HomeMy WebLinkAbout1999-08-06-2020-min (Steering Committee)
Meeting Notes
Steering Committee – August 6, 1999
Members Present:
Chuck Benson, Todd Burger, Helen Cohen, Robin DiGiammarino, Peter
Enrich, Alan Lazarus, Peter Lee, Paul Mammola, Fred Merrill, Peggy Perry, Fernando Quezada
Staff Present:
Rick White, Candy McLaughlin, Michael Baker
Call to order
Review minutes of previous meeting
Approved the last meeting minutes
Report on Process and Contract Issues
Rick informed the Committee that Candy, Joe Brevard, Peter Enrich and himself had met earlier in
the week and came to an agreement regarding the closure of Phase I and the preliminary next steps
for Phase II. Rick announced that the first of these next steps involves a meeting with the Steering
Committee and Joe Brevard, to be run by an outside facilitator. The meeting is scheduled for
Friday, August 13, 1999 from 7:30 a.m. to 9:30 a.m. The purpose of the meeting is twofold: 1. To
clearly define Phase II and the objectives it is supposed to accomplish, and 2. To define the roles
that Joe, the Steering Committee, and the community/participants shall play in Phase II.
Committee members responded to the announcement with various questions and comments.
Rick noted that the process as it is currently structured represents an innovative approach in the
way strategic planning is carried out. A primary goal is to create a permanent process in order to
get greater buy-in from the community. This approach requires the consultant to play an atypical
role, since in this case, Joe’s primary responsibility is not to create a document as the final product.
Fernando asked if we were still expecting a report (more elaborate than the two page summary)
from Joe on the June Workshops and their outcomes. Candy reminded the committee that Joe had
develop two other documents in regards to the workshops: a list of the values and issues that were
raised by each group in all four sessions, and a more condensed summary of the values and issues
raised at each session. Both of these documents are on file in the manager’s office.
Preparations for Fall Town-Wide Meeting
The committee supported its earlier decision to tentatively hold the Fall event on October 2.
Members of the committee were reluctant to assign tasks until after the August 13 meeting had
taken place. The committee suggested that staff begins looking into location options for the event
and reserve the space soon. One of the middle schools was suggested as a potential location.
Candy commented on the “Fall Public Meeting Planning Items” handout. The sheet incorporated
materials from Joe Brevard’s June 17 “talking points” memo, (which included his plans for the fall
meeting) along with comments and questions inserted by Candy and Michael. Committee
members were asked to read and think about the material before the next meeting.
Publicity Update
Members of the Public Communications Subcommittee briefly discussed means of conducting
outreach into the community. The need to create a 20/20 Vision website was stressed and options
for creating one were raised. Committee members identified people they knew who had the
expertise to design websites and could do so at an affordable cost.Prior to the creation of a site,
however, the subcommittee needs to assemble and organize the content of a website.
Other Business
The committee asked Michael to send a thank you message from the group to Beth Anne
Sobieszczyk recognizing the effort she put into the 20/20 Vision.
Upcoming Meetings and Events
The Vision 20/20 Social Event will be held Wednesday, August 11, 1999 at Munroe Tavern,
beginning at 6:00 p.m.
The Steering Committee is scheduled to meet on Friday, August 13, 1999 from 7:30 to 9:30
a.m.