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HomeMy WebLinkAbout2017-04-21-CEC-ATM-STM1-rpt (Errata) UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 C APITAL E XPENDITURES C OMMITTEE T OWN OF L EXINGTON UPDATES & ERRATA TO THE REPORT TO THE 2017 ANNUAL TOWN MEETING (ATM) & SPECIAL TOWN MEETING 2017-1 (Released March 13, 2017) Released April 21, 2017 Submitted by: Jill I. Hai, Chair David G. Kanter, Vice-Chair & Clerk Rodney Cole Charles Lamb Wendy Manz UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 This document provides updates and corrections to the CommitteeÈs report. The updates reflect the changes that have come to the CommitteeÈs attention as of the publication of this document or revised Committee positions and explanations that were either verbally made to Town Meeting during its deliberations or that are expected still to be presented to the 2017 ATM. (If an update is material to the CommitteeÈs position as verbally presented to the Meeting, the change from the original report was or will be identified at thetimeof that presentation.) Page 1: In the 3rd paragraph, last sentence: Change Ådifferent, but our current enrollment is 2,185Æ to Ådifferent; but our enrollment as of October 1, 2016, and submitted to the State, is 2,185Æ. Pages 3 & 4: Substitute the first two of the eight attached pages. For Article 10(d), CEC Difference has been removed; Article 10 CPF dollar amounts revised as addressed below (including changes to ÅIndefinite PostponementÆ (IP)); Article 18, dollar amount has been added; and for Article 12(k), while total dollar amount is unchanged, it has been divided between two columns.) nd Page 10, 2 Bullet: Replace, in its entirety, with: Excluding the many tens of millions of dollars of to-be-determined (TBD) entries, the total in this CommitteeÈs Plan for FY2019ÃFY2022 is almost $116 million. The TBD entries include future construction phases and yet to be determined elements of projects for which there may be additional phases not yet specified or significant unknowns in the cost estimates (e.g., the Lexington Public School Educational Capacity Increase or Center Streetscape Project). In addition, there are several items on the Projects Agenda for which planning does not yet allow reliable estimates, even for peacekeepers (including renovation to the Hosmer House, eventual repurposing of Town-owned unit in the Muzzey Condominiums). Pages 11Ã13: Substitute the third through fifth of the eight attached pages. In FY2018, CPF dollar amounts have been revised (including changes due to IP); the Visitors Center now has the requested amountÄwith that footnote text rephrased and updated for an amendmentÄand an adjusted FY2019 amount; the Parking Lot for Community Center now has the requested amount; and the Community Center SidewalkÈs request has now been deferred with a new footnote addressing the amount now being in FY2019. In the outyears, the Police Headquarters Replacement amounts have been increased and the Municipal Technology Program amounts have been corrected. Page 39: a. In the Article 4 quoted text, next-to-last line, after Åthis goalÆ, add Åfor the school portion of the facilityÆ. b. In the Article 5 header table: (1) Under Funds Requested: Change Å$2,315,343Æ to Å$1,948,287Æ. (2) Under Funding Source: Replace its entirety with: Bond Premium net UnderwriterÈs Discount, Issuance Costs, & Set-Aside for Future Appropriation nd (3) Supplemental text, 2 paragraph: Change Åall the premiums (for both bonds and BANs)Æ to Åall bond premiumsÆ. Page 40: In the Article 10 header table, under Funds Requested: Change Å$6,775,140Æ to Å7,169,291Æ. Page 41: In sub-Article (d): a. In the header, under Committee Recommends, replace the ÅTBDÆ with ÅApproval (5Ã0)". b. Replace in its entirety the quoted text with this quoted text: This capital request will allow all 16 units at the Pine Grove Village housing development (located on Judges Road) to remain on the TownÈs Subsidized Housing Inventory (SHI). The affordable deed restrictions on 11 ownership units are set to expire in 2019 and this funding request enables the Town to purchase those restrictions. Funds 1 UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 will also allow the Town to acquire five rental units (to be subsequently conveyed to the Lexington Housing Authority) and provide renovation funds for those five acquired units. c. Replace in its entirety the supplemental text (ÅAt the time¼Pine Grove Village.