HomeMy WebLinkAbout2000-05-19-2020-min (Steering Committee)
Meeting Minutes – Lexington 2020 Vision
Steering Committee Meeting – May 19, 2000
Members Present:
Fernando Quezada, Alan Lazarus, Chuck Benson, Fred
Merrill, Paul Mammola, Peter Enrich, Todd Burger
Consultants and Town Staff:
Wendy Rundle, Richard White, Candy
McLaughlin, Monicka Tutschka,
Call to Order
Approval of May 5, 2000 Minutes
Update on Work Group Draft Report Submissions
FourWork Groups have submitted their draft final reports; we expect to
receive the report from Sense of Community today and Fiscal Stability on
Monday. Fernando stressed the need for each of the groups to finish well,
not fizzle out. A note was made to send a thank-you letter from the elected
boards to all Work Groups after the groups submit their final report.
rdst
Review of May 23/June 1 CPG Meeting
Two copies of each of the three reports for review at the May 23 CPG
meeting were mailed out to CPG members yesterday. A comment was made
to be sure that the three breakout groups meet in separate spaces, since it is
very hard to hear with more than one discussion going on in the same space.
The meeting agenda was reviewed. Since these meetings will be the last
ones for the CPG, we need to make sure they will have finished what we
asked them to do. Ensuring representativeness, the CPG’s public outreach
role, and their assignment to recommend a synthesis process were identified
as needing closure. Wendy will relate the first two issues to the “bring a
friend” format for these meetings. We will address the synthesis process at
the June 22 meeting of all participants.
Staff will transcribe and send out to each Work Groups the feedback on its
report the day after the CPG discussion, along with a list of what must be
included in the final submission.
nd
June 22 Meeting
This meeting for all participants (Work Groups, CPG, Steering Committee,
staff, and consultants) will include some business and some celebration.
Thoughts on what might be the items of business included:
an overview of milestones achieved to date
schedule and process for synthesis, and contents of final town-wide
report (a draft will be mailed out before the meeting, perhaps with the
formal invitation)
where the process goes from here – future milestones
open discussion of recommendations for next iteration of this self-
renewing process (separately, participants will be asked to fill out
evaluation forms for what worked or didn’t this time)
closure for all participants
The celebration will include refreshments and an opportunity to talk with
other participants.
Contents of Final Report
The group found consensus that there should be some free-standing town-
wide vision and goals report, with the six topical reports as attachments,
rather than simply integrating the six reports without filtering or comment.
Readability and graphical appeal will be important. The report might be in
two volumes, only the first of which would be distributed to every
household. The Work Groups and CPG would have a separate comment
period prior to town-wide distribution. Volume 1 would contain an
executive summary of the vision and top recommendations both town-wide
and for each topic. Volume 2 would contain the six reports and other data,
and be made available for reference at key places around town.
Rick will develop a “first cut” of the synthesis process and what the draft
town-wide report will look like, for the next Operations Subcommittee
meeting.
Future Schedule
Future meetings will be held on Thursday mornings, rather than Fridays.
The following dates have been scheduled:
Thursday, May 25 Operations Subcommittee
Thursday, June 1 Steering Committee
Thursday, June 8 Operations Subcommittee
Thursday, June 15 Steering Committee
It is not certain that all these meetings will be necessary, and if a meeting is
not needed it will be cancelled.
Adjourn