HomeMy WebLinkAbout2000-06-15-2020-min (Steering Committee)
Meeting Minutes – Lexington 2020 Vision
Steering Committee Meeting – June 15, 2000
Members Present:
Fernando Quezada, Peggy Perry, Todd Burger, Fred Merrill, Peter
Enrich,
Consultants and Town Staff:
Suzanne Orenstein, Richard White, Candy McLaughlin,
Monicka Tutschka,
Call to Order
Approval of May 19 and June 1, 2000 Minutes
Update on Work Groups
The educational excellence work group has submitted their final report. They are unsure
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about the purpose of the June 22 meeting. They will be receiving an agenda and an
invitation in the mail in the next couple of days.
Individuals who have email addresses in the database will also be contacted by email and
WG chairs will be encouraged to attend.
The Managing Transportation Work Group went through the CPG comments and they
made minor changes. They have submitted their final report.
The Sense of Community Work Group has also completed and submitted their final
report.
The Managing Growth Group submitted their report and they would like to review and
provide input to the integrated final report.
The Work Groups have now completed this phase of the process. Whether they will live
on or dissolve, and what their roles will be if they live on remains a question.
Review June 22 Meeting Logistics
Steering Committee members are encouraged to attend the meeting. Work Group chairs
will be asked to distribute certificates and they will participate in the question and answer
period but they will not be asked to make any formal presentation to the plenum. Extra
evaluation forms will be available. The Minuteman will be notified and a Letter to the
Editor will be sent before Monday. The working meeting should end as soon as possible
so that more time will be available for celebration.
Contents of Final Report
The executive summary should be no more than 2.5 pages. It should be in Volume 1 and
it should be a free-standing document. The executive summary will be widely distributed
but it is not the press packet. In Volume 1 there should be found a consolidated Vision for
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the entire process. This Vision should not be watered down. The 2 volume should
contain the full text of all 6 work group final reports.
Final Report Creation
To what extent will the WGs and the CPG want to be involved in the final report
process? The consultants will contact the WG chairs for input, if necessary and the WGs
will have the opportunity to review the draft final integrated report before it goes out to
the public for further review. The final report is not a blue print for action. Its role is to
focus debate and discussion within the community.
Going Public with the Report
A statistical survey will be conducted that checks to see whether the primary goals and
objectives found in the final version of the report are accurate.. This survey will be
randomly sent to a certain number of individuals in the community.
Chronology
The draft will be created in JulyAugust.
A SC, WG, CPG, public review process of the draft will be conducted.
The final report will be finalized and published.
A road show to elected boards and committees along with key constituent groups will
take place and a survey will be conducted.
A community-wide meeting will be held.
The Steering Committee will become the Implementation Committee.
Upcoming Tasks
A media strategy is needed for the final report road show.
Open meetings need to be structured.
Survey concept needs to be thought through.
Renewal of the 2020 Vision process needs to be considered.
The Implementation/Strategic Planning Committee needs to be created. They will
monitor the implementation of progress of the 2020 Vision report findings.
Adjourn