to be sufficient to warrant
this expense "
Page 59• In the Article 16 header
a. Under Funds Requested. Replace "$2 791 418"with"$3,216 418"
b Under Funding Source Replace "$222,200"with "$647,200"
Page 60• In sub-Article (d)
a. Under Committee Recommends Change "4-1"to "5-0"
b In the supplemental text, 14 Line Change "Four"to "All"
Page 62 In the sub-Article(e)
a. In the quoted text that has continued onto the top of this page include the following at the end
of, and within, the quote
The FY2018 request includes additional funds above the annual request which will be
allocated to produce design and construction documents for renovation of the Community
Center portion of the facility at 20 Pelham Road. The design and construction documents
for the Community Center portion of the facility at 20 Pelham Road is $117 750 of the
total$217 979 requested for Public Facilities Bid Documents.
b In the supplemental text:
(1) Line 1 Change "$117 979"to "$117 750"
(2) Line 3 Change "$71 771"to "$72 000"
Page 63 In sub-Article (j)
a. In the header
(1)Under Amount Requested. Change "TBD"to "$425 000"
(2)Under Committee Recommends Change "TBD"to "Approval(5-0)"
b Delete in its entirety the supplemental text("At the time taking any position.")
Page 64 In the Article 18 header
a. Under Funds Requested by Proponent: Change "Unknown"to "$100 000"
b Under Funding Source Change "Unknown"to "GF (Cash)"
c Under Committee Recommends Change "5-0"to "4-1"
d. In the supplemental text
(1) First Paragraph. Replace in its entirety with.
The amount deferred was the earlier estimate to carry the project from Schematic
Design to Design Development Documents, a more-recent estimate is $80 000
The last estimated construction cost (including Construction Documents) is
$3 815 000 Also including $131 000 remaining in available already
appropriated funds and an additional $21 000 toward site—related expenses as
part of Design Development, that would bring the remaining, estimated, project
3
UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1
costs (i.e from the current Concept Design through Construction) to about
$4 047 000
(2) Second Paragraph.
(a) 2nd Line Replace "(last reported to be about $130 000 GF) and more GF if
necessary "with"and$21 000 GF more"
(b) Last Line Append "One member supported the full funding request because Town Meeting
had previously voted funding to develop through the Concept/Feasibility Stage so the second
appropriation should take the project at least to the Design Development stage
Page 65 In the Article 21 header under Funding Source append " + $9 089 Water EF (Cash) + $4 085
Sewer EF (Cash)"
Page 66 For Article 22
a. In the header
(1)Under Funds Requested. Replace in its entirety with"N/A"
(2)Under Funding Source Replace in its entirety with"N/A"
(3) Committee Recommends Change "Approval (5-0)" to "Approval of Indefinite
Postponement(5-0)"
b In the two paragraphs of supplemental text ("The same purpose to project costs") delete all
but the first sentence in the first paragraph.
Page 69• For Article 28
a. In the header Change all the"lull"s to "N/A"s.
b In the supplemental text: Between "planned" and "action" add "capital-related"
Appendices. Substitute the last three of the eight attached pages.
a. Appendix A. Updates the purpose of the new PILOP SF and the Note to reflect those actions
were taken.
b Appendix B Contains status, dollar amount, and fund-source changes addressed above
Attached.
Revised Pages 3 & 4, Revised Pages 11-13 (with a deliberate blank reverse), and Revised Pages A-1
B-1 & B-2
4
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
Summary of FY2018 Capital-Budget Requests
I Requestsl 1
I General Fund I Enterprise I I Approp.& I CEC
Article Categories I Debt I Cash2 I Funds3 I CPF4 I Auth.Other5 I Total Differences
Land Use,Health,and Development
Conservation
10(e) Willard's Woods and Wright Farm Meadow Preservation1 I 1 $40,4801 $40,4801
10(f) Cotton Farm Conservation Area Improvements $301,300 $301,3001
Land Use
10(g) Wright Farm Supplemental Funds I $37,9001 $37,900
10(h) Stone Building Feasibility Study I 1 IPI N/A
Planning
10(d) Affordable Units Preservation-Pine Grove Village/Judges Road I I I I $1,048,0001 $1,048,0001
Traffic Safety Group(TSG)(Planning/Engineering)
12(v) Transportation Mitigation I I 51 00,000 1 I I I 51 00,000 1