Æ) with: To achieve those purposes, this is the application of the requested funds: Application of Requested Funds PurposeAmount Payments to Existing Co-op Owners for New Affordable-Housing Restrictions$703,687 Purchase by the Town of 5 Rental Units$4,875 Renovation of those 5 Rental Units$323,438 Legal and Ancillary Expenses of the Town Related to this Transaction$16,000 TOTAL$1,048,000 Page 42: a. In sub-Article (g), header table, under Amount Requested: Change Å$37,900Æ to Å$87,701Æ. b. In sub-Article(h): (1) In the header table: (a) Under Amount Requested: Change Å$25,000Æ to ÅN/AÆ. (b) Under Funding Source: Change ÅCPF (Cash)Æ to ÅN/AÆ. (c) Under Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of Indefinite Postponement (5Ã0). (2) Add as supplemental text: ÅThe Board of Selectmen has proposed to accomplish this study, instead, with a committee of citizens.Æ. c. In sub-Article (i), (1) In the header table (a) Under Project Description: After ÅRestorationÆ, add Åand Handicapped Access ImprovementsÆ. (b) Under Amount Requested: Change Å$620,000Æ to Å$675,000Æ. Page 43: a. In sub-Article (k): (1). In the header: (a) Under Amount Requested: Change Å$220,000Æ to ÅN/AÆ. (b) Under Funding Source: Change ÅCPF (Cash)Æ to ÅN/AÆ. (c) Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of Indefinite Postponement (5Ã0)Æ. (2) Replace the supplemental text (ÅWhile that¼this sub-Article.Æ) in its entirety with: The Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of Free MasonryÄwhich organization owns the roadway right-of-way between Marrett Road and the Lexington Community CenterÄhas agreed to have the new sidewalk be re-aligned to be adjacent to the roadway. The Town considers that a preferred location. DPWÈs Engineering is re-designing the proposed sidewalk to that alignment. A funding request for the construction is expected to come before a future Town Meeting. b. In sub-Article (m): In the header under Amount Requested: Change Å$1,620,000Æ to Å$2,154,350Æ. 2 UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 Page 53: a. In the sub-Article (o) under Funding Source: Change ÅCemetery Special Revenue AccountÆ to ÅSale of Cemetery Lots Special Revenue FundÆ. b. In the sub-Article (p) under Funding Source: Change ÅCemetery Sale-of-Lots Special Revenue AccountÆ to ÅSale of Cemetery Lots Special Revenue FundÆ. c. In the sub-Article(q), Supplemental Text: Replace it, in its entirety, with ÅTwo members are opposed because the additional justification provided was not found to be sufficient to warrant this expense.Æ Page 59: In the Article 16 header: a. Under Funds Requested: Replace Å$2,791,418Æ with Å$3,216,418Æ. b. Under Funding Source: Replace Å$222,200Æ with Å$647,200Æ. Page 60: In sub-Article (d): a. Under Committee Recommends: Change Å4Ã1Æ to Å5Ã0Æ. st b. In the supplemental text, 1 Line: Change ÅFourÆ to ÅAllÆ. Page 62: In the sub-Article (e): a. In the quoted text that has continued onto the top of this page, include the following at the end of, and within, the quote: The FY2018 request includes additional funds above the annual request which will be allocated to produce design and construction documents for renovation of the Community Center portion of the facility at 20 Pelham Road. The design and construction documents for the Community Center portion of the facility at 20 Pelham Road is $117,750 of the total $217,979 requested for Public Facilities Bid Documents. b. In the supplemental text: (1) Line 1: Change Å$117,979Æ to Å$117,750Æ (2) Line 3: Change Å$71,771Æ to Å$72,000Æ. Page 63: In sub-Article (j): a. In the header: (1) Under Amount Requested: Change ÅTBDÆ to Å$425,000Æ (2) Under Committee Recommends: Change ÅTBDÆ to ÅApproval (5Ã0)Æ. b. Delete in its entirety the supplemental text (ÅAt the time¼taking any position.Æ). Page 64: In the Article 18 header: a. Under Funds Requested by Proponent: Change ÅUnknownÆ to Å$100,000Æ. b. Under Funding Source: Change ÅUnknownÆ to ÅGF (Cash)Æ. c. Under Committee Recommends: Change Å5Ã0Æ to Å4Ã1Æ. d. In the supplemental text (1) First Paragraph: Replace in its entirety with: The amount deferred was the earlier estimate to carry the project from Schematic Design to Design Development Documents; a more-recent estimate is $80,000. The last estimated construction cost (including Construction Documents) is $3,815,000. Also including $131,000 remaining in available, already appropriated funds and an additional $21,000 toward siterelated expenses as part of Design Development, that would bring the remaining, estimated, project 3 UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 costs (i.e., from the current Concept Design through Construction) to about $4,047,000. (2) Second Paragraph: nd (a) 2 Line: Replace Å(last reported to be about $130,000 GF) and more GF, if necessary,Æ with Åand $21,000 GF moreÆ. (b) Last Line: Append ÅOne member supported the full funding request