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HomeMy WebLinkAbout1999-08-06-2020-min (Steering Committee) Meeting Notes Steering Committee – August 6, 1999 Members Present: Chuck Benson, Todd Burger, Helen Cohen, Robin DiGiammarino, Peter Enrich, Alan Lazarus, Peter Lee, Paul Mammola, Fred Merrill, Peggy Perry, Fernando Quezada Staff Present: Rick White, Candy McLaughlin, Michael Baker Call to order Review minutes of previous meeting Approved the last meeting minutes Report on Process and Contract Issues Rick informed the Committee that Candy, Joe Brevard, Peter Enrich and himself had met earlier in the week and came to an agreement regarding the closure of Phase I and the preliminary next steps for Phase II. Rick announced that the first of these next steps involves a meeting with the Steering Committee and Joe Brevard, to be run by an outside facilitator. The meeting is scheduled for Friday, August 13, 1999 from 7:30 a.m. to 9:30 a.m. The purpose of the meeting is twofold: 1. To clearly define Phase II and the objectives it is supposed to accomplish, and 2. To define the roles that Joe, the Steering Committee, and the community/participants shall play in Phase II. Committee members responded to the announcement with various questions and comments. Rick noted that the process as it is currently structured represents an innovative approach in the way strategic planning is carried out. A primary goal is to create a permanent process in order to get greater buy-in from the community. This approach requires the consultant to play an atypical role, since in this case, Joe’s primary responsibility is not to create a document as the final product. Fernando asked if we were still expecting a report (more elaborate than the two page summary) from Joe on the June Workshops and their outcomes. Candy reminded the committee that Joe had develop two other documents in regards to the workshops: a list of the values and issues that were raised by each group in all four sessions, and a more condensed summary of the values and issues raised at each session. Both of these documents are on file in the manager’s office. Preparations for Fall Town-Wide Meeting The committee supported its earlier decision to tentatively hold the Fall event on October 2. Members of the committee were reluctant to assign tasks until after the August 13 meeting had taken place. The committee suggested that staff begins looking into location options for the event and reserve the space soon. One of the middle schools was suggested as a potential location. Candy commented on the “Fall Public Meeting Planning Items” handout. The sheet incorporated materials from Joe Brevard’s June 17 “talking points” memo, (which included his plans for the fall meeting) along with comments and questions inserted by Candy and Michael. Committee members were asked to read and think about the material before the next meeting. Publicity Update Members of the Public Communications Subcommittee briefly discussed means of conducting outreach into the community. The need to create a 20/20 Vision website was stressed and options for creating one were raised. Committee members identified people they knew who had the expertise to design websites and could do so at an affordable cost.Prior to the creation of a site, however, the subcommittee needs to assemble and organize the content of a website. Other Business The committee asked Michael to send a thank you message from the group to Beth Anne Sobieszczyk recognizing the effort she put into the 20/20 Vision. Upcoming Meetings and Events The Vision 20/20 Social Event will be held Wednesday, August 11, 1999 at Munroe Tavern, beginning at 6:00 p.m. The Steering Committee is scheduled to meet on Friday, August 13, 1999 from 7:30 to 9:30 a.m.