Land Use,Health,and Development Totals! $uI $1uu,uuul $ul $14zr,b8Ul $uI y1,b2r,b8Ul
Public Safety
12(x) Ambulance Replacement(Fire&Rescue) 1 $280,0001 I I I I $280,0001
Recreation&Community
10(l) Park Improvements-Athletic Fields $125,0001 $125,000
10(m) Town Pool Renovation $1,620,0001 $1,620,000
10(n) Park and Playground Improvements $60,0001 $60,000
11 Recreation Capital Projects $55,0001 $55,000
Recreation&Community Totals I $U $U I $0 I $1,8U5,000 I $55,000 I $1,8tiU,000
Public Facilities Department
2017 1 2 Design Funds For Are Headquarters $450,000 $450,000
Later Construction Funds For Fire Headquarters $18,350,000 $18,350,000
2017 1 3 Design Funds For Fire Headquarters Swing Space $50,000 $50,000
Later Funds For Fire Station Swing Space $2,043,000 $2,043,000
2017 1 4 Design Funds For Lexington Children's Place/20 Pelham Road $581,500 $581,500
Later Lexington Children's Place/20 Pelham Road $23,628,750 $23,628,750
10(i) Munroe School Window Restoration&Handicapped Access $675,000 $675,0001
Improvements
16(a) School Building Envelopes and Systems Program $222,200 $222,2001
16(b) Lexington High School Air Conditioning-Teacher Planning $600,000 $600,000
Offices and Library
16(c) Municipal Building Envelopes and Systems $194,713 $194,713
16(d)(1) Building Flooring Program $150,000 $150,000 Against
16(d)(2) School Paving Program $172,226 $172,226 Bundling 3
16(d)(3) School Traffic Safety Improvements $45,000 $45,000 protects
16(e) Public Facilities Bid Documents $217,979 $217,979
16(f) Public Facilities Mechanical/Electrical System Replacements $489,000 $489,000
16(g) LHS Security Evaluation and Upgrade $150,000 $150,000
16(h) LHS Guidance Space Mining $230,2001 $230,200
16(i) LHS Nurse Office and Treatment Space $320,1001 $320,100
160) Parking Lot for Community Center 1 $425,000 $425,000
17 Hastings School Replacement Design $720,0001 $720,000
Later Hastings School Replacement $59,480,000 $59,480,000
Visitors Center $100,000 $100,000 Against
funding at
18 this ATM any
work past
Schematic
Design
Public Facilities Department Totals lit Ub,4$3,$$UI $2,1bb,118I $U $b/5,000 $Ir $109,294,6681 See Above I
Continued of next page
3 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
Summary of FY2018 Capital-Budget Requests (continued)
IRequests1
I General Fund 1 Enterprise I I Approp.& I CEC
Article Categories I Debt I Cash2 I Funds3 I CPF4 I Auth.Other5 I Total Differences
Public Works Department
10(1) Center Streetscape Improvements&Easements IP I N/A
10(k) Community Center Sidewalk IP N/A
12(a) Center Streetscape Improvements&Easements IP N/A
12(b) Automatic Meter Reading System $40,000 $40,0001
12(c) DPW Equipment Replacement $558,000 $525,000 $1,083,0001
12(d) Street Improvements $2,542,9271 $971,016 $3,513,9431
12(e) Storm Drainage Improvements and NPDES Compliance $340,0001 $340,0001
12(f) Hydrant Replacement Program $75,000 $75,000 $150,0001
12(g) Comprehensive Watershed Stormwater Management Study and $390,0001 $390,0001
Implementation
12(h) Sidewalk Improvements,Additions and Designs and Easements $800,0001 $800,0001
12(i) Dam Repair $760,0001 $760,0001
120) Townwide Culvert Replacement $390,0001 $390,0001
12(k) Townwide Signalzation Improvements $7,021 $117,979 $125,0001
12(I) Hartwell Avenue Infrastructure Improvements-Supplemental $2,185,0001 $2,185,0001
Funds
12(m) Bikeway Bridge Renovations $249 4261 $118,574 $368,0001
12(n) Hartwell Avenue Compost Site Improvements $200,000 $200,0001
12(o) Westview Cemetery Building Desig n6 $270,000 $270,000
12(p) Westview Cemetery Irngation $35,000 $35,000
12(q) Highway Sign Machine $40,0001 $40,000
12(u) Bedford Street at Eldred Street Safety Improvements $175,0001 $175,000
12(w) Hill Street Sidewalk Design $150,000 $150,000
13 Water System Improvements $1,000,0001 $1,000,000
14(a) Wastewater System Investigation and Improvements $1,000,0001 $1,000,000
14(b) Pump Station Upgrades $800,000 $800,000
20 Accept Harbell Street? $147,0001 $147,0001
Public Works Totals $5,749,4261 $3,448,52'2I $2,915,0001 $U $1,848,995 $13,961,9431
Lexington Public Schools
15(a) Food Service Equipment1 I $75,000 $75,0001
5123,000
15(b) School Furniture,Equipment&Systems Program $123,0001
15(c) LPS Technology Capital Request 1 $1,331,9001 I $1,331,9001
Lexington Public Schools Totals l $1,331,9U0I $123,0001 $0 I $0I $rb,000 I $1,529,9001
