HomeMy WebLinkAbout2000-07-20-2020-min (Steering Committee)
Meeting Minutes – Lexington 2020 Vision
Steering Committee Meeting – July 20, 2000
Members Present:
Fernando Quezada, Chuck Benson, Margie Platt, Peter Enrich, Tony
Siesfeld, Alan Lazarus
Consultants and Town Staff:
Wendy Rundle, Richard White, Candy McLaughlin
Call to Order
Administrative.
The committee noted the contributions of the recently-departed interns
Michael Baker and Monicka Tutschka and asked that a letter of thanks be sent to them.
The minutes of the June 15, 2000 meeting were approved.
Reflections on the June 22 meeting and participants’ celebration.
Attendance was
good, there were enough people there and they were responsive and interested.
Participants had more comments than questions about the future process; people want to
participate as we go forward. They are very concerned that this get widely publicized in
the community and be used to shape the town’s future.
Candy made a preliminary report on the 37 participant evaluation forms that have been
received. We will feed back the evaluation results to the participants, along with a one-
page summary of future planning that includes ways they might participate. Candy will
distribute a draft communication via email to the Steering Committee early next week.
Future Planning.
Discussion of the schedule, process and roles for reviewing the draft
final report evolved into a general discussion of overall objectives, steps, and schedule
for the rest of the strategic plan development process.
The first step is drafting and preliminary Steering Committee review of report (it was
agreed that we will call this a status report rather than a final report, to reinforce the
ongoing nature of the process). Wendy and Suzanne will submit a preliminary draft,
along with a list of questions to guide review and discussion, by Monday, August 7. The
submission will include the Executive Summary, Volume 1, and Volume 2. It will be
distributed to the Steering Committee electronically for review. A two-hour Steering
Committee meeting will be scheduled to discuss the draft; those who are unavailable to
attend can submit comments ahead of time. A revised draft will be distributed to Work
Group chairs and interested CPG members, with an invitation for their comments. The
Steering Committee will meet to approve the final draft in late September.
Two parallel tracks go forward from here. The first is finalizing the status report. There
will be a public review and comment period during October. This will include progress
reports to elected boards, widely publicizing draft report availability, and a town-wide
meeting. We will revise and publish the report in early November. Unless the timeline is
moved forward, we will take the report on the road after the holidays in
January/February. By then we may be able to make some connections between the vision
and things actually happening.
Also in October we will prepare a random sample survey to validate themes and, more
importantly, identify tradeoffs and priorities. If the survey is ready we would send it out
at the end of October, otherwise it could go out in January.
Continuing Role of Participants
. There was considerable discussion regarding how,
and when, to give previous participants (especially Work Groups) a role in reviewing the
report. Many of those who attended the June 22 meeting expressed ownership of their
product and great interest in the ongoing process, and we want to encourage that. At the
same time, the Steering Committee owns the overall process and has an important role in
prioritizing and balancing issues in a non-advocacy way. It was agreed that the Steering
Committee will have the first review opportunity. Current plans for involving
participants are to send them a revised draft for comment before the Steering Committee
approves the final draft, but the process can be refined after we get a sense of how
difficult and controversial the integration issues are.
Survey.
The survey will be a validation measure, and as such its findings will not be
incorporated into the report. We will develop the survey based on the final draft of the
report. The survey will help us to understand the community’s priorities and tradeoffs. It
will also provide a base for developing performance measures to track implementation of
the vision.
Adjourn