HomeMy WebLinkAbout2001-12-14-2020-min (Implementation Committee)
2020 Vision Implementation Committee
Meeting Minutes
December 14, 2001
Members Present:
Fernando Quezada, Nancy Wilson, Peggy Perry, Bernard Harleston,
Ellie Epp, Chuck Benson, Peter Enrich, Sherry Gordon, Jerome Smith, Tom Harden,
Todd Burger, Helen Cohen, Tony Siesfeld
Staff:
Rick White, Candy McLaughlin
Call to Order
Approval of Minutes
Town Report
The committee’s picture was taken for the Annual Town Report. Candy has drafted the
narrative portion of the report that is due next week and asked people to submit
comments or corrections as soon as possible.
Town Staff Priorities
Candy reported that the Town’s Senior Management Team took all the recommended
actions for 2020 Vision and prioritized them. She handed out the listing of priorities,
grouped together by goal and theme. Different Town staff are planning to attend the next
three Implementation Committee meetings to discuss moving these actions forward.
Rick commented that this kind of prioritization process always reveals different
perspectives. For example, Rick was surprised that Pay as you Throw was not on the
staff’s priority list because it is a 2020 Vision action of high community priority right
now, but the senior managers viewed it as already implemented. Also, the senior
managers viewed updating technology from the viewpoint of making their jobs easier and
weren’t considering the external perspective of connecting to the community and making
information more accessible but they will be accountable for this as well. Fernando
suggested that the Implementation Committee use these upcoming discussions with staff
to identify community partners who can help fulfill the goals, and to put the checklist of
actions in the perspective of what it will mean for the community longer-term.
Public Communications
Chuck suggested another article in the Minuteman, possibly talking about Lexington’s
process and results compared to what other communities around the country have tried to
do. Jerome said that we want citizens to appreciate how this kind of long-range planning
allows important day-to-day things to get done in an orderly fashion. Fernando and Tony
commented on the dynamic nature of the process, and how goals will shift as things get
implemented so we need ways to get community feedback on changing priorities. Todd
asked whether the committee could get information about the nature of day-to-day citizen
feedback to the Town.
Comprehensive Plan Update
Tom said there will be a hearing on the final draft of the first four elements of the
Comprehensive Plan at the end of January. A couple of 2020 Vision items will be
brought forward to Town Meeting as a result of the planning process. Fernando framed
the Implementation Committee’s relationship to the Comprehensive Plan process as
being a complementary, parallel process and Tony called it “happy cross-fertilization.”
As Comprehensive Plan actions move forward, this will enrich Implementation
Committee discussions. Candy agreed to send the draft Comprehensive Plan out to the
committee members via email.
Education Subcommittee Update
Ellie reported that the subcommittee is working on a draft plan for making progress on
priority goals. They will be ready to discuss the plan with the Implementation
Committee in the next month or two.
Communications for Town Meeting
Bernie reported that the Selectmen were enthusiastic about both suggestions for giving
the Town Meeting warrant a 2020 Vision context: including an identification and
description of 2020 Vision impact in each article where appropriate, and having an index
to relate warrant articles to 2020 goals. Candy will work with the Selectmen’s staff to get
this done. The Implementation Committee wants to report to the TMMA Executive
Board on its progress and this should probably happen in January; Alan is working on it.
Alumni/ae Mailing
There was discussion to finalize the cover letter for a mailing to people who have been
involved in the 2020 Vision process, sending them the recent update to the Board of
Selectmen. An early January time frame was determined to be best for the mailing.
Future Meeting Schedule
From January through April a proposal was made to move the meeting time to Mondays
at 7:15. However, Sherry cannot make the earlier time so it was agreed to alternate
Mondays and Fridays during this period. Candy will refine the schedule and send it out
so everyone will know well in advance when the meetings are.
Adjourn
Submitted,
Candy McLaughlin