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HomeMy WebLinkAbout2017-04-21-CEC-ATM-STM1-rpt (Errata) UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 CAPITAL EXPENDITURES COMMITTEE TOWN OF LEXINGTON UPDATES & ERRATA TO THE REPORT TO THE 2017 ANNUAL TOWN MEETING (ATM) & SPECIAL TOWN MEETING 2017-1 (Released March 13, 2017) Released April 21, 2017 Submitted by: Jill I. Hai, Chair David G. Kanter, Vice-Chair & Clerk Rodney Cole Charles Lamb Wendy Manz UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 This document provides updates and corrections to the Committee's report. The updates reflect the changes that have come to the Committee's attention as of the publication of this document or revised Committee positions and explanations that were either verbally made to Town Meeting during its deliberations or that are expected still to be presented to the 2017 ATM. (If an update is material to the Committee's position as verbally presented to the Meeting, the change from the original report was or will be identified at the time of that presentation.) Page 1: In the 3rd paragraph, last sentence: Change "different, but our current enrollment is 2,185" to "different;but our enrollment as of October 1, 2016, and submitted to the State, is 2,185". Pages 3 &4: Substitute the first two of the eight attached pages. For Article 10(d), CEC Difference has been removed; Article 10 CPF dollar amounts revised as addressed below (including changes to "Indefinite Postponement" (IP)); Article 18, dollar amount has been added; and for Article 12(k), while total dollar amount is unchanged, it has been divided between two columns.) Page 10, 2nd Bullet: Replace, in its entirety,with: Excluding the many tens of millions of dollars of to-be-determined(TBD) entries, the total in this Committee's Plan for FY2019–FY2022 is almost $116 million. The TBD entries include future construction phases and yet to be determined elements of projects for which there may be additional phases not yet specified or significant unknowns in the cost estimates (e.g., the Lexington Public School Educational Capacity Increase or Center Streetscape Project). In addition, there are several items on the Projects Agenda for which planning does not yet allow reliable estimates, even for peacekeepers (including renovation to the Hosmer House, eventual repurposing of Town-owned unit in the Muzzey Condominiums). Pages 11-13: Substitute the third through fifth of the eight attached pages. In FY2018, CPF dollar amounts have been revised (including changes due to IP); the Visitors Center now has the requested amount—with that footnote text rephrased and updated for an amendment—and an adjusted FY2019 amount; the Parking Lot for Community Center now has the requested amount; and the Community Center Sidewalk's request has now been deferred with a new footnote addressing the amount now being in FY2019. In the out–years, the Police Headquarters Replacement amounts have been increased and the Municipal Technology Program amounts have been corrected. Page 39: a. In the Article 4 quoted text, next-to-last line, after"this goal", add"for the school portion of the facility". b. In the Article 5 header table: (1)Under Funds Requested: Change"$2,315,343"to "$1,948,287". (2)Under Funding Source: Replace its entirety with: Bond Premium net Underwriter's Discount, Issuance Costs, & Set-Aside for Future Appropriation (3) Supplemental text, 2nd paragraph: Change"all the premiums (for both bonds and BANs)" to "all bond premiums". Page 40: In the Article 10 header table,under Funds Requested: Change"$6,775,140"to "7,169,291". Page 41: In sub-Article(d): a. In the header,under Committee Recommends,replace the"TBD"with"Approval(5-0)". b. Replace in its entirety the quoted text with this quoted text: This capital request will allow all 16 units at the Pine Grove Village housing development (located on Judges Road) to remain on the Town's Subsidized Housing Inventory (SHI). The affordable deed restrictions on 11 ownership units are set to expire in 2019 and this funding request enables the Town to purchase those restrictions. Funds 1 UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 will also allow the Town to acquire five rental units (to be subsequently conveyed to the Lexington Housing Authority) and provide renovation funds for those five acquired units. c. Replace in its entirety the supplemental text("At the time...Pine Grove Village.")with: To achieve those purposes, this is the application of the requested funds: Application of Requested Funds Purpose Amount Payments to Existing Co-op Owners for New Affordable-Housing Restrictions $703,687 Purchase by the Town of 5 Rental Units $4,875 Renovation of those 5 Rental Units $323,438 Legal and Ancillary Expenses of the Town Related to this Transaction $16,000 TOTAL $1,048,000 Page 42: a. In sub-Article(g), header table,under Amount Requested: Change"$37,900"to "$87,701". b. In sub-Article(h): (1) In the header table: (a)Under Amount Requested: Change"$25,000"to "N/A". (b)Under Funding Source: Change"CPF (Cash)"to "N/A". (c) Under Committee Recommends: Change "Approval (5-0)" to "Approval of Indefinite Postponement(5-0). (2) Add