Information Services Department
12(r) Town Wide Phone Systems-Phase VI
1 $120,0001 $120,0001
12(s) Municipal Technology Improvement Program $100,0001 $100,0001
12(t) Network Redundancy&Improvement Plan $130,0001 $130,0001
Information Services Department Totals! $u I $35u,uuu I $u I all I $u I $350,0uu1
Government(Other)
10(c) Greeley Village Rear Door and Porch Supplemental Request $56,712 $56,7121
21 Appropnate To Post Employment Insurance Liability Fund $1,842,895 $1,842,895 See Article
Comment for
Concern
2017 1 5 Appropnate Bonds and Notes Premiums to Pay Project Costs $1,948,287 $1,948,2871
&22
24 Appropnate To and From Specified Stabilization Funds $4,965,898 $4,965,8981
25 Appropnate To Stabilization Fund IP
28 Amend FY2017 Operating,Enterprise and CPA Budgets TBD
29 Appropnate for Authorized Capital Improvement IPI
Government(Other)Totals $0 $6,808,793I $0 $56,712 $1,948,2871 $8,813,7921
Non-Government
10(a) Interpretive Signage Protect $38,4001 $38,4001
10(b) Parker's Revenge Interpretive and Public Education Signage& $41,3501 $41,3501
Displays
Non-Government Totals! $01 $0I $0I $r9,150I $UI $r9,150I
Community Preservation Committee(Other)8
10(p) Administrative Budget 1 1 1 1 $150,0001 1 $150,0001
Community Preservation Committee(Other)Totals)$113,814,8761 $12,996,4331$2,915,0001 $4,194,1421 $3,927,2821 $137,847 7331 See Above
1 Not included is the$124.057 debt service using State reimbursement for school projects(Art.26)and rescinding$316.070 of debt authorizations(Art.23).
2A11 types of General Fund(including set-aside for roads from FY2001 Override).For the specific types.see the Summary in Appendix B or the Warrant-Article Explanations and
Recommendations starting on Page 34.
3lncludes use of retained earning and debt.For specific types.see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34
4lncludes both cash&debt appropriations,but excludes the$2.390.998 debt service on prior,financed,appropriations(Art.8(p)).
5lncludes using Town-created Revolving Funds(within the authorizations).Town Specified Stabilization Funds.Town's Parking Meter Fund.State Chapter 90 funds.State
Transportation Improvement Plan(TIP)funds,and private funding.
6Debt service will be funded from the Cemetery Special Revenue Account
7Reimbursed as Street Betterment.
8 Does not incude the$2.398.998 requested under Article 10(o)for the appropriation for debt service by the Community Preservation Fund.
4 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
1CEC FIVE YEAR CAPITAL PLAN(FY2018-FY2022)1
Capital Projects(by executing department) I RecoY2018 I FY2019 Plan FY2020 Plan FY2021 Plan FY2022 Plan NTot Ion-TBD
Land Use,Health,and Development
Conservation
Willard's Woods and Wright Farm Meadow Preservation $40,4801I1 I $40,480
Cotton Farm Conservation Area Improvements $301,300 $301,300
Land Acquisition2 TBD
Subtotal-Conservation 1 $341 7801 $01 $01 $0 1 $01 $341 780
Land Use
Wright Farm Supplemental Funds I $87 701 I I I I I $87 701
Stone Building Feasibility Study3 TBD
Subtotal-Land Used $87 7011 $0 I $0 I $0 I $0 I $8//01
Planning
Affordable Units Preservation-Pine Grove $1 048,000
Village/Judges Road4
Transportation Mitigation $100 000 $100 000 $100 000 $100 000 $100 000 $500 000
Hartwell Avenue Area Transportations $50,000 $50,000
n 4,1 148,UUU
Subtotal-Land Use,Health,and Development! $1, 577 4811 $150 0001 $100 0001 $100 0001 $100 0001 $2,027 481
Public Safety(Fire&Rescue and Police)
Radio Console Replacement(Both) $370 000 $370 000
Protective Clothing(Fire&Rescue) $67,500 $67,500
Portable Radio Replacement(Both)7 TBD
Ambulance Replacment(Fire&Rescue) $280 000 $280 000 $560 000
Subtotal-Public Safety $280 0001 $0 $437,500 $280 0001 $0 $997,500
Recreation&Community Programs
Pine Meadows Improvements $60,000 $60,000
Park and Playground Improvements8 $60,000 $70,000 $370 000 $500 000
Town Pool Renovation $2,154,350 $2,154,350
Park Improvements-Athletic Fields $125 000 $400 000 $225 000 $125 000 $875 000
Park Improvements-Hard Court Resurfacing $58,000 $43,000 $65,000 $166 000
Athletic Facility Lighting $855 000 $855 000
Pine Meadows Equipment $55,000 $55,000 $50,000 $60,000 $50,000 $270 000
Center Track and Field Reconstruction9 $3 000,000 $3 000,000
Subtotal-Recreation&Community Programs $2,394,3501 $3,910,000 $568 0001 $398 000 1 $610 000 1 $7,880,350