because TownMeeting had previously voted funding to develop through the Concept/Feasibility Stage so the second appropriation should take the project at least to the Design Development stage. Page 65: In the Article 21 header, under Funding Source, append Å + $9,089 Water EF (Cash) + $4,085 Sewer EF (Cash)Æ. Page 66: For Article 22: a. In the header: (1) Under Funds Requested: Replace, in its entirety, with ÅN/AÆ. (2) Under Funding Source: Replace, in its entirety, with ÅN/AÆ (3) Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of Indefinite Postponement (5Ã0)Æ. b. In the two paragraphs of supplemental text (ÅThe same purpose¼to project costsÆ), delete all but the first sentence in the first paragraph. Page 69: For Article 28: a. In the header: Change all the ÅÆs to ÅN/AÆs. b. In the supplemental text: Between ÅplannedÆ and ÅactionÆ, add Åcapital-relatedÆ. Appendices: Substitute the last three of the eight attached pages. a. Appendix A: Updates the purpose of the new PILOP SF and the Note to reflect those actions were taken. b. Appendix B: Contains status, dollar amount, and fund-source changes addressed above. Attached: Revised Pages 3 & 4; Revised Pages 11Ã13 (with a deliberate blank reverse); and Revised Pages A1, B1, & B2 4 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) Summary of FY2018 Capital-Budget Requests 1 Requests General Fund Enterprise Approp. & CEC 2345 ArticleCategoriesDifferences CashFundsCPFAuth. Other DebtTotal Land Use, Health, and Development Conservation 10(e)WillardÈs Woods and Wright Farm Meadow Preservation $40,480$40,480 10(f)Cotton Farm Conservation Area Improvements $301,300$301,300 Land Use 10(g)Wright Farm Supplemental Funds $37,900$37,900 10(h)Stone Building Feasibility Study IPN/A Planning Affordable Units Preservation à Pine Grove Village/Judges Road $1,048,000$1,048,000 10(d) Traffic Safety Group (TSG) (Planning/Engineering) Transportation Mitigation$100,000$100,000 12(v) Land Use, Health, and Development Totals$0$100,000$0$1,427,680$0$1,527,680 Public Safety 12(x)Ambulance Replacement (Fire & Rescue)$280,000$280,000 Recreation & Community 10(l)Park ImprovementsÄAthletic Fields $125,000$125,000 10(m)Town Pool Renovation $1,620,000$1,620,000 10(n)Park and Playground Improvements $60,000$60,000 Recreation Capital Projects$55,000$55,000 11 Recreation & Community Totals$0$0$0$1,805,000$55,000$1,860,000 Public Facilities Department 2017-1; 2Design Funds For Fire Headquarters$450,000$450,000 LaterConstruction Funds For Fire Headquarters$18,350,000$18,350,000 2017-1; 3Design Funds For Fire Headquarters Swing Space$50,000$50,000 LaterFunds For Fire Station Swing Space$2,043,000$2,043,000 2017-1; 4Design Funds For Lexington ChildrenÈs Place/20 Pelham Road$581,500$581,500 LaterLexington ChildrenÈs Place/20 Pelham Road$23,628,750$23,628,750 Munroe School Window Restoration & Handicapped Access $675,000$675,000 10(i) Improvements 16(a)School Building Envelopes and Systems Program$222,200$222,200 Lexington High School Air ConditioningÄTeacher Planning $600,000$600,000 16(b) Offices and Library 16(c)Municipal Building Envelopes and Systems$194,713$194,713 16(d)(1)Building Flooring Program$150,000$150,000 Against 16(d)(2)School Paving Program$172,226$172,226 Bundling 3 16(d)(3)School Traffic Safety Improvements$45,000$45,000 projects 16(e)Public Facilities Bid Documents$217,979$217,979 16(f)Public Facilities Mechanical/Electrical System Replacements$489,000$489,000 16(g)LHS Security Evaluation and Upgrade$150,000$150,000 16(h)LHS Guidance Space Mining$230,200$230,200 16(i)LHS Nurse Office and Treatment Space$320,100$320,100 16(j)Parking Lot for Community Center$425,000$425,000 17Hastings School Replacement Design$720,000$720,000 LaterHastings School Replacement$59,480,000$59,480,000 Visitors Center $100,000$100,000 Against funding at this ATM any 18 work past Schematic Design Public Facilities Department Totals$106,453,550$2,166,118$0$675,000$0$109,294,668 See Above Continued of next page 3 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) Summary of FY2018 Capital-Budget Requests (continued) 1 Requests General Fund Enterprise Approp. & CEC 2345 ArticleCategoriesDifferences CashFundsCPFAuth. Other DebtTotal Public Works Department 10(j)Center Streetscape Improvements & EasementsIPN/A 10(k)Community Center SidewalkIPN/A 12(a)Center Streetscape Improvements & EasementsIPN/A 12(b)Automatic Meter Reading System$40,000$40,000 12(c)DPW Equipment Replacement$558,000$525,000$1,083,000 12(d) Street Improvements$2,542,927$971,016$3,513,943 12(e)Storm Drainage Improvements and NPDES Compliance$340,000$340,000 12(f)Hydrant Replacement Program$75,000$75,000$150,000 Comprehensive Watershed