as supplemental text: "The Board of Selectmen has proposed to accomplish this study, instead,with a committee of citizens.". c. In sub-Article(i), (1) In the header table (a) Under Project Description: After "Restoration", add "and Handicapped Access Improvements". (b)Under Amount Requested: Change"$620,000"to "$675,000". Page 43: a. In sub-Article(k): (1). In the header: (a)Under Amount Requested: Change"$220,000"to "N/A". (b)Under Funding Source: Change"CPF (Cash)"to "N/A". (c) Committee Recommends: Change "Approval (5-0)" to "Approval of Indefinite Postponement(5-0)". (2) Replace the supplemental text("While that...this sub-Article.") in its entirety with: The Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of Free Masonry—which organization owns the roadway right-of-way between Marrett Road and the Lexington Community Center—has agreed to have the new sidewalk be re-aligned to be adjacent to the roadway. The Town considers that a preferred location. DPW's Engineering is re-designing the proposed sidewalk to that alignment. A funding request for the construction is expected to come before a future Town Meeting. b. In sub-Article(m): In the header under Amount Requested: Change "$1,620,000" to "$2,154,350". 2 UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 Page 53: a. In the sub-Article(o) under Funding Source: Change "Cemetery Special Revenue Account" to "Sale of Cemetery Lots Special Revenue Fund". b. In the sub-Article(p) under Funding Source: Change "Cemetery Sale-of-Lots Special Revenue Account"to "Sale of Cemetery Lots Special Revenue Fund". c. In the sub-Article(q), Supplemental Text: Replace it, in its entirety, with "Two members are opposed because the additional justification provided was not found to be sufficient to warrant this expense." Page 59: In the Article 16 header: a. Under Funds Requested: Replace"$2,791,418"with"$3,216,418". b. Under Funding Source: Replace"$222,200"with "$647,200". Page 60: In sub-Article(d): a. Under Committee Recommends: Change"4-1"to "5-0". b. In the supplemental text, rt Line: Change"Four"to "All". Page 62: In the sub-Article(e): a. In the quoted text that has continued onto the top of this page, include the following at the end of, and within, the quote: The FY2018 request includes additional funds above the annual request which will be allocated to produce design and construction documents for renovation of the Community Center portion of the facility at 20 Pelham Road. The design and construction documents for the Community Center portion of the facility at 20 Pelham Road is $117,750 of the total$217,979 requested for Public Facilities Bid Documents. b. In the supplemental text: (1) Line 1: Change"$117,979"to "$117,750" (2) Line 3: Change"$71,771"to "$72,000". Page 63: In sub-Article(j): a. In the header: (1)Under Amount Requested: Change"TBD"to "$425,000" (2)Under Committee Recommends: Change"TBD"to "Approval(5-0)". b. Delete in its entirety the supplemental text("At the time...taking any position."). Page 64: In the Article 18 header: a. Under Funds Requested by Proponent: Change"Unknown"to "$100,000". b. Under Funding Source: Change"Unknown"to "GF (Cash)". c. Under Committee Recommends: Change"5-0"to "4-1". d. In the supplemental text (1) First Paragraph: Replace in its entirety with: The amount deferred was the earlier estimate to carry the project from Schematic Design to Design Development Documents; a more-recent estimate is $80,000. The last estimated construction cost (including Construction Documents) is $3,815,000. Also including $131,000 remaining in available, already appropriated funds and an additional $21,000 toward site—related expenses as part of Design Development, that would bring the remaining, estimated, project 3 UPDATES &ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 costs (i.e., from the current Concept Design through Construction) to about $4,047,000. (2) Second Paragraph: (a) 2nd Line: Replace "(last reported to be about $130,000 GF) and more GF, if necessary,"with"and$21,000 GF more". (b) Last Line: Append"One member supported the full funding request because Town Meeting had previously voted funding to develop through the Concept/Feasibility Stage so the second appropriation should take the project at least to the Design Development stage. Page 65: In the Article 21 header, under Funding Source, append " + $9,089 Water EF (Cash) + $4,085 Sewer EF (Cash)". Page 66: For Article 22: a. In the header: (1)Under Funds Requested: Replace, in its entirety,with"N/A". (2)Under Funding Source: Replace, in its entirety,with"N/A" (3) Committee Recommends: Change "Approval (5-0)" to "Approval of Indefinite Postponement(5-0)". b. In the two paragraphs of supplemental text ("The same purpose...to project costs"), delete all but the first sentence in the first paragraph. Page 69: For Article 28: a. In the header: Change all the"1 BD"s to "N/A"s. b. In the supplemental text: Between "planned" and"action", add"capital-related". Appendices: Substitute the last three of the eight attached pages. a. Appendix A: Updates the purpose of the new PILOP SF and the Note to reflect those actions were taken. b. Appendix B: Contains status, dollar amount, and fund-source changes addressed above. Attached: Revised Pages 3 &4; Revised Pages 11-13 (with a deliberate blank reverse); and Revised Pages A-1, B-1, &B-2 4 CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) Summary of FY2018 Capital-Budget Requests Requestsl General Fund Enterprise Approp.