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HomeMy WebLinkAbout1999-11-12-2020-min (Steering Committee) Meeting Notes Steering Committee – November 12, 1999 Members Present: Chuck Benson, Helen Cohen, Robin Digiammarino, Peter Enrich, Alan Lazarus, Paul Mammola, Fred Merrill, Peggy Perry, Marjorie Platt, Fernando Quezada, Heather Sweeney Consultants Present: None Staff Present: Rick White, Candy McLaughlin, Michael Baker Call to order Approval of Meeting Minutes from October 29 Meeting Announcement of new SC members Two new members have been added to the Steering Committee, Jamie Hoyt and Heather Heartshorn Sweeney. Heather was present at the meeting and was introduced to all of the committee members present. Update on mail response from participants Michael summarized the handout which listed the responses to date regarding participation on the Core Participants Group (CPG) or one of the Working Groups. The list, reflecting those participants who received the letter asking for their interest and responded to Michael by phone or e-mail, included 34 total responses as of November 12. RII EVIEW OF PARTICIPANT RELATED TASKS FOR PHASE Confirmation of Steering Committee liaison persons The committee attempted to fill in some of the Working Group liaison vacancies. Heather Sweeney was formally asked to participate as a liaison to Group 2, Managing Growth, to which she agreed. Two vacancies remain open in Groups 5 and 6. The committee clarified the responsibilities of the liaisons as coordinating with the other liaison to attend meetings when possible, monitoring the progress of the group, and generally acting as a contact person for the Working Group. Formation of working groups and CPG The committee will first concentrate on the formation of the Working Groups by reviewing the participants in the database, suggesting additional names, and filling in participation and representation gaps. The groups will also be responsible for selecting a chair Robin reminded the committee that she is working with Phil Lanoue to recruit two high school students for each working group. It is expected that the working groups will number between 10 and 15 participants. Staffing Arrangements – Rick Rick indicated that each working group will be assisted by at least two town staff members. The committee also expects that there may be some need for outside experts to come in and provide consultation at various points throughout the process. Completion of respective mission statements and guidelines The facilitators will continue working with Candy to complete the mission statements and guidelines for the Working Groups. Orientation Meeting for Working Group participants The committee set the Working Group orientation meeting for Thursday, January 6, 1999 OT THERASKS Considerations relating to CPG orientation and activities The committee set the CPG orientation meeting for Thursday, January 13, 1999 Discussion of public communications needs for coming months The committee discussed several avenues for communication including the submission of an article to the Minuteman detailing the plans for the CPG and Working Groups. In addition, Rick indicated that the Board of Selectmen newsletter (due to be sent out to all residents sometime in December) will contain an article about Strategic Planning. Committee members also discussed the possibility of developing a new icon (possibly including the Minuteman) to promote the process. Next Meetings: Participants Subcommittee - November 17, 7:45 am at First Parish Church Operations Subcommittee – November 19, 7:45 am Adjourn