Stormwater Management Study and $390,000$390,000 12(g) Implementation 12(h)Sidewalk Improvements, Additions and Designs and Easements$800,000$800,000 12(i)Dam Repair$760,000$760,000 12(j)Townwide Culvert Replacement$390,000$390,000 12(k)Townwide Signalization Improvements$7,021$117,979$125,000 Hartwell Avenue Infrastructure ImprovementsÄSupplemental $2,185,000$2,185,000 12(l) Funds 12(m)Bikeway Bridge Renovations$249,426$118,574$368,000 12(n)Hartwell Avenue Compost Site Improvements$200,000$200,000 $270,000$270,000 6 12(o) Westview Cemetery Building Design 12(p)Westview Cemetery Irrigation$35,000$35,000 12(q)Highway Sign Machine$40,000$40,000 12(u)Bedford Street at Eldred Street Safety Improvements$175,000$175,000 12(w)Hill Street Sidewalk Design$150,000$150,000 13Water System Improvements$1,000,000$1,000,000 14(a)Wastewater System Investigation and Improvements$1,000,000$1,000,000 14(b)Pump Station Upgrades$800,000$800,000 $147,000$147,000 7 20 Accept Harbell Street Public Works Totals$5,749,426$3,448,522$2,915,000$0$1,848,995$13,961,943 Lexington Public Schools 15(a)Food Service Equipment$75,000$75,000 15(b)School Furniture, Equipment & Systems Program$123,000$123,000 LPS Technology Capital Request$1,331,900$1,331,900 15(c) Lexington Public Schools Totals$1,331,900$123,000$0$0$75,000$1,529,900 Information Services Department 12(r) Town Wide Phone Systems-Phase VI$120,000$120,000 12(s)Municipal Technology Improvement Program$100,000$100,000 Network Redundancy & Improvement Plan$130,000$130,000 12(t) Information Services Department Totals$0$350,000$0$0$0$350,000 Government (Other) 10(c) Greeley Village Rear Door and Porch Supplemental Request $56,712$56,712 21Appropriate To Post Employment Insurance Liability Fund$1,842,895$1,842,895 See Article Comment for Concern 2017-1, 5 Appropriate Bonds and Notes Premiums to Pay Project Costs$1,948,287$1,948,287 & 22 24Appropriate To and From Specified Stabilization Funds$4,965,898$4,965,898 25Appropriate To Stabilization FundIP 28Amend FY2017 Operating, Enterprise and CPA BudgetsTBD Appropriate for Authorized Capital ImprovementIP 29 Government (Other) Totals$0$6,808,793$0$56,712$1,948,287$8,813,792 Non-Government 10(a)Interpretive Signage Project$38,400$38,400 ParkerÈs Revenge Interpretive and Public Education Signage & $41,350$41,350 10(b) Displays Non-Government Totals$0$0$0$79,750$0$79,750 8 Community Preservation Committee (Other) 10(p)Administrative Budget$150,000$150,000 Community Preservation Committee (Other) Totals$113,814,876$12,996,433$2,915,000$4,194,142$3,927,282$137,847,733See Above 1 Not included is the $124,057 debt service using State reimbursement for school projects (Art. 26) and rescinding $316,070 of debt authorizations (Art. 23). 2 All types of General Fund (including set-aside for roads from FY2001 Override). For the specific types, see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34. 3 Includes use of retained earning and debt. For specific types, see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34. 4 Includes both cash & debt appropriations, but excludes the $2,390,998 debt service on prior, financed, appropriations (Art. 8(p)). 5 Includes using Town-created Revolving Funds (within the authorizations), Town Specified Stabilization Funds, Town's Parking Meter Fund, State Chapter 90 funds, State Transportation Improvement Plan (TIP) funds, and private funding. 6 Debt service will be funded from the Cemetery Special Revenue Account 7 Reimbursed as Street Betterment. 8 Does not incude the $2,398,998 requested under Article 10(o) for the appropriation for debt service by the Community Preservation Fund. 4 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) 1 CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022) FY2018 Non-TBD Capital Projects (by executing department)FY2019 PlanFY2020 PlanFY2021 PlanFY2022 Plan RecommendedTotals Land Use, Health, and Development Conservation WillardÈs Woods and Wright Farm Meadow Preservation $40,480$40,480 Cotton Farm Conservation Area Improvements $301,300$301,300 2 TBD Land Acquisition SubtotalÄConservation$341,780$0$0$0$0$341,780 Land Use Wright Farm Supplemental Funds $87,701$87,701 3 TBD Stone Building Feasibility Study SubtotalÄLand Use$87,701$0$0$0$0$87,701 Planning Affordable Units Preservation à Pine Grove $1,048,000 4 Village/Judges Road Transportation Mitigation$100,000$100,000$100,000$100,000$100,000$500,000 5 $50,000$50,000 Hartwell Avenue Area Transportation SubtotalÄPlanning$1,148,000$150,000$100,000$100,000$100,000$1,598,000 SubtotalÄLand Use, Health, and Development$1,577,481$150,000$100,000$100,000$100,000$2,027,481 Public Safety (Fire & Rescue and Police) Radio Console Replacement (Both)$370,000$370,000 Protective Clothing (Fire & Rescue)$67,500$67,500 7 TBD Portable Radio Replacement (Both) Ambulance Replacment (Fire & Rescue)$280,000$280,000$560,000 SubtotalÄPublic Safety$280,000$0$437,500$280,000$0$997,500 Recreation & Community Programs Pine Meadows Improvements$60,000$60,000 8 $60,000$70,000$370,000$500,000 Park and Playground Improvements Town Pool Renovation$2,154,350$2,154,350 Park ImprovementsÄAthletic Fields$125,000$400,000$225,000$125,000$875,000 Park Improvements- Hard Court Resurfacing$58,000$43,000$65,000$166,000 Athletic Facility Lighting$855,000$855,000 Pine Meadows Equipment$55,000$55,000$50,000$60,000$50,000$270,000 9 $3,000,000$3,000,000 Center Track and Field Reconstruction SubtotalÄRecreation & Community Programs$2,394,350$3,910,000$568,000$398,000$610,000$7,880,350 Public Facilities 10 $18,800,000$18,800,000 Fire Headquarters Replacement Police Headquarters Renovation or Replacement$1,200,000$23,800,000$25,000,000 11 TBD $2,093,000$2,093,000 173 Bedford Street Improvements 12 $381,266$3,500,715$1,939,206$502,538$6,323,725 Townwide Roofing Program School Building Envelopes and Systems Program$222,200$227,750$233,448$239,285$245,199$1,167,882 LHS HVAC Systems Upgrade$600,000$600,000 Municipal Building Envelopes and Systems$194,713$198,893$203,205$208,285$213,492$1,018,588 Building Flooring Program$150,000$125,000$125,000$125,000$125,000$650,000 Public Facilities Bid Documents$217,979$100,000$100,000$100,000$100,000$617,979 13 $60,200,000$60,200,000 Hastings School Renovation/Replacement 14 $1,825,000 LHS Upgrade 15 Lexington Public School Educational Capacity Increase Lexington ChildrenÈs Place & Municipal Uses/$24,210,250 16 20 Pelham Road School Traffic Safety Improvements$45,000$35,000$40,000$25,000$145,000 17 $150,000$477,320$627,320 LHS Security Evaluation and Upgrade LHS Guidance Space Mining$230,200$230,200 LHS Nurse Office and Treatment Space$320,100$320,100 Munroe Center for the Arts Window Restoration and $675,000$675,000 Handicapped Access Improvements School Paving Program$172,226$176,278$180,565$184,172$188,354$901,595 18 $270,000$2,660,000$2,930,000 Westview Cemetery Bldg Renovation/Replacement 19 $21,000$3,895,000$3,916,000 Visitors Center $489,000$544,500$605,000$672,000$728,000$3,038,500 Public Facilities Mechanical/Electrical System Replacements Parking Lot for Community Center$425,000$425,000 SubtitalÄPublic Facilties$109,485,668$10,021,007$28,787,933$3,492,948$3,927,583$155,715,139 Public Works 20 $2,870,000$2,500,000$2,500,000 $7,870,000 Center Streetscape Improvements - All Phases DPW Equipment Replacement$1,083,000$953,000$949,000$946,000$948,000$4,879,000 Continued on next page 11 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) 1 CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022) (continued) FY2018 Non-TBD Capital Projects (by executing department)FY2019 PlanFY2020 PlanFY2021 PlanFY2022 Plan RecommendedTotals 21 $2,542,927$2,559,218$2,576,019$2,593,240$2,610,892$12,882,296 Street Improvements Water Distribution System Improvements$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000$5,000,000 $1,000,000$1,000,000$1,000,000$1,000,000$1,000,000$5,000,000 Sanitary Sewer System Investigation and Improvements Pump Station Upgrades$800,000$800,000$800,000$800,000$800,000$4,000,000 Hydrant Replacement Program$150,000$150,000$150,000$150,000$150,000$750,000 Storm Drainage Improvements and NPDES Compliance$340,000$370,000$370,000$370,000$370,000$1,820,000 Comprehensive Watershed Stormwater Management $390,000$390,000$390,000$390,000$390,000$1,950,000 Study and Implementation 22 $800,000$800,000$800,000$800,000$800,000$4,000,000 Sidewalk Improvements, Additions and Designs Town Wide Culvert Replacement$390,000$390,000$390,000$390,000$390,000$1,950,000 Town-wide Signalization Improvements$125,000$125,000$125,000$125,000$125,000$625,000 23 TBDTBD Police Outdoor/Indoor Firing RangeÄHartwell Ave Automatic Meter Reading System$40,000$657,250$496,000$496,000$1,689,250 Dam Repair$760,000$760,000 Battle Green Master PlanÄPhase 3$570,438$570,438 Municipal Parking Lot Improvements$40,000$440,000$480,000 Hartwell Avenue Infrastructure Improvements$2,185,000$2,185,000 Bikeway Bridge Renovations$368,000$368,000 Hartwell Avenue Compost Site Improvements$200,000$200,000 Battle Green Streetscape Improvements$3,000,000$3,000,000 Westview Cemetery Irrigation$35,000$35,000 Highway Sign Machine$40,000$40,000 Public Parking lot Improvement Program$500,000$500,000$500,000$500,000$2,000,000 24 $105,000$1,500,000$1,605,000 Muzzey St/Clark St Parking Lot 25 $60,000$60,000 Staging for Special Events 26 $175,000$175,000 Bedford Street at Eldred Street Safety