& CEC Article Categories Debt Cash2 Funds3 CPF4 Auth.Other5 Total Differences Land Use,Health,and Development Conservation 10(e) Willard's Woods and Wright Farm Meadow Preservation $40,480 $40,480 10(f) Cotton Farm Conservation Area Improvements $301,300 $301,300 Land Use 10(g) Wright Farm Supplemental Funds $37,900 $37,900 10(h) Stone Building Feasibility Study IP N/A Planning 10(d) Affordable Units Preservation-Pine Grove Village/Judges Road II $1,048,0001 $1,048,000 Traffic Safety Group(TSG)(Planning/Engineering) 12(v) Transportation Mitigation $100,000 $100,000 Land Use,Health,and Development Totals r r 1,1 r r Public Safety 12(x) Ambulance Replacement(Fire&Rescue) I $280,0001 $280,0001 Recreation&Community 10(1) Park Improvements-Athletic Fields $125,000 $125,000 10(m) Town Pool Renovation $1,620,000 $1,620,000 10(n) Park and Playground Improvements $60,000 $60,000 11 Recreation Capital Projects $55,000 $55,000 Recreation&Community Totals $0 $0 $0 $1,805,000 $55,000 $1,860,000 Public Facilities Department 2017-1;2 Design Funds For Fire Headquarters $450,000 $450,000 Later Construction Funds For Fire Headquarters $18,350,000 $18,350,000 2017-1;3 Design Funds For Fire Headquarters Swing Space $50,000 $50,000 Later Funds For Fire Station Swing Space $2,043,000 $2,043,000 2017-1;4 Design Funds For Lexington Children's Place/20 Pelham Road $581,500 $581,500 Later Lexington Children's Place/20 Pelham Road $23,628,750 $23,628,750 10(i) Munroe School Window Restoration&Handicapped Access $675,000 $675,000 Improvements 16(a) School Building Envelopes and Systems Program $222,200 $222,200 16(b) Lexington High School Air Conditioning-Teacher Planning $600,000 $600,000 Offices and Library 16(c) Municipal Building Envelopes and Systems $194,713 $194,713 16(d)(1) Building Flooring Program $150,000 $150,000 Against 16(d)(2) School Paving Program $172,226 $172,226 Bundling 3 16(d)(3) School Traffic Safety Improvements $45,000 $45,000 projects 16(e) Public Facilities Bid Documents $217,979 $217,979 16(f) Public Facilities Mechanical/Electrical System Replacements $489,000 $489,000 16(g) LHS Security Evaluation and Upgrade $150,000 $150,000 16(h) LHS Guidance Space Mining $230,200 $230,200 16(i) LHS Nurse Office and Treatment Space $320,100 $320,100 16(j) Parking Lot for Community Center $425,000 $425,000 17 Hastings School Replacement Design $720,000 $720,000 Later Hastings School Replacement $59,480,000 $59,480,000 Visitors Center $100,000 $100,000 Against funding at 18 this ATM any work past Schematic Design Public Facilities Department Totals r , r r ,r r r r $109,294,668 See Above Continued of next page 3 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) Summary of FY2018 Capital-Budget Requests (continued) Requests1 General Fund Enterprise Approp.& CEC Article Categories Debt Cash2 Funds3 CPF4 Auth.Other5 Total Differences Public Works Department 10(j) Center Streetscape Improvements&Easements IP N/A 10(k) Community Center Sidewalk IP N/A 12(a) Center Streetscape Improvements&Easements IP N/A 12(b) Automatic Meter Reading System $40,000 $40,000 12(c) DPW Equipment Replacement $558,000 $525,000 $1,083,000 12(d) Street Improvements $2,542,927 $971,016 $3,513,943 12(e) Storm Drainage Improvements and NPDES Compliance $340,000 $340,000 12(f) Hydrant Replacement Program $75,000 $75,000 $150,000 12(g) Comprehensive Watershed Stormwater Management Study and $390,000 $390,000 Implementation 12(h) Sidewalk Improvements,Additions and Designs and Easements $800,000 $800,000 12(i) Dam Repair $760,000 $760,000 12(j) Townwide Culvert Replacement $390,000 $390,000 12(k) Townwide Signalization Improvements $7,021 $117,979 $125,000 12(1) Hartwell Avenue Infrastructure Improvements-Supplemental $2,185,000 $2,185,000 Funds 12(m) Bikeway Bridge Renovations $249,426 $118,574 $368,000 12(n) Hartwell Avenue Compost Site Improvements $200,000 $200,000 12(o) Westview Cemetery Building Design6 $270,000 $270,000 12(p) Westview Cemetery Irrigation $35,000 $35,000 12(q) Highway Sign Machine $40,000 $40,000 12(u) Bedford Street at Eldred Street Safety Improvements $175,000 $175,000 12(w) Hill Street Sidewalk Design $150,000 $150,000 13 Water System Improvements $1,000,000 $1,000,000 14(a) Wastewater System Investigation and Improvements $1,000,000 $1,000,000 14(b) Pump Station Upgrades $800,000 $800,000 20 Accept Harbell Street? $147,000 $147,000 Public Works Totals $5,749,426 $3,448,522 $2,915,000 $0 $1,848,995 $13,961,943 Lexington Public Schools 15(a) Food Service Equipment $75,000 $75,000 15(b) School Furniture,Equipment&Systems Program $123,000 $123,000 15(c) LPS Technology Capital Request $1,331,900 $1,331,900 Lexington Public Schools Totals $1,331,9001 $123,0001 $01 $01 $75,0001 $1,529,9001 Information Services Department 12(r) Town Wide Phone Systems-Phase VI $120,000 $120,000 12(s) Municipal Technology Improvement Program $100,000 $100,000 12(t) Network Redundancy&Improvement Plan $130,000 $130,000 Information Services Department Totals $01 $450,0001 $0 I $01 $01 $350,0001 Government(Other) 10(c) Greeley Village Rear Door and Porch Supplemental Request $56,712 $56,712 21 Appropriate To Post Employment Insurance Liability Fund $1,842,895 $1,842,895 See Article Comment for Concern 2017-1,5 Appropriate Bonds and Notes Premiums to Pay Project Costs $1,948,287 $1,948,287 &22 24 Appropriate To and From Specified Stabilization Funds $4,965,898 $4,965,898 25 Appropriate To Stabilization Fund IP 28 Amend FY2017 Operating,Enterprise and CPA Budgets TBD 29 Appropriate for Authorized Capital Improvement IP Government(Other)Totals $0-1 $6,808,7931 $01 $56,7121 $1,948,2871 $8,813,7921 Non-Government 10(a) Interpretive Signage Project $38,400 $38,400 10(b) Parker's Revenge Interpretive and Public Education Signage& $41,350 $41,350 Displays Non-Government Totals $O1 58I $O1 $79,7501 $01 $79,7501 Community Preservation Committee(Other)8 10(p) Administrative Budget 1 1 1 I $150,0001 1 $150,0001 Community Preservation Committee(Other)Totalsl$113,814,8761 $12,996,4331$2,915,0001 $4,194,1421 $3,927,2821 $137,847,7331 See Above 1 Not included is the$124,057 debt service using State reimbursement for school projects(Art.26)and rescinding$316,070 of debt authorizations(Art.23). 2All types of General Fund(including set-aside for roads from FY2001 Override).For the specific types,see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34. 3lncludes use of retained earning and debt.For specific types,see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34. 4lncludes both cash&debt appropriations,but excludes the$2,390,998 debt service on prior,financed,appropriations(Art.8(p)). 5lncludes using Town-created Revolving Funds(within the authorizations),Town Specified Stabilization Funds,Town's Parking Meter Fund,State Chapter 90 funds,State Transportation Improvement Plan(TIP)funds,and private funding. 6Debt service will be funded from the Cemetery Special Revenue Account 7Reimbursed as Street Betterment. 8 Does not incude the$2,398,998 requested under Article 10(o)for the appropriation for debt service by the Community Preservation Fund. 4 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) CEC FIVE-YEAR CAPITAL PLAN(FY2018-FY2022)1 Capital Projects(by executing department) FY2018 FY2019 Plan FY2020 Plan FY2021 Plan FY2022 Plan Non-TBD Recommended Totals Land Use,Health,and Development Conservation Willard's Woods and Wright Farm Meadow Preservation $40,480 $40,480 Cotton Farm Conservation Area Improvements $301,300 $301,300 Land Acquisition2 TBD Subtotal-Conservation $341,7801 $01 $01 $01 $01 $341,780 Land Use Wright Farm Supplemental Funds $87,701 $87,701 Stone Building Feasibility Study3 TBD Subtotal-Land Use $87,7011 $0 1 $0 1 $0 1 $0 1 $87,701 Planning Affordable Units Preservation-Pine Grove $1,048,000 Village/Judges Road4 Transportation Mitigation $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Hartwell Avenue Area Transportations $50,000 $50,000 Subtotal-Planning $1,148,000 $150,000 $100,000 $100,000 $100,000 $1,598,000 Subtotal-Land Use,Health,and Development $1,577,481 $150,000 $100,000 $100,000 $100,000 $2,027,481 Public Safety(Fire&Rescue and Police) Radio Console Replacement(Both) $370,000 $370,000 Protective Clothing(Fire&Rescue) $67,500 $67,500 Portable Radio Replacement(Both)7 TBD Ambulance Replacment(Fire&Rescue) $280,000 $280,000 $560,000 Subtotal-Public Safety $280,0001 $0 1 $437,5001 $280,0001 $0 1 $997,500 Recreation&Community Programs Pine Meadows Improvements $60,000 $60,000 Park and Playground Improvements6 $60,000 $70,000 $370,000 $500,000 Town Pool Renovation $2,154,350 $2,154,350 Park Improvements-Athletic Fields $125,000 $400,000 $225,000 $125,000 $875,000 Park Improvements-Hard Court Resurfacing $58,000 $43,000 $65,000 $166,000 Athletic Facility Lighting $855,000 $855,000 Pine Meadows Equipment $55,000 $55,000 $50,000 $60,000 $50,000 $270,000 Center Track and Field Reconstruction9 $3,000,000 $3,000,000 Subtotal-Recreation&Community Programs $2,394,3501 $3,910,0001 $568,0001 $398,0001 $610,0001 $7,880,350 Public Facilities Fire Headquarters Replacement10 $18,800,000 $18,800,000 Police Headquarters Renovation or Replacement $1,200,000 $23,800,000 $25,000,000 173 Bedford Street Improvements11 $2,093,000 TBD $2,093,000 Townwide Roofing Program12 $381,266 $3,500,715 $1,939,206 $502,538 $6,323,725 School Building Envelopes and Systems Program $222,200 $227,750 $233,448 $239,285 $245,199 $1,167,882 LHS HVAC Systems Upgrade $600,000 $600,000 Municipal Building Envelopes and Systems $194,713 $198,893 $203,205 $208,285 $213,492 $1,018,588 Building Flooring Program $150,000 $125,000 $125,000 $125,000 $125,000 $650,000 Public Facilities Bid Documents $217,979 $100,000 $100,000 $100,000 $100,000 $617,979 Hastings School Renovation/Replacement13 $60,200,000 $60,200,000 LHS Upgrade14 $1,825,000 $1,825,000 TBD Lexington Public School Educational Capacity Increase15 Lexington Children's Place&Municipal Uses/ $24,210,250 20 Pelham Road16 School Traffic Safety Improvements $45,000 $35,000 $40,000 $25,000 $145,000 LHS Security Evaluation and