Public Facilities
Fire Headquarters Replacement10 $18,800,000 $18,800,000
Police Headquarters Renovation or Replacement $1,200,000 $23,800,000 $25,000,000
173 Bedford Street Improvements11 $2,093,000 TBD $2,093,000
Townwide Roofing Program12 $381,266 $3,500,715 $1,939,206 $502,538 $6,323,725
School Building Envelopes and Systems Program $222,200 $227 750 $233 448 $239,285 $245 199 $1 167,882
LHS HVAC Systems Upgrade $600 000 $600 000
Municipal Building Envelopes and Systems $194 713 $198,893 $203,205 $208,285 $213 492 $1 018,588
Building Flooring Program $150 000 $125 000 $125 000 $125 000 $125 000 $650 000
Public Facilities Bid Documents $217,979 $100 000 $100 000 $100 000 $100 000 $617,979
Hastings School Renovation/Replacement73 $60,200,000 $60,200,000
LHS Upgrade14 $1,825,000 $1,825,000
TBD
Lexington Public School Educational Capacity Increase15
Lexington Children s Place&Municipal Uses/ $24,210,250
20 Pelham Road16
School Traffic Safety Improvements $45,000 $35,000 $40,000 $25,000 $145 000
LHS Security Evaluation and Upgrade17 $150 000 $477,320 $627,320
LHS Guidance Space Mining $230,200 $230,200
LHS Nurse Office and Treatment Space $320 100 $320 100
Munroe Center for the Arts Window Restoration and $675 000 $675 000
Handicapped Access Improvements
School Paving Program $172,226 $176,278 $180,565 $184 172 $188,354 $901,595
Westview Cemetery Bldg Renovation/Replacement18 $270 000 $2,660,000 $2,930,000
Visitors Center19 $21 000 $3,895,000 $3,916,000
Public Facilities Mechanical/Electrical System $489 000 $544,500 $605 000 $672,000 $728 000 $3 038,500
Replacements
Parking Lot for Community Center $425 000 $425 000
Subtital-Public Facilties $109 485,668 $10,021,007 $28,787,933 $3 492,948 $3,927,583 $155 715,139
Public Works
Center Streetscape Improvements All Phases2° $2,870,000 $2,500,000 $2,500,000 $7,870,000
DPW Equipment Replacement $1 083,000 $953 000 $949 000 $946 000 $948 000 $4,879,000
Continued on next page
11 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
I CEC FIVE-YEAR CAPITAL PLAN(FY2018-FY2022)1(continued)
Capital Projects(by executing department) FY2018 FY2019 Plan FY2020 Plan FY2021 Plan FY2022 Plan Non-TBD
Recommended Totals
IStreet Improvements21 $2,542,927 $2,559,218 $2,576,019 $2,593,240 $2,610,892 $12,882,296
I Water Distribution System Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000
ISanitary Sewer System Investigation and Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000
Pump Station Upgrades $800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000
I Hydrant Replacement Program $150,000 $150,000 $150,000 $150,000 $150,000 $750,000
I Storm Drainage Improvements and NPDES Compliance $340,000 $370,000 $370,000 $370,000 $370,000 $1,820,000
Comprehensive Watershed Stormwater Management $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000
Study and Implementation
I Sidewalk Improvements,Additions and Designs22 $800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000
I Town Wide Culvert Replacement $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000
I Town-wide Signalization Improvements $125,000 $125,000 $125,000 $125,000 $125,000 $625,000
IPolice Outdoor/Indoor Firing Range-Hartwell Ave 23 TBD TBD
'Automatic Meter Reading System $40,000 $657,250 $496,000 $496,000 $1,689,250
Dam Repair $760,000 $760,000
I Battle Green Master Plan-Phase 3 $570,438 $570,438
(Municipal Parking Lot Improvements $40,000 $440,000 $480,000
I Hartwell Avenue Infrastructure Improvements $2,185,000 $2,185,000
I Bikeway Bridge Renovations $368,000 $368,000
IHartwell Avenue Compost Site Improvements $200,000 $200,000
IBattle Green Streetscape Improvements $3,000,000 $3,000,000
Westview Cemetery Irrigation $35,000 $35,000
!Highway Sign Machine $40,000 $40,000
I Public Parking lot Improvement Program $500,000 $500,000 $500,000 $500,000 $2,000,000
I Muzzey St/Clark St Parking Lot24 $105,000 $1,500,000 $1,605,000
IStaging for Special Events25 $60,000 $60,000
I Bedford Street at Eldred Street Safety Improvements26 $175,000 $175,000
I Hill Street Sidewalk27 $150,000 $1,500,000 $1,650,000
!Accept Harbell Street(Reimbursed as Street Betterment) $147 000 $147 000
I Community Center Sidewalk28 $220,000 $220,000
I Subtotal-Public Works 512,120,921 I $18,U19,9Ub I $13,b86,U19 I $12,5UU,240 I $9,083,892 I )(jb,91(1,984
