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HomeMy WebLinkAbout1999-07-23-2020-min (Steering Committee) Meeting Notes Steering Committee – July 23, 1999 Members Present: Chuck Benson, Helen Cohen, Robin DiGiammarino, Peter Enrich, Alan Lazarus, Paul Mammola, Peggy Perry, Marjorie Platt, Fernando Quezada Consultants Present: None Staff Present: Rick White, Candy McLaughlin, Michael Baker Call to order Review minutes of previous meeting Approved the last meeting minutes Update on Plans for Social Event The committee agreed to hold the social event on either August 10 or 11 from 7 to 9 p.m. and send invitations directly to workshop participants. A member of the Steering Committee will make a brief presentation at the beginning of the event and there will be a photographer present to take pictures. Shortly after the event, the committee suggested submitting a summary article along with photographs to the Minuteman as a means of reporting on the event and publicizing future strategic planning activities. Discussion of Phase II Candy presented her comparison of Joe’s proposed Phase II with the Initiating Committee’s original nine step plan. The major issues raised by Candy’s analysis include the following: What is PC’s role with regard to the Subcommittees, especially the Public Communications Subcommittee and how do we decide who does what work? Who is responsible for drafting the final vision/plan, PC or the Stakeholders Group? How do we move from vision to goals to strategies and actions, and where must we come to agreement before moving on? Have we reached agreement on how open the process is and what mechanisms are important. (structure of stakeholders group, town-wide survey, etc.) How are the “Working Groups” formed and participants recruited for them? Rick indicated to the committee that he would like to make sure Phase I was completely wrapped up before focusing on Phase II. He reminded the committee of their responsibility in developing and monitoring an overall strategy for the 20/20 vision, and suggested that the process could fail without a clear understanding of where it was going. Reconciling Joe’s plan and the Initiating Committee’s could be achieved by engaging Joe in dialogue around a comparison of the values in each plan. The committee asked Candy to draft a memo highlighting “discussion points” from her analysis to be distributed at the next Meeting with Joe. Joe would then be asked to respond to the discussion points and offer his perspective regarding the differences between the two approaches. Planning and Assignments for Fall Events The committee discussed the importance of beginning the planning efforts for the fall event soon. There was general agreement that a fall event was necessary and that it should be focused around the development of visions and the organization of the “working groups”. The committee stressed the importance of using the fall event to move the process along, and not allowing it to stagnate. Before all of the details of fall event are worked out, committee members stated that they would like to have a clearer understanding of Phase II in its entirety. The committee set a preliminary date of October 2, 1999 for the fall event, with a fallback date of October 16. Advertisement for the event will be town-wide and coordinated by the Public Communications Subcommittee. Public Communications Subcommittee Report Peter Lee and Robin Digiammarino reported on the work of their subcommittee. They have identified six communication channels: Outreach to community organizations and clubs Northwest section of the Globe/Minuteman 20/20 Vision Website Cary Library Direct Response Packet Cablevision Subcommittee members and staff are currently working on different assignments. Upcoming Meetings The Operations Subcommittee is scheduled to meet this Friday, July 30 at 7:45 a.m. The Steering Committee is scheduled to meet on Friday, Aug. 6 and Friday, Aug. 20 at 7:45 a.m.