Upgrade17 $150,000 $477,320 $627,320 LHS Guidance Space Mining $230,200 $230,200 LHS Nurse Office and Treatment Space $320,100 $320,100 Munroe Center for the Arts Window Restoration and $675,000 $675,000 Handicapped Access Improvements School Paving Program $172,226 $176,278 $180,565 $184,172 $188,354 $901,595 Westview Cemetery Bldg Renovation/Replacement18 $270,000 $2,660,000 $2,930,000 Visitors Center19 $21,000 $3,895,000 $3,916,000 Public Facilities Mechanical/Electrical System $489,000 $544,500 $605,000 $672,000 $728,000 $3,038,500 Replacements Parking Lot for Community Center $425,000 $425,000 Subtital-Public Facilties $109,485,6681 $10,021,0071 $28,787,9331 $3,492,9481 $3,927,5831 $155,715,139 Public Works Center Streetscape Improvements-All Phases20 $2,870,000 $2,500,000 $2,500,000 $7,870,000 DPW Equipment Replacement $1,083,000 $953,000 $949,000 $946,000 $948,000 $4,879,000 Continued on next page 11 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) CEC FIVE-YEAR CAPITAL PLAN(FY2018-FY2022)1(continued) Capital Projects(by executing department) FY2018 FY2019 Plan FY2020 Plan FY2021 Plan FY2022 Plan Non-TBD Recommended Totals Street Improvements21 $2,542,927 $2,559,218 $2,576,019 $2,593,240 $2,610,892 $12,882,296 Water Distribution System Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 Sanitary Sewer System Investigation and Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 Pump Station Upgrades $800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000 Hydrant Replacement Program $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Storm Drainage Improvements and NPDES Compliance $340,000 $370,000 $370,000 $370,000 $370,000 $1,820,000 Comprehensive Watershed Stormwater Management $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000 Study and Implementation Sidewalk Improvements,Additions and Designs22 $800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000 Town Wide Culvert Replacement $390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000 Town-wide Signalization Improvements $125,000 $125,000 $125,000 $125,000 $125,000 $625,000 Police Outdoor/Indoor Firing Range-Hartwell Ave 23 TBD TBD Automatic Meter Reading System $40,000 $657,250 $496,000 $496,000 $1,689,250 Dam Repair $760,000 $760,000 Battle Green Master Plan-Phase 3 $570,438 $570,438 Municipal Parking Lot Improvements $40,000 $440,000 $480,000 Hartwell Avenue Infrastructure Improvements $2,185,000 $2,185,000 Bikeway Bridge Renovations $368,000 $368,000 Hartwell Avenue Compost Site Improvements $200,000 $200,000 Battle Green Streetscape Improvements $3,000,000 $3,000,000 Westview Cemetery Irrigation $35,000 $35,000 Highway Sign Machine $40,000 $40,000 Public Parking lot Improvement Program $500,000 $500,000 $500,000 $500,000 $2,000,000 Muzzey St/Clark St Parking Lot24 $105,000 $1,500,000 $1,605,000 Staging for Special Events25 $60,000 $60,000 Bedford Street at Eldred Street Safety Improvements26 $175,000 $175,000 Hill Street Sidewalk27 $150,000 $1,500,000 $1,650,000 Accept Harbell Street(Reimbursed as Street Betterment) $147,000 $147,000 Community Center Sidewalk28 $220,000 $220,000 Subtotal-Public Works $12,720,9271 $18,019,9061 $13,586,0191 $12,500,2401 $9,083,8921 $65,910,984 Schools School Furniture,Equipment&Systems Program29 $123,000 $200,000 $200,000 $200,000 $200,000 $923,000 LPS Technology Capital Request29 $1,331,900 $1,550,000 $1,550,000 $1,550,000 $1,550,000 $7,531,900 Food Service Equipment30 $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Subtotal-Schools $1,529,900 1 $1,825,000 1 $1,825,000 1 $1,825,0001 $1,825,0001 $8,829,900 Information Services Replace Town Wide Phone Systems $120,000 $100,000 $220,000 Head End Equipment Replacement/Packet Shaper- $250,000 $250,000 $180,000 $680,000 Phase V&Later Municipal Technology Improvement Program-Phase IV& $100,000 $200,000 $150,000 $85,000 $85,000 $620,000 Later 31 Network Redundancy&Improvement $130,000 $330,000 $220,000 $680,000 Subtotal-Information Services $350,0001 $780,0001 $620,0001 $185,0001 $265,0001 $2,200,000 Town Clerk Archives&Records Management/Records Conservation $20,000 $20,000 $20,000 $20,000 $80,000 &Preservation Subtotal-Town Clerk $01 $20,0001 $20,0001 $20,0001 $20,0001 $80,000 Government(Other) Greeley Village Rear Door and Porch Preservation $56,7121 I I I I $56,712 Subtotal-Government(Other) $56,712 $0 1 $0 1 $0 1 $0 1 $56,712 Non-Governmental Interpretive Signage Project $38,400 $38,400 Parker's Revenge Interpretive and Public Education $41,350 $41,350 Project Subtotal-Non-Governmental $79,750 $0 1 $0 1 $0 1 $0 1 $79,750 Community-Wide LexHAB Projects32 TBD Lexington Housing Authority Projects32 TBD Community Housing on the Leary Property32 TBD CPA Restriction Drafting&Enforcement Funds32 TBD CPC Administrative Budget33 $150,000 $150,0001 $150,0001 $150,0001 $150,000 $750,000 Subtotal-Community-Wide $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Totals(No Allowance for TBDs) $128,624,788 $34,875,913 $46,094,452 $18,951,188 $15,981,475 $244,527,816 Continued on next page 12 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) DRAFT CEC FIVE-YEAR CAPITAL PLAN(FY2018–FY2022)1 (continued) FOOTNOTES 1The following apply to all