Schools
ISchool Furniture,Equipment&Systems Program29 $123,000 $200,000 $200,000 $200,000 $200,000 $923,000
I LPS Technology Capital Request29 $1,331,900 $1,550,000 $1,550,000 $1,550,000 $1,550,000 $7,531,900
I Food Service Equipment30 $75,000 $75,000 $75,000 $75,000 $75,000 $375,000
I Subtotal-Schools 61,529,9UL/1 $1,825,000 I $1,825,000 $1,825,000 $1,825,000 $8,829,900
Information Services
I Replace Town Wide Phone Systems $120,000 $100,000 $220,000
Head End Equipment Replacement/Packet Shaper $250,000 $250,000 $180,000 $680,000
Phase V&Later
Municipal Technology Improvement Program Phase IV& $100,000 $200,000 $150,000 $85,000 $85,000 $620,000
Later 31
Network Redundancy&Improvement $130,000 $330,000 $220,000 $680,000
I Subtotal-Information Services 5350,000 I 5780,000 I 5620,000 I 5185,000 I 5265,000 I 52,200,0001
Town Clerk
(Archives&Records Management/Records Conservation I $20,0001 $20,0001 $20,0001 $20,0001 $80,000
I&Preservation
Subtotal-Town Clerk I $UI $2U,000I $20,0001 $20,0001 $20,0001 $80,000
Government(Other)
I Greeley Village Rear Door and Porch Preservation $56,712 I I I I $56,712
I Subtotal-Government(Other)II 6b6,/121 $U I $U I $U I $U I $56,/121J
Non-Governmental
I Interpretive Signage Project $38,400 $38,400
Parker's Revenge Interpretive and Public Education $41,350 $41,350
Project
I Subtotal-Non-Governmental' 6/9,/5U1 W I W I W I W I /9,/50
Community Wide
ILexHAB Projects32 TBD
ILexington Housing Authority Projects 32 TBD
ICommunity Housing on the Leary Property32 TBD
ICPA Restriction Drafting&Enforcement Funds32 TBD
1CPC Administrative Budget33 $150,000 $150,0001 $150,0001 $150,0001 $150,000 $750,000
I Subtotal-Community-Wide $150,000 $150,000 $150,000 $150,000 $150,000 $750,000
I Totals(No Allowance for TBD5) $128,624,7881$34,875,9131$46,094 ,4521$18,951, 1881$15,981,4751$244,527,816
Continued on next page
12 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
DRAFT CEC FIVE YEAR CAPITAL PLAN(FY2018–FY2022)1 (continued)
FOOTNOTES li
1The following apply to all items below (a)all actions or positions cited, unless otherwise identified, have been taken by this Committee; (b)the
amounts include all fund sources; (c) 'TBD' indicates undefined at present, but the potential exists for one or more requests in those years; (d) most
FY2018–FY2021 amounts are not presented on an inflation-adjusted basis; and(e) individual amounts may be below the $25,000 capital threshold if
projected to be funded from the CPF
2May serve the Town for Recreation, Community Housing, and/or Open Space (which could include providing land for the West Lexington Greenway
Project).It is likely that a major portion of the funding would be request from the CPF
3Although an FY2018$25,000 reques for a studyt is expected to be Indefinitely Postponed—with that to be accomplished by a civilian committee—the
FY2020 TBD entry is a placekeeper for any follow-on renovation,etc. of the property
4As of this report,while the negotations have been completed and the total dollar amount has been provided to this Committee the details of the outcome
have not yet been provided to this Committee so there is no recommendation yet by this Committee.
5Update of Transportation Mitigation Overlay District Plan.
6This Committee hopes this can be accomplished earlier
7Placekeeper for when the Federal Communications Commission issues an expected directive that requires public-safety radios change to another
frequency band.
8FY2022 includes$100 000 for Outdoor Pickleball Court Construction and$200 000 for Cricket Field Constuction.As it is not known whether the introduction
of those two activities would be accomplished by repurposing existing facilities(thereby replacing an existing use)or by acquistion of new recreation land,
this Committee has reservations about the plan to effect those actions.
9While this Committee recognizes the need for the reconstruction, additional information is needed to confirm there'd be no interference with this site when
the High-School Upgrade is underway
10lncludes both design funding(ATM)and construction funding(STM)
11FY2018 includes both design (ATM) and construction funding (STM. FY2020 is a placekeeper for Police Headquarters swing space if decision is to
renovate its current location rather than permanently relocating to 173 Bedford Street.
