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Home My WebLink About2017-01-12-PBC-min Lexington Permanent Building Committee Meeting Maria Hastings Elementary School Building Project SBC MEETING MINUTES DATE OF MEETING: January 12, 2017 at 7:00P.M. at 201 Bedford St, Lexington MA PROJECT: Maria Hastings Elementary School Building Project Dore & Whittier Project #MP16-0112 SUBJECT: School Building Committee Meeting (D&W#6) ATTENDING: Jon Himmel Lexington PBC Chair Andrew Clarke Lexington PBC Curt Barrentine Lexington PBC Richard Perry Lexington PBC Charles Favazzo Lexington PBC Philip Coleman Lexington PBC Carl Oldenburg Lexington PBC Pat Goddard Lexington DPF Mark Barrett Lexington DPF Judy Crocker School Committee Liaison Trip Elmore DWMP Rachel Milaschewski DWMP Donna DiNisco DiNisco Design ---------------------------------------------------------------------------------------------------------------------- 1.Approval of December 22, 2016 PBC/SBC Meeting Minutes PBC Motion to approve and certify the December 22, 2016 meeting minutes as the official certified record for the MSBA, by C. Oldenburg, 2 by D. Perry. nd Discussion: Minor typo correction was cited: 1 st A question was raised on the value of the Add/Reno option in the minutes; does it include the cost of swing space? The OPM clarified that at the time of the meeting it was an unknown cost and was NOT in the Add/Reno value. However, after the meeting, the OPM contacted Triumph Modulars and estimated the cost of an 80,000 SF complex to cost over $5 million for a 20 month duration. It was when added to the Add/Reno option it would push the cost higher than the new building option. VOTE: Unanimous to approve the December 22, 2016 minutes 2.PSR Submission update OPM and Designer reported that the Preliminary Schematic Report (PSR) had been submitted to the MSBA on January 4 as planned. The MSBA responded that in their cursory review, all of the th required material was included in the submission. The project team reported that they had a Pre- Facility Assessment Subcommittee (FAS) Conference Call with the MSBA and Lexington representatives describing the FAS meeting which is scheduled for January 18 at 9:10 AM at the th MSBA offices. T. Elmore explained that at the FAS meeting, the District describes their Educational Program and the Designer reviews the preferred solution to the MSBA team and their selected Board Members. In the call, unusual issues. 3.Presentation of Construction Delivery Method options & Inspector General CM at Risk Application process (See attached Construction Delivery Slides) The OPM reviewed the slide presentation that had been included with the meeting information packet to the SBC members. The committee held a lengthy discussion on the benefits and concerns with both construction delivery methods, of which most of the topics discussed were captured in the attached presentation slides. After the committee asked specifically about other project experiences using both methods to the OPM and Designer, both the OPM and the Designer recommended the CM at Risk Construction delivery method for many of the control and safety reasons that exist in this process. The Dept. of Public Facilities and Estabrook School Principal both agreed that the CM at Risk benefits were evident from the Estabrook Building experience, especially in terms of a quality building and the safety aspects of the construction process. at Risk delivery method, which could range from 3 to 10%. It was noted that s highly speculative and tend to be more opinion than fact. However, the MSBA is eliminating the additional 2 reimbursement points, and is commenting that there is a premium cost. The team believes that we are still entitled to the additional 2 Reimbursement points if the decision is to use the CM at J. Himmel commented that there are a number of summary benefits related to chapter 149A, CM at Risk construction delivery which should be included into this evenings notes: Improved site safety and management of construction vehicles coming to and from the site. Better control of the schedule ie better on time completion of the project Occupancy of building 4 to 6 months earlier than 149 process (Design, Bid, Build) Earlier use of the site after building construction is done Preconstruction services Subcontractor quality providing better project quality Better fit with redistricting since there is a sense that re-districting is best done at the start of the school year \[there is a greater chance that a September completion is more at risk with the 149 process. D. DiNisco indicated that her read was that the schools that are currently in the pipeline, such as Hastings, are eligible for a CM reimbursement of 2% of eligible costs \[$312 per sf\]. The current construction is thought to be $450 per sf; Lexington would be on the hook for the $138 per square foot delta for the first 2%, or $303,600 if there are 110,000 sf in the project. Furthermore, Lexington would be on the hook for the 149A process premium at a rate of 2 $450*1%*110000=$495,000 per each additional 1% over the 2% reimbursed by the MSBA. Therefore, if the 149A premium is, say, 5%, Lexington would be on the hook for the $303,600 , plus $450/sf*3%*110000= $1,788,600. The OPM