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Home My WebLink About2017-02-27-ARTS-min Ilh"'°j°'»�"\\110'1111'1'1'1'1'1'1'1'1'1'1'1'1'1Lexington Council for the Arts �U�, , llllq ..-who, Meeting Minutes Pre-Meeting Tasks Review of handouts&minutes Attendance Present: Seetha Ramnath (Chair), Faith Lin, Mark Ferri, Rebecca McGowan, Lynne Klemmer Absent:Amy Crandall Kaser(Treasurer), Jean Hart,Jessie Steigerwald, Leslie Masson, Laurel Smith Guests Recording Secretary. Mark Ferri Meeting start time 7 10 pm 1 WELCOME-Chairperson a Introduction of members 2 REPORTS a Secretary's Report i Approval of December, January meeting's minutes-needs approval in February meeting, quorum not met due to last month's attendance(Dec minutes) Mark Ferri motions to approve the December meeting minutes, Faith Lin seconds Mark Ferri motions to approve January minutes, Rebecca McGowan seconds ii Need official vote on new Chair-Seetha Ramnath-to be recorded Lynne Klemmer motions to approve Seetha Ramnath as new council chair, Faith Lin seconds Mark will send to Board of Selectmen's email via meeting minutes b Treasurer's Report i Update on reimbursements, current account balance State$2683/Local $2724 Current account balance clarity needed from Amy-to coordinate with Laurie ii Granite Forest project reimbursement process update ($1000)Seetha awaiting description from David Williams before final approval Needing to follow up with Amy regarding Diana. iii Process for tracking discretionary local grants if approved follow up with Amy iv Expect to see grant money increase account value follow up with Amy c Grants Report i Update on final decisions for 2016-17 grants cycle (incl First Parish Church application)-agreed to decline this year as target date for event has passed (was in January)citing application must be electronically received to meet local guidelines ii Attendance/sign up for Grant winners performances by Council members Revisit in March iii Grant reception plans-location (requested Cary Library Large Meeting Room for either May 10 or May 17 at 7pm. Planning to create grantee reception cooperatively with a previously scheduled event. Searching out possible opportunities May 21, East Lexington Thoreau reading or July Met Wind Symphony d Communications Report i Website www lexartscouncil ora -any additions/corrections? Need listing of 2016-17 approved events to post. Faith will work on post upcoming events (Waldorf, Leora Tec)as requested by organizations seeking partnership Sponsorship conversations TBC ii Discuss Location for Grantee Reception in May 2017&finalize press release to Minuteman (Seetha to send), Town Calendar report(Rebecca will coordinate) 3 NEW BUSINESS a New Initiatives i Voices on the Green was a huge success-LCA will be receiving a donor check soon from David Green ii Waldorf school request for sponsorship-$500(or a portion)for Children's concert in mid-March (read email) Seetha will respond about public endorsement through sites, but they will need to wait until next cycle of State funding (2017-18)for financial support. Seetha will communicate Council's decision to Susan Krupp at Waldorf iii "Artepreneurs"-in concept stage for open discussion, March 9th at 10 30am @Via Lago, also consider 1 of 1 involvement in upcoming LHS career day b. 2016-17 Projects i Parade-who is interested? Can we make this an inter-arts-organization production? Need 2 volunteers to walk Lynne Klemmer will lead work.April 17h date Interested Mark ii Discovery Day (Memorial Day w/e)-do we want to order swag? What, and how much money do we have? Tabled until March c 2016-17 Donors& Membership strategy Social media advertising- Item tabled until February Tabled again until March to include Jessie, Leslie and others in discussion 4 OLD BUSINESS (review) d Dimmock Award Update-planned May 2017, need quorum-suggested at$200, in the future every other year? Need to request allocation from Town Accountant e PIR Update f Strategic arts&culture plan Update g ArtsOffroad-not in 2017, but hoping to be in association with the 25th anniversary of Minuteman Bikeway in 2016 (some other groups are interested in this Arlington LCC(rumour),Arlington Arts Center, Lexington Bikeways Committee 5 ANNOUNCEMENTS a March 13, 2017-Community Center Rm 237, 7pm-Confirmed b Open Meeting Adjourned at: 8.51 pm Motioned by. Mark Ferri Seconded by. Seetha Ramnath 2 of 1