12lncludes deferred replacement of the Bridge School Roof
13lncludes both design funding(ATM)and construction funding(STM).Amounts are not net of the hoped-for 25%reimbursement by the MSBA.
14Fund Feasibility Study in MSBA process.Amounts is not net of what would hoped-for 25%reimbursement by the MSBA if project accepted by MSBA.
15Additional capacity enhancements may be needed(e.g. for the Elementary&High School).
16lncludes both design funding(ATM)and construction funding(STM);$18,300,000 for LOP'$6,100,000 for Municipal Uses(e.g. LexCC).
17FY2018 had$477,320 deferred;that amount put in FY2019 as a placekeeper for execution of the deferred scope(or more).
18Moved from DPW as expect DPF to execute the project.
19This Committee only supports funding at this ATM to complete Schematic Design using the$131 000 remaining in available,already appropriated funds,
and an additional FY2018$21 000 for on-site design to carry the project from its current Conceptual Design to Schematic Design—and will offer an
Amendment to the Motion to change the$100,000 request to$21,000 The FY2019 amount has been increased from$3,815,000(the current construction
estimate,including Construction Documents)by including the current$80 000 estimate to carry the project from Schematic Design to Design Development.
Considering the use of those remaining,available already appropriated funds,that would bring the to-complete project cost to about$4,047 000.
20Changed FY2019 to the $2,870,000 (for the first phase)that was deferred from FY2018 and slipped the two $2,500,000 entries each by one year
however as the previous 25%design is to be revisted with new design elements and that includes the first phase elements not yet having been established,
this Committee now considers the to-complete-all-phases current total of$7,870,000 as just a placekeeper
21 Does not include the usually substantial Chapter 90 fundings expected annually from the State that do not require an appropriation.
22The Town's consultant(Stantec)on the sidewalk and pedestrian-ramp conditions recommended$750,000/year for what would be just extraordinary
maintenance and$825,000/year to ensure both quantity and quality.This Committee accepts the$800 000/year(current-year dollars)as a reasonable
position by the Town going forward.
23Placekeepers for design and construction as no results reported yet from the previously funded initial study. Moved this project from Police to DPW as
DPW will likely execute the project as it is on their site—with the support of DPF with regard to the planned building.
24Has been moved from Economic Development to DPW as DPW is expected to execute this project.
25$60,000 deferred from FY2018 has been entered in FY2019
26Has been moved from Planning to DPW as DPW is expected to execute this project.
27This Committee added construction funding in FY2019.
28$220 000 deferred from FY2018 has been entered in FY2019 as a placekeeper as the proposed sidewalk is being re-designed for a new alignment.
29This Committee is expecting a long-term plan for these purchases rather than just level funding.
30These fundings from the Food Services Revolving Fund do not require an appropriation.
31Added FY2019 through FY2022 funding.
32Added as potential requests to the CPC during the time frame of this Plan.
33Added as expected requests from the CPC during the time frame of this Plan.
13 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
Appendix A: Information on the Town's Current Specified
Stabilization Funds
Review of Lexington's Specified Stabilization Funds for Applicability
to the Lexington Capital Expenditures Committee's Reports to a Lexington Town Meeting
Town Warrant,Town of Lexington,for 2017 Annual Town Meeting on 20 Mar 2017,signed 30 Jan 2017
Article 24 ESTABLISH AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
"To see if the Town will vote to create, rename or appropriate sums of money to and from Stabilization Funds in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of•(a)Section 135 Zoning
By-Law, (b)Traffic Mitigation, (c)Transportation Demand Management/Public Transportation, (d)School Bus
Transportation,(e)Special Education,(f)Center Improvement District; (g)Debt Service, (h)Transportation Management
Overlay District, (i)Capital; (j) Payment in Lieu of Parking;and (k)Avalon Bay School Enrollment Mitigation Fund and
determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods;or act in any other manner in relation thereto."
