HomeMy WebLinkAbout2017-02-27-ARTS-min
Lexington Council for the Arts
Meeting Minutes
February 27, 2017
7:00 - 9:00pm
Community Center, Arts & Crafts Room
Pre-Meeting Tasks
Review of handouts & minutes
Attendance:
Present
: Seetha Ramnath (Chair), Faith Lin, Mark Ferri, Rebecca McGowan, Lynne Klemmer
Absent
: Amy Crandall Kaser (Treasurer), Jean Hart, Jessie Steigerwald, Leslie Masson, Laurel Smith
Guests
:
Recording Secretary
: Mark Ferri
Meeting start time: 7:10 pm
1. WELCOME - Chairperson
a. Introduction of members
2. REPORTS
a.
i. - needs approval in February meeting; quorum not met
minutes, Faith Lin seconds. Mark Ferri motions to approve January minutes, Rebecca McGowan seconds.
ii. Need official vote on new Chair - Seetha Ramnath - to be recorded. Lynne Klemmer motions to approve
email via
meeting minutes.
b.
i. Update on reimbursements, current account balance. State $2683 / Local $2724. Current account balance
clarity needed from Amy - to coordinate with Laurie.
ii. Granite Forest project reimbursement process update ($1000) Seetha awaiting description from David
Williams before final approval. Needing to follow up with Amy regarding Diana.
iii. Process for tracking discretionary local grants if approved. follow up with Amy
iv. Expect to see grant money increase account value. follow up with Amy
c. Grants Report
i. Update on final decisions for 2016-17 grants cycle (incl. First Parish Church application) - agreed to decline
this year as target date for event has passed (was in January) citing application must be electronically
received to meet local guidelines.
ii. Attendance/sign up for Grant winners performances by Council members. Revisit in March
iii. Grant reception plans - location (requested Cary Library Large Meeting Room for either May 10 or May 17 at
7pm. Planning to create grantee reception cooperatively with a previously scheduled event. Searching out
possible opportunities. May 21, East Lexington Thoreau reading or July Met Wind Symphony.
d. Communications Report
Website
i. : www.lexartscouncil.org - any additions/corrections? Need listing of 2016-17 approved events to
post. Faith will work on post upcoming events (Waldorf, Leora Tec) as requested by organizations seeking
partnership. Sponsorship conversations TBC.
ii. Discuss Location for Grantee Reception in May 2017 & finalize press release to Minuteman (Seetha to
send), Town Calendar report (Rebecca will coordinate)
3. NEW BUSINESS
a. New Initiatives
i. Voices on the Green was a huge success - LCA will be receiving a donor check soon from David Green
ii. Waldorf school request for sponsorship - -March (read email)
Seetha will respond about public endorsement through sites, but they will need to wait until next cycle of
State funding (2017-18) for finan
Waldorf.
iii. - in concept stage for open discussion, March 9th at 10:30am @Via Lago, also consider
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involvement in upcoming LHS career day
b.
2016-17 Projects:
Parade
i. - who is interested? Can we make this an inter-arts-organization production? Need 2 volunteers to
walk Lynne Klemmer will lead work. April 17h date. Interested: Mark
Discovery Day
ii. (Memorial Day w/e) - do we want to order swag? What, and how much money do we have?
Tabled until March.
c. 2016-17 Donors & Membership strategy. Social media advertising- Item tabled until February. Tabled again until
March to include Jessie, Leslie and others in discussion.
4. OLD BUSINESS (review)
Dimmock Award
d. Update - planned May 2017; need quorum - suggested at $200, in the future every other year?
Need to request allocation from Town Accountant
PIR
e. Update
Strategic arts & culture plan
f. Update
ArtsOffroad
g. - not in 2017, but hoping to be in association with the 25th anniversary of Minuteman Bikeway in 2016
(some other groups are interested in this: Arlington LCC (rumour), Arlington Arts Center, Lexington Bikeways
Committee.
5. ANNOUNCEMENTS
Next LC4A Meeting
a. : March 13, 2017 - Community Center Rm 237, 7pm - Confirmed
b. Open _____________
Meeting Adjourned at: 8:51pm
Motioned by: Mark Ferri
Seconded by: Seetha Ramnath
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