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HomeMy WebLinkAbout2016-12-12-ARTS-minLexington Council for the Arts Meeting Minutes & Agenda Pre - Meeting Tasks Review of handouts & minutes Attendance: Present: Seetha Ramnath (Chair), Amy Crandall Kaser (Treasurer), Jessie Steigerwald, Rebecca McGowan, Cheryl Meadow, Lynne Klemmer, Jean Hart, Faith Lin Absent: Mark Ferri Guests: Recording Secretary Amy Kaser Meeting start time: 7:09 pm 1. WELCOME - Chairperson a. Introduction of members 2. REPORTS a. Secretary's Report i. Approval of November meeting's minutes - Approved b. Treasurer's Report i. Review of numbers for annual report (MCC & Town) ii. Confirm 2016 Grant Funds available = $5,660 ($4,800 + unclaimed prior years') Donation status - $1,000 will check with donor regarding public recognition of the gift c. Grants Report i. Discussion of any grants that have not requested reimbursement (need to alert them, as they have a year from the postmark of their award letter). ii. Sent 8 Declines /Disapproval letters - no feedback on contested applications as yet thus, 3 week deadline has passed and we can proceed with grant making for the remaining 22 applicants Begin discussion on Grants to be approved (allocation strategy, minimum amounts by project) - All applications were scored with a common framework so that they could be rank ordered and put into tiers. The aim here is to make the process more than just a subjective one. All grant recipients' paperwork was completed by committee members so that it could be mailed tomorrow. All paperwork was double checked to make sure the amounts were correct. d. Communications Report i. Website: www.lexartscouncil.org - do we need to be on the town - maintained website? All grantees will be listed on the website. 3. OLD BUSINESS (brief) a. Leora Tec - request for extension on Poland project (from Dec 2016 to Jan -Feb 2017) - is asking for an extension so that she can hold event in January/February. Approved and she will be informed of deadline to submit paperwork b. Dimmock Award - will be awarded in May - goes to an outstanding vocalist - good way to stay in touch with the high school community c. PIR (Program Improvement Request) - we have asked the town $10,000 to support our grant making in support of arts and culture in and around Lexington d. Strategic arts & culture plan - will discuss in Springtime e. November Center ArtsWalk Update - over 40 artists and over 20 vendors. We have heard that 4 artists sold work. Event was successful and well- received. Hope to repeat and build upon it next year. Generated good traffic for retailers who participated so hoping to attract more retailers next year. Hoping to add some smaller pieces. f. ArtsOffroad - not in 2017, but hoping to be in association with the 25th anniversary of Minuteman Bikeway in 2016 (some other groups are interested in this: Arlington LCC (rumour), Arlington Arts Center, Lexington Bikeways Committee. Will reconvene on this topic later this year. Bike committees in each town also exploring doing something 1 of 2 as well. 4. NEW BUSINESS a. Administer Grants Approval paperwork - 2016 Projects: i. Parade - Can we make this an inter -arts- organization production? Will discuss further at the January meeting ii. Discovery Day (Memorial Day w /e) - do we want to order swag? What, and how much money do we have? To be determined at January meeting. 5. ANNOUNCEMENTS a. January 9, 2017 - Community Center, Room 237 Meeting Adjourned at: 8:45 Motioned by: Lynn Seconded by: Laurel 2 of 2