Warrant Town Meeting(ATM=Annual;STM=Special) Capital
Sequence Name Created Purpose Related
(a) Section 135 Zoning By-Law 2007 ATM,Art 39 "for the purpose of financing public Yes
improvements pursuant to Section 135 of the
Code of Lexington"
(b) Traffic Mitigation 2007 ATM,Art 39 "for the purpose of financing traffic mitigation Yes
projects pursuant to conditions of special
permits issue by the Town
(c) Transportation Demand 2007 ATM,Art 39,& "for the purpose of supporting the planning No
Management/Public repurposed under and operations of transportation services to
Transportation 2016 ATM,Art 21b serve the needs of town residents and
(d) School Bus Transportation 2007 ATM,Art 39 "for the purpose of supporting transportation No
of students to and from school on a daily basis"
(e) Special Education 2008 ATM,Art 24 None stated when created,but Appropriation No
Committee Report to that Town Meeting says
"for setting aside reserves to help cover
unexpected out-of-district Special Education
expenses that exceed budget"
(f) Center Improvement District 2009 ATM,Art 25 "to fund needed improvements in Lexington Yes
Center" (some
actions)
(g) Debt Service 2009 ATM,Art 26 "for the purpose of paying a portion of the debt Yes
service on certain outstanding bonds of the
Town issued for the purpose of the Diamond
Middle School,Clarke Middle School and High
School construction projects"
(h) Transportation Management 2011 ATM,Art 20 "for the purpose of financing transportation Yes
Overlay District infrastructure improvements per Section 135-
43C of the Code of the Town of Lexington"
(i) Capital 2012 STM 19 Nov, Originally name"Capital Projects/Debt Service Yes
Art 3,&renamed Reserve/Building Renewal Fund",purposes
under 2015 ATM, remained the same when renamed
Art 26e
(j) Payment in Lieu of Parking Being Proposed "for the purpose of management,construction Yes
under 2017 ATM, and acquisition of public parking and related (some
Art 24 improvements,including bicycle and pedestrian actions)
accommodations serving Lexington"
(k) Avalon Bay School Enrollment 2011 ATM,Art 20 "to mitigate the cost of students attending the No
Mitigation Fund Lexington Public Schools who reside at Avalon
Bay"
Note:The School Bus Transportation and Avalon Bay School Enrollment Mitigation Stabilization Funds had their small
residual balances(less than$50 each)applied under Article 4,FY2018 Operating Budget,and then became inactive
Prepared 2 Apr 2017
A-1 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
Appendix B:
Summary of Warrant-Article Recommendations
Abbreviations RF = Revolving Fund CPF = Community Preservation Fund
EF= Enterprise Fund RE = Retained Earnings GF = General Fund
SF = Stabilization Fund TBD = To Be Determined ATM=Annual Town Meeting.
STM= Special Town Meeting. R&CP =Recreation & Community Programs
CEC
Article Description Request Funding Source Difference
2017 1 2 Appropriate Design Funds For Fire Headquarters $450,000 GF(Debt)(Candidate for Debt Exclusion)
2017 1 3 Appropriate Design Funds For Fire Station Swing $50,000 GF(Debt)(Candidate for Debt Exclusion)
2017 1 4 Appropriate Design Funds For Lexington Children s $581,500 GF(Debt)(Candidate for Debt Exclusion)
plara/9()Pplbam,Rcart
2017 1 5 Appropriate Bonds And Notes Premiums To Pay $1 948,287 Bond&Ban Premiums
Project Costs
10(a) Interpretive Signage Project $38 400 CPF(Cash)
10(b) Parker's Revenge Interpretive and Public Education $41,350 CPF(Cash)
Signage&Displays
10(c) Greeley Village Rear Door and Porch Supplemental $56 712 CPF(Cash)
Request
10(d) Affordable Units Preservation-Pine Grove $1 048,000 CPF(Cash)
Village/Judges Road
10(e) Willard's Woods and Wright Farm Meadow $40 480 CPF(Cash)
Preservation
10(f) Cotton Farm Conservation Area Improvements $301,300 CPF(Cash)
10(g) Wright Farm Supplemental Funds $87 701 CPF(Cash)
10(h) Stone Building Feasibility Study IP N/A
10(1) Munroe School Window Restoration and $675,000 CPF(Cash)
Handicapped Access Improvements
100) Center Streetscape Improvements IP N/A
10(k) Community Center Sidewalk IP N/A
10(I) Park Improvements-Athletic Fields $125,000 CPF(Cash)
10(m) Town Pool Renovation $2,154,350 CPF(Cash)
10(n) Park and Playground Improvements $60,000 CPF(Cash)
10(o) CPA Debt Service $2,390,998 CPF(Cash)
10(p) Administrative Budget $150,000 CPF(Cash)
11 Appropriate for Recreation Capital Projects $55,000 R&CP EF(RE)
12(a) Center Streetscape Improvements&Easements IP N/A
