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HomeMy WebLinkAbout2016-10-12-TCC-min Minutes Town Celebrations Committee October 12, 2016 Parker Room, Town Offices Members present Linda Dixon, acting chair, Bob Tracey, Henry Murphy, Wayne Miller, Rich McDonough, Sandy Podgorski, Julie Miller, Karen Gaughan, Suzanne Caton, Paul Jenkins, Carol Flynn, June Baer, Kim Coburn, Sondra Lucente, Bill Mix, Glen Bassett, Cerise Jalelian Members not present Dave Taylor, Sam Zales, Lorain Marquis (chair), Linda Levitt, Gina Rada (Veterans liaison), Dick Crogan, Geetha Padaki, Business The Chair declared that a quorum was present. The minutes of September 14, 2016 were approved as amended. The minutes of September 21, 2016 were approved as amended. Linda announced that Mary Hutton has been approved by the Board of Selectmen to join the TCC. She will attend the next meeting. Linda announced that the next committee meeting will be held in the Cotton Room in Cary Hall. Veterans’ Breakfast, November 5 Sandy Podgorski reported the decisions of the breakfast door prize sub-committee: The process for awarding and distributing the door prizes will remain the same as in previous o years. Each veteran gets one ticket. Tickets will be given only to veterans. Two people working at the o ticket table will request veteran’s information (name, address, email address, branch of service, etc.) on a file card. The card will then be used as the door prize ticket. Ticket table will be located away from the sign-in table, to prevent congestion. Tickets (file cards) go into one basket from which door prize tickets will be drawn. o Prizes will be delivered to tables by TCC members. o Bill Mix suggested that we ask Gina Rada to be at the ticket table. Karen confirmed that Msgr. Garrity of St. Brigid’s will offer the invocation at the breakfast. There was a discussion about the use of sandwich boards to advertise the breakfast. Karen is in contact with Hank Manz about using boards that the scouts have. Suzanne and Karen will take care of getting permission to post a board at Depot Square. Rich McDonough reported that he has spoken with Susan Carabbio of the Rotary Club and she plans to attend one of the TCC meetings before the breakfast. Don Martini is the Rotary contact for the breakfast. Bob Tracey reported that Wagon Wheel has agreed to loan us flowers for the table centerpieces. They have also donated a fruit basket as a door prize. Sandy showed the video of pictures of Lexington veterans that will be shown at the breakfast. Rich raised a question about whether security might be an issue at the breakfast. After discussion, the committee decided that there was no need to arrange any security. Linda Dixon reported that the article that she gave to the Colonial Times about the breakfast was not included in the most recent edition. She plans to send an article about the breakfast to the Minuteman paper next week. It was determined that checks for the breakfast should be made out to the Town of Lexington, with a notation on the memo line that the check is for the TCC Veterans’ breakfast. Veterans Day Parade and Program, November 11 Linda Dixon presented the draft Veterans’ Day program developed by the program sub-committee. The separate items were discussed and approved by the committee. Rich McDonough and Glen Bassett will be co-MCs for the program. Bill Mix suggested that the program sub-committee ask Dick Michelson if the bell from the USS Lexington can be used to ring 11 times during the moment of silence at the start of the program. Rich McD reminded the program sub-committee to add to the MC’s script a request that everyone in the audience silence their cell phones. Julie Miller reported that she spoke with the “Remembering Lexington” group about interviewing Purple Heart recipients. Linda D showed the committee the invitation to the Veterans Day ceremonies created by Kim Coburn. The invitation will be sent to all identified Lexington veterans. New Action Items Suzanne Caton and Karen Gaughan: follow up on identifying how many sandwich boards will be available from Hank Manz, their size, and method of attaching the posters (place signs on October 29). Get the required number of posters made before 10/28. Linda Dixon : Speak with Dick Michelson about using the USS Lexington bell at program. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Suzanne Caton, Co-Secretary Future Meetings in 2016 October 19 (Cotton Room, Cary Hall) November 2 (Parker Room, Town Offices) November 16 (Cotton Room, Cary Hall) November 30 (Parker Room, Town Offices) December 14 (Parker Room, Town Offices)