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Home My WebLink About2016-12-15-CPC-min Minutes of the Community Preservation Committee Thursday, December 15, 2016 Parker Meeting Room Town Office Building 1625 Massachusetts Avenue 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair), Dick Wolk (Vice-Chair), Norman Cohen, Charles Hornig, David Horton, Jeanne Krieger, Robert Pressman, Sandra Shaw, Melinda Walker. Administrative Assistant: Elizabeth Mancini Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Susan Bennett, Executive Director, Lexington Historical Society; Dave Pinsonneault, Director of Public Works; John Livsey, Town Engineer. Ms. Fenollosa called the meeting to order at 4:00 PM. 1)Interpretive Signage Project- Ms proposal to reinvigorate the interpretive signage project established by the Society in 1975 in cooperation with the Lexington Bicentennial Committee. While the project has largely stood the test of time, some markers are missing, some require replacement and all eventually need to be remounted. The proposal also includes a modest expansion of signage, particularly in Lexington Center. The Committee briefly discussed several aspects of the project, including the type of material proposed for the new signage and placement of the new signs. Ms. Bennett also confirmed that the signage would be consistent with existing directional signage. After a motion duly made and seconded, the CPC voted, 9-0, to recommend the project to Town Meeting. 2)Community Center Sidewalk- Mr. Pinsonneault and Mr. Livsey discussed the proposed Community Center sidewalk request which would provide construction funds for a sidewalk on the Community Center property. $200,000 was provided as an estimate but the exact cost, location and design had not yet been determined. Mr. Pinsonneault explained that the project involves working with the adjacent Scottish Rite. To-date, a tentative agreement regarding the location of the sidewalk had been reached. Mr. Pinsonneault and Mr. Livsey explained that they expect the project will be ready for 1 consideration at the upcoming Annual Town Meeting but they will not have an updated plan with pricing for at least another month. The CPC questioned the need for the sidewalk, citing the absence of a crosswalk near the property on Marrett Road and the lack of people who actually walk to the Community Center. There was also discussion about the potential design, including the proposed materials and length of the sidewalk. After a motion duly made and seconded, the CPC voted, 6-3, to include the project on the warrant as a placeholder, pending additional information about final design and costs. 3)Center Streetscape Improvements- Mr. Pinsonneault and Mr. Livsey also discussed the potential request for partial CPA funding for the Center Streetscape project. Mr. Pinsonneault again explained that there was no exact cost associated with the request but outlined the different tiers of the project and provided the dates of upcoming hearings and meetings that would help determine the direction and scope of the project. Ultimately, the project is pending direction from the Board of Selectmen. The potential aspects of the project that could be funded by the CPA are sidewalk material, landscape elements, historical elements and pedestrian lighting. Mr. Hornig opined that the Committee should be provided with a more specific list of the aspects that could be funded by the CPA instead of just generalities. Mr. Pinsonneault did not disagree but explained that much of the project is pending direction from the Board of Selectmen. Mr. Wolk mentioned that supporting the project at this stage may be premature due to the many unknown aspects and questioned if the project could wait until the next fiscal year. Mr. Horton believed that the project would be brought to the be best for the Committee to have a stake in the decision. After a motion duly made and seconded, the CPC voted, 6-3, to include the project on the warrant as a placeholder, pending additional information about final design and costs. 4)Final Votes on FY18 CPA Projects- The CPC issued final votes on all FY18 CPA projects. Discussion is noted where relevant. a)Interpretive Signage Project ($38,400) Vote (9-0) Discussion previously noted. b) Vote (8-0-1) No further discussion. c)Greeley Village Rear Door and Porch Preservation Supplemental Request ($56,712) Vote (9-0) No further discussion. 2 d)Affordable Units Preservation Vote (9-0) There was brief discussion about issuing a vote during an open session since discussions were done during executive session. The CPC ultimately voted to include the project on the warrant as a placeholder. e) Vote (9-0) No further discussion. f)Cotton Farm Conservation Area Improvements ($301,300) Vote (9-0) Mr. Hornig advised that he had received a letter from his appointing authority which allowed him to issue a final vote on the project. Mr. Hornig previously abstained from issuing a straw vote due to a potential conflict of interest. g)Wright Farm Supplemental Funds ($37,900) Vote (9-0) No further discussion. h)Stone Building Feasibility Study ($25,000) Vote (7-1-1) No further discussion. i)Munroe School Window Restoration ($620,000) Vote (9-0) No further discussion. j)Center Streetscape Improvements (TBD) Vote (6-3) Discussion previously noted. k)Community Center Sidewalk (TBD) Vote (6-3) Discussion previously noted. l)Park Improvements- Athletic Fields ($125,000) Vote (9-0) No further discussion. m)Town Pool Renovations ($1,620,000) Vote (9-0) No further discussion. n)Park and Playground Improvements ($60,000) Vote (9-0) No further discussion. o)Projected CPA Debt Service (TBD) Vote (9-0) No further discussion. p)Administrative Budget ($150,000) Vote (9-0) No further discussion. 5)CPC 2016 Needs Assessment Report- After a motion duly made and seconded, the CPC voted, 9-0, to approve the 2016 Needs Assessment Report. The annual public hearing to accept public comments will be held on December 22, 2016. 6)Committee Business- After a motion duly made and seconded, the CPC voted, 9-0, to approve the language on the draft warrant that was modified due to the issuance of final votes. 3 7)Executive Session- Upon a motion duly made and seconded, it was voted by roll call (9- 0) enter into Executive Session under Exemption 6 to consider the purchase, exchange, lease or value of real property and to reconvene in Open Session for the purpose of adjourning the regular Open Session Meeting; the Chair declaring that an Open Meeting might have a detrimental effect on the negotiating position of the Town. The public meeting was adjourned at 5:57 PM after adjourning from Executive Session. ŷĻ ŅƚƌƌƚǞźƓŭ ķƚĭǒƒĻƓƷƭ ǞĻƩĻ ƭǒĬƒźƷƷĻķΉ ǒƷźƌźǩĻķ ğƷ ƷŷĻ ƦǒĬƌźĭ ƒĻĻƷźƓŭʹ ЊΜЌВΏ ağƩƩĻƷƷ wƚğķ /ƚƒƒǒƓźƷǤ /ĻƓƷĻƩ tƩƚƦƚƭĻķ ğƌƉǞğǤ tƌğƓ 2)CPC Draft Warrant for 2017 Annual Town Meeting 3)Draft 2016 CPC Needs Assessment Report 4)Draft Minutes from 12.1.16 CPC Meeting 5)FY18 CPA Project List Respectfully submitted, Elizabeth Mancini Administrative Assistant Community Preservation Committee 4