HomeMy WebLinkAbout2004-07-14-2020-min (Implementation Committee)
2020 Vision Implementation Committee
July 14, 2004 – Meeting Minutes
7:45 a.m. Selectmen’s Meeting Room
Members Present
: Fernando Quezada, Scott Burson, Ann Redmon, Peter Enrich, Nancy Tentindo,
Marian Cohen, Jerome Smith, Richard Pagett
Others:
Jessie Steigerwald, Candy McLaughlin, Wendy Rundle, Kerry Evans
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Minutes:
The minutes from the June 18, 2004, Implementation Committee meeting were approved.
Task Forces:
Fernando asked for an update from each taskforce. He made it clear that nobody reporting
today is the “chair” of any of the task forces; right now they are just the communication point person:
Forging Constructive Community Discourse: Marian reported that she has sent an email to the original
scoping group and most are still interested in remaining involved. She has also heard from 9 other people
that they would be interested in either being on a task force or coming to the convention. She has contact
information for these individuals. It was suggested that she contact these individuals to recruit for the
task forces.
Fiscal Groups: Peter reported that the original scoping group is a small group but everybody is willing to
stay involved and that they have a good sense of what they need to do. He reiterated the difference
between the two fiscal task forces again. He is hoping to get a liaison from each of the Town’s financial
committees on the task force involving the internal Lexington budget process. Many in the group stated
that it is also important to get representatives of all players in the Lexington process. For the other task
force, involving identifying opportunities for revenue, there is a sense that there is not one group to tap
into for membership.
Economic Development: The group reported that they had a small scoping group but have not had a
chance to talk to their members about continuing onto a task force. Mary Jo Bohart will be approached to
take a leadership role in this task force. It was reported that Ed Grant has agreed to join the task force.
Regional: Nancy reported that she was away and hasn’t been in touch with her scoping group. But she
plans to ask the original members if they would be interested in continuing onto a task force. She has a
sense that 3 will want to participate further. Fernando asked if it would be possible to bring in people
from neighboring towns considering this is a regional effort.
Richard Pagett was asked if the Board had any thoughts on recruitment for the task forces. He mentioned
that he has circulated descriptions of the task forces. He reported that during his campaign for Selectmen,
he had about 12 people at different points come to him and say that they wanted to become more
involved. He has their names. He also mentioned that Bill Kennedy will circulate the short descriptions
for recruitment purposes. Peter stated that many people might be interested in doing “something” but
might not know what area is best for them. It was suggested and agreed upon by the group that at this
time, recruitment will be general, for all the task forces.
Publicity:
The following resources were suggested as possible avenues for publicity: TMMA list-serv,
Lexington discussion group, 2020 alumni group, brief descriptions in Minuteman, and sending something
home with students once school starts (Scott Burson will check and see if this one is possible). It was
suggested that there be one contact name and information for each group, as well as a general contact
(Candy) for all the groups. Marian (FCCD), Nancy (Regional), Peter (one fiscal group – hoping to have
Chuck as other), and Jerome (ED) have agreed to be the task force contact person and will include their
emails and telephone numbers. Jessie suggested that 10 frequently asked questions about 2020 be
available and put on the web. It was suggested that publicity needs to start sooner rather than later but
Peter Enrich pointed out that if publicity starts now, it could get lost with all the summer activities. It was
suggested that a “save the date” go out with the short descriptions of the task forces and a short blurb
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about the convention. When publicizing to 2020 alumni, it was brought up that not only do they need to
be brought into the loop soon, but it must be emphasized that while the focus is on these four goals, the
other 23 have not been cast aside forever.
Preparing for the Convention:
Scott Burson reported that 2020 will be on School Committee’s agenda
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on either August 10 or 11 at 7:30 for 5-10 minutes. Richard said that Stacey Hamilton did a “first-rate
job” when she presented in front of the BOS.
It was asked if it was possible to reach a critical mass of members for each task force by 9/8/04. It was
thought that 8-12 people will be necessary to sustain a task force. Jerome asked if it was a “given” that
there will be an orientation before convention. There was some discussion that people might not feel
comfortable joining a group that is already formed and started working already, creating an “insider”
group. It was decided that instead of an orientation prior to the convention, that there will be a
preparation meeting and it will be clear that the kick-off for the task forces is at the convention. The date
for this preliminary meeting will be in mid-September, most likely the week of 9/20/04. So far the
convention planning subcommittee is Ann Redmon, Stacey Hamilton, and Peter Enrich.
The outline for the convention, created by Wendy, Candy, and Jesse, was presented. Peter Enrich said
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that he would definitely commit Robert Putnam for October 2. It was suggested that Mr. Putnam be
aware of the 2020 process and asked to come a little before his scheduled time so he can get an
orientation of what has happened during the day. Candy will remind Rick to speak to Bill Dailey and
Paul Marshall. Other people need to be identified in case either one of them cannot attend.
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A more detailed outline of the convention will be available at the committee’s Sept. 8 meeting. Elected
officials will be asked to spread out among the groups, according to their individual interests.
Meeting dates:
Due to committee member schedules, Candy will canvass the membership and find a
time that will work for everybody. At least two members have conflicts on Wednesdays and Fridays.
Future meeting schedule:
2020 Vision Committee meeting: TBD
Meeting adjourned
at 9:02 am.
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