Improvements 27 Hill Street Sidewalk$150,000$1,500,000$1,650,000 Accept Harbell Street (Reimbursed as Street Betterment)$147,000$147,000 28 $220,000$220,000 Community Center Sidewalk SubtotalÄPublic Works$12,720,927$18,019,906$13,586,019$12,500,240$9,083,892$65,910,984 Schools 29 $123,000$200,000$200,000$200,000$200,000$923,000 School Furniture, Equipment & Systems Program 29 $1,331,900$1,550,000$1,550,000$1,550,000$1,550,000$7,531,900 LPS Technology Capital Request 30 $75,000$75,000$75,000$75,000$75,000$375,000 Food Service Equipment SubtotalÄSchools$1,529,900$1,825,000$1,825,000$1,825,000$1,825,000$8,829,900 Information Services Replace Town Wide Phone Systems$120,000$100,000$220,000 Head End Equipment Replacement/Packet Shaper - $250,000$250,000$180,000 $680,000 Phase V & Later Municipal Technology Improvement Program - Phase IV & $100,000$200,000$150,000$85,000$85,000$620,000 31 Later Network Redundancy & Improvement$130,000$330,000$220,000$680,000 SubtotalÄInformation Services$350,000$780,000$620,000$185,000$265,000$2,200,000 Town Clerk Archives & Records Management/Records Conservation $20,000$20,000$20,000$20,000$80,000 & Preservation SubtotalÄTown Clerk$0$20,000$20,000$20,000$20,000$80,000 Government (Other) Greeley Village Rear Door and Porch Preservation $56,712$56,712 SubtotalÄGovernment (Other)$56,712$0$0$0$0$56,712 Non-Governmental Interpretive Signage Project$38,400$38,400 Parker's Revenge Interpretive and Public Education $41,350$41,350 Project SubtotalÄNon-Governmental$79,750$0$0$0$0$79,750 Community-Wide 32 TBD LexHAB Projects 32 TBD Lexington Housing Authority Projects 32 Community Housing on the Leary Property 32 TBD CPA Restriction Drafting & Enforcement Funds 33 $150,000$150,000$150,000$150,000$150,000$750,000 CPC Administrative Budget SubtotalÄCommunity-Wide$150,000$150,000$150,000$150,000$150,000$750,000 Totals (No Allowance for TBDs) Continued on next page 12 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) 1 DRAFT CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022) (continued) FOOTNOTES 1 Thefollowingapplytoallitemsbelow:(a)allactionsorpositionscited,unlessotherwiseidentified,havebeentakenbythisCommittee;(b)the amountsincludeallfundsources;(c)"TBD"indicatesundefinedatpresent,butthepotentialexistsforoneormorerequestsinthoseyears;(d)most FY2018ÃFY2021amountsarenotpresentedonaninflation-adjustedbasis;and(e)individualamountsmaybebelowthe$25,000capitalthresholdif projected to be funded from the CPF. 2 MayservetheTownforRecreation,CommunityHousing,and/orOpenSpace(whichcouldincludeprovidinglandfortheWestLexingtonGreenway Project). It is likely that a major portion of the funding would be request from the CPF. 3 AlthoughanFY2018$25,000requesforastudytisexpectedtobeIndefinitelyPostponedÄwiththattobeaccomplishedbyaciviliancommitteeÄthe FY2020 TBD entry is a placekeeper for any follow-on renovation, etc., of the property. 4 Asofthisreport,whilethenegotationshavebeencompletedandthetotaldollaramounthasbeenprovidedtothisCommittee,thedetailsoftheoutcome have not yet been provided to this Committee so there is no recommendation yet by this Committee. 5 Update of Transportation Mitigation Overlay District Plan. 6 This Committee hopes this can be accomplished earlier. 7 PlacekeeperforwhentheFederalCommunicationsCommissionissuesanexpecteddirectivethatrequirespublic-safetyradioschangetoanother frequency band. 8 FY2022includes$100,000forOutdoorPickleballCourtConstructionand$200,000forCricketFieldConstuction.Asitisnotknownwhethertheintroduction ofthosetwoactivitieswouldbeaccomplishedbyrepurposingexistingfacilities(therebyreplacinganexistinguse)orbyacquistionofnewrecreationland, this Committee has reservations about the plan to effect those actions. 9 WhilethisCommitteerecognizestheneedforthereconstruction,additionalinformationisneededtoconfirmthere'dbenointerferencewiththissitewhen the High-School Upgrade is underway. 10 Includes both design funding (ATM) and construction funding (STM) 11 FY2018includesbothdesign(ATM)andconstructionfunding(STM.FY2020isaplacekeeperforPoliceHeadquartersswingspaceifdecisionisto renovate its current location rather than permanently relocating to 173 Bedford Street. 12 Includes deferred replacement of the Bridge School Roof. 13 Includes both design funding (ATM) and construction funding (STM). Amounts are not net of the hoped-for 25% reimbursement by the MSBA. 14 Fund Feasibility Study in MSBA process. Amounts is not net of what would hoped-for 25% reimbursement by the MSBA if project accepted by MSBA. 15 Additional capacity enhancements may be needed (e.g., for the Elementary & High School). 16 Includes both design funding (ATM) and construction funding (STM); $18,300,000 for LCP; $6,100,000 for Municipal Uses (e.g., LexCC). 