items below: (a)all actions or positions cited, unless otherwise identified, have been taken by this Committee; (b)the amounts include all fund sources; (c)"TBD" indicates undefined at present, but the potential exists for one or more requests in those years; (d) most FY2018–FY2021 amounts are not presented on an inflation-adjusted basis; and(e) individual amounts may be below the $25,000 capital threshold if projected to be funded from the CPF. 2May serve the Town for Recreation, Community Housing, and/or Open Space (which could include providing land for the West Lexington Greenway Project).It is likely that a major portion of the funding would be request from the CPF. 3Although an FY2018$25,000 reques for a studyt is expected to be Indefinitely Postponed—with that to be accomplished by a civilian committee—the FY2020 TBD entry is a placekeeper for any follow-on renovation,etc.,of the property. 4As of this report,while the negotations have been completed and the total dollar amount has been provided to this Committee,the details of the outcome have not yet been provided to this Committee so there is no recommendation yet by this Committee. 5Update of Transportation Mitigation Overlay District Plan. 6This Committee hopes this can be accomplished earlier. 7Placekeeper for when the Federal Communications Commission issues an expected directive that requires public-safety radios change to another frequency band. 8FY2022 includes$100,000 for Outdoor Pickleball Court Construction and$200,000 for Cricket Field Constuction.As it is not known whether the introduction of those two activities would be accomplished by repurposing existing facilities(thereby replacing an existing use)or by acquistion of new recreation land, this Committee has reservations about the plan to effect those actions. 9While this Committee recognizes the need for the reconstruction, additional information is needed to confirm there'd be no interference with this site when the High-School Upgrade is underway. 10lncludes both design funding(ATM)and construction funding(STM) 11FY2018 includes both design (ATM) and construction funding (STM. FY2020 is a placekeeper for Police Headquarters swing space if decision is to renovate its current location rather than permanently relocating to 173 Bedford Street. 12lncludes deferred replacement of the Bridge School Roof. 13lncludes both design funding(ATM)and construction funding(STM).Amounts are not net of the hoped-for 25%reimbursement by the MSBA. 14Fund Feasibility Study in MSBA process.Amounts is not net of what would hoped-for 25%reimbursement by the MSBA if project accepted by MSBA. 15Additional capacity enhancements may be needed(e.g.,for the Elementary&High School). 16lncludes both design funding(ATM)and construction funding(STM);$18,300,000 for LCP;$6,100,000 for Municipal Uses(e.g.,LexCC). 17FY2018 had$477,320 deferred;that amount put in FY2019 as a placekeeper for execution of the deferred scope(or more). 18Moved from DPW as expect DPF to execute the project. 19This Committee only supports funding at this ATM to complete Schematic Design using the$131,000 remaining in available,already appropriated funds, and an additional FY2018$21,000 for on-site design to carry the project from its current Conceptual Design to Schematic Design—and will offer an Amendment to the Motion to change the$100,000 request to$21,000.The FY2019 amount has been increased from$3,815,000(the current construction estimate,including Construction Documents)by including the current$80,000 estimate to carry the project from Schematic Design to Design Development. Considering the use of those remaining,available,already appropriated funds,that would bring the to-complete project cost to about$4,047,000. 20Changed FY2019 to the $2,870,000 (for the first phase)that was deferred from FY2018 and slipped the two $2,500,000 entries each by one year; however,as the previous 25%design is to be revisted with new design elements and that includes the first phase elements not yet having been established, this Committee now considers the to-complete-all-phases current total of$7,870,000 as just a placekeeper. 21 Does not include the usually substantial Chapter 90 fundings expected annually from the State that do not require an appropriation. 22The Town's consultant(Stantec)on the sidewalk and pedestrian-ramp conditions recommended$750,000/year for what would be just extraordinary maintenance and$825,000/year to ensure both quantity and quality.This Committee accepts the$800,000/year(current-year dollars)as a reasonable position by the Town going forward. 23Placekeepers for design and construction as no results reported yet from the previously funded initial study. Moved this project from Police to DPW as DPW will likely execute the project as it is on their site—with the support of DPF with regard to the planned building. 24Has been moved from Economic Development to DPW as DPW is expected to execute this project. 25$60,000 deferred from FY2018 has been entered in FY2019. 26Has been moved from Planning to DPW as DPW is expected to execute this project. 27This Committee added construction funding in FY2019. 