HomeMy WebLinkAbout2017-01-26-PBC-min
Lexington Permanent Building Committee Meeting
Maria Hastings Elementary School Building Project
SBC MEETING MINUTES
DATE OF MEETING: January 26, 2017 at 7:00P.M. at 201 Bedford St, Lexington MA
PROJECT: Maria Hastings Elementary School Building Project
Dore & Whittier Project #MP16-0112
SUBJECT: School Building Committee Meeting (D&W#7)
Jon Himmel Lexington PBC Chair
ATTENDING:
Andrew Clarke Lexington PBC
Richard Perry Lexington PBC
Charles Favazzo Lexington PBC
Peter Johnson Lexington PBC
Carl Oldenburg Lexington PBC
Pat Goddard Lexington DPF
Mark Barrett Lexington DPF
Louise Lipsitz School Principal
Judy Crocker School Committee Liaison
Trip Elmore DWMP
Rachel Milaschewski DWMP
Donna DiNisco DiNisco Design
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1.
Approval of January 12, 2017 PBC/SBC Meeting Minutes PBC
Motion to approve the January 12, 2017 meeting minutes by C. Oldenburg, 2 nd by D.
Perry. VOTE: Unanimous to approve.
Discussion:
T. Elmore explained that the scheduled included as backup to the minutes was provided to show the
discussed scheduled differentiation between the CM as Risk and Design, Bid, Build delivery methods
for record.
2.
CM at Risk Qualifications Sub-Committee Selection
T. Elmore explained the CM at Risk Application is currently being built and is expected to be
submitted to the IG next week. He then explained that the next steps in the CM at Risk process is to
form a CM Selection Committee who will be responsible for reviewing the qualifications submitted by
interested CM Firms to pre-qualify them to bid on the project. In addition, a Selection Committee must
also be formed for the review and evaluation of CM Proposals and Interviews (if interviews are held).
He added that often both selection committees are made up of the same members – pointing out that
the member requirement for these committees is the OPM, Designer and 3 representatives from
Lexington.
C. Favazzo, D. Perry and J. Himmel all volunteered to participate in the CM Selection Committee.
Motion by J. Himmel to approve C. Favazzo, D. Perry and J. Himmel to serve as the 3 required
Lexington Representatives on the CM Selection Committee, 2 by P. Johnson. VOTE:
nd
Unanimous to approve.
T. Elmore added that he has heard from both Consigli and Skanska that these firms are interested in
submitting a proposal for the Hastings Project. The Committee agreed that if these firms do submit
proposals, some members of the PBC may have to recuse themselves from any votes on their behalf,
as these Firms employ them.
3.
Design Process Update
T. Elmore reported that 2 Design Process Meetings have been held since the design meeting
schedule had been issued, and DiNisco has begun formulating more design detail with the input
provided at these meetings.
Furthermore, he added that DWMP, DiNisco and P. Goddard participated in a conference call with the
MSBA this week where they discussed the MSBA’s PSR comments, and the next steps going forward
throughout the year. T. Elmore informed that the call went well, which is usually a good indicator that
the following Board Meeting (on February 15, 2017) where the MSBA vote to move the project into
Schematic Design (SD) will also go well.
The Committee discussed the next few deadlines, pointing out that the SD submission will be due at
the end of June to stay on schedule, where the decision to move into the Design Development (DD0)
Phase will then be made.
L. Lipsitz added that she has scheduled 3 full days in February with DiNisco and certain members of
the Hastings Staff to discuss design details of a few spaces.
P. Goddard also added that a vote for additional appropriation must take place at the next Town
Meeting to allow for the $720,000 which will continue the project, *at risk*, through DD; explaining that
the risk is to immediately begin DD after SD has been submitted to the MSBA, but before the MSBA’s
Board vote to move the project forward into DD – since the $720,000 is reimbursable by the MSBA if
this vote passes, but will not be reimbursed if the vote does not pass.
T. Elmore pointed out that the next town vote to appropriate the funds for the of the project
remainder
will take place in the Fall of 2017.
4.
Update on Policy Recommendations Since 1/12/17 PBC Meeting
P. Goddard reported that a third Stakeholders meeting was held on Monday where they made the
final revisions to their Integrated Design spreadsheet. The Committee then went through the
spreadsheet line by line documenting which decisions they support.
P. Goddard will update the spreadsheet with the PBC’s input and re-distribute.
5.
Upcoming Meetings & Public Forums:
a.Scheduled meetings –
i.TBD 2017 – PBC Meeting
6.
Motion to adjourn at 8:45 PM by D. Perry, 2 nd C. Oldenburg. VOTE: Unanimous to approve.
DORE AND WHITTIER MANAGEMENT PARTNERS, LLC
Rachel Milaschewski
Dore & Whittier Management Partners
Cc: Attendees, File
The above is my summation of our meeting. If you have any additions and/or corrections, please contact me for incorporation into these minutes. After the
minutes have been voted to approve, we will accept these minutes as an accurate summary of our discussion and enter them into the permanent record of
the project.
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