17 FY2018 had $477,320 deferred; that amount put in FY2019 as a placekeeper for execution of the deferred scope (or more). 18 Moved from DPW as expect DPF to execute the project. 19 This Committee only supports funding at this ATM to complete Schematic Design using the $131,000 remaining in available, already appropriated funds, and an additional FY2018 $21,000 for on-site design to carry the project from its current Conceptual Design to Schematic DesignÄand will offer an Amendment to the Motion to change the $100,000 request to $21,000. The FY2019 amount has been increased from $3,815,000 (the current construction estimate, including Construction Documents) by including the current $80,000 estimate to carry the project from Schematic Design to Design Development. Considering the use of those remaining, available, already appropriated funds, that would bring the to-complete project cost to about $4,047,000. 20 ChangedFY2019tothe$2,870,000(forthefirstphase)thatwasdeferredfromFY2018andslippedthetwo$2,500,000entrieseachbyoneyear; however,astheprevious25%designistoberevistedwithnewdesignelementsandthatincludesthefirstphaseelementsnotyethavingbeenestablished, this Committee now considers the to-complete-all-phases current total of $7,870,000 as just a placekeeper. 21 Does not include the usually substantial Chapter 90 fundings expected annually from the State that do not require an appropriation. 22 The Town's consultant (Stantec) on the sidewalk and pedestrian-ramp conditions recommended $750,000/year for what would be just extraordinary maintenance and $825,000/year to ensure both quantity and quality. This Committee accepts the $800,000/year (current-year dollars) as a reasonable position by the Town going forward. 23 Placekeepersfordesignandconstructionasnoresultsreportedyetfromthepreviouslyfundedinitialstudy.MovedthisprojectfromPolicetoDPWas DPW will likely execute the project as it is on their siteÄwith the support of DPF with regard to the planned building. 24 Has been moved from Economic Development to DPW as DPW is expected to execute this project. 25 $60,000 deferred from FY2018 has been entered in FY2019. 26 Has been moved from Planning to DPW as DPW is expected to execute this project. 27 This Committee added construction funding in FY2019. 28 $220,000 deferred from FY2018 has been entered in FY2019 as a placekeeper as the proposed sidewalk is being re-designed for a new alignment. 29 This Committee is expecting a long-term plan for these purchases rather than just level funding. 30 These fundings from the Food Services Revolving Fund do not require an appropriation. 31 Added FY2019 through FY2022 funding. 32 Added as potential requests to the CPC during the time frame of this Plan. 33 Added as expected requests from the CPC during the time frame of this Plan. 13 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) Appendix A: Information on the TownÈs Current Specified Stabilization Funds A-1 1 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) Appendix B: Summary of Warrant-Article Recommendations Abbreviations: RF = Revolving Fund; CPF = Community Preservation Fund; EF = Enterprise Fund; RE = Retained Earnings; GF = General Fund; SF = Stabilization Fund; TBD = To Be Determined; ATM = Annual Town Meeting; STM = Special Town Meeting; R&CP = Recreation & Community Programs CEC Article RequestFunding SourceDifference 2017-1; 2 Appropriate Design Funds For Fire Headquarters$450,000GF (Debt) (Candidate for Debt Exclusion) 2017-1; 3 Appropriate Design Funds For Fire Station Swing $50,000GF (Debt) (Candidate for Debt Exclusion) 2017-1; 4 Appropriate Design Funds For Lexington ChildrenÈs $581,500GF (Debt) (Candidate for Debt Exclusion) Place/20 Pelham Road 2017-1; 5 Appropriate Bonds And Notes Premiums To Pay $1,948,287Bond & Ban Premiums Project Costs 10(a) Interpretive Signage Project$38,400CPF (Cash) 10(b) ParkerÈs Revenge Interpretive and Public Education $41,350CPF (Cash) Signage & Displays 10(c) Greeley Village Rear Door and Porch Supplemental $56,712CPF (Cash) Request 10(d) Affordable Units Preservation à Pine Grove $1,048,000CPF (Cash) Village/Judges Road 10(e) WillardÈs Woods and Wright Farm Meadow $40,480CPF (Cash) Preservation 10(f) Cotton Farm Conservation Area Improvements $301,300CPF (Cash) 10(g) Wright Farm Supplemental Funds $87,701CPF (Cash) 10(h) Stone Building Feasibility Study IPN/A 10(i) Munroe School Window Restoration and $675,000CPF (Cash) Handicapped Access Improvements 10(j) Center Streetscape Improvements IPN/A 10(k) Community Center Sidewalk IPN/A 10(l) Park ImprovementsÄAthletic Fields $125,000CPF (Cash) 10(m) Town Pool