discussed the CM at Risk Selection process, which starts with the selection of a Construction delivery method. If CM at Risk is selected, the OPM would then need to begin the IG Application for submission. The remainder of the steps will take place in a sequence that gets the CM on board in approximately 3 months, or in case, by the beginning of April 2017. Following the selection of the Construction Delivery Method, the PBC would then have to select the CM Selection Committee at the next meeting if they voted to select CM at Risk. Motion to use the CM at Risk Construction Delivery method on the Hastings elementary School Project and have the OPM submit the IG Application, by C. Favazzo, 2 by P Coleman. nd VOTE: Unanimous to approve the motion to use the CM at Risk Construction Delivery Method and submit the IG application. 4.The Design Meeting update D. DiNisco commented that the 1 design meeting that took place on the 11was primarily focused stth on the site aspects around the building. She reported that the tentative agendas for the next four meetings were handed out in case any of the P/SBC members have interest in participating. These meeting take place every other Wednesday at 7:30 AM at 201Bedford Street and PBC Members are invited to contribute at these meetings. 5.Sustainable Building Process Update C. Barrentine attended the Sustainability Stakeholders follow up meeting on January 9, 2017, and summarized the additional detail generated in a spreadsheet, which was distributed and discussed. (See the attached handout.) Currently, the Stakeholders meetings are being scheduled to have a recommendation to the Lexington Selectmen by March 1. This committee will be asked to vote their recommendations on st items in the next meeting. It was requested that the committee members be given a scoring sheet in advance of the next PBC meeting which DPF agreed would be done. 6.Upcoming Meetings & Public Forums: a.Scheduled meetings i.TBD 2017 PBC Meeting 7.Motion to adjourn by D. Perry, 2 P Coleman. VOTE: Unanimous to approve. nd Hastings Project meeting ended at 9:35 PM DORE AND WHITTIER MANAGEMENT PARTNERS, LLC Trip Elmore Dore & Whittier Management Partners 3 DecemberDecember NovemberNovember OctoberOctober SeptemberSeptember AugustAugust 2021 2021 JulyJuly JuneJune MayMay CLOSEOUT AprilApril Abate/Demo/Site/LS/10 mon Com MarchMarch FebruaryFebruary JanuaryJanuary DecemberDecember NovemberNovember Abate/Demo/Site/LS/10 mon Com OctoberOctober CLOSEOUT SeptemberSeptember AugustAugust 2020 2020 JulyJuly JuneJune MayMay AprilApril MarchMarch Building Construction + 1 month move-in FebruaryFebruary JanuaryJanuary DecemberDecember NovemberNovember OctoberOctober Building Construction + 1 month move-in SeptemberSeptember Road,utilities AugustAugust 2019 2019 JulyJuly JuneJune MayMay AprilApril CONSTRUCTION STRUCT STEEL MarchMarch Site/Found FebruaryFebruary JanuaryJanuary ERP - road,site,util, SS, Found DecemberDecember EST+SUBMITEST+SUBMIT NovemberNovember PREQUAL & BIDPREQUAL & BID OctoberOctober CONSTRUCTION SeptemberSeptember AugustAugust 2018 2018 JulyJuly CONSTRUCTION DOCSCONSTRUCTION DOCS JuneJune MayMay AprilApril EST+SUBMITEST+SUBMIT MarchMarch FebruaryFebruary JanuaryJanuary DecemberDecember COMMISSIONINGCOMMISSIONING NovemberNovember DESIGN DOCSDESIGN DOCS OctoberOctober SeptemberSeptember AugustAugust 2017 2017 JulyJuly JuneJune MayMay SCHEMATICSCHEMATIC CM SELECTIONCM SELECTION AprilApril MarchMarch FebruaryFebruary Hastings Elementary School Building Project - Timelines CM@Risk vs. DBB JanuaryJanuary FEASIBILITYFEASIBILITY DecemberDecember NovemberNovember 2016 2016 OctoberOctober SeptemberSeptember AugustAugust JulyJuly JuneJune TBDTBDTBDTBDTBDTBDTBDTBD Duration in MonthsDuration in Months 1.51.5 1414 23411545221455692341154522145569 Design, Bid, Build Hastings Schedule Abate/Demo/Site Improve/Landscaping/10 mon CommissionAbate/Demo/Site Improve/Landscaping/10 mon Commission Structural Steel - 1 month buy/2 mon fab&del/2 mon erect Early release - road, site, utilities, Struct Steel, Foundations CM@Risk Hastings Schedule MSBA Issues Project Funding Agreement ($$ committed)MSBA Issues Project Funding Agreement ($$ committed) MSBA Board Approval of Schematic Design - 8/23/17MSBA Board Approval of Schematic Design - 8/23/17 MSBA Approve to proceed into Schematic - 2/15/17MSBA Approve to proceed into Schematic - 2/15/17 MSBA Preliminary Design Program SubmissionMSBA Preliminary Design Program Submission MSBA Schematic Design Submission - 6/29/17MSBA Schematic Design Submission - 6/29/17 MSBA Preferred Schematic Report - 1/4/17MSBA Preferred Schematic Report - 1/4/17 Building Construction + 1 month move-inBuilding Construction + 1 month move-in Early release - road, site, utilities Prequalify and Bid DocumentsPrequalify and Bid Documents CM at Risk Selection ProcessCM at Risk Selection Process Site Clear and Foundations Final Closeout with MSBAFinal Closeout with MSBA Construction DocumentsConstruction Documents Project CommissioningProject Commissioning Construction OverviewConstruction Overview Design DevelopmentDesign Development Schematic DesignSchematic Design Project CompleteProject Complete Select ArchitectSelect Architect Town ApprovalTown Approval FeasibilityFeasibility Hire OPMHire OPM