HomeMy WebLinkAbout2016-05-19-CAC-min
TOWN OF LEXINGTON
COMMUNICATIONS ADVISORY COMMITTEE
MINUTES OF THE MEETING OF THURSDAY, MAY 19, 2016
LexMedia Office, 1001 Main Campus Drive, Lexington MA 02421
Call to order.
The meeting was called to order at 6:31 p.m.
Members present
: Dave Becker, Frank Cai, Smita Desai, Dorinda Goodman, Nick Lauriat, Ben
Moroze, Ken Pogran, Tim Zack, Maria Kieslich
Members absent
: Steve Iverson, Dave Buczkowski
Quorum:
A quorum of members was present.
Others present
: Florence DelSanto, LexMedia; Elaine Ashton, resident
Materials referenced
: Agenda - CAC_Agenda_2016_0519_Final.doc,
LexMedia Q3 Letter - FY2016Q3CAC LETTER.pdf,
LexMedia Q3 Report - FY2016Q3CAC REPORT.pdf,
Response to Q3 LexMedia Report - DRAFT Response to LexMedia 2016Q3 Report.docx,
PEG Account Status - 1 Change the view of Cable-Related Funds.doc,
PEG Account Status - 2 RCN Payment process (ktp)A.doc,
Goal-Setting - CAC FY2017 Goal Setting DRAFT.doc.
1.Group photo
Group photo of the Committee was taken for the Town’s Annual Report.
2.Minutes of March 17 meeting
The committee voted unanimously to accept the minutes of the meeting of March 17, as
amended.
3.Carrier reports
No carrier reports were provided.
4.Selectmen’s report
No selectmen’s report was provided.
5.Chairman’s report
a.The current CIO for the town is retiring at the end of June. Ken Pogran participated in
the interview for her replacement.
b.Regarding the proposal to use Lexington Police tower for AT&T cell site, HDC
resolved favorably and Rob Adelson and Lindsay are currently working on putting an
RFP for the same. AT&T is also exploring the possibility of acquiring additional 2-3
cell sites around Lexington, as their current lease comes to an end in next several
months.
Communications Advisory Committee Minutes May 19, 2016
c.RCN may be able to provide an additional HD channel to LexMedia. Florence
indicated that they will need new equipment and that she will coordinate with the
LexMedia Board.
RCN had also agreed to fix the issue where LexMedia viewers could see the Guide
for Newton on channel 613.
d.Wireless services working group – no progress to report this month.
e.Meeting minutes guidelines – Ken Pogran will redistribute the guidelines to the
Committee members.
f.Working group timelines – Ken Pogran reiterated to the various working group
members to create their group’s timelines. Smita will create a Gantt chart for
LexMedia and forward to Ken Pogran.
6.LexMedia Update
a.Florence indicated that LexMedia would need $20,000 for three new cameras for the
new HD channel.
b.LexMedia will request other providers for HD programming.
c.LexMedia plans to replace cameras in Selectmen’s Meeting room with HD cameras.
d.Florence will investigate getting close captioning services at reasonable rates and
inquire with TeleView to gain faster speed for streaming.
e.Florence and Maria will work on creating a template format for the LexMedia report.
f.Florence mentioned that RCN was moving their head-end from the current facility to
Arlington. This may require buying a new drake box and would request update from
Tom Steele of RCN.
g.Ken will work with the tow to amend the LexMedia contract such that, the LexMedia
annual report can be created without the audited financial statements. The audited
financials will be submitted by LexMedia once received and approved by their board.
This will enable the Committee to receive the annual report more than a month
sooner.
7.LexMedia Q3 report response discussion and VOTE to approve
The report was approved as amended.
8.PEG accounts status and issues
Dave Becker presented his analysis and recommended that the distinction between the two
accounts – initiatives and PEG – should be removed and the two be treated as a single fund.
9.RCN PEG and license payment issue and resolution
This issue was resolved based on email from Tom Steele. This is pending confirmation from
the town.
10.Communications Advisory Committee contributions to Selectmen’s “goal-setting”
Ken forwarded the CAC goal recommendation to the Selectmen.
11.Wireless applications
There were no new applications this month
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Communications Advisory Committee Minutes May 19, 2016
12.Complaints
a. No complaints were received in these periods
b. Ben Moroze will handle complaints in June, and Nick Lauriat in July.
13.New Business
No new business was brought up
Adjournment
The meeting was adjourned at 8:15 pm
Respectfully submitted,
Smita Desai
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