Renovation $2,154,350CPF (Cash) 10(n) Park and Playground Improvements $60,000CPF (Cash) 10(o) CPA Debt Service $2,390,998CPF (Cash) 10(p) Administrative Budget$150,000CPF (Cash) 11 Appropriate for Recreation Capital Projects$55,000R&CP EF (RE) 12(a) Center Streetscape Improvements & EasementsIPN/A 12(b) Automatic Meter Reading System$40,000$20,000 Wastewater EF (RE) + $20,000 Water EF (RE) 12(c) DPW Equipment Replacement$1,083,000$558,000 GF (Debt) + $525,000 Compost RF (Debt) 12(d) Street Improvements$3,513,943$2,542,927 GF (Cash) + $971,016 (Chapter 90) 12(e) Storm Drainage Improvements and NPDES $340,000GF (Free Cash) Compliance 12(f) Hydrant Replacement Program$150,000$75,000 GF (Free Cash) + $75,000 Water EF (RE) 12(g) Comprehensive Watershed Stormwater Management $390,000GF (Debt) Study and Implementation 12(h) Sidewalk Improvements, Additions and Designs and $800,000GF (Debt) Easements 12(i) Dam Repair$760,000GF (Debt) 12(j) Town Wide Culvert Replacement$390,000GF (Debt) 12(k) Town-wide Signalization Improvements$125,000$7,021 GF (Free Cash) + $117,979 Unused bond proceeds of prior-years' capital projects 12(l) Hartwell Avenue Infrastructure $2,185,000GF (Debt) ImprovementsÄSupplemental Funds 12(m) Bikeway Bridge Renovations$368,000$249,426 GF (Debt) + $118,574 GF (Free Cash) 12(n) Hartwell Avenue Compost Site Improvements$200,000Compost RF (Debt) 12(o) Westview Cemetery Building Design$270,000GF (Debt) with debt service from the Sale of Cemetery Lots Special Revenue Fund 12(p) Westview Cemetery Irrigation$35,000Sale of Cemetery Lots Special Revenue Fund (Cash) 12(q) Highway Sign Machine$40,000GF (Free Cash)) 12(r) Town Wide Phone Systems-Phase VI$120,000GF (Free Cash) 12(s) Municipal Technology Improvement Program$100,000GF (Free Cash) 12(t) Network Redundancy & Improvement Plan$130,000GF (Free Cash) 12(u) Bedford Street at Eldred Street Safety Improvements$175,000GF (Free Cash) 12(v) Transportation Mitigation$100,000GF (Free Cash) 12(w) Hill Street Sidewalk Design$150,000GF (Free Cash) 12(x) Ambulance Replacement$280,000GF (Debt) 13 Water System Improvements$1,000,000Water EF (RE) Continued of next page B-1 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata) Summary of Warrant-Article Recommendations (continued) CEC Article Description RequestFunding SourceDifference 14(a) Wastewater System Investigation and Improvements$1,000,000Wastewater EF (RE) 14(b) Pump Station Upgrades$800,000$530,000 Wastewater EF (Debt) + $270,000 Wastewater EF (RE) 15(a) Food Service Equipment$75,000Food Service RF (Cash) 15(b) School Furniture, Equipment & Systems Program$123,000GF (Free Cash) 15(c) LPS Technology Capital Request$1,331,900GF (Debt) 16(a) School Building Envelopes and Systems Program$222,200GF (Free Cash) 16(b) Lexington High School Air ConditioningÄTeacher $600,000GF (Debt) Planning Offices and Library 16(c) Municipal Building Envelopes and Systems$194,713GF (Cash) 16(d)(1) Building Flooring Program$150,000GF (Free Cash)Against 16(d)(2) School Paving Program$172,226GF (Free Cash)Bundling 3 16(d)(3) School Traffic Safety Improvements$45,000GF (Free Cash)projects 16(e) Public Facilities Bid Documents$217,979GF (Free Cash) 16(f) Public Facilities Mechanical/Electrical System $489,000GF (Free Cash) Replacements 16(g) LHS Security Evaluation and Upgrade$150,000GF (Free Cash) 16(h) LHS Guidance Space Mining$230,200GF (Debt) 16(i) LHS Nurse Office and Treatment Space$320,100GF (Debt) 16(j) Parking Lot for Community Center$425,000GF (Free Cash) 17 Appropriate For Hastings School Replacement $720,000GF (Debt) (Candidate for Debt Exclusion) Design 18 Appropriate For Visitors Center $100,000GF (Cash) ($118,500 was deferred in Brown Against Book)funding at this ATM any work past Schematic Design 20 Accept Harbell Street$147,000GF (Debt) (Reimbursed as Street Betterment) 21 Appropriate To Post Employment Insurance Liability $1,842,895$750,000 GF (Cash) + $1,079,721 GF (Free See Article FundCash) + $9,089 Water EF (Cash) + $4,085 Sewer Comment for EF (Cash)Concern 22 Appropriate Bonds and Notes Premiums to Pay IPN/A Project Costs 23 Rescind Prior Borrowing Authorizations$316,070Unused and Unneeded Borrow Authorizations 24 Establish and Appropriate To and From Specified $4,965,898$7,690,398 deposit GF less $2,724,500 GF Stabilization Funds 25 Appropriate To Stabilization FundIPN/A 26 Appropriate from Debt Service Stabilization Fund$124,057Debt Service SF 28 Amend FY2017 Operating, Enterprise and CPA N/AN/A Budgets 29 Appropriate for Authorized Capital ImprovementIPN/A 36 Amend General BylawsÄMunicipal Modernization Act N/AN/A (Only MGL Chapter 40, Sections 22B & 22C) Totals (Does not include TBDs)$37,761,259See Above B-2