28$220,000 deferred from FY2018 has been entered in FY2019 as a placekeeper as the proposed sidewalk is being re-designed for a new alignment. 29This Committee is expecting a long-term plan for these purchases rather than just level funding. 30These fundings from the Food Services Revolving Fund do not require an appropriation. 31Added FY2019 through FY2022 funding. 32Added as potential requests to the CPC during the time frame of this Plan. 33Added as expected requests from the CPC during the time frame of this Plan. 13 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) Appendix A: Information on the Town's Current Specified Stabilization Funds Review of Lexington's Specified Stabilization Funds for Applicability to the Lexington Capital Expenditures Committee's Reports to a Lexington Town Meeting Town Warrant,Town of Lexington,for 2017 Annual Town Meeting on 20 Mar 2017,signed 30 Jan 2017 Article 24:ESTABLISH AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS "To see if the Town will vote to create, rename or appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of:(a)Section 135 Zoning By-Law, (b)Traffic Mitigation, (c)Transportation Demand Management/Public Transportation, (d)School Bus Transportation,(e)Special Education,(f)Center Improvement District; (g)Debt Service, (h)Transportation Management Overlay District, (i)Capital; (j) Payment in Lieu of Parking;and (k)Avalon Bay School Enrollment Mitigation Fund and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods;or act in any other manner in relation thereto." Warrant Town Meeting(ATM=Annual;STM=Special) Capital Sequence Name Created Purpose Related (a) Section 135 Zoning By-Law 2007 ATM,Art 39 "for the purpose of financing public Yes improvements pursuant to Section 135 of the Code of Lexington" (b) Traffic Mitigation 2007 ATM,Art 39 "for the purpose of financing traffic mitigation Yes projects pursuant to conditions of special permits issue by the Town (c) Transportation Demand 2007 ATM,Art 39,& "for the purpose of supporting the planning No Management/Public repurposed under and operations of transportation services to Transportation 2016 ATM,Art 21b serve the needs of town residents and (d) School Bus Transportation 2007 ATM,Art 39 "for the purpose of supporting transportation No of students to and from school on a daily basis" (e) Special Education 2008 ATM,Art 24 None stated when created,but Appropriation No Committee Report to that Town Meeting says "for setting aside reserves to help cover unexpected out-of-district Special Education expenses that exceed budget" (f) Center Improvement District 2009 ATM,Art 25 "to fund needed improvements in Lexington Yes Center" (some actions) (g) Debt Service 2009 ATM,Art 26 "for the purpose of paying a portion of the debt Yes service on certain outstanding bonds of the Town issued for the purpose of the Diamond Middle School,Clarke Middle School and High School construction projects" (h) Transportation Management 2011 ATM,Art 20 "for the purpose of financing transportation Yes Overlay District infrastructure improvements per Section 135- 43C of the Code of the Town of Lexington" (i) Capital 2012 STM 19 Nov, Originally name"Capital Projects/Debt Service Yes Art 3,&renamed Reserve/Building Renewal Fund";purposes under 2015 ATM, remained the same when renamed Art 26e (j) Payment in Lieu of Parking Being Proposed "for the purpose of management,construction Yes under 2017 ATM, and acquisition of public parking and related (some Art 24 improvements,including bicycle and pedestrian actions) accommodations serving Lexington" (k) Avalon Bay School Enrollment 2011 ATM,Art 20 "to mitigate the cost of students attending the No Mitigation Fund Lexington Public Schools who reside at Avalon Bay" Note:The School Bus Transportation and Avalon Bay School Enrollment Mitigation Stabilization Funds had their small residual balances(less than$50 each)applied under Article 4,FY2018 Operating Budget,and then became inactive. Prepared 2 Apr 2017 A-1 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) Appendix B: Summary of Warrant-Article Recommendations Abbreviations: RF = Revolving Fund; CPF = Community Preservation Fund; EF= Enterprise Fund; RE = Retained Earnings; GF = General Fund; SF =Stabilization Fund; TBD = To Be Determined;ATM=Annual Town Meeting; STM=Special Town Meeting; R&CP =Recreation & Community Programs CEC Article Description Request Funding Source Difference 2017-1;2 Appropriate Design Funds For Fire Headquarters $450,000 GF(Debt)(Candidate for Debt Exclusion) 2017-1;3 Appropriate Design Funds For Fire Station Swing $50,000 GF(Debt)(Candidate for Debt Exclusion) 2017-1;4 Appropriate Design Funds For Lexington Children's $581,500 GF(Debt)(Candidate for Debt Exclusion) Place/20 Pelham Read 2017-1;5 Appropriate Bonds And Notes Premiums To Pay $1,948,287 Bond&Ban Premiums Project Costs 10(a) Interpretive Signage Project $38,400 CPF(Cash) 10(b) Parker's Revenge Interpretive and Public Education $41,350 CPF(Cash) Signage&Displays 10(c) Greeley Village Rear Door and Porch Supplemental $56,712 CPF(Cash) Request 10(d) Affordable Units Preservation-Pine Grove $1,048,000 CPF(Cash) Village/Judges Road 10(e) Willard's Woods and Wright Farm Meadow $40,480 CPF(Cash) Preservation 10(f) Cotton Farm Conservation Area Improvements $301,300 CPF(Cash) 10(g) Wright Farm Supplemental Funds $87,701 CPF(Cash) 10(h) Stone Building Feasibility Study IP N/A 10(i) Munroe School Window Restoration and $675,000 CPF(Cash) Handicapped Access Improvements 10(j) Center Streetscape Improvements IP N/A 10(k) Community Center Sidewalk IP N/A 10(I) Park Improvements-Athletic Fields $125,000 CPF(Cash) 10(m) Town Pool Renovation $2,154,350 CPF(Cash) 10(n) Park and Playground Improvements $60,000 CPF(Cash) 10(o) CPA Debt Service $2,390,998 CPF(Cash) 10(p) Administrative Budget $150,000 CPF(Cash) 11 Appropriate for Recreation Capital Projects $55,000 R&CP EF(RE) 12(a) Center Streetscape Improvements&Easements IP N/A 12(b) Automatic Meter Reading System $40,000 $20,000 Wastewater EF(RE)+$20,000 Water EF(RE) 12(c) DPW Equipment Replacement $1,083,000 $558,000 GF(Debt)+$525,000 Compost RF (Debt) 12(d) Street Improvements $3,513,943 $2,542,927 GF(Cash)+$971,016(Chapter 90) 12(e) Storm Drainage Improvements and NPDES $340,000 GF(Free Cash) Compliance 12(f) Hydrant Replacement Program $150,000 $75,000 GF(Free Cash)+$75,000 Water EF (RE) 12(g) Comprehensive Watershed Stormwater Management $390,000 GF(Debt) Study and Implementation 12(h) Sidewalk Improvements,Additions and Designs and $800,000 GF(Debt) Easements 12(i) Dam Repair $760,000 GF(Debt) 12(j) Town Wide Culvert Replacement $390,000 GF(Debt) 12(k) Town-wide Signalization Improvements $125,000 $7,021 GF(Free Cash)+$117,979 Unused bond proceeds of prior-years'capital projects 12(I) Hartwell Avenue Infrastructure $2,185,000 GF(Debt) Improvements-Supplemental Funds 12(m) Bikeway Bridge Renovations $368,000 $249,426 GF(Debt)+$118,574 GF(Free Cash) 12(n) Hartwell Avenue Compost Site Improvements $200,000 Compost RF(Debt) 12(o) Westview Cemetery Building Design $270,000 GF(Debt)with debt service from the Sale of Cemetery Lots Special Revenue Fund 12(p) Westview Cemetery Irrigation $35,000 Sale of Cemetery Lots Special Revenue Fund (Cash) 12(q) Highway Sign Machine $40,000 GF(Free Cash)) 12(r) Town Wide Phone Systems-Phase VI $120,000 GF(Free Cash) 12(s) Municipal Technology Improvement Program $100,000 GF(Free Cash) 12(t) Network Redundancy&Improvement Plan $130,000 GF(Free Cash) 12(u) Bedford Street at Eldred Street Safety Improvements $175,000 GF(Free Cash) 12(v) Transportation Mitigation $100,000 GF(Free Cash) 12(w) Hill Street Sidewalk Design $150,000 GF(Free Cash) 12(x) Ambulance Replacement $280,000 GF(Debt) 13 Water System Improvements $1,000,000 Water EF(RE) Continued of next page B-1 Revised CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 (with Updates&Errata) Summary of Warrant-Article Recommendations (continued) CEC Article Description Request Funding Source Difference 14(a) Wastewater System Investigation and Improvements $1,000,000 Wastewater EF(RE) 14(b) Pump Station Upgrades $800,000 $530,000 Wastewater EF(Debt)+$270,000 Wastewater EF(RE) 15(a) Food Service Equipment $75,000 Food Service RF(Cash) 15(b) School Furniture,Equipment&Systems Program $123,000 GF(Free Cash) 15(c) LPS Technology Capital Request $1,331,900 GF(Debt) 16(a) School Building Envelopes and Systems Program $222,200 GF(Free Cash) 16(b) Lexington High School Air Conditioning—Teacher $600,000 GF(Debt) Planning Offices and Library 16(c) Municipal Building Envelopes and Systems $194,713 GF(Cash) 16(d)(1) Building Flooring Program $150,000 GF(Free Cash) Against 16(d)(2) School Paving Program $172,226 GF(Free Cash) Bundling 3 16(d)(3) School Traffic Safety Improvements $45,000 GF(Free Cash) projects 16(e) Public Facilities Bid Documents $217,979 GF(Free Cash) 16(f) Public Facilities Mechanical/Electrical System $489,000 GF(Free Cash) Replacements 16(g) LHS Security Evaluation and Upgrade $150,000 GF(Free Cash) 16(h) LHS Guidance Space Mining $230,200 GF(Debt) 16(i) LHS Nurse Office and Treatment Space $320,100 GF(Debt) 160) Parking Lot for Community Center $425,000 GF(Free Cash) 17 Appropriate For Hastings School Replacement $720,000 GF(Debt)(Candidate for Debt Exclusion) Design 18 Appropriate For Visitors Center $100,000 GF(Cash)($118,500 was deferred in Brown Against Book) funding at this ATM any work past Schematic Design 20 Accept Harbell Street $147,000 GF(Debt)(Reimbursed as Street Betterment) 21 Appropriate To Post Employment Insurance Liability $1,842,895 $750,000 GF(Cash)+$1,079,721 GF(Free See Article Fund Cash)+$9,089 Water EF(Cash)+$4,085 Sewer Comment for EF(Cash) Concern 22 Appropriate Bonds and Notes Premiums to Pay IP N/A Project Costs 23 Rescind Prior Borrowing Authorizations $316,070 Unused and Unneeded Borrow Authorizations 24 Establish and Appropriate To and From Specified $4,965,898 $7,690,398 deposit GF less$2,724,500 GF Stabilization Funds 25 Appropriate To Stabilization Fund IP N/A 26 Appropriate from Debt Service Stabilization Fund $124,057 Debt Service SF 28 Amend FY2017 Operating,Enterprise and CPA N/A N/A Budgets 29 Appropriate for Authorized Capital Improvement IP N/A 36 Amend General Bylaws—Municipal Modernization Act N/A N/A (Only MGL Chapter 40,Sections 22B&22C) Totals(Does not include TBD5)I$37,761,2591 I See Above B-2 Revised