12(b) Automatic Meter Reading System $40,000 $20,000 Wastewater EF(RE)+$20,000 Water
EF(RE)
12(c) DPW Equipment Replacement $1 083,000 $558,000 GF(Debt)+$525,000 Compost RF
(Debt)
12(d) Street Improvements $3,513,943 $2,542,927 GF(Cash)+$971 016(Chapter 90)
12(e) Storm Drainage Improvements and NPDES $340,000 GF(Free Cash)
Compliance
12(f) Hydrant Replacement Program $150,000 $75,000 GF(Free Cash)+$75,000 Water EF
(RE)
12(g) Comprehensive Watershed Stormwater Management $390,000 GF(Debt)
Study and Implementation
12(h) Sidewalk Improvements,Additions and Designs and $800,000 GF(Debt)
Easements
12(1) Dam Repair $760,000 GF(Debt)
120) Town Wide Culvert Replacement $390,000 GF(Debt)
12(k) Town-wide Signalization Improvements $125,000 $7 021 GF(Free Cash)+$117,979 Unused bond
proceeds of prior-years'capital projects
12(I) Hartwell Avenue Infrastructure $2,185,000 GF(Debt)
Improvements-Supplemental Funds
12(m) Bikeway Bridge Renovations $368,000 $249 426 GF(Debt)+$118,574 GF(Free Cash)
12(n) Hartwell Avenue Compost Site Improvements $200,000 Compost RF(Debt)
12(o) Westview Cemetery Building Design $270,000 GF(Debt)with debt service from the Sale of
Cemetery Lots Special Revenue Fund
12(p) Westview Cemetery Irrigation $35,000 Sale of Cemetery Lots Special Revenue Fund
(Cash)
12(q) Highway Sign Machine $40,000 GF(Free Cash))
12(r) Town Wide Phone Systems-Phase VI $120,000 GF(Free Cash)
12(s) Municipal Technology Improvement Program $100,000 GF(Free Cash)
12(t) Network Redundancy&Improvement Plan $130,000 GF(Free Cash)
12(u) Bedford Street at Eldred Street Safety Improvements $175,000 GF(Free Cash)
12(v) Transportation Mitigation $100,000 GF(Free Cash)
12(w) Hill Street Sidewalk Design $150,000 GF(Free Cash)
12(x) Ambulance Replacement $280,000 GF(Debt)
13 Water System Improvements $1 000,000 Water EF(RE)
Continued of next page
B-1 Revised
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM& STM 2017-1 (with Updates&Errata)
Summary of Warrant-Article Recommendations (continued)
CEC
Article Description Request Funding Source Difference
14(a) Wastewater System Investigation and Improvements $1 000,000 Wastewater EF(RE)
14(b) Pump Station Upgrades $800,000 $530,000 Wastewater EF(Debt)+$270,000
Wastewater EF(RE)
15(a) Food Service Equipment $75,000 Food Service RF(Cash)
15(b) School Furniture,Equipment&Systems Program $123,000 GF(Free Cash)
15(c) LPS Technology Capital Request $1,331,900 GF(Debt)
16(a) School Building Envelopes and Systems Program $222,200 GF(Free Cash)
16(b) Lexington High School Air Conditioning—Teacher $600,000 GF(Debt)
Planning Offices and Library
16(c) Municipal Building Envelopes and Systems $194 713 GF(Cash)
16(d)(1) Building Flooring Program $150,000 GF(Free Cash) Against
16(d)(2) School Paving Program $172,226 GF(Free Cash) Bundling 3
16(d)(3) School Traffic Safety Improvements $45,000 GF(Free Cash) projects
16(e) Public Facilities Bid Documents $217,979 GF(Free Cash)
16(f) Public Facilities Mechanical/Electrical System $489,000 GF(Free Cash)
Replacements
16(g) LHS Security Evaluation and Upgrade $150,000 GF(Free Cash)
16(h) LHS Guidance Space Mining $230,200 GF(Debt)
16(1) LHS Nurse Office and Treatment Space $320 100 GF(Debt)
16(j) Parking Lot for Community Center $425,000 GF(Free Cash)
17 Appropriate For Hastings School Replacement $720,000 GF(Debt)(Candidate for Debt Exclusion)
Design
18 Appropriate For Visitors Center $100,000 GF(Cash)($118,500 was deferred in Brown Against
Book) funding at this
ATM any work
past
Schematic
Design
20 Accept Harbell Street $147,000 GF(Debt)(Reimbursed as Street Betterment)
21 Appropriate To Post Employment Insurance Liability $1,842,895 $750,000 GF(Cash)+$1,079 721 GF(Free See Article
Fund Cash)+$9,089 Water EF(Cash)+$4 085 Sewer Comment for
EF(Cash) Concern
22 Appropriate Bonds and Notes Premiums to Pay IP N/A
Project Costs
23 Rescind Prior Borrowing Authorizations $316,070 Unused and Unneeded Borrow Authorizations
24 Establish and Appropriate To and From Specified $4 965,898 $7 690,398 deposit GF less$2,724,500 GF
Stabilization Funds
25 Appropriate To Stabilization Fund IP N/A
26 Appropriate from Debt Service Stabilization Fund $124,057 Debt Service SF
28 Amend FY2017 Operating,Enterprise and CPA N/A N/A
Budgets
29 Appropriate for Authorized Capital Improvement IP N/A
36 Amend General Bylaws—Municipal Modernization Act N/A N/A
(Only MGL Chapter 40 Sections 22B&22C)
Totals(Does not include TBDs)I$37,761,2591 I See Above I
B-2 Revised