HomeMy WebLinkAbout1999-03-30-2020-min (Steering Committee)
Meeting Minutes – Lexington 20/20 Vision
Steering Committee Meeting – April 30, 1999
Members Present:
Fernando Quezada, Robin DiGiammarino, Gerrie Weathers, Helen
Cohen, Peggy Perry, Clark Cowen, Alan Lazarus, Todd Burger, Paul Mammola, Marjorie
Platt, Peter Lee, Peter Enrich, Fred Merrill.
Staff:
Richard White, Candy McLaughlin, Michael Baker
CALL TO ORDER
REVIEW OF MINUTES OF PREVIOUS MEETING
UPDATE ON CONSULTANT ARRANGEMENT
Rick’s Comments – April 29 Meeting with Joe Brevard
Rick summarized the conversation he and Candy had with Joe Brevard on Thursday,
April 29. The three discussed aspects of the consultant’s role, including providing
research and background information, and using their experience to help structure the
process of engaging the community in doing strategic planning work. The meeting was
open and candid about as-yet-unresolved concerns, but Rick assured Joe that we are in
agreement about wanting his service. Joe said that he is eager to bring his firm’s
expertise to this project.
Joe commented that he was somewhat reluctant to respond to Chuck’s concerns (e-mail)
because he didn’t want to map out the process so concretely that he didn’t allow himself
the flexibility to make any necessary adjustments along the way. He agreed to provide
the group with his comments regarding the e-mail, and a mapping of his proposed
process in relation to the Initiating Committee’s draft, by next week. Joe does recognize
that the Steering Committee will require a process structured to some degree in order to
formulate the appropriate PR campaign.
In terms of the allocation of hours in the draft proposal, Rick noted that the document
provides significant structure to the Phase I process while being flexible enough to allow
for a reallocation of those hours if need be.
Rick asked that, with the group’s approval, he be given the authorization to draw up a
contract with Planners Collaborative and begin to move the process along. Overall, he
described the meeting as positive and promising.
Group Discussion and Agreement on Moving Ahead
Members of the Steering Committee reiterated some of the concerns that had been
expressed earlier about the consultant arrangement. Rick recognized the validity of all
the concerns and stated the importance of keeping them in mind and working them out as
the process moves along.
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Fernando asked if there was consensus among steering committee members in regards to
authorizing Rick draw up and sign a contract with Planners Collaborative. The group
unanimously agreed to grant Rick this authorization.
Rick and Fernando concluded discussion on this item by reminding the committee of the
iterative nature of the Phase I proposal and their responsibility to review the scope of
work and assist in guiding the process as it moves along. Any additional comments,
concerns, or suggestions should be forwarded to Candy McLaughlin.
PRESENTATION OF COMMUNITY BUILDING FORUM
Helen Cohen briefly commented on the Community Building Forum held on April 15 by
Representative Jay Kauffman and the Lexington Clergy Association. The discussion
focused primarily on issues of racial diversity.
FORMATION OF STEERING COMMITTEE SUB-COMMITTEES
The Steering Committee agreed on the formation of the following subcommittees:
Operations Sub-Committee
A.
Charge: Interact with consultant and help execute Steering Committee decisions
Members: Peter Enrich, Fred Merrill, Fernando Quezada, Margie Platt
Communications/Public Outreach Sub-Committee
B.
Charge: Develop a public relations strategy/manage the submission of press releases
Members: Peter Lee, Gerrie Weathers, Robin DiGiammarino, Todd Burger
Stakeholder Relations Sub-Committee
C.
Charge: Manage relations with identified stakeholders, initially those who reponded
to the town-wide mailing
Members: Clark Cowen, Peter Enrich, Peggy Perry, Alan Lazarus, Helen Cohen
Discussion of the Stakeholders group brought up the topic of the approximately 220
respondents to the survey. The Committee was reminded not to regard this group as
representative of the entire town, but as a pool of interested participants who need to be
responded to in a manner that maintains the credibility of the process and of the Steering
Committee.
In responding to the question of whose responsibility it will be to identify and invite
proper representation of the town, the committee concluded that the consultant, the
Communications/Public-Outreach Sub-Committee, the Stakeholder Relations Sub-
Committee, and the Steering Committee will each play a role in sharing in this
responsibility.
ADJOURN
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